MANZANITA FAMILY FACULTY ORGANIZATION 2017/2018 Final Budget

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1 INCOME AMAZON SMILE smile.amazon.com BOX TOPS INCOME $ 1, DESERT DASH SPONSORSHIPS & DONATIONS DESERT DASH FUNDRAISING INCOME MUSTANG BUCKS (DIRECT GIVING INCOME) $ Amount is dependent upon awareness and willingness to participate $ 3, $ 3, $ 26, Clip and save box tops to raise money with friendly, fun class-against-class competition Sponsorships ($100+) and donations for the Desert Dash (reported separately for tax purposes). See Desert Dash T-shirt and dineout income for October fun run/walk in Sabino Canyon to promote fitness and community building. T-shirt sales are the primary fundraiser; however other spirit items may also be sold such as water bottles. Expenses represent t-shirt costs, sponsorship banner, medals and supplies. budgeted income for the entire event is $12,000, including sponsorships, and budgeted expense is $5,000 Mustang Bucks - this is the primary fundraiser for all FFO-supported field trips and enrichment activities not funded by the State of Arizona. Requesting $100/per child for school year, same as 2016/2017; See SEP (Student Enrichment Program) budget, which is funded by Mustang Bucks (also $26,000) DONATIONS & MISC $ Includes any unanticipated donations EDUKIT INCOME $ Online school supplies shopping site that collects approx. $5.00 per kit profit for Manzanita, plus an optional donation. This amount represents the $5.00 1, per kit based on 2015/2016 actual regular sales. See Edu-kit Sponsorship Income for optional donations portion EDUKIT OPTIONAL DONATION INCOME MANZANITA FAMILY FACULTY ORGANIZATION Final Budget $ Optional donations received from online school supplies shopping site. To be donated to CFSD/Manzanita and will be used to restock classroom supplies for all grade levels; Donation is budgeted as an expense and will vary with the amount collected E-SCRIP/SHOPPING INCOME $ Amount is dependent upon awareness and willingness to participate FRY'S INCOME $ Amount is dependent upon awareness and willingness to participate FALL BOOK FAIR $ 4, Held in November in conjunction with Scholastic Books. Budgeted amount is based on 2016 Fall Book Fair income. $21,000 revenue; $17,000 expense FIFTH GRADE TRIP INCOME $ 20, FIFTH GRADE TRIP SCHOLARSHIPS $ - Payson field trip - funding is supplied by 5th grade families and trip is dependent upon receiving sufficient funding. For 2016/2017, field trip was $200 per participating child (including chaperone costs). cost will remain at $200. Budget is based on approx. 100 students (4 classes with an estimated 25 students per class). Scholarship funds donated by families to help cover 5th grade trip costs for families who are unable to pay for the entire trip. No budget due to uncertainty of donations Page 1 of 7

2 Final Budget THIRD GRADE FIELD TRIP INCOME $ 7, Bisbee/Kartchner Caverns field trip - funding is supplied by 3rd grade families and trip is dependent upon receiving sufficient funding. Due to increased costs from the tour company, arrangements will be made directly with a transportation company and the ticket offices in. The trip cost will be $70 per participating child (including chaperone costs) rather than $95 per participating child charged in 2016/2017. THIRD GRADE TRIP SCHOLARSHIPS $ - INTEREST INCOME $ - READ-A-THON (SPRING EVENT) $ 5, SCHOOL PICTURE INCOME $ 1, SPRING BOOK FAIR $ 3, YEARBOOK INCOME $ 11, TOTAL INCOME $ 91, Scholarship funds donated by families to help cover 3rd grade trip costs for families who are unable to pay for the entire trip. No budget due to uncertainty of donations Given current interest rates, this amount is neglible. Consequently, none is budgeted Spring read-a-thon replaced carnival income in 2016/2017; amount is dependent on participation and number of sponsors. Spring 2017 read-a-thon raised approximately $5,100. Commission payment that the FFO receives from Inter-State Studios for assisting with individual and class photos in the fall Held in March in conjunction with Scholastic Books. Budgeted amount is based on historical profit for Spring book fair $3,500 ($20,000 revenue; $16,500 expenses). A collection of photos and memories that is published and sold at the end of the school year through the Inter-State website. (Another yearbook company may be used in but costs and revenue should be close to what is budgeted). Estimating sales of approximately 250 yearbooks at $25 (regular price) and 175 at $30 (late price). Cost varies with quantity ordered and is $20.02 per book at 425 books. Estimated income $11,500, expense $8, EXPENSES ART SHOW $ Held in late spring with each student exhibiting one work of art. This line item accounts for the cost of event supplies BACK TO SCHOOL WEEK Parent Account with $725 budget for BACK TO SCHOOL WEEK SUPPLIES $ Costs associated with back to school week (supplies, refreshments for open house, etc.). Increase in budget due to planned activities and displays at open house. Will roll up into the Back to School Week account SHUTTLE - BACK TO SCHOOL WEEK $ BANK CHARGES $ KINDNESS DAY/ BEN'S BELLS Shuttle buses from La Encantada, paid to Manzanita Elementary School, will be accounted for in the Shuttle - Back to School Week account for tax purposes but will roll up into the Back to School Week account Fees charged by Bank of America (new bank in ). Fees represent check imaging services and other misc. fees. $ Supplies for Kindness Day and Kindness End-of-the-Year Recognition Page 2 of 7

3 Final Budget BOX TOPS EXPENSE $ BUS DRIVER APPRECIATION $ CLASS ROOM FUNDING $ 10, CREDIT CARD PROCESSING FEES MUSTANG BUCKS EXPENSE (DIRECT GIVING EXPENSE) EDU-KIT OPTIONAL DONATIONS REMITTANCE $ 1, $ $ Amount represents postage costs for submitting Box Tops and cost of individual and class prizes for contest winners Amount represents $10 gift cards (QT, Starbucks, etc.) for each Manzanita bus driver to present at the annual CFSD Bus Driver Appreciation Breakfast. Manzanita FFO hosts every 7 years (next in 2023) but gift cards are presented to bus drivers annually. Payments to hosting FFO also goes here as it is an overall FFO event and the hosting FFO does not organize and pay for the entire event Budgeted amount represents $250/per teacher reimbursement (Based on 40 teachers) Per transaction fees charged by credit card payment processors (includes PayPal fees). Will replace CFSD's InTouch Fees. Note: This does not include the monthly service fee for DonorSnap's payment processor, which is charged to FFO Admin Expense Amount represents costs associated with Mustang Bucks: parking auction website, parking signs for winners, banners, etc. Also includes refreshments for school collections provided by the FFO and Sodexo, the Districtcontracted food vendor. (Program is an FFO program, organized by the FFO, so Sodexo purchases are program expenses for the FFO rather than a donation to the school) Donation to CFSD for Edu-Kit Optional Donation collected to be used for supplies replenishment for all grade levels. This amount will vary and will equal the amount collected in Edu-Kit Optional Donations Income account (pass-through) DISTRICT-WIDE JOINT EVENTS DONATIONS FIFTH GRADE RECOGNITION FIFTH GRADE RECOGNITION SUPPLIES $ $ Payments to other FFOs and CFSD for Manzanita's portion of district-wide joint events and costs that are not covered by the school district (CFSD Breakfast for all staff provided by CFHS FFO for approx. $150, CFSD's New Teacher Orientation for approx. $70, etc.). Bus driver appreciation is budgted in its own account (see comments). See Foundation Requests for payments to the Foundation (Teacher of the Year contribution) Parent Account with $1,150 budget for Ceremony to acknowledge the completion of elementary education at Manzanita. Lunch is purchased for all graduating 5th graders and a shuttle bus runs between La Encantada and the school for families. Starting in lunch and shuttle costs will be in a separate accounts to facilitate tax reporting. The remainder in this account is for supplies and other related costs. The total Fifth Grade Recognition budget for budget is $1,150 vs. $1,100 in 2016/2017 Supplies for 5th grade recognition (see parent account above) Includes cookies or other outside food purchases (non-sodexo), decorations, flowers, etc. Will roll up into the Fifth Grade Recognition account Page 3 of 7

4 Final Budget SHUTTLE - FIFTH GRADE RECOGNITION FIFTH GRADE RECOGNITION LUNCH - SODEXO FIFTH GRADE TRIP EXPENSES $ $ $ 20, Shuttle buses from La Encantada, paid to Manzanita Elementary School, will be accounted for in the Shuttle - Fifth Grade Recognition account for tax purposes but will roll up into the Fifth Grade Recognition account Fifth grade recognition lunch provided by Sodexo for all graduating 5th graders. Will roll up into the Fifth Grade Recognition account Payson - funding is supplied by 5th grade families and trip is dependent upon receiving sufficient funding. For 2016/2017, field trip was $200 per participating child (including chaperone costs and was based on 108 students). 2017/18 cost will be remain the same but will be based on 100 students (4 classes with approximately 25 students per classs). Bus driver gratuity of $450 is included in budget ($2 per student per day for 2 days - divided by 3 drivers) - rounded to $150 each. The bus company should include driver tips and accommodations on the bus invoice if possible. FOUNDATION REQUESTS $ LIBRARY $ 2, MILER'S CLUB $ FFO ADMIN EXPENSE $ 1, OFFICE SUPPLIES (FFO) $ For joint costs and direct contributions to the CFSD Foundation. Joint costs include the Teacher of the Year award ($100), etc. Direct contribution maximum had been $3,000 per year and was subject to the FFO's ability to fund its own programs for the year. Reducing the budgeted direct contribution amount to $250 to reflect what other FFOs typically contribute; any additional funds donated would be handled as a special request and voted on at an FFO general meeting The school librarian is responsible for these purchases. Funds are to be donated to CFSD and the librarian will purchase books and materials for the library through CFSD sources. To be donated once budget has been adequately funded after the beginning of the year (to be determined by the treasurer) A non-competitive lunch recess fitness program that encourages children to run/walk. Expense represents the cost of chains and charms used to acknowledge achievement of pre-set goals. Budget was increased in 2016/2017 due to new scanner purchase, but is back to normal level for Cost of webhost, check printing, QuickBook annual fee, and donor management software/payment processor monthly fees (donor management & payment processor fees new in ). Use Office Supplies (FFO) for office supplies purchases Office Supply purchases (for FFO general use throughout the year). To include paper clips, Post-Its, etc. used in copy room, binders and folders for officers, envelopes for vendor checks, etc. Note: use Back to School Week Supplies and event budgets for supplies used specifically for those events Page 4 of 7

5 Final Budget PAPER DONATION $ PLAYGROUND BALLS $ POSTAGE $ FFO PRESIDENT'S FUND $ Was previously charged to Office Support, which will be discontinued in. Funds will be donated to Manzanita (through CFSD) to replenish Manzanita's copy paper used by the FFO throughout the year. To be donated once budget has been adequately funded after the beginning of the year (to be determined by the treasurer) Used to purchase balls and jump ropes for children to play with during recess. Note: This is for recess balls as opposed to PE balls, which are covered by the CFSD budget Postage for mailing payments to vendors; most donor tax letters will be ed upon receipt with new donor management software to be implemented in To be spent as needed by the FFO President. Includes retirement and milestone anniversary gifts for staff (per IRS rules, gifts are limited to $25 per person per year and retirement gifts are limited to $75 per person per year) PRINCIPAL'S FUND PRINCIPAL'S STAFF MEALS PRINCIPAL'S STAFF MEALS (NON-SODEXO) $ 1, $ Replaces Principal's Discretionary Fund and Staff Development for tax reporting purposes Used to cover school-related expenses/reimbursements not funded by other sources or budgeted elsewhere (ex: supplies for beginning of year staff retreat, staff appreciation/team celebrations). Also covers workshops and reimbursements to staff for school-wide supplies purchases not covered by classroom funding, or Student Enrichment Program (ex. poetry contest ribbons, safety patrol vests, etc.) Notes: unbudgeted school-wide community event expenses and all facilities requests must be handled as special requests. Use Principal's Staff Meals (Non-SODEXO and SODEXO) for meal expenses Parent Account with $1,000 budget for ; meals may be purchased either through Sodexo or outside food vendors within overall $1,000 budget limit Replaces Principal's Discretionary Fund and Staff Development for tax reporting purposes For Principal's beginning of year staff development retreat luncheon for all certified teachers at Manzanita. Also covers welcome back breakfast and endof-year staff luncheon. (This account is used for purchases outside of SODEXO, the District-contracted food vendor) Will roll up into the Principal's Staff Meals account Page 5 of 7

6 Final Budget PRINCIPAL'S STAFF MEALS (SODEXO) $ REFRESHMENTS $ SIGNAGE/BANNERS $ SITE COUNCIL $ See Principal's Staff Meals (Non-Sodexo) above. This account covers meals purchased through Sodexo and will most likely cover the beginning of the year Manzanita staff breakfast if paid through Sodexo Will roll up into Principal's Staff Meals account Note: CFHS FFO bills the FFO for approx. $150 for CFSD Breakfast for all staff (to be charged to District-wide joint costs) Refreshments for Principal's Breakfasts/FFO and DFFO meetings. Both Sodexo and FFO-provided refreshements are included as this is an FFO program expense (organized by the FFO and would be incurred whether the Principal's Breakfast occurred prior to the FFO meetings) Represents cost of materials to create custom signs for school events and the purchase of zipties Cost of Family Education Evening and/or Speaker; Site Council will most likely host reading event in as was done for the first time in 2016/2017 SPECIAL REQUESTS - EFFO- APPROVED (NEW/SPLIT OUT) SPECIAL REQUESTS - FFO- APPROVED (NEW/SPLIT OUT) $ 1, $ - Items under $500 that are voted on and approved by the Executive FFO Board (EFFO) as requested up to a maximum of $1,500 per year per bylaws. Expenditures must be voted on and approved before being incurred. This account is now being budgeted as it it typically spent throughout the year on items that were unbudgeted (improves trackability as all unbudgeted expenditures were previously charged to Special Requests) To be used for all unbudgeted expenditures that must be voted on in the general meeting (above and beyond the EFFO-approved limits above). This line item has no budget and is a direct hit to the FFO's bottom line SPELLING BEE Cost of trophies and registration fees. Expense is dependent on registering $ REGISTRATION for the event FFO provides monthly lunches and other tokens of appreciation to teachers STAFF APPRECIATION (FFO) $ 1, and staff throughout school year STATUTORY AGENT $ ACC Annual Filing Fee. Filing is due before 10/15 of each year Parent Account of Student Enrichment Program (SEP) with $26,000 budget for (SEP) STUDENT ENRICHMENT PROGRAM Funds field trips and projects that enhance or facilitate students' knowledge base. Amount is allocated on a per student basis and is subject to fluctuation according to success of the FFO's direct giving campaign (Mustang Bucks) and other fundrasiers. Starting in, SEP will be broken into several accounts to facilitate tax reporting but it is all one program funded primarily by direct giving (Mustang Bucks). Program purchases may be made in any categories but the overall spending per grade level must fall within their grade level's budget limits Page 6 of 7

7 Final Budget (SEP) STUDENT ENRICHMENT PROGRAM ADMISSION, SUPPLIES & MATERIALS (SEP) FIELD TRIP TRANSPORTATION (SEP) ARTIST IN RESIDENCE PROGRAM $ 16, $ 3, $ 5, Please see above parent account for all SEP accounts below, which will roll up into the SEP Program This account covers admission, supplies and materials (all expenses besides field trip transportation paid to Manzanita Elementary School, artist-inresidence program paid to CFSD, and food expenses paid to Sodexo through CFSD - accounts below) Payments to Manzanita Elementary School for bus and fuel costs for student field trips. Funded by direct giving (Mustang Bucks) Payments to CFSD for visiting artists (Childsplay Theater, Gwendolyn Ray, Catherine Nash, Frank Powers, etc.). All artists must be hired as temporary employees and paid by CFSD. Funded by direct giving (Mustang Bucks). (SEP) SODEXO FOOD FOR SEP EVENTS $ TAX PREPARATION $ THIRD GRADE FIELD TRIP EXPENSE $ 7, VARIETY SHOW $ YEARBOOK EXPENSES $ 8, Payments to CFSD only for food provided by Sodexo for enrichment activities (Greek & Roman Day tasting, Civil War reenactment lunch). Funded by direct giving (Mustang Bucks) This covers the cost of the annual tax return. Tax return is due to the IRS November 15th but extension may be filed until February 15th Expenses associated with the 3rd grade trip to Bisbee/Kartchner Caverns (See Comments in Third Grade Field Trip Income). The FFO will pay the transportation company directly and the invoice should include driver tip if possible ($2 per person per day) for each driver Spring event to showcase the talents of Manzanita students. Cost represents the printing of programs. Program pringing costs had been donated the last few years and reduced budget of $150 is being increased to $350 again in This expense is covered by payments received by Inter-State Studios. Most yearbooks are purchased online and Inter-State issues a check for the sales less cost. The FFO purchases additional copies to be sold in the office. The budget is based on an order of approximately 425 yearbooks costing approximately $ This is based on historical sales TOTAL EXPENSES $ 91, NET INCOME $ - Amount must be zero in order to have a balanced budget *Note: YTD Actual Total Income, Total Expenses and Net Income are not calculated as some categories are shown in income only and are net of expenses for budget presentation and fundraising purposes. Please see notations on above income accounts where applicable. Calculating these totals would not reflect our true YTD Total Income, Expenses and Net Income. We budget zero net income at the end of each school year. Page 7 of 7