STMA Youth Hockey Association Meeting Minutes September 8, 2014

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1 STMA Youth Hockey Association Meeting Minutes September 8, 2014 Board Members in Attendance: Josh, Jeff, Dawn B., Jenny B., Kris, Karl, Brent, Tammy, Matt W., Jen T., Kari, Holly, Jess, Heidi, Matt, Sharon, Wink, Dana, Sam, Jeff P. 7:03 - Called to Order by Josh August Meeting Minutes - Approved Set the Agenda - Matt/Jess - Approved Gambling Report - Dana Berg August Gambling Report - Approved September cash payments - Approved Assistant Gambling Manager - Laurie Ganz Mite Dad looking at booth build out at Neighbors More info coming soon on the Meat Raffle at 152 Club Open Forum Open Registration was awesome - on and off ice Karl s Sister in law did Gambling audit - says Dana is great! Mites 3v3 is up and running and going good Karl put together binders of the handbook and bylaws for all Board Members. Bring to all meetings. Out of Association events (example: Competitive Edge stuff that is set up). People can buy ice and do these things if they want. Anything Association sponsored has to go through the HOC. Association will not send out s to the entire Association if it s not sponsored by us. Brian Hanson - Read Minutes from August and has concerns. Brian helped run tryouts for the last 4 years. He wanted to share with the Association that he knows that Brent Evenson called evaluators before teams were finalized last year. Last year was the only year that there was a problem and that was because the evaluators weren t anonymous. Under no circumstances should a parent call an evaluator. Written Coordinator s Reports District 5 - Karl Anderson Coaching Brent Evenson Coaches Clinic is on September 9th at 7:15-9:15 On-ice coaching clinic and shooting clinic put on by Cory Laylin. We will also have pizzas and sodas. Please be to the rink around 6:45 for instructions. You will need your skates, sticks and gloves, The groups will be split into two, one will be traveling coaches the other will be initiation coaches. Please RSVP to Brent Brent.evenson@gmail.com Please also bring the following information with you along with your coaching application if you have not yet turned it in: a. Your CEP Number b. Your USA Hockey Registration Number c. Your Electronic Background Screening Confirmation d. Your signed Coaching Ethics Code Agreement Also if you have any questions please do not hesitate to call Brent All individuals that want to coach are welcome to attend. If you are not selected to coach the sensitive

2 information that you provided will be shredded. Initiation Squirt - Kari Wise The Squirt Parent Meeting is on Tuesday, September 9th at 6PM at Middle School East (MSE) Cafeteria. PeeWee - Sam Rasmussen The PeeWee Parent Meeting will be on Wednesday, September 10th at 6:00 at MSE Cafeteria. Bantam - Matt Fitch The Bantam Parent Meeting will be on Wednesday, September 10th at 7:15 at MSE Cafeteria. Girls Coordinator- Matt Weimer The Girls Parent Meeting will be on Thursday the 11th at 6:30 at MSE Cafeteria. Junior Gold Jim Helgestad High School Boys and Girls - Jeannie Putnum, Secretary Registration - Kristen Huber/Jess Vankuyk Bantams: 49 PeeWee: 62 Squirts: 75 10U (STMA): Monti = 20 12U (STMA): Monti = 29 14U (STMA): 15 =3 Monti = 18 Mites: 183 (76 of those are new players) Website/PR Heidi Schendt STMA s Academic Excellence Program Dawn Brommer Fundraising - Tammy Tupper Sponsorship - Joe Schwartz Boards are almost full Team Sponsors are almost full Volunteer Kris McDonald Team Manager Coordinator Holly Roos Team Manager Meeting in on 9/22 at 7-8PM at MSE Cafeteria Updating Team Manager tab Equipment - Matt W/Jeff P SafeSport Ice Scheduler Cully Reinbold

3 Mite Ice Scheduler - Jenny Bilicki Dryland Manager Report - Dryland Scheduler - Sharon Oakvik Baseline Concussion Testing Skaters ages 10 years + (siblings welcome) Saturday, October 4th from 9:00 am - 12:00 pm at STMA HS computer lab. $8.00 CHECKS TO STMAYHA, OR EXACT CHANGE PLEASE. Admittance for testing on the half hour beginning at 9:00 am. Last admittance at 11:30. Any questions, contact Sharon Oakvik Knight to Remember - Wink Can't skate but you need volunteer hours? Sit at the rink and you don't know anyone yet? Join the Knight to Remember planning committee. It's a great way to get involved, meet other parents and have fun while helping to plan our end of the year fundraiser. Our first meeting is Monday, September 29. Anyone interested, please send Wink an at k2rparty@gmail.com. Shooting for party in March of 2015 Will be asking teams for baskets again Executive Board Reports President s Report Josh Opiola Matt Weimer appointed to Girls Coordinator. 2 Open roles at Mite level - Admin and PDC Last meeting (August) was unpleasant. People are welcome to come to meetings and say what they need to say respectfully. There were very disparaging things were said at the August Board Meeting by many who never come to meeting to the Board Members. Disrespectful comments towards this Board will not be tolerated. If you don t like the way something is or has been done please bring your concerns forward in a respectful manner. Appoint Jen Tourville to the Coaches Selection Committee - Approved Hockey Development Report Paul Berning Secretary s Report Jen Tourville Feedback is that Joe Schwartz - Sponsorship is doing a great job. It s obvious at the rink too. Tons of new signage at the rink. Treasurer s Report Jeff Swenson August Financials - Jeff/Karl - Approved Coordinator s Reports District 5 Report - Karl Anderson Team Managers, Executive Board - have to do SafeSport Training Coaches need to get levels done now

4 Coaching Brent Evenson All Coaches that coached in MN Hockey last year don t have to do a Background Check this year - going to every other year. All new Coaches will have to. Squirt - Kari Wise Any Squirts that bought a jersey last year will not be charged the rental fee for season. PeeWee - Sam Rasmussen 4 PW Teams - AA, B1, and 2 even B2 s Bantam - Matt Fitch Matt needs access to Bantam page of website Girls Coordinator- Matt Weimer Finalizing Girls tourneys STMA s Academic Excellence Program Dawn Brommer address created for academic excellence program 2k budget approved for season Mite Ice Scheduler - Jenny Bilicki First few weeks of Mites are scheduled Equipment - Matt W/Jeff P Jerseys are being cut 24 skaters borrowed equipment Volunteer Kris McDonald Handbook needs to be updated to reflect correct volunteer hours needed 17 credits - includes Gambling Shift Max: 34 travel 24 non-travel 29 combined Karl/Matt W - Approved 1st year Mite Parents have to do 1 Gambling shift by 6/30/15. Have to write a $60 volunteer check. Needs to be separate from the $650 max. Karl/Matt - Approved OLD BUSINESS Fundraising - Tammy Tupper Club s Choice Mandatory Fundraising Help lower the cost dryland for every STMA YHA family Sell 10 items per household $100 buy out Tammy to manage Matt/Jen - Did not pass (Y-3, N-3,A-3)

5 NEW BUSINESS Recognized Scott Verness, Mite and Ben Monhan, Girls Coordinator resignations Blue Line Club requested 5k for expenses - tabled until October meeting Next Meeting is October 20th at 7PM at MSE, Health Room D 400 Meeting adjourned at 8:54 - Karl/Matt

6 STMA Youth Hockey Association Financial Information for Year to Date August 31, 2014 Bank Accounts: Checking $ 247, Savings $ 55, Arena Savings $ 25, mo. CD (matures 9/07/14) $ 15, mo. CD (matures 9/25/14) $ 15, mo. CD (matures 4/05/15) $ 5, Team Income & Expenses Income Expenses Gain/(Loss) Ice $ - $ - $ - Referee Away Tournament - 41, (41,585.00) Away Scrimmages Head Coach , (41,585.00) Association Income & Expenses Equipment $ 2, $ - $ 2, Tryout Skills Clinic Dryland - 14, (14,016.08) Association , (4,840.30) Volunteer 9, , USA Hockey - (890.00) Fundraising 5, , , Advertising 23, , Gambling Interest $ 42, $ 22, $ 19, $ 42, $ 64, $ (21,750.25) $ $ -

Gambling Report to STMAYHA Members Board Meeting Date September 08, 2014 Financial Close Date August 31, 2014 Reconciled Bank balance at financial close date $ 30,984.

7 Gambling Report to STMAYHA Members Board Meeting Date September 08, 2014 Financial Close Date August 31, 2014 Reconciled Bank balance at financial close date $ 30, Cash start banks at Neighbors (pull tabs, bingo, etabs) 4, Cash start banks at 152 Club (pull tabs) 1, Allowable Expenses 3 Diamond, Pulltabs Plus, Dehmers (Pull Tabs, Bingo Cards, Meat) Wages (Gambling Manager, Assistant Manager, Paperwork, Bingo Caller) Proposed for August Actual August Cash Payments Proposed September Cash Payments $ 5,000 $ 685 $ 5,000 1,300 1,256 1,400 Quarterly Payroll Taxes and Unemployment Insurance Supplies (Rubber Bands, Envelopes, Stamps, Pencils), License Scan Repair Accounting Fees Gambling Taxes 1, ,000 Rent Neighbors 1, ,000 Rent 152 1, ,100 etabs Profit Share Lawful Purpose Code A-7 Booster Clubs - 3,500 Other items: Supplies includes 2 pull tab boxes for Neighbors Annual Audit is still in progress. Assistant Gambling Manager is hired! Welcome to Laurie Ganz! Neighbors Pull Tab Booth o Jared Braun has agreed to donate labor to build. Will be pricing it out this month. Open Positions o Still need more bingo callers Bingo Games o Changing games to be more hockey related 152 Club o Bingo starting October 16, Meat Raffle starting November 1 o Plan to alternate between Dehmer s and Center Cut again this year and going to try to sell 20 trays again vs. the 10 we used to

8 Estimates For the Month Ended August 31, 2014 Year To Date - May 1, April 30, 2015 Neighbors 152 Club Neighbors 152 Club Pull Tabs epull Tabs Bingo-Sat Bingo-Tue Pull Tabs Bingo Meat Raffle Pull Tabs epull Tabs Bingo-Sat Bingo-Tue Pull Tabs Bingo Meat Raffle Number of Closed Games / Events Gross Receipts $ 31,440 $ 71 $ 3,033 $ 2,506 $ 89,278 $ - $ - $ 113,352 $ 102 $ 12,903 $ 12,826 $ 339,618 $ - $ 1,500 Prizes Paid (26,669) (51) (3,462) (2,207) (78,587) - - (89,968) (62) (10,550) (11,259) (299,200) - (750) Profit Share (15) Gross Profit $ 4,771 $ 20 $ (429) $ 299 $ 10,691 $ - $ - $ 23,384 $ 25 $ 2,353 $ 1,567 $ 40,418 $ - $ % 28.2% -14.1% 11.9% 12.0% 20.6% 24.5% 18.2% 12.2% 11.9% 50.0% Site Expenses Taxes $ 460 $ 2 $ 3 $ 28 $ 1,051 $ - $ - $ 6,184 $ 9 $ 249 $ 146 $ 10,612 $ - $ 66 Gambling Product , , Bar Rent 784-1,030-5, , Payroll Expenses Operating Expenses Cash Short/(Over) (50) - (40) (1) (75) (1) (1) Reimburse Cash Shortages (22) - (141) (509) - (179) Total $ 1,994 $ 2 $ 83 $ 229 $ 2,897 $ - $ - $ 13,937 $ 20 $ 1,012 $ 948 $ 23,669 $ 132 $ 477 Program Net Profit $ 2,777 $ 18 $ (512) $ 70 $ 7,794 $ - $ - $ 9,447 $ 5 $ 1,341 $ 619 $ 16,749 $ (132) $ % 25.4% -16.9% 2.8% 8.7% 8.3% 4.9% 10.4% 4.8% 4.9% 18.2% AFCD Bingo Bingo Income $ - $ 843 Bingo Prizes Paid - (284) Taxes - (48) Gambling Product (5) (18) Cash Over/Short - (1) Total AFCD Bingo Income $ (5) $ 492 General Expenses Lawful Expenditures Annual Taxes - - Gambling Manager Salaries 1,168 3,970 Accounting and Auditing 810 2,010 General Operating Expenses Total General Expenses 1,988 6,716 Net Income 8,153 22,078

STMA Youth Hockey Association Board Meeting February 9, 2015

STMA Youth Hockey Association Board Meeting February 9, 2015 Board Members in Attendance: Called to Order - 7:04 called to order by Paul Berning January Agenda Set - Approved. Sam/Karl Consent Agenda set