ACTUAL * COR ADMINISTRATION TARGETS * 2017 Target vs 2016 Target a) Number of New COR Registrations % Year (a)

Transcription

1 23-Jun-16 Date Prepared Section 1(a): BUDGET - COR ACTIVITIES ACTUAL * COR ADMINISTRATION TARGETS * # Variance (b-a) % Variance (b/a) (12 months) 2016 YTD (6 months) Year 1 Year (a) Year (b) Total for 3 Years 2017 Target vs 2016 Target 2017 Target vs 2016 Target a) Number of New COR Registrations % b) Number of New OHS Certifications % c) Number of New RTW Certifications NA NA NA NA NA 0 d) Number of WorkSafeBC Initiated Verification Audits % e) Number of Certifying Partner Initiated QA Audits % f) Number of External Auditors Trained for the First Time (Initial) % g) Number of External Auditors Recertified % h) Number of Internal Auditors Trained for the First Time (Initial) - Large Employers i) Number of Internal Auditors Recertified - Large Employers j) Number of Internal Auditors Trained for the First Time (Initial) - Small Employers k) Number of Internal Auditors Recertified - Small Employers % % , % , % l) Certification Failed or Not Granted NA NA NA 0 Provide explanations for the variances between 2016 and 2017 targets in each of the COR Activities listed above a) b) c) d) e) f) g) h) i) j) k) WSBC Budget for COR July11 Tab: COR Budget Page 4 of 9

2 Section 1(b): BUDGET - COR ADMINISTRATION ACTUAL COR ADMINISTRATION BUDGET $ Variance (b-a) % Variance (b/a) (12 months) 2016 YTD (6 months) Year 1 Year (a) Year (b) Total for 3 Years 2017 Target vs 2016 Target 2017 Target vs 2016 Target Revenue: WorkSafeBC COR Operations Funding 530, , , , ,804 1,669,573-79,384-14% Interest Revenue Other Revenue (list individually) Total Revenue 530, , , , ,804 1,669,573-79,384-14% Compensation Expense: Salaries 226, , , , , ,000-88,000-27% Benefits 41,661 24,815 69,000 69,000 49, ,000-20,000-29% Consultants & Contractors 25,587 20,019 48,790 32,600 50, ,390 17,400 53% Other Expense: Accounting & Legal Fees ,000 2,000 2,000 9, % Advertising & Sponsorships 0 0 7,000 4, ,008-4,008 - Board Expenses 0 0 4, , Building Maintenance & Repairs 15,068 2,917 15,068 7,000 17,000 39,068 10, % Telecommunications & Freight 0 0 7, ,000-7,000 - Conference Registration and Meeting Expenses 0 0 2,400 2,400 7,000 11,800 4, % Furniture & Equipment % Office Supplies 2, , % Property Taxes & General Insurance Publications & materials 0 1,100 2,000 8,540 5,000 15,540-3,540-41% Rent - Office 17,023 8,335 17,023 20,004 20,000 57, % Technology 94,780 31,250 94,780 75,000 83, ,780 8,000 11% Training - Staff 0 0 2,000 1, ,008-1,008 - Travel 13,852 1,805 28,645 15,860 20,000 64,505 4,140 26% Miscellaneous Total Expenses 438, , , , ,804 1,670,467-79,420-14% Revenue less Expenses 91,582 84, Note: Any significant expense account (>$50,000) included in 2017 budget and any significant variances (>20%) should be explained in Section 5 below. WSBC Budget for COR July11 Tab: COR Budget Page 5 of 9

3 Section 2: RESERVE FUND - COR Opening Balance 164, , ,068 Drawdown (-) 91,582 (16,188) Add Surplus Retained in Reserve Fund Additional Funds Requested Ending Balance 256, , ,068 Describe the reason(s) for any drawdown of COR Reserve Fund in the current year Section 3: COMPENSATION ACTUAL 2016 Year 1 COR ADMINISTRATION BUDGET Year Year List the top ten highest compensated positions, including consultants (who are contracted on an ongoing basis), in the following annual compensation categories: 1. Number of positions with compensation $1 $39, Number of positions with compensation $40,000 $79, Number of positions with compensation $80,000 $119, Number of positions with compensation $120,000 $159, Number of positions with compensation $160,000 $199, Number of positions with compensation $200,000 $249, Number of positions with compensation $250,000 $299, Number of positions with compensation $300,000 $349, Number of positions with compensation $350,000 and over WSBC Budget for COR July11 Tab: COR Budget Page 6 of 9

4 Section 4: EXPENSE ALLOCATION - COR a) Describe the method or formula used in the 2017 budget to allocate common expenses and/or overhead expenses shared between COR operations and COR administration or shared between the organization's head office and COR operations (e.g., based on staffing FTE or square footage of office) BC is allocated 20% of all common expenses per FTE. The IT Support Costs, Building & Services and Rent-Office are allocated based on FTE. b) List the expenses and amounts that have been allocated in (1) and included in the 2017 budget in Section 1. n/a c) Has the expense allocation method used in the 2017 budget changed from previous year? If it has changed, explain why. n/a WSBC Budget for COR July11 Tab: COR Budget Page 7 of 9

5 Section 5: EXPLANATION OF SIGNIFICANT EXPENSE AMOUNTS, SIGNIFICANT VARIANCES, AND FUNDING INCREASES a) Provide an explanation for any funding increase over the 2016 funding amount, if applicable. b) Provide an explanation for any funding increase over the 2017 funding forecast amount included in rates setting, if applicable. c) Any significant expense account (>$50,000) included in the 2017 budget, excluding salaries, should be explained here. Technology: Technology costs for the COR program include 20% of the annual ec-audittool licensing costs ($220,000 total / $44,000 BC portion) as well as IT support and imis per user license fees and costs ($10,600/FTE plus software costs and annual inflation increases. d) Any significant expense account variance (>20%), including salaries, between 2016 budget and 2017 funding request should be explained here. Section 6: APPROVAL Approved by Organization Board Chair: (signature) Duane Mather Date Approved: 6-Sep-16 WSBC Budget for COR July11 Tab: COR Budget Page 5 of 9

6 23-Jun-16 Date Prepared Activity Categories COR BUDGET ALLOCATION Overhead (Fixed Costs) Auditor Training Marketing / Outreach Program Development Desktop QA Auditor QA Employer Audit QA (WIVA) 2017 Budget Total Revenue: WorkSafeBC COR Operations Funding 490, ,804 Interest Revenue - - Other Revenue Total Revenue 490, ,804 Compensation Expense: Salaries 237, ,000 Benefits 49,000 49,000 Consultants & Contractors ,000 50,000 Subtotal 286, , ,000 Other Expense: Accounting & Legal Fees 2,000 2,000 Advertising & Sponsorships Board Expenses - - Building Maintenance & Repairs 17,000 17,000 Telecommunications & Freight - - Conference Registration and Meeting Expenses 3,000 1,000 3, ,000 Furniture & Equipment Office Supplies Property Taxes & General Insurance - - Publications & materials 5, ,000 Rent - Office 20,000 20,000 Technology 83, ,000 Training - Staff - - Travel 14,000 6, ,000 Miscellaneous - - Subtotal 144,804 7,000 3, ,804 Total Expenses 430,804 7,000 3, , ,804 Revenue less Expenses 60,000 (7,000) (3,000) (50,000) - WSBC Budget for COR July11 Tab: COR Budget-sub-schedule Page 6 of 9

7 23-Jun-16 Date Prepared Fixed costs include salaries, rent, and expenses such as accounting and legal fees which are approximately the same year over year and are not optional. Fixed costs are often referred to as overhead costs and do not generally fluctuate directly with activities. You may find it helpful to provide monthly breakdown to determine annual totals, it is optional. You must enter the annual total in column titled "Total." Fixed Costs Budget Worksheet Revenue: Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total WorkSafeBC COR Administration Funding * 490,804 Interest Revenue - Other Revenue - - Total Revenue ,804 Compensation Expense Salaries 237,000 Benefits 49,000 Consultants & Contractors Subtotal ,000 Other Expense: Accounting & Legal Fees 2,000 Advertising and Sponsorship - Board Expenses - Building Maintenance & Repairs 17,000 Telecommunications & Freight - Conference Registration & Meeting Expenses 3,000 Furniture & Equipment 300 Office Supplies 504 Property Taxes & General Insurance - Publications & materials 5,000 Rent - Office 20,000 Technology 83,000 Training - Staff - Travel 14,000 Miscellaneous - Subtotal ,804 Total Expenses ,804 * Note: This is total the funding amount requested from WorkSafeBC to cover both fixed and variable costs. 490,804 WSBC Budget for COR July11 Tab: COR Fixed Costs Page 7 of 9

8 23-Jun-16 Date Prepared Use this worksheet to describe activities that would vary from year to year and that would not be covered by the fixed costs of your association. For example, a training program run by a salaried staff member at the HSA's usual operating location would not be included here. But activities that require additional rental spaces, materials to be created, or consultants to be hired should be included. Include the reference number of the corresponding work plan item in the first column (i.e., column A). If more rows are required, please click on the "2" symbol on the top left corner of the screen to unhide additional rows. Workplan Item Ref # 1 WIVA Activities / Initiatives Budget (Variable Costs) Worksheet Activity Activity Category Description / Objective Revenue Employer Audit QA (WIVA) Conduct 10 Consultants / Contractors Conference Registration and Meeting Expenses Publications / Materials Expense Category Advertising & Sponsorships Technology Travel Net 50,000 (50,000) 3 Conduct onsite audit reviews Auditor Training Conduct 8 6,000 (6,000) 4 Marketing - attend BC conference Marketing / Outreach 1 conference 2,000 (2,000) 2 Auditor workshops Auditor Training Conduct 2 workshops 1,000 (1,000) 2 Employer workshops Marketing / Outreach Conduct 2 workshops 1,000 (1,000) Total - 50,000 4, ,000 (60,000) WSBC Budget for COR July11 Tab: COR Variable Costs Page 8 of 9

9 23-Jun-16 Date Prepared COR BUDGET - STAFFING COUNT FTE = Full Time Equivalent ACTUAL FTE BUDGET FTE BUDGET FTE STAFF POSITIONS HSA COR IRI IRI Total FTE HSA COR IRI IRI Total FTE HSA COR IRI IRI Total FTE Position BC COR 11 FTE'S - 20% Calgary Executive Calgary Managers Calgary Program Managers Calgary Project Advisor Calgary Program Advisor Calgary Program Administrators Calgary Audit Analysts Total FTE - Staff CONSULTANTS/CONTRACTORS *** HSA COR IRI IRI Total FTE HSA COR IRI IRI Total FTE HSA COR IRI IRI Total FTE Position Total FTE - Consultants EXAMPLE - STAFF POSITIONS - FTE's HSA COR IRI IRI Total FTE Position Manager - HSA (full time) Manager - HSA/ COR (full time) * Admin Support - COR/ IRI (full time) Admin Support - HSA/IRI (part time) ** Total FTE - Staff EXAMPLE - CONSULTANTS/CONTRACTORS - FTE's HSA COR IRI IRI Total FTE Position HSA - Trainer 40 hours per week) HSA-Trainer for course A 20 hours per week) COR - Audit Trainers 20 hours per week) HSA/IRI Trainer hrs per week) Total FTE - Consultants How to count FTE for staff: This is a headcount of staff and a cost allocation of their time spent on each program. * Eg: a full-time manager who spends 75% of time on HSA and 25% on COR, enter as HSA 0.75 FTE and COR 0.25 FTE count. See example to the left. ** Eg: a part-time staff who works half time and spends 60% on HSA and 40% on IRI, then enter HSA 0.3 FTE and IRI 0.2 FTE. See example to the left. Legend of acronyms: HSA - Health and Safety Association Operations COR - COR Program Administration IRI - Injury Reduction Initiative (not HSA or COR) FTE - Full time equivalent *** Consultants/contractors - List of consultants/contractors who work significant hours in operations and on a continuous basis. How to count FTE for consultants/contracts: If consultants are paid by the hour, use the same standard hours per work week as the full-time staff in your FTE calculation. E.g., a consultant hired for 40 hours per week (same as full time staff hours) for the full year for HSA, enter the consultant as 1 HSA FTE. See example to the left. WSBC Budget for COR July11 Tab: Staffing Page 9 of 9