Time: I tem: Owner : 5:00-5:05 Welcome/President s Repor t Tara. 5:05-5:10 Vice President s Repor t Rachael. 5:10-5:15 Treasurer s Report Jenn

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Abner Woods
5 years ago
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1 AGENDA PVYA BOYS LACROSSE January 20th, 2019 Shoprite, Brodheadsville - 5:00 pm Board Members: Tar a Shaffer( Acting Pr es),rachael Ryals( VP),Jenn Counter man( Tr eas.), Jilli an Steele (Sec.), Cassi Bertoline (Events), John Smith ( Lax. Coor d), Chris Shaffer (Equipment) Time: I tem: Owner : 5:00-5:05 Welcome/President s Repor t Tara 5:05-5:10 Vice President s Repor t Rachael 5:10-5:15 Treasurer s Report Jenn 5:15-5:20 Secretar y s Repor t Approval of October s Meeting Minutes 5:20-5:25 Events/Fundraising Report Hockey Game Jillian Cassi 5:25-5:30 Lacrosse Coord. Report John 5:30-5:35 Equipment/Field Repor t Chr is 5:35-5:40 Old Business All Bylaws Box League Holiday Fan Gear Sale 2019 Head Coaches 5:40-5:50 New Business All Winter Workout Update Spring Registration 2018 Committees 2018 Parent Meeting 5:50-5:55 Questions/Concerns All

2 PVYA Boys Lacrosse Budget Starting Balance (9/1/2018) $ 12, Expenses Budget YTD Income Budget YTD Administrative Registration Accounting Fees $ $ Winter Session $ 2, $ 1, % estimate enrollment(54) less $250 for the T-Shirts Credit Card Processing $ $ % Spring Season $ 7, $ % estimate enrollment(69) Mail/Postage $ Winter Box $ $ (260.00) brought in 940 Need to add to Budget in jan (12 player) PVYA Yearly Expense $ 1, $ 10, $ 1, % Roster Cards $ Fundraising $ 2, $ Car Decals $ Car Magnets $ Coaches Cinch Bags $ Coaches Shirts $ Coin Drop/Collection $ $ % Coaches Training / US Lacrosse Coach $ Concession $ $ $ - Equipment Sales $ $ % Fan Gear $ $ % Equipment/Uniforms Helmet Decals $ Equipment (player) + 1,200 goals $ 2, $ 1, % Hockey $ First Aid/Medical $ Mouth Guards $ Added 1,200 at Oct board meeting for stonger goals Uniforms $ Painting Party $ $ 2, $ 1, % Photography $ Raffle $ 3, Fields Sock Sales $ Lacrosse Balls $ Sponsorship $ $ % Field Supplies(paint etc.) $ 1, Water Bottles $ Indoor Field Usage $ - #DIV/0! Yankee Candle $ 1, Port A Potty $ Yearbook $ $ 1, $ - $ 8, $ % Gifts Total Income $ 18, $ 2, % End of Year $ 1, Coaches/Team Parents $ Gifts (Gifts +Mother's Day) $ Net $ (80.00) $ 2, $ 2, $ - Closing Balance $ 12, $ 2, % League League Dues $ *All figures are based upon estimated numbers. Officials Assignor Fees $ Referee Fees $ 2, Tournament Fees $ US Lacrosse Membership $ 2, $ 5, $ - Other Advertising $ $ % Winter Box Lacrosse $ Approved to keep in the budget Oct Board meeting Open House $ $ % End of Year Party $ 1, Family Fun Day (Amusement) $ Charitable Donation (Misc) $ Charitable Donation (Booster) $ $ Scholarship $ 1, Team Building Events $ $ % Refreshments/Food $ - $ Board training & dinner $ 4, $ % Total Expenses $ 19, $ 2, %

3 MEETING MINUTES PVYA BOYS LACROSSE November 18th, 2018 Meeting called to order by Vice President, Rachael Ryals at 4:34 pm Attendance: Rachael Ryals Jennifer Counterman Tara Shaffer Jillian Steele Cassie Bertoline John Smith Chris Shaffer Kirsten Rakoski Bob Vanderheyden Ruth Arezzi Board Reports President Nothing new to report Vice President Nothing new to report Treasurer Monthly balances Revenue of $165 Expenses of $1800 Checking balance = $10,690 Box lacrosse brought in $715. Cost was $1200 so the amount budgeted was perfect. Equipment budget $3200- spent $1500 on goals Sponsorships- only 1 so far Motion to approve treasurer s report - Approved by Cassie - seconded by Chris

4 MEETING MINUTES Secretary October Minutes have been posted online. Motion to approve Octobers minutes - Approved by John- seconded by Chris Fundraising/Event Coordinator 4 Coin Drops scheduled: January 28th 5-8 pm, February 3rd 1-5, February 16th 3-7 & December 30th 1-5. Sign up will be needed for the coin drop Looking into other potential Coin Drop locations (Tractor Supply) Phantoms Hockey - March 10th, 1:05pm game time. Reserved 90 seats invoice for $150 ($19/seat + $2 for fundraising= $21/ticket) Potentially look into Penguins tickets for next year. Looked into Gertrude Hawk Fundraiser- 4 profit 0.60/bar we sell for $1.00 Boxes: 48 bars- $28.80 Cost Profit of 19.20/box Deluxe bars - 5 profit sell for $2.00 $40.00 profit/box 15 days to sell the bars 16 boxes minimum if we order 20 we get free shipping 10 sign ups so far for winter workouts. Send out a reminder with a note about the free t-shirt. Team building- Kalahari ropes course. Cassie sent an to see about a price. Paint Party? Fan Gear open until the November 26th Lacrosse Coordinator League meeting is looking into tracking of penalties Looking into ways of tracking 7-8 s need to keep a play book that must be signed by the coaches and the referees at the end of the game and book must be present at all games Still deciding on what happens if the penalty book is not available

5 MEETING MINUTES Potential forfeit of game if the team does not have the penalty book Rosters required players name and number by March Team Snap App All star game they are going to try to make more elaborate League now has its own Arbiter account (how referees are allocated) 3 year contract Referee fees; K-2- $ s-$45 (2 Refs) 5-6 s-$65 (2 Refs) All head coach positions filled K-2: Aron Neil 3 & 4 s: John Smith 5 & 6: Bob Vanderheyden 7 & 8: Chris Shaffer Each team by February 1st needs to be determined to be A or B Team(s) Equipment/Field Manager Purchased items: Nets- 2 Turf goals ordered 3 Cases of Balls purchased Bob has 6 cases of balls if we need them $10/dozen Look into sizes of uniforms to order Shooter shirts- look into prices/where to order. Possible fundraiser option as well. Old Business Box Lacrosse;

7 5:55 Adjournment Tara AGENDA

Desert Vista Lacrosse, Inc Budget APPROVED 01/07/14

Desert Vista Lacrosse, Inc Budget 01/07/14 BALANCE SUMMARY (TO- DATE) Year End Estimate Starting Balance $ 16,158.65 $ 16,158.65 $ 16,158.65 Ending Balance $ 2,828.54 $ 10,908.65 $ 2,828.54 increased from