FOOD VENDOR GUIDELINES & APPLICATION FORM

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Antony Caldwell
6 years ago
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TWO DAY FESTIVAL May 25 & 26, 2013 10:00AM TO 6:00PM HARRISON STREET, BETWEEN 16TH AND 24TH Please read the following Food Vendor Guidelines before completing the Food Vendor Application: Beverages:

1 TWO DAY FESTIVAL May 25 & 26, :00AM TO 6:00PM HARRISON STREET, BETWEEN 16TH AND 24TH Please read the following Food Vendor Guidelines before completing the Food Vendor Application: Beverages: Due to the high cost of producing this event only (the Event) will be allowed to sell beverages. This includes water, juice and soft drinks. Cleaning Deposit: A cleaning deposit is required with your application. You will receive the fee back if you leave your booth and cooking area clean. All trash must be deposited in the nearest dumpster. In addition: Have traps free of grease from cooking. Provide two (2) garbage cans in front of the booth and two in the cooking areas. Monitor trash and empty the cans, as necessary. Do not empty grease or water into the drains. Use recyclable products as much as possible. Protect the street with an approved covering that measures two feet (2 ) greater than the cooking area. Health Department: please prepare for the Health Department inspection by 10:00 am. To strive for no, or minimal, violations during the inspections follow the following warnings: Proper amount of ice to store food prior to cooking. Proper heat maintenance of cooked food. Proper sanitary upkeep of cooking area Proper hand washing facility, including towels. Soap and utensil wash station, per SFDPH regulations. Do not place generators, grills, fryers, boxes, storage chests, etc. on the sidewalk. Protect festival attendees from hot items. Multiple Booths: We are looking for an appetizing and diverse selection of food. Therefore, we may not be able to let you purchase multiple locations for the same menus. Normally, the maximum is two (2) food booths. For more than two food booths, please contact Arturo Carrillo at or via at vendor.csf@gmail.com. If you are applying for multiple booths (maximum of two), please indicate: Booths together (side-by-side); desired location (no guarantee) Separate locations; desired location (no guarantee. If you want the same location as last year, indicate the specific location (no guarantee). Security: provides minimal 24 hour roving security from 6:00 am Saturday to 12:00 midnight Sunday. does not accept responsibility for loss of property or damage to vendor s materials, supplies, equipment, or other. Cancellation of Event: If weather, acts of God, or other circumstances beyond the control of causes the event to be canceled, participation fees will not be returned. cannot be held liable by Vendors for the failure of the event to take place or if Vendor is a no-show. I have read the above vendor guidelines and by signing agree to the above. Vendor Signature

2 2013 Food Vendor Application Guidelines (continued) reserves the right to select vendors and to assign locations, based on the suitability to this Festival and category limits. Vendor Selection: From the qualified applications submitted, selection is based on: Receipt date of completed application Full payment Menus Completed Food Vendor Application must include: Proof of Insurance Fire Department Application Health Department Application Signed Application with all appropriate fees Festival personnel will periodically monitor food vendors to assess vendor compliance, violators will be subject to removal from the Festival and forfeiture of all fees. Required Booth Rentals: will provide all booths at a cost of $200. They will be properly constructed and fully screened. Food vendors must provide a way section off their space (e.g., yellow caution tape). IMPORTANT INFORMATION Insurance: Please provide additional insured status to Galería de la Raza. If you do not have insurance, there are insurance carriers that will provide event day insurance coverage. Search online or ask your general liability insurance carrier. Booth Space Set-Up: All food vendors will be allowed in the Festival site at 5:00 am on Saturday morning before the nonfood vendors arrive. Vendors will unload supplies and move vehicles. All vehicles must be out of the Festival site by 8:00am to prepare for ice delivery and inspections at 10:00am. Booth Space Breakdown: All food vendors must prepare to end all sales at 5:30 pm Sunday at the close of the Festival. Vendors will use their vendor pass to enter the Festival site at 7:00pm on Sunday evening form the designated point of entry in order to remove all belongings and clean their assigned space. Water: does not provide water. Each vendor must provide appropriate amounts of water. Ice orders must be placed in advance Electricity: does not provide any source of power/electricity. Refund Policy: If a withdrawal is made 60 days or more prior to the first day of the event, you can receive a 50% refund of fees or apply as credit to the following year. A $25.00 processing fee applies. If the withdrawal is made less than 60 days from the first day of the event, no refunds are available as all funds are committed to the production, promotion, marketing and advertising of the Festival. All refund requests must be made in writing stating the reason for withdrawal and must be received by our office via fax, or mail. The event will go on rain or sunshine. No refund will be given due to bad weather, natural disaster, or act beyond our control. I have read the above vendor guidelines and, by signing, agree to the above Vendor Signature

3 2013 Food Vendor Application Company Name: Contact: Resale Number: Address State/ZIP Telephone Mobile (REQUIRED) Insurance Carrier Insurance Policy Number Intended Power Source No Power Deep Fyer Generator (size) Charcoal Propane (Preferred gallons) Menu Food vendors are not allowed to sell beverages (including water). sells all beverages.

4 Food Vendor Fees & Application NO CHECKS AFTER APRIL 30, 2013 NO EXCEPTIONS Only money orders will be accepted after April 30, 2013 Space Fee: Quantity Amount Each 10 x 10 Space FULL MENU is selling two (2) or more items Fee through April 30, 2013 $1000 Late Registration May 1, 2013 $1500 SPECIALTY MENU-is selling one (1) item Only Fee through April 30, 2013 $750 Late Registration May 1, 2012 $1250 CART (only) Fee through April 30, 2013 $500 Late Registration May 1, 2013 $750 REQUIRED: Booth (Health Department Approved) $200 Fire Permit (for cooking) $200 Health Permit Low Hazard $100 or High Hazard $196 Cleaning Deposit $200 Optional Items: Banquet Table (8 ) $35 Chair $10 BBQ Space on Side (7 ) $300 End of Row Space $300 PAYMENT

5 TOTAL PAYMENT MUST BE PAID IN FULL AND RECEIVED WITH THE SIGNED AND COMPLETED 6 PAGE APPLICATION AND THE SUPPORTING DOCUMENTS OUTLINED ON PAGE 2. Make check payable to and Mail to: Galería de la Raza th Street San Francisco, CA Check Memo: Carnaval SF-2013 For Carnaval Staff Use Only: Received by: Date: Amount Paid: Booth No. Agent: Approved by:

6 VENDOR RELEASE & HOLD HARMLESS AGREEMENT This agreement is entered into by and between, Galería de la Raza, on behalf of its fiscally sponsored project Carnaval SF 2013 Planning Committee, herein after referred to as "CSF and DBA herein after referred to as "Vendor". The purpose of this release is to identify the rights and liabilities of the patties to this agreement on the subject of the space that will be provided to Vendor at 2013, herein after the "Event". This space is provided for the following purposes: for the display and sale of arts and/or crafts; for the sale of food and food products; for advertising or information of services and/or goods by small businesses, or commercial services and; for distribution of information by nonprofit corporations. The specific use of the booth will be identified by the Event application filed by Vendor together with this Release and Hold Harmless Agreement. CSF does not participate in the construction, or assembly of the individual Vendor's exhibit and Vendor agrees and understands that CSF will only provide Vendor with space at the event and a required booth. Vendor will be fully responsible for the setting up and removing of all equipment or other property, and for cleaning the premises following completion of the Event. Vendor agrees to return the premises to CSF in the same condition as the premises were delivered to it. For the purposes of this agreement, the term "participation" shall include, but not be limited to, the delivery of equipment, merchandise, structures and products to Vendor's designated location; the set up and display of any structure to display arts or crafts and; the dismantling and removal of all such items from the area provided by or through CSF, its agents, employees and assignees. Vendor agrees to adhere at all times to all rules, regulations and policies of CSF and to follow all directions and instructions of its officials, including its Security Personnel. Vendor does hereby release, relieve, discharge, indemnify and hold harmless CSF, its officers, agents and representatives, from any and all liability or claim of liability, whether for personal injury, property damage, or otherwise, arising out of or in connection with Vendor's access to and use of the assigned space at the Event, including any parking facilities. Vendor accepts full responsibility for the acts and omissions of its employees, agents, representatives, and independent contractors during its use of the assigned space and hereby expressly assumes any risk of harm to the Vendor arising out of its participation in CSF, including any risk resulting from the particular location of the space designated to Vendor by CSF Vendor hereby indemnifies and holds CSF, its agents, employees, assignees and servants from any and all claims, including costs and attorney's fees resulting from, or arising out of, said Vendor's participation in this Event. This agreement shall be effective immediately upon execution and shall continue in effect throughout the Event period. By signing below. Vendor acknowledges that it has read and understands this Release. Vendor Signature Title Printed Name Date

FOOD VENDOR APPLICATION & CONTRACT July 30, am 4pm City Park, Appleton

FOOD VENDOR APPLICATION & CONTRACT July 30, 2017 9am 4pm City Park, Appleton ***Application, contract, and payment due by April 30, 2017*** Please indicate your booth size and electrical needs below. If