FOOD VENDOR APPLICATION & CONTRACT July 30, am 4pm City Park, Appleton

Transcription

1 FOOD VENDOR APPLICATION & CONTRACT July 30, am 4pm City Park, Appleton ***Application, contract, and payment due by April 30, 2017*** Please indicate your booth size and electrical needs below. If you are requesting electricity, you must also complete the enclosed Request for Electricity form. BOOTH REQUEST & FEES Sizes Frontage x Depth Fee Indicate Actual Frontage and Depth (see note below)* Food Carts Mobile $250 Small 10 x 12 $300 Medium 15 x 12 $350 Large 20 x 12 $400 Extra Large 25 x 12 $500 ELECTRICITY Electricity hookup Fee Indicate if needed (yes/no) Per Booth $50 Total due (booth fees + electrical fee) $ *Note: please make sure you request the actual amount of frontage needed for your vehicles and equipment, including trailer hitches, tents, grills, tables, etc. Food vendors will be billed on the day of the event if extra frontage is required to accommodate their setup. Art at the Park questions should be directed to Michelle Sharp at msharp@troutmuseum.org Page 1 of 7

2 SUBMISSION OF APPLICATION & FEES Please submit your completed application, contract, request for electricity form (if applicable), and payment to the Fox Cities Building for the Arts by April 30, Submission methods: Mail to: Fox Cities Building for the Arts 111 W. College Ave. Appleton, WI Please make check payable to the Fox Cities Building for the Arts. Refund policy: Vendors not selected to participate will be issued full refunds on or before May 30, Fees are non-refundable after the Fox Cities Building for the Arts mails notification of acceptance to food vendors on or before May 30, Vendors selected for participation in Art at the Park are required to comply with all rules listed in the contract. LIST OF FOOD & BEVERAGES YOU WILL BE SELLING It is our goal to provide the public with a wide variety of food and beverages with as little duplication as possible. Full service food providers will be allowed to sell water and soda. Please describe all foods and beverages you plan to sell at this event, or note that you are attaching a full menu of your products if you prefer not to list them below. Food vendors are prohibited from selling any products that have not been included on this list during Art at the Park. FOOD BEVERAGES Page 2 of 7

3 REQUEST FOR ELECTRICITY FORM Please complete the information below to help ensure that an adequate amount of electricity is available for all your appliance/equipment needs during the event. An electrical contractor will be on site at the beginning of the event to oversee any electrical problems. Business Name: I am requesting electricity for my participation in Art at the Park with the following specifications: Type of appliance/equipment Quantity in use Voltage per appliance AMPS per appliance Wattage per appliance OR I am not requesting electricity for my participation in Art at the Park: (check here if applicable) Page 3 of 7

4 CALENDAR & DEADLINES Deadline for application, contract, request for electricity form, and payment: April 30, 2017 Notification of acceptance or denial of food vendor: May 30, 2017 Certificate of Insurance provided by food vendor: July 1, 2017 Art at the Park 2017: Setup for food vendors with trailers: Setup for all other food vendors: Public hours: Teardown and Cleanup: July 29; 2pm 5pm July 29; 5pm 8pm July 30; 6am 9am July 30; 9am 4pm July 30; 4pm 6pm FOOD VENDOR RULES The Food Vendor agrees to the following rules/conditions and other information as noted below by the Fox Cities Building for the Arts: 1. Licenses and Permits: Food Vendor agrees to complete the proper food service licenses and comply with state and local health regulations and with all state, local and/or city ordinances which govern operation of public events. For more information about City of Appleton food service regulations, please visit the website for the City of Appleton at Please note: due to recent changes, mobile food establishment licenses and temporary restaurant licenses issued by another local Health Department can no longer be honored by the City of Appleton. Food vendors participating in Appleton events and in events outside the City of Appleton must hold a Mobile Retail Food license or Temporary Restaurant license issued by the Department of Agriculture, Trade and Consumer Protection. The operator is responsible for contacting DATCP, Division of Food and Recreational Safety, to obtain proper licensing. For an application or license information contact DATCP Licensing at (608) Vendors which only participate in events located in Appleton may obtain the license from the Appleton Health Department. 3. Food Vendor agrees to sell only the food & beverage items listed on the application/contract for Art at the Park. Food Vendors are prohibited from selling food & beverage items not listed on the application/contract. 4. Food Vendor agrees to not sell or consume alcoholic beverages at any time during this event. 5. Food Vendor agrees to keep all equipment (vehicles, trailers, tents, equipment, etc.) within the boundaries of the size of the space that was contracted for and specifically assigned to the Food Vendor. A mobile unit that is used as your place of business will be allowed within your space. Other vehicles not used as your place of business must be moved to a designated parking lot before the event opens at 9am. 6. The Food Vendor may not transfer this contract to any other Food Vendor or share/sublet exhibit space with any other Food Vendor. Page 4 of 7

5 7. Food Vendor agrees to accept full responsibility for set-up and take down of his/her food service area. Food Vendor will have set-up completed and will be ready to serve the public from 9am 4:00pm on the day of the event. Food Vendor agrees to not close the booth by packing up or otherwise terminating food service until the advertised closing of Art at the Park at 4:00 p.m. on Sunday, July 30, Any violation of this provision may result in no contract being extended for future shows. 8. Food Vendor will be responsible for cleaning tables and grounds within a 10 radius around his/her booth throughout the event and immediately after the event closes at 4:00pm. All equipment and trash will be removed from the park by 6pm on the day of the event. Trash shall be placed in the dumpsters that will be located at the edge of the park. At 6pm, representatives of the Fox Cities Building for the Arts will inspect the space to ensure that cleanup has been satisfactorily completed. Violations of these terms may prevent Food Vendor from being invited to participate in the event in future years. 9. Food Vendor agrees to complete Request for Electricity Form and submit it with the application/contract by April 30, The fee for electricity is $50 per booth and payment shall be included with the application/contract. 10. Electricity will be provided to Food Vendor based on the amount that was requested on the Request for Electricity Form received with application/contract. Extension cords may not run across sidewalks or in front of any booth. Food Vendor booths will be arranged so that there should be no need for more than 100 of extension cord for any one Food Vendor. Please plan ahead to operate with a minimum amount of electrical usage. 11. Food Vendors agree to refrain from the use of any sound equipment in advertising and promoting participant s business. 12. Unloading and Parking Parking is extremely limited around City Park and the Appleton Police Department will be towing and issuing citations to vehicles that are illegally parked. When unloading your vehicle, please do so as quickly as possible and immediately move your vehicle(s) to one of the designated parking lots. You will be given a Vendor Parking Permit at registration, which you should display on the driver s inside windshield of your vehicle. 13. Parking in residential driveways is strictly prohibited and requesting water from the homes surrounding City Park is strictly prohibited. Water will be available at the Information Booth/Pavilion in City Park. 14. Food Vendor agrees to include full payment for booth and electricity fess with application/contract, which is due to The Fox Cities Building for the Arts by April 30, All fees become non-refundable after a Food Vendor has been selected to participate in Art at the Park, and has been notified of such in writing. 15. Liability, Insurance, and Indemnification: Food Vendor agrees to provide the Fox Cities Building for the Arts with a certificate of insurance evidencing the existence of participant s comprehensive general liability insurance policy which shall include contracted liability, products liability, personal injury and property damage. Such a policy will cover the period of participant s intended use and name of the Fox Cities Building for the Arts and Art at the Park as additional insureds. Participant also agrees to indemnify and hold harmless on the Fox Cities Building for the Arts, Art at the Park, and their employees, agents, sponsors and volunteers from any and all damages or claims in excess of, or not covered by the insurance required under this agreement. Participant further agrees to defend the Fox Cities Building for the Arts and Art at the Park, and their employees, agents, sponsors and volunteers from any and all such damages or claims to the Fox Cities Building for the Arts. 16. Food Vendor agrees to observe City of Appleton Fire Department Fire Safety Guidelines included with this document. 17. In the event of a catastrophic event or if for other unforeseen reasons Art at the Park cannot be produced, the contract shall be immediately terminated and the Food Vendor waives any and all claims for damages, except for the return of amounts paid. Page 5 of 7

6 CITY of APPLETON FIRE DEPARTMENT FIRE SAFETY GUIDELINES 1. A minimum of one 2A10BC U/L Listed fire extinguisher (properly serviced within the last 12 months) must be available in every stand or booth using a heating/electrical device for the purpose of heating or cooking. Anyone using deep fat fryers or other grease in-depth appliances must also have a minimum of one 40BC dry chemical or K-Rated wet chemical U/L Listed fire extinguisher (properly serviced within the last 12 months). No open flame shall be within 16 of any grease in-depth appliance. Personnel manning the stands or booths should have a working knowledge of the proper use of fire extinguishers. Caution must be taken when using fire extinguishers on grease fires to prevent the spread of the fire and injury to personnel. 2. Precautions should be taken to prevent damage to all electrical cords. Precautions should also be taken to prevent tripping on cords. No electrical cords are to be on sidewalks where individuals may walk on them. 3. The use of generators for power should be avoided if possible. If a generator is used, keep in mind that it can only be re-fueled while it is not running and has had sufficient time to cool. Fuel tanks on generators must be original manufacturer installed tanks with no modifications. A minimum separation of 20 must be maintained between generators and tents or canopies. Generators should also be isolated from public contact. 4. Storage of flammable/combustible liquids is prohibited within 50 of any tent/booth or other combustibles. Therefore, the use/storage of flammable/combustible liquids during Art at the Park is restricted to generator fuel tanks only. No gas/fuel cans or other storage of flammable/combustible liquids is permitted. 5. A minimum separation of 20 must be maintained between all cooking appliances and an occupied tent. A tent is defined as a structure capable of being enclosed at least 75%. Canopies open on at least three (3) sides a minimum of 75% may be used for cooking purposes to cover charcoal or propane cooking appliances. All canopies in excess of 200 sq. ft. must be constructed of a fire resistive material and should have a label affixed indicating such. All cooking fuels must be allowed to fully cool before proper disposal, and must not be disposed of in dumpsters provided for trash. 6. All compressed gas cylinders (CO-2 tanks for dispensing soda, LP fuel tanks, etc.) must be properly secured to prevent tipping. Consideration must to the location of all LP tanks. LP cylinders used to fuel cooking appliances placed under canopies will be considered on an individual basis. 7. For tents or canopies exceeding 200 square feet, or tents/canopies combined to create one area exceeding 200 square feet, a permit must be obtained from the Appleton Fire Department. 8. Any set-up that does not fall within the above guidelines must be submitted to the City of Appleton Fire Prevention Division for individual approval prior to setting up for the event. 9. Contact the Appleton Fire Department, Fire Prevention Division, at (920) , with any questions, comments, or concerns regarding the above items. Page 6 of 7

7 COMPLETE THIS SECTION BUSINESS INFORMATION AND SIGNATURE Business Name Contact Person s Name Address City/State/Zip Phone Number (incl. # where you can be reached the day of the event) WI Seller s Permit Number Last 4 digits of SSN if no Seller s Permit Federal ID Number To the fullest extent permitted by law, the FOOD VENDOR shall indemnify and hold harmless the Fox Cities Building for the Arts, City of Appleton, their agents, employees, sponsors and volunteers from and against all claims, damages, losses and expenses, including but not limited to, attorney fees arising out of or resulting from the Fox Cities Building for the Arts Art at the Park, provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including loss of use resulting there from, and is caused in whole or in part by any act or omission of the exhibitor, any subcontractor, anyone directly or indirectly employed/volunteering by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. I have read the accompanying materials in this application and contract and accept all rules and regulations for participation as a Food Vendor at the Fox Cities Building for the Arts Art at the Park. Payment method (check one): Check Enclosed Printed Name Signature Date Page 7 of 7