CITY OF HOLLYWOOD, FLORIDA

Transcription

1 CITY OF HOLLYWOOD, FLORIDA 1405 SOUTH 28 TH AVENUE HOLLYWOOD, FLORIDA DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS Chuck Ellis Director January 19, 2012 Dear Vendor: Hibernians of Hollywood, the City of Hollywood Department of Parks, Recreation and Cultural Arts, and the Hollywood Community Redevelopment Agency are planning the St. Patrick s Day Parade & Festival. The festival will be held on Sunday, March 11, 2012 from 12 noon until 6:00 p.m. (rain or shine) and attracts over 10,000 people to Downtown Hollywood. The entertainment will feature UV - The U2 Tribute Show and Irish performers Joe Dougherty and Tricianne Garrihy. We are currently accepting applications for Irish novelty items, IRISH imports, and a select few hand held food items and beverages. Non-profit booth space is limited. If you are interested in participating in this year s festival please complete and return the enclosed application with the vendor fee. Vendors will be placed on a first come, first served basis. THE CITY & ST. PATRICK S DAY PARADE & FESTIVAL COMMITTEE RESERVES THE RIGHT TO LIMIT THE NUMBER / TYPE OF VENDORS. There is NO ELECTRIC OR WATER SERVICE available. Please familiarize yourself with the Information section of the attached Vendor Application. Every vendor will be supplied a 10 x 10 canopy, (1) 8 table and (2) chairs for their display. Green CLOTH table coverings are requested and appreciated for all tables. All booths must be decorated in an attractive manner and we encourage vendors to adhere to the IRISH theme. Return your application to the City of Hollywood, Department of Parks, Recreation & Cultural Arts prior to February 17, An listing all pertinent information will be forwarded to you approximately one week prior to the event. Sincerely, Toni Bridges Program and Events Manager An Equal Opportunity and Service Provider Agency Phone (954) / Fax (954)

2 The City of Hollywood Department of Parks, Recreation & Cultural Arts, Hibernians of Hollywood & Hollywood Community Redevelopment Agency Present the ST. PATRICK S DAY PARADE & FESTIVAL Vendor Application Sunday, March 11, :00 noon - 6:00 p.m. Parade 1:00 p.m. Downtown Hollywood 2

3 VENDOR INFORMATION All vendor booths must be themed and decorated to adhere to Irish theme. All booths must be presented in an attractive manner and decorated accordingly. Non-profit booths are limited. Vendors are required to submit a picture of products and set-up at a previous outdoor event. A review panel with representatives from Special Events and the Parade Committee will determine whether submission is approved. FOOD / BEVERAGE VENDORS must submit a Certificate of Insurance showing $1million liability coverage. The City of Hollywood shall be Certificate holder and Additional Insured. 1) Event will be held RAIN or SHINE. Every vendor will be supplied a 10 x 10 canopy, one table and two chairs. This is an outdoor event. Exhibitors must provide any display racks and demonstration equipment, sturdy enough to withstand crowds and weather. 2) Please note there is NO ELECTRICITY OR WATER available. Requests to bring individual generators will be assessed a fee for a COH Electrical inspection and MUST BE DISCLOSED IN ADVANCE or WILL NOT BE ALLOWED. 3) Exhibitors are responsible for a professional display. Green CLOTH table coverings and skirting are requested and appreciated for all tables. 4) The exhibitor is responsible for keeping assigned area clean throughout the festival. Each exhibitor shall return the assigned area to its original condition, or be charged a clean-up fee. 5) Each exhibitor is responsible for the collection of the 6% Florida sales tax. 6) COH / Hibernians reserve the right to limit the number / type of vendors. COH may reject any unsuitable work, display, etc., or ask the exhibitor to leave the show without refund. 7) Space is limited. Applications will not be accepted after noon on Tuesday, February 28, ) Applications for booths or displays for candidates for public office or organizations promoting political causes will not be accepted for the festival. 9) Cancellation and request for refund must be made prior to noon, Monday, March 5. A $25.00 cancellation fee applies to all refunds. VENDORS SHALL NOT BREAK DOWN PRIOR TO THE SCHEDULED END OF THE EVENT. 10) Should you have any questions, please contact Toni Bridges, Program and Events Manager at (954) or TBridges@hollywoodfl.org 11) FOOD & BEVERAGES MUST BE SOLD FROM A CART. 3

4 VENDOR APPLICATION Return original signed forms with payment to: PRCA - Special Events 1405 S. 28 th Ave. Hollywood, FL Name Company Name Address City State Zip address Phone # Cell phone # Description of craft or service I read the provided Vendor Information and will comply with listed requirements. Signature Vendor Participation Rates, including tax: * Hand Held Food Vendors, Non-profit, Merchandise Vendors $ * Businesses located on the north side of the 1900 block of Hollywood Blvd. $ * Businesses located on the south side of the 1900 block of Hollywood Blvd. $ * Downtown business located WITHIN THE HCRA DISTRICT $ Please make your vendor payment checks payable to: HIBERNIANS OF HOLLYWOOD 4

5 INDEMNIFICATION AGREEMENT THIS INDEMNIFICATION AGREEMENT made and entered into this day of,20, among the City of Hollywood, Florida, a municipal corporation of the State of Florida ( City ), and the City of Hollywood, Florida, Community Redevelopment Agency ( CRA ) and ( Vendor ). I,, Vendor or Company Name as the agent of the Vendor performing Service performed or Product being sold ( Services ) do hereby agree to indemnify and hold harmless the City, and CRA, their officers, agents, employees and contractors from and against any and all loss, damage, claim, demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of said premises by Vendor performing Services. During the conduct of a ST. PATRICK S DAY PARADE & FESTIVAL at DOWNTOWN HOLLYWOOD Name of Event Location of Event on the date SUNDAY, MARCH 11, Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City and/or CRA relating to such loss or damage and shall include all costs, expenses and liabilities incurred by the City and/or CRA in connection with any such claim, suit action or cause of action, including the investigation thereof and the defense of any action or proceeding brought thereon and any order, judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the City nor the CRA s rights, privileges, and immunities as set forth in Florida Statutes section Signature Title Print Name Daytime phone number Address (Please Print) Address City State Zipcode APPROVED AS TO FORM AND LEGALITY For the use and reliance of the City of Hollywood, Florida, and The City of Hollywood, Florida, Community Redevelopment Agency only. JEFFREY P. SHEFFEL, CITY ATTORNEY