6th Annual Stockton Pride Festival

Transcription

1 6th Annual Stockton Pride Festival 2017 Commercial Nonprofit Exhibit Vendor Application Company Name: Application Contact Person: Address: Business Phone: City, State ZIP: Fax: Website: Day of Event Contact Person: Day of Event Contact Cell: Booths, including: Canopies, Tables, Chairs and Signage are the responsibility of the SPACE FEES PAYMENT INSURANCE Commercial Merchandise or Service Booth (10 x10 ): $100 each Any adult-only merchandise? Yes No Type of merchandise and/or service: City of Stockton Special Event Vendor Permit? Yes or No? If No, complete attached COS Special Event Vendor Application, and enclose check for $50.00, payable to City of Stockton Nonprofit or Information Exhibit Booth (10 x10 ) $50 each Type of information/exhibit: Number of (10 x10 ) booth spaces: x $ = $ total enclosed Checks or money orders payable to San Joaquin Pride Center. Full amount due prior to June 23rd, Pricing increases by $50 after June 23rd. No food or drinks may be sold by any booths other than approved vendors. No sales from information booths are allowed; however, donations may be accepted to help your group or organization. Insurance Requirements: Certificate of Insurance ($1,000,000) naming the following as additional insured: San Joaquin Pride Center, the City of Stockton; its Mayor, Council, representatives, agents, employees and volunteers In the absence of a policy, a signed Waiver of Liability is required. Signing this application creates a contract between San Joaquin Pride Center and you, and you agree that you have read and will abide by the Information, Guidelines, Rules & Code of Conduct for all vendor participants, and employees and/or representatives helping or working with you. FORCE MAJEURE: San Joaquin Pride Center shall not be liable for a delay in the Stockton Pride Festival or its performance of its obligations and responsibilities under this Agreement due to causes beyond its control, including, without limitation, weather, interruption or failure of telecommunication or digital transmission links, war, strikes, lockouts or work stoppages or other labor difficulties, energy failures, embargo, national, regional, or local emergency, insurrection or riot, acts of the public enemy, fire, flood, or other natural disaster. Further, in the event that San Joaquin Pride Center is unable to meet its obligations hereunder because of such Force Majeure Event, and the Stockton Pride Festival is cancelled, San Joaquin Pride Center shall have no obligation to reschedule it or to refund any fees paid to it hereunder. stknpridevendor@gmail.com Date Phone: (209) Fax: (209) Page 1 of 3

2 6 th Annual Stockton Pride Festival Vendor Information, Guidelines, Rules and Code of Conduct 1. All Vendors must supply their own shade, canopy, tables, chairs and signage. 2. Vendors are solely responsible for collecting and reporting all sales and income taxes for yourself and/or your business. 3. Food Vendors are responsible to meet all County Dept. of Health requirements and codes and completing attached Temporary Food Vendor s Application. 4. Food Vendors are required to have a Full & Working Fire Extinguisher in their booth. 5. All booths are responsible for providing their own generators or power sources. 6. The Food Booth set-up period starts Saturday at 9:00 am. 7. All booths must be set-up by 10:45 am Saturday, ready for festival opening. 8. Booths must stay in operation until 6:00 pm. In lieu of location and public presence, booth teardown is not allowed prior to this time. 9. All participants will conduct themselves in a well-behaved and lawful manner at all times. 10. Participants are responsible for all members of their party. 11. No pets, except service animals. 12. Dress Code: Clothing required at this event. Nudity, in part or in whole, is not permitted. 13. No firearms or weapons are allowed. 14. No alcohol is allowed except in designated areas by approved vendors. 15. No illegal drugs or substances allowed. 16. No sexually explicit, adult-only merchandise may be displayed in open areas. If you have these items, they must be kept completely out of view of children when being shown. 17. Vendors are responsible to keep their booth area clean and trash put in proper receptacles. 18. Children under 12 must be attended by a responsible adult at all times. 19. No soliciting without permission of the festival administration. 20. No parking is permitted within the Weber Point facility and is the responsibility of vendor. 21. With the exception of loading/unloading, vehicles shall not park or drive through unauthorized areas; otherwise vehicles will be towed away at owner s expense by City of Stockton Parks & Recreation. Additional information, guidelines, rules and codes of conduct may be added as necessary. In the event that there is an update, San Joaquin Pride Center will distribute an updated copy. A participant refers to vendors, groups, organizations, presenters, entertainers, festival staff and volunteers. Rules will be enforced and participants are expected to comply. stknpridevendor@gmail.com Phone: (209) Fax: (209) Page 2 of 3

3 6 th Annual Stockton Pride Festival Disclaimer & Rules Acknowledgement Form You agree that in no event shall San Joaquin Pride Center, Stockton Pride Festival Promoters, Sponsors, Property Owners and any of their officers, directors, employees, agents, or representatives be liable for any injury, breakage, theft or loss of any kind. Festival vendor participants, and their employees and/or representatives agree to hold harmless the San Joaquin Pride Center, Stockton Pride Festival Promoters, Sponsors, Property Owners, and any of their officers, directors, employees, agents, or representatives for any and all claims for loss, damage, theft, injury or liability from all activities while occupying said premises and event. Vendor participants and their employees and/or representatives agree to comply with list of Information, Guidelines, Rules & Code of Conduct (page 2) provided with this Disclaimer. Furthermore, Vendor participants and their employees and/or representatives agree to comply with the decisions made by San Joaquin Pride Center and Stockton Pride Festival Promoters as to enforcement of the said list contained with the Information, Guidelines, Rules & Code of Conduct. By signing this you acknowledge that you are authorized to sign on behalf of the company and have read this disclaimer, Application, and the Information, Guidelines, Rules & Code of Conduct, and you agree to the terms set forth therein for all participants, employees and/or representatives helping or working with you. This contract becomes binding upon Application acceptance by San Joaquin Pride Center. Date Name (Please print) Company/Organization Name (Please print) Disclaimer must be signed and received by San Joaquin Pride Center in advance of event date or participation will not be allowed. Thank you for your understanding and participation. Phone: (209) Fax: (209) Page 3 of 3

4 Thank you for your interest in the 6 th Annual Stockton Pride Festival! With another festival under our belt, the Stockton Pride Festival Committee is hard at work creating and planning for this year s Festival to be our biggest and best yet! We started with bringing our Festival to the waterfront jewel of Stockton: Weber Point. With the renaissance and growth of the Downtown Stockton area, Weber Point offers centralized location, visibility, access and the perfect setting for a vibrant celebration! We encourage vendor booths to bring brilliant creativity and spirit, offering unique and interactive spaces to shape and contribute to an amazing experience for all! We appreciate your partnership and understand our continued success could not be possible without you and your hard work and dedication to diversity! For your convenience, the checklist below will assist with the attached Vendor Application. There are a few new application requirements and a limited number of Commercial Food Vendor spaces, so please be sure to complete your application as quickly as possible for consideration and processing. For questions or assistance, or contact Kandi or Marilee, Vendor Coordinators, or the San Joaquin Pride Center at (209) for more information. All Booths VENDOR APPLICATION CHECKLIST Completed Vendor Applications and Attachments are due by Friday, June 23, 2017 Completed Application, Disclaimer & Rules Acknowledgement Form Certificate of Insurance ($1,000,000) naming the following as additional insured: San Joaquin Pride Center, the City of Stockton; its Mayor, Council, representatives, agents, employees and volunteers In the absence of the insurance certificate, a signed Waiver of Liability is required Fees Checks or money orders payable to San Joaquin Pride Center. Commercial Merchandise or Service and Food Vendor Booths City of Stockton Special Event Vendor Permit? Yes or No? 6 th Annual Stockton Pride Festival If No, complete attached COS Special Event Vendor Application, and enclose check for $50.00, payable to City of Stockton SJPC will submit the application and your check to City of Stockton on your behalf. Temporary Food Vendor s Application (SJ Health Department) Food Vendors Only Submit Completed Vendor Applications to: Stockton Pride Festival c/o San Joaquin Pride Center 115 N. Sutter Street, Second Floor Stockton, CA stknpridevendor@gmail.com Phone: (209) Fax: (209)

5 Special Event Vendor Form All vendors seeking authorization to sell food, non-alcoholic, alcoholic beverages, or merchandise on City of Stockton property during a special event or private rental must have a valid permit from the City of Stockton Community Service Department. Per SMC , without the proper Special Event Permit, it is unlawful to sell any goods or services of any kind within a City of Stockton park or facility. By completing the necessary special event requirements you will be permitted to sell goods during special events that have identified you as one of their vendors. In addition, your business will be added to the City of Stockton Special Event Annual Vendor Database, which is valid for one (1) year from the date of approval. Upon request, this database will be provided to event organizers who are looking for potential vendors at their events held on City of Stockton property. You may also be contacted by City of Stockton personnel for any City-produced community events. The special event vendor requirements are as follows: Certificate of Insurance and Endorsement - $1 million per occurrence/ $2 million aggregate with the City of Stockton listed as Additional Insured Staff can provide examples at your request Copy of Health Permit from the San Joaquin Health Department, if applicable Copy of Fire Inspection Permit from the Stockton Fire Department, if applicable Copy of current City of Stockton Business License Payment of appropriate fee Food & Non-Alcoholic Beverages $50.00 annual fee Merchandise (other types) $50.00 annual fee Alcoholic Beverages 15% of gross receipts, per event Please provide us the following information (print clearly): BUSINESS NAME: CONTACT PERSON: MAILING ADDRESS: CITY/STATE/ZIP: BUSINESS PHONE: ( ) CELL: ( ) NAME OF EVENT (if known): By signing, I understand that as a permitted special event vendor I must comply with all requirements and conditions of my participation in a special event. Furthermore, I understand that violation of any requirements and/or conditions will result in my removal from the Special Event Vendor Database and the possibility of participating in future events. HOLD HARMLESS Contractor agrees to indemnify, save, hold harmless, and at City's request, defend the City, its officers, agents, and employees from any and all costs and expenses (including attorney and legal fees), damages, liabilities, claims, and losses occurring or resulting to the City in connection with the performance, or failure to perform, by Contractor, its officers, agents, sub-contractors, employees, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable under this Agreement, and from any and all costs and expenses (including attorney and legal fees), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under this Agreement. The duty to defend and the duty to indemnify are separate and distinct obligations. The indemnification obligations of this section shall survive the termination of this agreement. INSTRUCTIONS Payment and required forms must be submitted 45 days prior to participation in scheduled event. We accept cash, check, or money orders as forms of payment. Checks must be made payable to the City of Stockton. This completed form and payment can be mailed or brought to: City of Stockton Community Services Department 605 North El Dorado Street Stockton, CA Attn: Jackie Garcia If you have any questions, please contact Jackie Garcia at (209) Date