PTO Meeting. September 2017

Transcription

1 PTO Meeting September 2017

2 Agenda Committee Reports (20-25 mins) Executive Council (5 mins) PTO Schedule Overview (5 mins) Events Overview (5 mins) Fundraising Overview (5 mins) PTO Sponsored Clubs (5 mins) New Business (40 mins) PTO Gift (5 mins) 501(c)3 Status (10 mins) Budget (20 mins) Open Floor (5 mins) Adjourn 9/18/2017 2

3 Executive Council Report Chair - Jaime Lasker Co-Chairs Nicole Smith & Jill Wiley Finance Chair Kate Dube Communications Chair Danielle Heaton Events Chair Toni Saunders Fundraising Chair Heather Smith *Nicole is missing from the picture 9/18/2017 3

4 Executive Council Report Accomplishments to date Updated Website ( Volunteer Signups available on website or Remember to like and follow the facebook page (Moharimet PTO) Teacher Appreciation Breakfast Back to School information packets Fun Run & Meet the Principal Ice Cream Social Food donations from Circle K in Durham 9/18/2017 4

5 PTO Meeting Schedule Overview Meetings vary between Wed and Thurs Evening Meetings vary between PTO business meetings & educational meetings Schedule: Date Meeting Type Date Meeting Type Thurs Sept 14, 2017 Business Wed Feb 7, 2018 Educational Wed Oct 11, 2017 Educational Thurs Mar 15, 2018 Business Thurs Nov 16, 2017 Educational Wed Apr 11, 2018 Educational Wed Dec 13, 2017 Business Thurs May 17, 2018 Business Thurs Jan 11, 2018 Business Wed June 7, 2018 Business 9/18/2017 5

6 PTO Meeting Schedule Overview Topics being explored for educational meetings Friendship Circle Curriculum and being Superflex (Ms. Dolcino, MOH) Nutrition (Doris Demers, ORCSD) IT Power School Presentation (Sue Johnson, ORCSD) Technology Education (TBD) Math & Reading Educational Nights (TBD) Learn more about Eureka and Reflex programs 4 th grade Stepping up to Middle School (ORMS) Other topics of interest to you? Let us know. 9/18/2017 6

7 Events Overview Change in approach to community events No longer charging admission for PTO run events Raffle tickets, bake sale items, food may be purchased additionally Event Date Pumpkin Stroll Wed Oct 19, 2017 Winter Carnival Sat Jan 27, 2018 Taste of Moharimet Tue Feb 20, 2018 Silent Auction TBD - Mar 2018 Pancake Breakfast* TBD - April 2018 Red Sox Game TBD - May 2018 Stain Train & Volunteer Appreciation Party Sun Jun 3, 2018 *Pancake breakfast is run by Curriculum Enrichment (separate from PTO) as a fundraiser. Fees may apply. 9/18/2017 7

8 Fundraising Overview One large fundraiser held in the spring reinstating the Silent Auction. Looking for volunteers to assist! Additional smaller fundraisers: Box Tops ($1000/year) Hannaford Helps ($800/year) T-shirt Sales Winter Carnival Raffle Red Sox Game (TBD based on ticket prices) 9/18/2017 8

9 PTO Sponsored Clubs Karate Club Art Club Chess Club Other suggestions? 9/18/2017 9

10 PTO Gift PTO has a surplus in the account. Create a program to gift a large ticket item to the school Gift: Special Education Equipment 9/18/

11 501(c)3 Status School Board is requesting that all PTOs within the district obtain 501(c)3 status. Major requirement is the adoption of Bylaws governing the PTO Moharimet PTO does not have any current Bylaws and a new set must be adopted. PTO committee has been created to work on the Bylaws sign up via the website or (moharimetpto@gmail.com) Form Bylaws Committee (Now) First Draft Released (12/01/2017) Formal Meeting to Vote to Adopt Bylaws (12/13/2017) 9/18/

12 501(c)3 Robert s Rules of Order Adopting format in the hope that voices can be heard fairly and decisions made without confusion Discussion Procedure Make a motion to open the discussion Another may second the motion Expand the motion & the group debates the motion Group votes on the motion and it is carried or lost OR group can table the motion for further discussion at a later date. Standard order of Business/Agenda 1. Approval of Minutes 2. Agenda Items Committee Reports Unfinished Business New Business 3. Open Floor for Questions & Comments 4. Adjourn 9/18/

13 Budget Account Starting Balance (08/01/2017): $24,313 Overview Budgeted Expenses Total: $20,150 Budgeted Income Total: $15,200 6% 13% Fundraising 13% 1% 0% Fundraising Events Events 51% 30% Educational Support PTO Expenses Educational Support PTO Expenses 86% 9/18/

14 Budget Expenses Revenue Description Events Fun Run $ $ - Pumpkin Stroll $ $ 1, Winter Carnival $ 1, $ 1, Winter Play $ $ - Taste of Moharimet $ $ - Visiting Author $ $ - Teacher and Staff Appreciation $ 1, $ - Parents Night Out $ $ - Volunteer Appreciation $ $ - 4th Grade Recognition $ $ - Subtotals $ 5, $ 2, /18/

15 Budget Expenses Revenue Description Fundraising Smoke Signals Directory $ $ MOH T-Shirts $ $ 1, Silent Auction $ 2, $ 10, BoxTop Party & Postage $ $ 1, Red Sox Game $ - $ Subtotals $ 2, $ 13, /18/

16 Budget Expenses Revenue Educational Support Curriculum Enrichment Committee $ 2, $ - Lynn Little Scholarship $ $ - Education Committee/Speakers $ $ - Special Assistance Fund $ $ - Schoolwide Field Trip Support $ 2, $ - Classroom Instructional Support $ 3, $ - PTO Gift $ 2, $ - After School Clubs $ $ Subtotals $ 10, $ /18/

17 Budget Expenses Revenue Description PTO Expenses PTO Meeting Expenses $ $ - PTO Admin & Misc $ $ - Website Maintenance $ $ - Discretionary Fund $ $ - Subtotals: $ 1, $ - 9/18/

18 Budget Description Expenses Revenue Events $ 5, $ 2, Fundraising $ 2, $ 13, Educational Support $ 10, $ PTO Expenses $ 1, $ - Totals $ 20, $ 15, /18/

19 Other New Business & Adjourn 9/18/