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1 1 THURSDAY NIGHT MARKET VENDOR APPLICATION June 28, July 5th, July 12th, July 19th, July 26th, August 2 nd 6:00pm 9:00pm FB Downtown Grass Valley Thank you for your interest in becoming a Thursday Night Market vendor! We are looking for fine craftsmanship and delightful interactions and experiences for the patrons. Vendors who wish to participate in a raffle or "passport" program mark it in the notes of your application Selection will be based on originality, quality, presentation, and the number of exhibitors allotted to each category. Deadlines: Applications close May 31, 2018, and are accepted on a rolling basis. Applications sent by May 31st will be notified no later than 6/14 via . All applications received after 6/15 deadline will be considered on a case-by-case basis. We may take applications after the May 31st deadline depending on space available. Submit pg 1-3 after reading all of application. Keep Fire Marshal information and market info for your reference. Date of application: Group/Business Name Contact Name Address City Zip Phone Cell # Webite Facebook Instagram/Other Return Vendor New vendor Interested in donating for a raffle REGULAR BOOTH SPACES ARE 10 x 10, Except for FARMERS (10X20) Complete description of booth content/product line/activity/menu. Use a separate page if necessary. Include one photo of booth and product(s). Please include any special needs. Prepared food vendors please attach a detailed menu. Items not listed may not be sold without authorization of the GVDA. Power is not supplied. Please come self-contained. The undersigned certifies that he/she will adhere to the TNM Rules and Guidelines. The undersigned also certifies that he/she is authorized 1) to execute on behalf of the group/business and 2) accept legal process on behalf of the group/business. The undersigned agrees to indemnify and hold harmless the Grass Valley Downtown Association, building owners, tenants, and the City of Grass Valley from all damages, liabilities, costs and expenditures, including attorney fees and costs of defense, which may occur by reason of the undersigned s use of the streets during the TNM. You must provide proof of liability insurance with your application naming the Grass Valley Downtown Association as additional insured. Signature Print Name Date Additional information & instructions will be sent to you upon acceptance of your application. Payment and refundable deposit check must accompany this application to be considered eligible for the market, unless other arrangements have been made with the market manager. Vendor will be solely responsible for any and all sales, use, or other taxes, fees, permits, and surcharges imposed by any federal, state, county, or municipality in connection with the fulfillment of the Vendor's obligations under the this Agreement and any other agreements. Check (payable to GVDA). Refundable deposit must be in the form of a check. You may drop off your payment and completed application to our office at 125 Neal Street or mail to PO Box 1986 Grass Valley, CA or to mmarshallgvda@gmail.com Attention: Market Manager. is our PRIMARY form of communication 1

2 APPLICATION MUST INCLUDE ALL REQUIRED PAPERWORK & PAYMENT Please indicate items included with this application: (Incomplete submissions will not be processed) 2 $50 (all 6 weeks) Business Improvement District Members/ $10 per week $150 (all six weeks) Non-Profit 501(c)3 / $25 per single night $180 (all six weeks) Crafter/Home Business/Packaged Food/ $30 per single night $180 (all six weeks) Certified Farmer 10X20/ Additional 10X10 add $150 for all six weeks $360 (all six weeks) Corporation / $60 per single night $360 (all six weeks) Food Vendor/ $60 single night % for Young Entrepreneur (10% sales or $150 max) under 18 years old *Booth size requested / Additional space consigned upon availability *If your booth requires additional space or is an unusual shape/size, please let us know ASAP Dates of Vending (Mark all that apply below): All Six Weeks June 28, July 5th, July 12th, July 19th, July 26th, August 2 nd June 28 July July 12th July 19th July 26 th August 2 nd Farmers Market: If you are interested in participating in a growers market on Thursdays, June-October, mark interested $100 refundable cleaning deposit (write a separate check) Photo of products (can submit via Raffle item (optional) Activity (optional) Completed Application & Full Payment Total Amount Due Current Certificate of Liability insurance (Food Vendors/Farmers) is required. Name Certificate Holder: Grass Valley Downtown Association (GVDA),125 Neal Street, Grass Valley, CA Liability Waiver/ Release form /non-food vendors only (see required attached) TNM Rules/ Guidelines Additional Required from Food Vendors/ Farmers/Submit all that apply to you/ Farmer/ Food Vendors Must have an approved permit from Environmental Health to operate in Nevada County. PR and FA numbers are assigned to each permit. Any questions about permits/ contact Nevada County Environmental Health online at FA# PR# Current Certificate of Liability Insurance Completed Risk Assessment Form Certified Producers Certificate (CPC) from the County Dept. of Agriculture Copy of Organic Producers Certification Copy of Processed Food Registration (PFR) Copy of Egg Handlers Registration Copy of Certified Producers Certificate Read and Confirm: The Grass Valley Downtown Association and its sanctioned vendors shall be responsible for compliance with the Fire Safety requirements of the Grass Valley Fire Marshal, including, but not limited to, the following: All booths, stages, platforms and outside displays shall be subject to inspection(s) by the fire department at any time during any event. Non-compliance with any of the conditions will result in 1.First Offense- "Notice of Violation being issued with correction required within the time frame set forth 2by the inspecting fire official. 2. Second Offense-Operations shut down until such time the violation is cleared. 3. Third Offense- Vendor removed from the event.

3 3 WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT Vendor/Business Name: **** Please note: It is a requirement that all participants in the 2018 Thursday Night Market in Grass Valley, California sign and return the attached waiver. Grass Valley Downtown Association Mailing: PO Box 1986, Grass Valley, CA Physical: 125 Neal Street, Grass Valley, CA Phone: mmarshallgvda@gmail.com In consideration for receiving permission to participate in the 2018 Grass Valley Thursday Night market event, the Vendor\hereby releases, waives, discharges and covenants not to sue the Grass Valley Downtown Association (GVDA), City of Grass Valley, and their respective agents, volunteers, or officers from any and all liability, claims, demands, actions, and causes of action whatsoever arising of or related to any loss, damage, or injury, including death, that may be sustained by the Vendor, or Vendor s agents, volunteers or officers, or any of the property belonging to any of them whether caused by the negligence of the Vendor or otherwise, while participating in the event, or while in, on or upon the premises where the event is being conducted. I am fully aware of the risks involved and hazards connected with the Grass Valley Thursday Night Market and I hereby elect to voluntarily participate in the event with full knowledge that said doings may be hazardous to me and my property. I voluntarily assume full responsibility for any risks of loss, property damage or personal injury, including death, that may be sustained by me or any loss or damage to property owned by me, as a result of being engaged in the event, whether caused by the negligence of Vendor/Releaser or otherwise. I further hereby agree to indemnify and hold harmless the Grass Valley Downtown Association and the City of Grass valley, their respective agents, volunteers and officers from any loss, liability, damage or costs, including court costs and attorney fees, that they may incur due to my participation in the event, whether caused by negligence of Vendor/Releaser or otherwise. I understand that the Grass Valley Downtown Association and The City of Grass Valley do not provide any insurance coverage for vendor participants for any circumstances arising from their participation in this event or any activity associated with or facilitating that participation. As such, I am aware that I should review my own insurance coverage. Date: Name of Business: Print Name: Signature: Title: 3

4 4 VENDOR CATEGORIES/INFORMATION Arts/Crafts Handcrafted items that are 100% produce, crafted or created by the applying vendor. Prepared Foods/Food vendors Any business serving and preparing foods that are intended for consumption while visiting the market (pizza, hot dogs, wraps, popcorn, ice cream, burritos, tacos etc.) Required permits: Nevada County Health Permit (mobile facility or temporary food facility PRE-APPROVED) Nevada County site evaluation form for event coordinator package (see market manager) Completed menu of all items to be sold Food Products Items that are pre-packaged (i.e. non certified jams and jellys, hydrated meats, sauces, and other foods bearing a label. All Vendors must be in compliance with the governing agencies and have proper permits in good standing before applying to vend. Vendors selling only pre-packaged, non-potentially hazardous or processed foods may be covered under the GVDA event permit and may not be required to apply for a Nevada County Health Dept. permit but may still need the processed food registration and seller permit. All pre-packaged food items must be labeled with the following: name of product, name and address of producer, ingredients and weight. Certified Growers Farms that grow/raise their own fruits, vegetables, herbs, wine grapes, flowers, plants, chicken, cattle, eggs etc. Required permits Certified Producers Certificate (CPC) from the County Dept. of Agriculture Organic Producers/Handlers/ Processors Registration from the state of California Dept. of Food and Agriculture if products will be labeled organic. State of California Processed Food Registration (PFR) Required for growers selling pre-packaged, non-potentially hazardous or processed foods (i.e. nuts, jams, salsa, etc.) processed using their own certified produce. State of California Egg handlers Registration Form- if eggs will be sold. FMNP/WIC certification (WIC ID# must be provided on the application) Non-profit organizations Groups with a designated 501 (C) who wish to sell promotional items, tickets or distribute information at the market. Young Entrepenuer Students Ages 17 and under BID Business owners in Downtown Grass Valley automatically become members when fees are paid during the business license process through the City of Grass Valley. BID Associate Members: Associate Members are individuals from the community who do not own a business in the Historic Downtown area. By becoming a Associate Member you get access to GVDA meetings, newsletters, your business is posted on our website and more. Commercial Product Any item(s) that are manufactured by a company, or other source and sold at retail. 4

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10 10 SALES TAX: Vendor will be solely responsible for any and all sales, use, or other taxes, fees, permits, and surcharges imposed by any federal, state, county, or municipality in connection with the fulfillment of the Vendor's obligations under the this Agreement and any other agreements. RESERVATIONS AND SPACE ASSIGNMENTS : All vendors applications will be carefully reviewed upon receipt. Vendors whose participation will be an enhancement to the market will be invited to participate. Space assignments will be made in a manner that will ensure the viability of the market and the diversity of the marketplace. It is important for all the applicants to understand that acceptance is not guaranteed, regardless of past participation. Incomplete applications or those missing required permits will not be processed until all required items are submitted, including booth space fees and any applicable permits. Selection of market vendors is at the discretion of the TNM manager. The manager reserves the right to refuse or assign space at any time. Space is assigned based on many factors including booth presentation/product appeal, type of vendor logistics etc. If application is accepted and space is not immediately available, vendors will be placed on a waiting list and contacted when an opening becomes available. All vendor merchandise MUST be PRE-APPROVED no exceptions. REFUNDABLE DEPOSIT RULES To be eligible for refund of your deposit you must show up for each night that you are scheduled for, you must clean up your area, taking all trash with you each night and follow ALL market rules. If a cancellation MUST be made, you must notify the office no later than Monday by 3PM of the market week. More than one cancellation or absence will result in loss of space and fees. Sharing booth space with other vendors is prohibited UNLESS pre-approved by the market manager-gvda. By signing the application above, you agree to the terms, rules and conditions set forth by the market manager. You understand that failure to comply will result in a loss of space and NO REFUND will be issued. Booth space must be maintained in a clean and sanitary condition. All trash, trimmings, wrappings, containers, produce and equipment MUST be removed when leaving at the end of the event. Vendors may not utilize public receptacles for disposal. Electricity MUST be requested at the time of application and will be considered but not guaranteed. Vendors may not provide music or entertainment in booths unless prior approval of the market manager has been granted. NO PETS, NO SMOKING: DOWNTOWN GRASS VALLEY IS A SMOKE-FREE ENVIRONMENT. NO SMOKING WILL BE PERMITTED. VENDORS VIOLATING THIS RULE WILL BE ASKED TO LEAVE AND NO REFUNDS WILL BE GIVEN. Thank you for your interest in participating. Please note that any photos, video or other publicity taken for the TNM is property of the GVDA and vendors and entertainers will not be compensated. 10

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