Minutes of the 2016 Fall Business Meeting October 21, 2016 Allina Health St. Paul, MN

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To promote the application of physics to medicine and biology. B. To encourage interest and training in medical physics and related fields. C.

1 Minutes of the 2016 Fall Business Meeting October 21, 2016 Allina Health St. Paul, MN Date Established: 04/05/1974 Business Purpose: The purposes for which the Chapter is organized are, within the area of jurisdiction of the Chapter : A. To promote the application of physics to medicine and biology. B. To encourage interest and training in medical physics and related fields. C. To prepare and to disseminate technical information in medical physics and related fields. D. To provide representation to the Board of Directors of the American Association of Physicists in Medicine, hereafter to be known as the Association. Executive Committee: Sugata Tripathi Past President (1-year term ending after Spring Mtg) Casey Abing President (1-year term ending after Spring Mtg) Wesley Culberson President Elect (1-year term ending after Spring Mtg) Tony Murphy Board Rep (3-year term ending end of calendar year 2016) Poonam Yadav Secretary/Treasurer (2-year term ending after Spring Mtg 2018) Presiding: Casey Abing, NCCAAPM President Meeting Start time: 1:00pm 1) Introduction Casey Abing 2) Review Minutes from previous meetings Casey Abing a. Meeting minutes presented on computer and also listed online b. Motion to approve meeting minutes was made c. Discussion none d. Minutes from 2016 Spring meeting approved 3) Old Business a. Mock Oral Zac Labby i. Motivation is to give ABR applicants a chance to practice ii. Zac thinks we need 10+ examiners to make it a personal experience iii. was sent out to chapter prior to the meeting. Four people responded with interest in participating: 1. Jeni Smolowitz, Mustafa Ozer, Yuen Chang, Zac Labby, Wes Culberson iv. Casey thought he remembered from the previous meeting that John Wochos from Gunderson and Mary Ellen from Gunderson (Imaging) were interested. v. Zac reviewed the ABR restrictions (for those who are current ABR examiners) vi. Tom Hane (sp?) ABR examiner said he is the omnibus examiner. He suggested that you need good examiners for this to make sense. Training? vii. Mark Pankuch president of the Chicago chapter. Maybe we could join with that chapter to combine resources. Wes / Zac to follow up when Mark comes to Madison for dept seminar. viii. Someone suggested that a meeting location in the center of two regions would maybe work. ix. Jason Rownd - Perhaps we don t need one on one examining. x. Money? TBD.

2 xi. Bruce Gerbi What experience are we trying to prove if we re not really examining on content? It was agreed that it will be good to have content as well as examining experience. xii. Wes Culberson asked if anyone in the audience would be interested in paying some money for a mock oral and traveling to Milwaukee this Spring- five or six raised hands xiii. Justin volunteered to ask people in the Milwaukee region. xiv. Casey asked if we could spend chapter money to subsidize Wes and Jason agreed that we need to get chapter approval to spend chapter funds outside of budgeted items xv. Bruce Gerbi thought it (mock oral exam in general) was a good idea. We may not need to be elaborate. Could cordon off an area in the meeting hall at the end of a meeting for a couple of hours. People are already at the meeting. xvi. Jason Rownd will reach out to their residency director to see if maybe they could team up / tie into it. 4) Secretary / Treasurer s Report Wes a. Finances stable. b. We have an approved budget. It looks like we re on track to be below the budget. c. Might need to consider raising fees for inflation in the next couple of years 5) AAPM Board Rep Report Tony Murphy a. There was a big discussion at the Spring meeting on governance restructuring b. There were some votes that went through the AAPM. c. Tony encouraged everyone to join committees d. Chapter board reps are assigned to regional organizational committee e. New HQ building f. National Day of Medical Physics Nov 7 more info on web g. Amazon Smile has an AAPM education fund option h. Additional notes attached 6) New Business a. Spring Mtg 2017 Jason Rownd only 1 date available. The problem with this date is that it conflicts with the Annual American Brachytherapy Society Meeting. Wes, Larry, and Jason at a minimum will be attending. Wes is president elect and is supposed to organize the meeting content for the upcoming meeting. i. Justin agreed to look into Aurora locations in Milwaukee. b. Fall Mtg 2017 Casey to reach out to someone at Mayo. 7) Adjourned at 1:52pm

3 Tony Murphy Board Rep Report Notes AHCGA - Ad Hoc Committee on Governance Assessment -met at Spring Clinical Meeting to start the education process to current board members -surveys, surveys, surveys -leadership is aware that the change has failed on 2-3 previous attempts to restructure \\ Bylaws amendments -name change (failed) -composition of Nominating Committee Review of Regional Organization Committee (committee under Administrative Council) -all Chapter Board Reps -push for more support from National AAPM for chapter meetings - formation of Chapter Meeting Committee Ad Hoc Committee for Vendor alignment (also under Admin Council) -hired a new Corporate Partnership Manager -Corporate members are asking for coordination of chapter meeting dates - but can be difficult finding dates as it is. Work Group on the implementation of TG-100 (meeting since March 2016) - Dropbox with documents and powerpoints Misc New Headquarters - Alexandria, VA IDMP - nov 7th (Marie Curies bday) Amazon Smile program - AAPM EDUCATION and Research fund as your charity

4 Annual Financial Report (4/15/16) North Central Chapter of the American Association of Physicists in Medicine (NCCAAPM) Fiscal year ending Dec 31, 2015 Prepared by: Wesley Culberson, PhD, NCCAAPM Secretary / Treasurer Revenue Corporate Sponsorship $ 5, Member Dues $ 2, Meeting Registration $ 2, Interest $ Corporate Donations $ 2, Total Revenue $ 12, Expenses Meetings Conference Expenses $ Invited Speakers $ 0.00 Night Out $ Awards $ Board Rep Travel $ CAMPEP Fees $ Supplies $ PayPal / EventBrite Fees $ Total Expenses $ 13, Excess or Deficit for the Year $ (82.11) Brief Description of Chapter Activities: In 2015, the NCCAAPM held two meetings and a special topics symposium. The first meeting was held in Minneapolis, MN and the second meeting and symposium were held together in Madison, WI. At each meeting, there were scientific presentations by full members and students. Awards were given to the top three student presentations. For the special topics symposium, three speakers were invited to present on the Tc-99 crisis. One was Lynne Fairobent from the AAPM and the other two were local entrepreneurs. Travel reimbursements for Lynne were provided by the AAPM. Balance Sheet Assets as of January 1, 2015 include $22, in cash and no liabilities.

5 Proposed 2016 Budget North Central Chapter of the American Association of Physicists in Medicine (NCCAAPM) Fiscal year ending Dec 31, Proposed Revenue Corporate Sponsorship $ 5, Member Dues $ 2, Meeting Registration $ 2, Interest $ Corporate Donations $ Total Revenue $ 9, Expenses Meetings Conference Expenses $ 6, Invited Speakers $ Night Out $ Awards $ Board Rep Travel $ 1, CAMPEP Fees $ Paypal / Eventbrite Fees $ Supplies $ SUFP Donation $ 5, Total Expenses $ 15, Excess or Deficit for the Year $ (5,610.00)

6 Proposed 2016 Budget Analysis North Central Chapter of the American Association of Physicists in Medicine (NCCAAPM) Fiscal year ending Dec 31, Actual Proposed Diff Revenue Corporate Sponsorship $ 5, , (625.00) Member Dues $ 2, , (240.00) Meeting Registration $ 2, , (325.39) Interest $ Corporate Donations $ 2, (2,100.00) Total Revenue $ 12, , (3,288.79) Expenses Meetings Conference Expenses $ 9, , (3,532.94) Invited Speakers $ Night Out $ (332.64) Awards $ (50.00) Board Rep Travel $ , CAMPEP Fees $ Paypal / Eventbrite Fees $ Supplies $ (42.07) SUFP Donation $ - 5, , Total Expenses $ 13, , , Excess or Deficit for the Year $ (82.11) (5,610.00)

Christine McCarthy Senior Executive Vice President and Chief Financial Officer

JULY 27, 2018 Disney Speakers: Alan Braverman Senior Executive Vice President, General Counsel and Secretary Christine McCarthy Senior Executive Vice President and Chief Financial Officer Disney PRESENTATION