57th Annual Howell Melon Festival

Transcription

1 57th Annual Howell Melon Festival Arts & Crafts Vendor Application The 57th Annual Howell Melon Festival will once again be held in Downtown Howell on August 18th-20th, Join over 30,000 festival visitors and celebrate the Howell Melon with food and drinks, a live concert, entertainment, and vendors like you spread across 5 blocks on Grand River Avenue. For more information, visit our festival website at or contact the Howell Area Parks and Recreation Authority at x 7707, or by at melonfest@howellrecreation.org General Information Sales, Displays, & Pricing We seek a creative and diverse array of vendor items at reasonable prices and in conjunction with a family-friendly environment. At the sole discretion of the Howell Melon Festival Committee, sales, displays, or activities that are deemed inappropriate and offensive will be asked to remove said items, cease such activities, and in extreme cases, be asked to leave the event if actions or sales continue. In this instance, no refunds will be granted. While we try to limit the number of same-business vendors in the festival, we will not regulate the legalities of franchise agreements of having two of the same business vendors on-site (example: Origami Owl, Scentsy, Avon, Face-Painters, etc.). Unless you are a registered food business (pre-packaged candy, beef jerky, salsa, pies, etc.). No booth may sell or provide any homemade food or beverages (including water) as this is limited to our food vendors. Dates & Hours Street vendor booths must be fully staffed and open for business from the start of the event until the close of each day. Saturday, August 19th, 2017 Sunday, August 20th, :00am-8:00pm 9:00am-5:00pm Other Important Dates & Times Early Registration Deadline Friday, June 30th, 2017 at 5:00pm (completed application and payment required). Late Registration Fees Begin Saturday, July 1st, 2017 (completed application and payment required). Check-in and Set-up - Saturday, August 19th, 2017 beginning at 6:00am. Tear-Down - Sunday, August 20th, 2017 beginning at 5:00pm (vehicles are able to enter the festival footprint once police deem it safe and void of pedestrians). All streets will be open to vehicular traffic by 7:00pm. Fees Absolutely no application will be accepted without full payment and security deposit checks included. Only one vendor is allowed per booth space. Please indicate the number of 10 x10 units you will require for your needs on your application and adjust your total fee accordingly. All booths are located on Grand River. 10 x10 Space $ Prior to June 30th, x 10 Space $ After June 30th, 2017 *Reserve a Corner Space for an additional $50.00 (limited number available). Please include separate check. Granted to the first fully completed applications. 1

2 Security Deposit A separate security deposit check of $50 AND self-addressed stamped envelope must be provided to cover any special clean-up caused by vendors as identified by a Howell Melon Festival Committee representative. In addition, this deposit will not be returned if you tear down early on Saturday and/or Sunday. If no issues take place, your check will be mailed back to you by September 1st, Refunds There will be no refunds of booth fees after notification of acceptance. All refund requests prior to this date must be in writing. A $50 fee will be assessed for any returned checks. Any violations of the rules and regulations or other applicable city/state/county ordinances will result in immediate dismissal from the Howell Melon Festival, in which case no refunds will be issued. No refunds will be given due to the cancellation of the event by an Act of God, Local Authorities, or a weather related incident. Liability Insurance As a part of our festival insurance requirement, all vendors on-site during the Howell Melon Festival shall provide liability insurance for bodily injury and property damage for an amount no less than $1,000,000 combined single limit for the duration of the 2017 Howell Melon Festival (August 18th-20th, 2017). Your coverage should also include product liability. The Howell Area Parks & Recreation Authority and the City of Howell must be named as additional insured on the policy. Your proof of insurance must be submitted with the application to be accepted. Contact your insurance provider for more information. Sales Tax and Licensing Requirements A valid sales tax license must be included with your application. Vendors shall pay all applicable sales tax or any other tax required by the city, state, or federal taxing authority. Street vendors will be responsible for all licensing applicable in Livingston County and the State of Michigan. We provide all vendor names and contact information after the event as required by the State of Michigan. Location Assignment & Set-up To capitalize on the closure of Grand River Avenue for the Howell Melon Festival, the street vendor area will be located in the center of Grand River Avenue between Chestnut and Barnard Streets. Based on received applications, the Howell Melon Festival committee will assign your location in the best interest of the festival. We will do our best to accommodate location preference based on order of received and completed applications. Once assigned, movement or relocation will not be permitted. You will be notified of your location the last week of July. You must set-up within the allotted set-up time period (6:00am-9:00am on Saturday, August 19th) and all vehicles must be removed from the area by 8:00am. No vehicular access to the Festival footprint will be permitted until 5:00pm on Sunday or until police deem it safe to enter. All streets will be opened to vehicular traffic by 7:00pm on Sunday, August 20th. Latecomers will not be accommodated and no refunds will be issued. All vendors are required to cover their booth space with a minimum 10 x10 pop-up tent. Do not solicit or impede outside of your purchased booth space. Smoking is not allowed within your booth space. Respect your neighbors and customers. Vendors are expected to provide their own tents, tables, chairs, and display boards. Do not tape, tack, or otherwise affix any materials or signs to walls, trees, lamp posts, or other surfaces on public or private property. All inventory and boxes must be contained in your booth area - you may not set-up on the grass, sidewalks, or street outside your booth. Canopies MUST be anchored by a minimum of 20pound weights on all tent corners. No ground stakes are permitted; the street is concrete pavement. Vendors are responsible for transporting and placing their own booths and units. Labor to set-up/tear down booths is not provided. 2

3 Sound No loud audio system may be used. Please be considerate of your neighbors. Electricity Generators are not allowed and no electricity is available to street vendors. Water Hookup No water hookup is available to street vendors. Cleanliness and Trash Removal Vendors will keep their location and surrounding area clean and free from litter. All garbage must be disposed of at the end of the Festival at designated locations. Security Police, EMS, and professional security will monitor and be present throughout the event. The Howell Melon Festival will employ a professional security firm to be on-site Saturday night. The Howell Melon Festival, its sponsors, members, and participants assume no liability for loss or damage to a vendors cash, wares, or property. Every precaution will be taken to guard against loss or damage. Non-Transferable This agreement is non-transferable and may not be assigned to another party. Alcohol, Foul Language, and Threats to Safety Consumption, promotion, sales, or possession of alcoholic beverages are not allowed in the Festival footprint unless approved by the Howell Melon Festival Committee. The Howell Melon Festival will not tolerate any foul language, threats to the safety and welfare of attendees, or violations of any stated rules or actions deemed inappropriate by the Howell Melon Festival Committee. Any violations of this will be cause for immediate removal from the premises and denial of future participation in the event. Parking for Personal Vehicles. Vendors must park their personal vehicles in designated areas only. A parking map will be provided in the information package sent in July. Use of Name Howell Melon Festival is trademarked and MAY NOT be used to personalize any items sold at the Howell Melon Festival unless the Festival Committee has negotiated, approved, and issued an exclusive Special Activities Contract with you and arrangements have been made for the Festival to receive full commissions or royalties on the sale of that merchandise. DO NOT attempt to use the name or any variation thereof on shirts, clothing, food products, or merchandise of any kind. The Howell Melon Festival will prosecute violators to the fullest extent of the law. This application is not a Special Activities Contract. 3

4 57th Annual Howell Melon Festival Arts & Crafts Vendor Application Name of Business/Organization Contact Person Phone ( ) - Alternate Contact Phone ( ) - Mailing Address City State ZIP Business Phone ( ) - Fax ( ) - Business Website Were you a vendor at past Howell Melon Festivals? Yes (List Years ) No Location Preference: Please be as descriptive as possible by including street blocks, and/or current business Approximate time to set up booth: 1 hour 2 hours 3 hours Please select all that apply: Ceramics (functional) Cermaics (non-functional) Digital Art Drawing (Pastels) Fiber Glass Jewelry (Precious) Jewelry (Non-Precious) Metals Painting Photography Prints Sculpture Wood Other (please describe) Please list any entertainment, demonstrations, or specific activities that will take place in your booth space. Please list all items sold and their price, if applicable: Item Description Price Payment (Please make checks payable to Howell Parks & Recreation) Prior to June 30th, x10, $150/unit x # of units = $ Check# After June 30th, x10, $200/unit x # of units = $ Check# Cornerbooth Add-on Fee $ 50 Check# Refundable security deposit (separate check w/ self addressed stamped envelope) $ 50 Check# TOTAL DUE: $ 4

5 Credit Card Payment I may be contacted at the following phone number to process payment via credit card: Phone Number: ( ) - Name of Contact *Please note that all Credit Card payments will be charged a 10% processing fee. All credit card payments will be processed after the application acceptance date of June 30th, Hold Harmless Agreement In consideration of the Howell Area Parks & Recreation Authority, the City of Howell and the Howell Melon Festival allow the undersigned to utilize the City of Howell s sidewalks/streets to sell their product during the special event occurring August 18th-20th, The undersigned agrees to hold harmless and indemnify the Howell Area Parks & Recreation Authority, the City of Howell, and Howell Melon Festival Committee and volunteers, City officials, and City employees from all liability and responsibility for injury (including death) to person(s) for any damage to any City of Howell property or property of others arising out of or resulting directly or indirectly from the utilization of said City sidewalk/streets in the City of Howell during the above special event dates. The undersigned further does hereby remise, release, and forever discharge the City of Howell, its officers, agents, and employees from any and all claims, demands, actions, causes of action, damages and liabilities, resulting or arising out of, either directly or indirectly, from the utilization of said City sidewalks/streets in the City of Howell during the above special event dates. Enclosed are the application and payment for fees. I understand that completing this form does not constitute acceptance into the Howell Melon Festival. I understand that if I am asked to leave said Festival, there will be no reimbursement of paid fees. The undersigned hereby attests that he/she has the legal authority to enter into this agreement on behalf of the business listed above. Further, the undersigned has read and understands the rules and regulations for the event and agrees that he/she and any individual representing his/her business will abide by the rules and regulations. By signing, you agree to and understand all rules and what is expected Agreed this day of, 2017 Signature Printed Name Photography Waiver I authorize the Howell Area Parks & Recreation Authority to use and reproduce any photographs, personal narrative, interviews, or audio video recording of my participation for any and all purposes. Please initial indicating your acceptance. Application Checklist for all Arts & Crafts Vendors Include all these items or your application will not be accepted: Completed application and hold harmless agreement, signed and dated Security deposit of $50 (please send as a separate check with a self-addressed stamped envelope) Total Booth/unit fee Certificate of Insurance Copy of Sales Tax License Photo of display booth and merchandise (can also be ed to melonfest@howellrecreation.org) Return to: Howell Area Parks & Recreation Authority Howell Melon Festival 925 W. Grand River Ave. Howell, MI