August 22, 2015 Elk Grove Regional Park 9950 Elk Grove-Florin Rd. 10:00 am to 5:00 pm Attendance: 10,000 guests. Number of Spaces TOTAL FEES:

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1 FOOD VENDOR APPLICATION August 22, 2015 Elk Grove Regional Park 9950 Elk Grove-Florin Rd. 10:00 am to 5:00 pm 2014 Attendance: 10,000 guests Deadline to Apply: July 10, 2015, 5:00 pm FAX: (916) VENDOR INFORMATION Business Name: Contact Person: Address: City, State, Zip: Business Phone: Cell Phone: Website: BOOTH SPECIFICATION AND FEES You must buy enough space to fully accommodate your display. Space is sold in 10 x 10 increments. Space Reservation: Number of Spaces Fee Per Event Unlicensed Pre-Packaged/Low Risk (TFF) X $185 = Unlicensed Food Prep/High Risk (TFF) X $290 = MEV/MFF Permit Holder X $95 = Electrical Service Fee (see attached worksheet) $100 TOTAL FEES: Method of Payment: Cash Check (Payable to the City of Elk Grove) VISA/Mastercard Subtotals Print Cardholder Name: Signature: Card Number: Exp Date: CVN Code: For Office Use Only: Project Code: MCF16101 Date Processed: Staff Initials:

2 LIST OF ITEMS TO BE SOLD AND PRICING Please list all items you plan to sell with prices or attach menu with prices. FESTIVAL INFORMATION This is a juried event and space will be limited to no more than 20 food vendors on the site divided into 2 service areas. Vendors will be selected based on the date their complete application was received, type of food products offered, menu pricing, and the need to achieve a balance of available food products at the Event. Whenever vendors offering the same product type are vying for space, preference will be weighted to favor Elk Grove based businesses. Submission of a vendor application and payment of fees does not constitute acceptance into the event. Event management will communicate vendor selections to all applicants the week following the application deadline. Placement of vendors is pre-assigned and made at the discretion of Event management. Placement decisions are not negotiable. Vendors accepted into the Event will be required to submit insurance documentation in accordance with the parameters set by the City s Risk Management Office. Those who fail to comply with these requirements and submission deadlines will be dropped from the vendor lineup. This event takes place regardless of weather conditions. Vendors who fail to provide 24 hour notice of cancellation will become ineligible for participation at future City events. Once accepted, vendor payments are non-refundable. HEALTH REGULATIONS If Vendor does not possess a County of Sacramento Multi-Event Permit (MEV) or Mobile Food Facility (MFF), Vendor will obtain a Temporary Food Facility (TFF) event permit from the County of Sacramento with this application. o o Pre-Packaged / Low Risk (TFF) would be issued to a vendor that sells any properly labeled, pre-packaged, processed food from an approved facility. Examples include candy, canned sodas, canned and bottled foods, and ice cream bars. This permit may also be issued to a vendor who engages in low-risk food preparation such as; snow cones/shaved ice, smoothies, hot dogs, espresso beverages, and pre-cooked/sliced pizza. Food Preparation / High Risk (TFF) would be issued to a vendor who engages in cooking, packaging, processing, assembling, or portioning, of any potentially hazardous food. High-risk food preparation includes foods such as: hamburgers, tacos, meat sandwiches, and barbecue. Department of Environment Health requires that all food booth applicants file a Temporary Food Facility 2 P a g e

3 (TFF) Information Sheet and TFF Menu Sheet. These forms will be sent in the confirmation packet upon acceptance. If you would like to review the forms or have any questions, they are available at the EHD at (916) or at This information will be reviewed prior to any permits being issued. Vendor shall be responsible for complying with the County s health regulations and will be subject to County health inspection. If Vendor s booth fails to pass inspection, Vendor is solely responsible for a reinspection fee and/or costs associated with closing and removing Vendor s booth from the Event. Reinspection fee will be collected at Festival before booth may re-open. Copies of the Health Code regulations are available at or by calling the County of Sacramento, Environmental Health Division at (916) If Vendor possesses a County of Sacramento Multi-Event Permit please submit a copy with signed Application to the City. Vendor will receive discounted pricing with possession of this permit. VENDOR RESPONSIBILITIES Payment is due at time of application. If Vendor is not accepted into the Festival, payment will be refunded within 2-3 weeks after deadline. Vendors selling taxable items are responsible for acquiring a seller s permit through the California State Board of Equalization and a City of Elk Grove Business License; a copy of permit must be posted at your booth. Vendors are responsible for submitting their own resale taxes. Booths sizes are approximately10 x10. Vendors are required to supply their own equipment. Power supply will be provided by the Festival with payment of the electrical fee and advanced completion of the electrical worksheet by Vendor. Vendor must supply all of the extension cords necessary to connect their equipment from a central source provided at the back of their space by the Festival. Outside generator are prohibited. All fire codes, laws, ordinances, and regulations pertinent to health, fire prevention, and public safety shall be strictly obeyed. Vendor must be completely set up at least 30 minutes prior to the scheduled start time of the event and shall not close until the scheduled end time of the event. Failure to comply may result in exclusion from future events. Every booth is recommended to have a fully charged 2A:10B:C fire extinguisher bearing a current California State Fire Marshal service tag, placed in an accessible location near the exit of the structure; or a new fire extinguisher, minimum five (5) pounds, with the sales receipt taped to the side of it for visual inspection. Vendor agrees to allow the City to take photos of your booth and product during the Event, for no additional compensation. Photos taken of your product/booth may be used in City promotions. Vendor/staff/employees/agents will comply with all vendor policies. Failure to comply can result in expulsion from event without a refund Non-Transferable Acceptance of this application constitutes an agreement between the applicant and the City. This agreement is not assignable or transferable without the express written consent of the City. Independent Contractor Vendor shall perform all services required under this application as an independent contractor and shall remain, at all times as to the City, a wholly independent contractor with only such obligations as are required under this application. Neither vendor, nor any of its employees, shall be considered an employee of the City. 3 P a g e

4 Indemnification Applicant shall, at Applicant s own costs and expense, indemnify, hold harmless and defend the City of Elk Grove and each of its officers, officials, employees, agents and volunteers ( the City ) from and against any and all claims, damages, expenses, including reasonable attorney s fees, for any loss, or liability of any kind or nature whatsoever in connection with the event or activity listed above ( claims ) resulting from the alleged willful or negligent acts or omissions of Applicant, officers, employees, agents or volunteers. In addition to bearing the full cost and expense of defending the City the Applicant shall also indemnify and hold the City harmless from any settlement entered into and any judgment that may be rendered against the City as a result of and in proportion to and to the extent of the alleged willful or negligent acts or omissions of the Applicant or Applicant s officers, employees, agents or volunteers in connection with the event or activity as specified above. I have read the regulations included in this Festival Vendor Application and I agree to comply with the conditions set forth. Signature Date Name COMPLETED APPLICATIONS AND PAYMENT MUST BE SUBMITTED TO: City of Elk Grove Cashier s Office 8401 Laguna Palms Way Elk Grove, CA (916) (916) FAX events@elkgrovecity.org APPLICATION CHECK-LIST Signed and Dated -- Checks payable to City of Elk Grove County of Sacramento Multi-Event Permit, if applicable 4 P a g e

5 Electrical Worksheet If you are requesting power from the Festival, you must complete this worksheet and submit it with your application. No outside generators will be permitted. Cost for electrical service is $100 and due at the time of application. Questions? Contact (916) or VENDOR INFORMATION Business Name: Contact Person: Business Phone: Cell Phone: Directions: Inspect your equipment and use the key below to indicate the type of plug you ll be using. Please list the types of equipment requiring power or we cannot guarantee that you will have enough power. Please include all equipment, i.e. heat lamps, freezer, deep fryer, etc. If your plug is not illustrated above, supply a picture along with this sheet. 1. Type of Equipment: Volts: Plug Type (see list): Amps: Watts: 2. Type of Equipment: Volts: Plug Type (see list): Amps: Watts: 3. Type of Equipment: Volts: Plug Type (see list): Amps: Watts: PLEASE FILL OUT AN ADDITIONAL SHEET(S) IS MORE EQUIPMENT IS BEING USED 5 P a g e