Great Lakes Community Action Partnership, Inc. Financial Dashboard For the period ending February 28, 2019

Transcription

1 Financial Dashboard Cash Balances: Balance Sheet Current Last Month 9/30/2018 Current Last Month Year-to-Date Fund Group Gain (Loss): Operations Statements Corporate $ 1,117,912 $ 964,326 $ 611,684 Program Services $ (24,169) $ 48, ,254 Employee Benefit 2,205,388 1,930,082 1,785,572 Employee Benefit Account 34,584 (21,876) 82,184 Fund Raising 215, , ,281 Investments 18,531 47,783 (11,893) Programs (1,780,123) (2,060,017) (1,510,253) Program Equipment Donations (30,335) (22,340) (143,712) Revolving Loans 1,056,942 1,049, ,090 De Minimis 54,054 60, ,973 Total Cash Balances $ 2,816,017 $ 2,083,282 $ 1,976,374 Total Gain (Loss) $ 52,665 $ 112,665 $ 386,806 Employee Benefit Account: Current Last Month 9/30/2018 Monthly Claims 251, ,608 N/A Fund Balances: Average Claims Last 12 Mths 218, , ,045 Corporate $ 4,981,398 $ 4,933,923 $ 4,906,077 Fund Balance 1,971,152 1,936,087 1,869,576 Employee Benefit 1,971,153 1,936,568 1,869,577 Fund Balance % of Annual Claims 75.3% 68.8% 65.2% Fund Raising 214, , ,634 Housing Program Loans Aged Accounts: Programs (106,046) (85,494) (249,495) Balance 2,831,433 3,410,731 2,636,714 Revolving Loans 1,547,122 1,548,985 1,417,237 Over 90 Days 782,303 33,551 63,535 Total Fund Balances $ 8,608,597 $ 8,548,278 $ 8,111,030 Default rate 27.6% 1.0% 2.4% Financial Ratios Current Last Month 9/30/2018 Current Ratio Must always be greater than 1.0 to cover short term payables. Altman Z-Score A score > 2.60 preferred, < 1.10 indicates likely business failure. Admin Expense Percent 6.5% 6.6% 7.0% YTD % of adminitrative expenses to total expenses - the lower the better Page 1

2 Balance Sheet Corporate Employee Benefit Fundraising Housing Program Loans Programs (Restricted) Revolving Loan Funds Agency Total Current Assets Short Term Cash 1,117,912 2,205, ,898 - (1,780,123) 1,056,942 2,816,016 Investments 964, ,186 Investments - Market Value (24,105) (24,105) Deferred Assets 125, ,947 Accounts Receivable 257, , ,544,121-3,098,404 Accrued Revenue 203, ,683 2,017, ,429,955 Other Current Assets 112, , ,879 Total Current Assets $ 2,756,972 $ 2,501,712 $ 216,573 $ 207,683 $ 2,807,431 $ 1,057,912 $ 9,548,282 Long Term Assets Housing Notes Receivable ,971, ,971,413 Revolving Loans Rec , ,699 Total Long Term Assets $ - $ - $ - $ 2,971,413 $ - $ 489,699 $ 3,461,112 Fixed Assets Computers and Equipment 3,489, ,489,696 Comp & Equipment-Contra (2,636,233) (2,636,233) Buildings 8,973, ,973,157 Buildings-Contra (2,741,334) (2,741,334) Land-All Property 172, ,479 Total Fixed Assets $ 7,257,765 $ - $ - $ - $ - $ - $ 7,257,765 Total Assets $ 10,014,737 $ 2,501,712 $ 216,573 $ 3,179,096 $ 2,807,431 $ 1,547,611 $ 20,267,159 Liabilities Current Liabilities Accrued Payables 81, ,458 1,603-1,216,742 (450) 1,535,994 Payroll, Deductions & 361,438 (136,060) , ,244 Accrued Vacation 624, , ,875 Health Insurance Deposits - 327, ,385 OHS/Misc. Liabilities ,054-13,218 Deferred Revenue ,076,754-1,076,754 Total Current Liabilities $ 1,067,341 $ 530,559 $ 1,603 $ - $ 2,913,477 $ 489 $ 4,513,470 Deposits / Escrows Loans Payable-Rural Notes Payable 3,965, ,179, ,144,795 Total Liabilities $ 5,033,339 $ 530,559 $ 1,603 $ 3,179,096 $ 2,913,477 $ 489 $ 11,658,565 Net Assets $ 4,981,398 $ 1,971,153 $ 214,970 $ - $ (106,046) $ 1,547,122 $ 8,608,594 Total Liabilities and Net Assets $ 10,014,737 $ 2,501,712 $ 216,573 $ 3,179,096 $ 2,807,431 $ 1,547,611 $ 20,267,159 Page 2

3 Consolidated Revenue and Expense Summary Current Period Actual Current Year Actual YTD Budget Annual Budget YTD Budget Variance Annual Balance Revenues Federal 2,354,932 11,269,038 12,013,846 27,757,732 (744,808) (16,488,694) State 87, , ,891 1,369,556 28,303 (745,362) Release of HDAP Payble 0 4,196,251 4,196,251 4,196, Local 227, , ,705 1,917,258 (52,181) (1,167,734) FFS 400,519 2,071,827 2,022,747 4,585,115 49,080 (2,513,288) In-Kind 75, , ,708 2,094, ,339 (1,100,673) Miscellaneous 54, , , ,960 (29,496) (479,022) Total Revenues $ 3,201,059 $ 20,224,819 $ 20,826,582 $ 42,719,592 $ (601,763) $ (22,494,773) Expenses Personnel Costs 1,667,845 8,027,506 8,392,585 19,292, ,079 11,264,759 Participant Wages 2,851 11, , , , ,606 Volunteer Services (In Kind) 76, , ,728 2,037,180 (165,782) 1,043,670 Legal/Audit Costs ,135 40,605 97,220 30,470 87,085 Travel Costs 53, , ,995 1,089, , ,903 Vehicle Costs 18,440 98, , ,659 14, ,439 Facility/Utility Costs 95, , ,814 1,093,339 (26,738) 605,787 Supplies 36, , , , ,727 Materials 87, , ,149 1,006,358 60, ,414 Food 86, , , ,706 (130,047) 117,317 Equipment/Maintenance 192, , , ,420 (177,103) (16,910) Depreciation 55, , , ,112 (16,511) 359,905 Insurance 19, , , ,752 (1,675) 143,746 Miscellaneous 58, , ,535 1,553, ,733 1,154,637 Participant Costs 8,765 42, , ,788 85, ,176 Program Services 371,761 1,929,228 1,901,599 4,368,373 (27,629) 2,439,145 Release HDAP Loans Rec. 0 4,196,251 4,196,251 4,196, Sub-Contracts 200,388 1,266,270 1,381,223 3,214, ,953 1,947,796 Vendor 116, , ,366 1,090, , ,508 Misc In Kind Donations ,450 82,146 32,913 81,609 Total Expenses $ 3,148,394 $ 19,838,013 $ 20,691,808 $ 42,463,332 $ 853,795 $ 22,625,319 Net Revenue/Expense $ 52,665 $ 386,806 $ 134,774 $ 256,260 $ 252,032 $ 130,546 Page 3

4 Program Financial Summary Revenue Expenses Net +/- Program Name Actual YTD Budget Budget Actual YTD Budget Budget Gain/Loss Budget Early Head Start 386, , ,543 (386,062) (378,269) (611,543) - 7,793 Head Start 4,766,729 4,565,068 6,747,271 (4,766,729) (4,565,068) (6,747,271) - 201,661 EHS Child Care 590, , ,101 (590,511) (551,898) (927,101) - 38,613 EHS Delegate 524, ,618 1,108,491 (524,683) (646,618) (1,108,491) - (121,935) EHS Expansion 1,053,683 1,008,499 2,055,405 (1,053,683) (1,008,499) (2,055,405) - 45,184 Lucas Head Start , , ,735 (418,295) (389,893) (800,735) - 28,402 Other 340, , ,061 (340,599) (260,417) (520,036) (62) 80,182 Total Child $ 8,080,500 $ 7,804,148 $ 12,778,607 $ (8,080,562) $ (7,800,662) $ (12,770,582) $ (62) $ 279,900 Head Start Inkind PY19 671, , ,116 (671,430) (482,440) (758,116) - 188,990 Lucas Head Start Inkind 18 80,471 98, ,867 (80,471) (98,934) (197,867) - (18,463) Early Head S Provider Inkind 18 57, , ,775 (57,880) (135,205) (231,775) - (77,325) EHS Expansion Inkind 116, , ,226 (116,564) (252,608) (505,226) - (136,044) Total Head Start Inkind $ 926,345 $ 969,187 $ 1,692,984 $ (926,345) $ (969,187) $ (1,692,984) $ - $ (42,842) After School Youth 176, , ,050 (176,409) (186,260) (295,050) - (9,851) Total Youth $ 176,409 $ 186,260 $ 295,050 $ (176,409) $ (186,260) $ (295,050) $ - $ (9,851) Child Development Total $ 9,183,254 $ 8,959,595 $ 14,766,641 $ (9,183,316) $ (8,956,109) $ (14,758,616) $ (62) $ 227,207 WIOA Youth 144, , ,383 (144,151) (254,912) (382,383) - (110,761) Other Youth 354, , ,500 (354,493) (505,714) (963,500) - (151,221) Total Youth $ 498,644 $ 760,626 $ 1,345,883 $ (498,644) $ (760,626) $ (1,345,883) $ - $ (261,982) HUD Transitional Housing 117, , ,001 (117,080) (175,588) (301,001) - (58,508) Permanent Supportive Housing 324, , ,945 (324,748) (317,880) (476,945) - 6,868 PSH Expansion 84, , ,382 (84,611) (113,075) (271,382) - (28,464) HUD Domestic Violence 175, , ,397 (178,067) (195,602) (213,397) (2,179) (17,535) Homeless Crisis Response 556, ,579 1,007,100 (556,421) (590,579) (1,007,100) - (34,158) HEAP Program 648, ,690 1,174,413 (648,024) (684,690) (1,174,413) - (36,666) Other Adult 469, ,941 1,145,536 (471,184) (585,941) (1,145,536) (1,228) (114,758) Total Adult $ 2,376,726 $ 2,663,355 $ 4,589,774 $ (2,380,135) $ (2,663,355) $ (4,589,774) $ (3,407) $ (283,221) Adult & Youth Development Total $ 2,875,370 $ 3,423,981 $ 5,935,657 $ (2,878,779) $ (3,423,981) $ (5,935,657) $ (3,407) $ (545,203) Loans 107,457 4, ,579 (19,249) (7,212) 147,697 88,208 12,037 RCAP 491, ,193 1,227,657 (491,514) (486,193) (1,227,657) - (4,829) US EPA 876, ,483 2,002,050 (900,889) (893,483) (2,002,050) (23,900) 7,406 Ohio EPA 401, , ,500 (401,680) (368,931) (539,500) - 32,749 OWDA 391, , ,800 (391,686) (436,998) (658,800) - (36,632) Technitrain 558, ,957 1,271,000 (558,332) (615,957) (1,271,000) - (57,625) Page 4

5 Program Financial Summary Revenue Expenses Net +/- Program Name Actual YTD Budget Budget Actual YTD Budget Budget Gain/Loss Budget GIS 212, , ,850 (212,740) (330,478) (513,850) - (117,738) International 1,138,157 1,498,863 2,522,804 (1,148,244) (1,504,678) (2,528,619) (10,087) (356,434) Fee for Service 408, ,932 1,024,400 (322,905) (415,165) (993,240) 85,397 (92,260) Other 683, ,410 2,138,454 (683,754) (813,410) (2,138,454) (495) (129,656) Community Development Total $ 5,270,116 $ 5,876,080 $ 12,075,094 $ (5,130,993) $ (5,872,505) $ (11,725,473) $ 139,123 $ (742,982) Fundraising - - 6,509 (723) - (6,079) (723) 723 Supportive Services 2,227 2,417 14,501 (2,201) (2,235) (14,150) 27 (34) Seniors 1,581,180 1,859,711 3,174,981 (1,581,180) (1,859,711) (3,174,981) - (278,531) Food Service 5,472 9,036 10,169 (8,163) (9,036) (10,169) (2,691) (873) Seniors Total $ 1,588,879 $ 1,871,164 $ 3,206,160 $ (1,592,267) $ (1,870,982) $ (3,205,379) $ (3,387) $ (278,715) T.R.I.P.S. 1,283,849 1,321,475 2,271,109 (1,297,975) (1,321,475) (2,271,109) (14,126) (23,500) ODOT - Capital 304, , ,701 (227,725) (186,852) (295,337) 76,931 40,873 ODOT - TIGER Discretionary 79,530 79,543 79,543 (81,821) (79,543) (79,543) (2,291) 2,278 TRIPS Total $ 1,668,035 $ 1,608,234 $ 2,666,353 $ (1,607,521) $ (1,587,870) $ (2,645,989) $ 60,514 $ 19,651 HWAP 1,018,437 1,026,431 1,529,113 (1,018,437) (1,026,431) (1,529,113) - (7,994) HWAP Enhancement 69, , ,442 (69,393) (225,084) (334,442) - (155,691) Chip FFS 452, ,533 1,017,488 (307,764) (364,518) (891,140) 145,198 (56,754) NIP Program 39, , ,621 (49,795) (110,619) (147,621) (9,850) (60,824) Ohio Housing Trust Fund 132, , ,900 (132,436) (115,770) (231,900) - 16,666 Utilities Grants Subtotals 1,066,901 1,234,765 1,833,524 (915,162) (1,135,968) (1,688,825) 151,739 (220,806) Housing and Energy Total $ 2,780,075 $ 3,141,202 $ 5,094,088 $ (2,492,987) $ (2,978,390) $ (4,823,041) $ 287,087 $ (485,403) CSBG , ,836 1,074,523 (624,700) (672,836) (1,074,523) (67) (48,136) Development Others 36,420 25,591 38,000 (37,494) (25,591) (38,000) (1,074) 11,903 ODOT - Mobility Manager 81,712 79, ,113 (81,712) (80,001) (191,113) - 1,711 Housing Development Loans 3,000 3,622 8,627 (3,792) (3,622) (8,627) (792) 170 Development Total $ 745,765 $ 782,039 $ 1,312,263 $ (747,698) $ (782,050) $ (1,312,263) $ (1,933) $ (34,352) Corporate 12,033 23,750 57,000 (143,779) (44,515) (106,840) (131,746) 99,264 Housing Development Loans 4,316,285 4,349,190 4,569,273 (4,316,285) (4,349,190) (4,569,273) - (32,905) Fundraising 34,651 19,425 46,625 (10,944) (19,425) (46,625) 23,707 (8,481) Corporate FFS 2, (891) - - 1, Corporate Total $ 4,365,624 $ 4,392,365 $ 4,672,898 $ (4,471,899) $ (4,413,130) $ (4,722,738) $ (106,275) $ 58,769 Allocated Cost Centers (493,187) (558,749) (1,341,096) - (65,562) Admin (1,015,572) (1,009,796) (2,429,316) - 5,776 Cost Center Total $ - $ - $ - $ (1,508,759) $ (1,568,545) $ (3,770,412) $ - $ (59,786) Page 5

6 1/4/2019 1/11/2019 1/18/2019 1/25/2019 2/1/2019 2/8/2019 2/15/2019 2/22/2019 3/1/2019 3/8/2019 3/15/2019 3/22/2019 3/29/2019 4/5/2019 4/12/2019 4/19/2019 4/26/2019 5/3/2019 5/10/2019 5/17/2019 5/24/2019 5/31/2019 6/7/2019 6/14/2019 6/21/2019 6/28/2019 7/5/2019 7/12/2019 7/19/2019 7/26/2019 8/2/2019 8/9/2019 8/16/2019 8/23/2019 8/30/2019 9/6/2019 9/13/2019 9/20/2019 9/27/ /4/ /11/ /18/ /25/ /1/ /8/ /15/ /22/ /29/ /6/ /13/ /20/ /27/2019 Cash Balance Week Ending Cash Balance Report $3,500,000 $3,250,000 $3,000,000 $2,750,000 $2,500,000 $2,250,000 $2,000,000 $1,750,000 $1,500,000 $1,250,000 $1,000,000 $750,000 $500,000 $250,000 $0 Weekly Dates CY19 CY18 CY17 Page 6

7 Percent of Accounts Aged Beyond 90 Days 30.00% 27.6% 25.00% 20.00% % 15.00% 10.00% 9.7% 5.00% 0.00% 4.5% 4.1% 4.2% 3.7% 4.1% 3.1% 3.0% 3.2% 2.4% 2.3% 1.8% 0.9% 1.0% Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Month-end Percentage Page 7

8 Dollars Employee Benefit Account Balances 3,500,000 3,250,000 3,000,000 2,750,000 2,500,000 2,250,000 2,000,000 1,750,000 1,500,000 1,250,000 1,000, , , , , , , , , , , , , , , , , , ,074 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Month Monthly Claims 30% Minimum Fund Balance Annual Claims The goal for the Employee Benefit account is to maintain the Fund Balance between the "ceiling" of annual claims and the "floor" of 30% of annual claims. Page 8