User Guide for international trade of building materials. Nordic ebuilding EDI guide for EDIFACT ORDERS

Transcription

1 User Guide for international trade of building materials Nordic ebuilding EDI guide for EDIFACT ORDERS EDIFACT-message: ORDERS EDIFACT-version: D EDIFACT-release: 03A EDIFACT-status: For distribution Version: NeB Date:

2 S Table of content 1. CHANGE LOG GENERAL INTRODUCTION DEVELOPMENT/MAINTENANCE MESSAGE DESCRIPTION DEFINITION PRINCIPLES PARTIES ARTICLE IDENTIFICATION UNIT OF MEASURE (UOM) INCOTERMS REFERENCES EXAMPLE OF ORDERS MESSAGE SEGMENT STRUCTURE SEGMENT DIAGRAM DESCRIPTION OF SEGMENTS IN DETAIL NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 2

3 S 1. CHANGE LOG Date New version Segment group and segment Description Approved by and when NeB New version is presented StG NeB Walk through with corrections StG NeB Corrections in example NeB01 1 Walk through with Minor Changes StG NeB012 Chapter 3 Minor changes in text StG NeB012 Chapter 4 Additions / changes in example StG NeB012 SG28 IMD+C New option: Package type StG NeB012 SG43 ALC New segment StG NeB012 SG45 PCD New segment StG NeB0121 Chapter 4 Minor changes in examples StG NeB0121 SG38 TAX New segment StG NeB0121 SG38 MOA New segment StG SG=Segment Group, StG=Steering Group NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 3

4 S 2. GENERAL 2.1. Introduction This User Guide is a part of a series of EDI message handbooks established with the purpose of making electronical business easier by using standards for the content of each message. A common name for this series of Message Guides is EDI User Guides for international trade with building Materials. This is a User Guide for «Nordic ebuilding EDI guide EDIFACT ORDERS». Similar User Guides are available for the mesages ORDRSP, DESADV, INVOIC and PRICAT. The objective for making this series of User Guides is to promote standards of doing electronical business both in national and in international business. The documentation will be made available to parties who want to implement EDI in their business with trading partners Development/Maintenance This User Guide is developed based on information requirements experienced during the last 10 years in Nordic Countries. The documentation is produced by a project group from BEAST (Sweden) and TBF (Trelast og byggevarehandelens fellesorganisasjon, Norway). TUN (Trelast Unionen, Danmark) has supported the work with information on Danish requirements of information in the various messages. The User Guides are based on information elements in use in Sweden, Norway and Denmark today and are intended to replace the National standards which are in use to day. The new standard contains s and qualifiers which will have the same meaning across borders. This is the huge benefit of this new standard. Maintenance of this User Guide will be taken care of by the organisations BEAST and TBF in cooperation. Requests for Changes to this document based on new requirements or errors in the document must be forwarded to BEAst or TBF. Changes in this document will be listed in the Change Log in chapter MESSAGE DESCRIPTION 3.1. Definition The purchase order is a message to be sent from the Buyer to the Vendor of goods or articles. The message specifies one or more articles to be ordered - with conditions settled between buyer and seller. The order shall be numbered by the Buyer with his purchase order number which in turn is very important to be taken care of by the Vendor and must be included in every of the following electronical messages concerning this order (order confirmation, despatch advice (delivery note) and invoice) Principles The message is a purchase order specifying involved parties, and containing specification of articles to be ordered, quantities, and requested delivery time. Other detailed information elements such as identification of the involved parties as Buyer and Vendor, article identification and delivery and payment terms must be settled in agreements before the electronical trade may start. The standards defined by GS1 (Global 1) are recommended to be used for identification of both parties and articles. This User Guide covers the information needs for ordering independent of the Buyers position in the value chain. The conceept of use of this message is that the order shall result in One delivery to One delivery place on One requested delivery date. Other uses of the message must be agreed upon by the parties before use.. NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 4

5 S 3.3. Parties Parties involved in a business transaction must be uniquely identified. The preferred identifier is GLN (Global Location Number). End-user and delivery place will usually not have a GLN and will therefore have to be identified by name and address. Identification of involved parties must be exchanged between the trading parties before going live Article identification Trade between Buyer and Supplier must be based on knowledge of article identification between the two parties. This information must be exchanged in advance of electronic trading - if not available from branch- or National Databases. For trade across borders the use of GTIN (Global Trade Item Number) as article identification is highly recommended. The same principle is recommended also for National trade, but other National standards for article identification may be used upon agreement between the trading parties. The method for identification of articles must be agreed upon between the trading parties before electronic trading may start Unit of Measure (UOM) When using GTIN, the unit of measure will usually be PCE (pieces). This UOM may be omitted on the item line because it is a default value. Some products will be measured in kilos (KGM), metres (MTR), square metres (MTQ), cubic metres (MTK) or litres (LTR). These UOMs are the recommended standard for UOM and they are typical logistical UOMs. If the UOM is not PCE, the actual UOM must be used (KGM, MTR, MTQ, MTK or LTR). Branch Databases or National Databases have often defined UOMs that are descriptions of a type of article. Usually these UOMs are not logistical UOMs (ex BOT=bottle). Article catalogues containing Article identification and Unit of Meassure (UOM) have to be exchanged between trading parties before going live with electronic exchange Incoterms The use of Incoterms is often adviced in order to be aware of delivery terms for the order. In general the terms of delivery will be a part of the agreement between the the trading parties. More information at References This User Guide is based on the following documents. [1] ISO 9735, versjon 2, [2] UN/EDIFACT Draft directory, D.03A NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 5

6 S 4. EXAMPLE OF ORDERS MESSAGE Purchase Order from Buyer to Vendor Black print = Must be present Blue print = Optional, may be used Below the purchase order is shown in two examples. The first example shows how article at line level is identified using GTIN at package level. The second example is based on usage of information in NOBB, the Norwegian database for building Materials, and the UOM defined there for the package. Example 1 In this example GTIN is used as primary identification of the article. In addition different alternative indentifiers are shown for information purposes. UNA:+,? ' UNB+UNOC: : : : ' UNH+1+ORDERS:D:03A:UN:NEB01' BGM AC' DTM+137: :203' DTM+2: :102' FTX+DIN+++ Delivery at Gate 2' RFF+AEP:NOR-123 RFF+CR:Reference NAD+SU ::9' NAD+BY ::9' RFF+VA:NO MVA' CTA+IC+:Per Olsen COM :TE NAD+IV ::9' NAD+DP ::9++Byggmakker Skattum+Valdresveien 4+Gjøvik++2815' NAD+UD+++Lise Olsen+Biriveien+Biri++2820' TDT+20 TOD+6++DDP:106 LOC+1+:::Byggeplassen LIN :EN' PIA :NO :SA ' IMD+F++:::Article Description' IMD+C++TU QTY+21:8:PCE' FTX+LIN+++Optional text' UNS+S' CNT+2:1' UNT+27+1' UNZ ' The ordered item in this example is identified by GTIN number. The type of package is TU, that means a pack or box or carton. That means that the Unit of meassure (UOM) used here is PCE(pieces). NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 6

7 S Example 1 of Purchase order with comments EDIFACT statement UNA:+,? ' UNB+UNOC: : : : ' UNH+1+ORDERS:D:03A:UN:NEB01' BGM AC' DTM+137: :203' DTM+2: :102' FTX+DIN+++ Delivery at Gate 2' RFF+AEP:NOR-123 RFF+CR:Reference NAD+SU ::9' NAD+BY ::9' RFF+VA:NO MVA' CTA+IC+:Per Olsen COM :TE NAD+IV ::9' NAD+DP ::9++Byggmakker Skattum+Valdresveien 4+Gjøvik++2815' NAD+UD+++Lise Olsen+Biriveien+Biri++2820' TDT+20 TOD+6++DDP:106 LOC+1+:::Byggeplassen LIN :EN' PIA :NO :SA ' IMD+F++:::Article Description' IMD+C++TU QTY+21:8:PCE' FTX+LIN+++Optional text' UNS+S' CNT+2:1' UNT+27+1' UNZ ' Description =buyer GLN =supplier GLN :0835=date and time of converting 89101=Message reference 42770=Purchase order number =Order date and time =Requested delivery date Optional free text Project number. Other s in segment RFF in chapter 7. Customer reference number =Vendors GLN =Buyers GLN =VAT number for buyer Per Olsen= Contact person =Phone number =Invoicees GLN Address of delivery place End customer name to be used for marking of goods in case of a customer order Transport information DDP=Terms of delivery with Incoterms Place for terms of delivery Item line number and GTIN number for package containing articles NOBB and Vendor article number Article description TU=Traded unit 8=Quantity ordered in traded units (packages) Free text at line level 1=Number of item lines 27=Number of segments 1=One message in this envelope 89101=Message reference (same as in UNB) NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 7

8 S Example 2 Purchase Order from Buyer to Vendor Black print = Must be present Blue print = Optional, may be used The second example is based on usage of information in NOBB, the Norwegian database for building materials, and the UOMs defined there. In this example the GTIN number is missing for the package to be ordered, and therefore NOBB number is used as primary identification of the article. The UOM used in example (PAK) is fetched from NOBB for just that package level. In addition different alternative indentifiers are shown for information. UNA:+,? ' UNB+UNOC: : : : ' UNH+1+ORDERS:D:03A:UN:NEB01' BGM AC' DTM+137: :203' DTM+2: :102' FTX+DIN+++ Delivery at Gate 2' RFF+AEP:NOR-123 RFF+CR:Reference NAD+SU ::9' NAD+BY ::9' RFF+VA:NO MVA' CTA+IC+:Per Olsen COM :TE NAD+IV ::9' NAD+DP ::9++Byggmakker Skattum+Valdresveien 4+Gjøvik++2815' NAD+UD+++Lise Olsen+Biriveien+Biri++2820' TDT+20 TOD+6++DDP:106 LOC+1+:::Byggeplassen LIN+1' PIA :NO :SA :EN ' IMD+F++:::Article Description' IMD+C++TU QTY+59:4:STK QTY+21:8:PAK' FTX+LIN+++Optional text' UNS+S' CNT+2:1' UNT+28+1' UNZ ' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 8

9 S Example 2 of purchase order example with comments EDIFACT statement UNA:+,? ' UNB+UNOC: : : : ' UNH+1+ORDERS:D:03A:UN:NEB01' BGM AC' DTM+137: :203' DTM+2: :102' FTX+DIN+++ Delivery at Gate 2' RFF+AEP:NOR-123 RFF+CR:Reference NAD+SU ::9' NAD+BY ::9' RFF+VA:NO MVA' CTA+IC+:Per Olsen COM :TE NAD+IV ::9' NAD+DP ::9++Byggmakker Skattum+Valdresveien 4+Gjøvik++2815' NAD+UD+++Lise Olsen+Biriveien+Biri++2820' TDT+20 TOD+6++DDP:106 LOC+1+:::Byggeplassen LIN+1' PIA :NO :SA : EN IMD+F++:::Article Description' IMD+C++TU QTY+59:4:STK QTY+21:8:PAK' FTX+LIN+++Optional text' UNS+S' CNT+2:1' UNT+28+1' UNZ ' Description =buyer GLN =supplier GLN :0835=date and time of converting 89101=Message reference 42770=Purchase order number =Order date and time =Requested delivery date Optional free text Project number. Other s in segment RFF in chapter 7. Customer reference number =Vendors GLN =Buyers GLN =VAT number for buyer Per Olsen= Contact person =Phone number =Invoicees GLN Address of delivery place End customer name to be used for marking of goods in case of a customer order Transport information DDP=Terms of delivery with Incoterms Place for terms of delivery Item line number NOBB number for article, Vendor article number. GTIN of consumer unit as information. May be used when ordered package do not have GTIN. Usage must be agreed on. Article description TU=Traded unit telling package level 59= for number of consumer units in traded unit 8=Quantity ordered in NOBB unit for this package level Free text at line level 1=Number of item lines 28=Number of segments 1=One message in this envelope 89101=Message reference (same as in UNB) NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 9

10 S 5. SEGMENT STRUCTURE Counte No Tag St MaxOcc Level Content UNA R 1 0 Service string advice UNB R 1 0 Interchange header UNH R 1 0 Message header BGM R 1 0 Beginning of message DTM R 3 1 Message date/requested delivery or shipment date FTX O 99 1 Free text 0090 SG1 O 20 1 RFF-DTM RFF R 1 1 Reference DTM O 1 2 Date/time/period 0120 SG2 R 8 1 NAD-LOC-SG3-SG NAD R 1 1 Name and address LOC D 1 2 Place/location identification 0160 SG3 D 2 2 RFF RFF R 1 2 Reference 0220 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information COM O 2 3 Communication contact 0250 SG6 D 1 1 VAT or other tax rate for VAT Exempt TAX R 1 1 Duty/tax/fee details 0290 SG7 D 1 1 CUX CUX R 1 1 Currencies 0410 SG10 O 10 1 TDT TDT R 1 1 Transport information 0460 SG12 O 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport LOC O 1 2 Place/location identification 0490 SG13 O 1 1 PAC-SG PAC R 1 1 Package 0520 SG14 R 1 2 PCI PCI R 1 2 Package identification 1030 SG28 R LIN-PIA-IMD-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34-SG37- SG38-SG LIN R 1 1 Line item PIA O 1 2 Additional article identifier(s) IMD O 1 2 Description of article or service IMD O 1 2 Description Package type QTY R 2 2 Quantity DTM O 1 2 Delivery date/time, requested. Only to be used after agreement FTX O 3 2 Free text NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 10

11 S Counte No Tag St MaxOcc Level Content 1210 SG29 O CCI-CAV-MEA CCI R 1 2 Characteristic/class id. Details will be added later CAV R 10 3 Details will be added later MEA R 10 3 Measurements. Details will be added later 1320 SG32 O 4 2 PRI PRI R 1 2 Price details 1380 SG33 O 10 2 RFF-DTM RFF R 1 2 Reference DTM O 1 3 Date/time/period 1430 SG34 O 99 2 Package-SG PAC R 1 2 Package 1510 SG36 C 5 3 PCI PCI R 1 3 Package identification SG37 O LOC LOC R 1 2 Place/location identification SG38 O 1 2 VAT or other tax rate and amount for line item TAX R 1 2 VAT or other tax rate line item MOA O 1 3 VAT or other tax amount line item 1780 SG43 O 5 2 ALC-SG ALC R 1 2 Allowance or charge 1850 SG45 O 1 3 PCD PCD R 1 3 Percentage details UNS M 1 0 Section control CNT O 1 1 Control total UNT M 1 0 Message trailer UNZ R 1 0 Interchange trailer NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 11

12 6. SEGMENT DIAGRAM 2 Level 0 UNA R UNB R UNH R BGM R SG1 O SG2 R Level 1 DTM R FTX O RFF R NAD R Level 2 DTM O LOC D NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 12

13 S Level 2 1 SG3 D RFF R SG5 O CTA R Level 3 COM O NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 13

14 S 2 4 Level 0 SG6 D SG7 D SG10 O SG12 O SG13 O SG28 R Level 1 TAX R CUX R TDT R TOD R PAC R LIN R SG14 R Level 2 LOC O PCI R PIA O IMD O NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 14

15 S 3 SG29 O SG32 O Level 2 IMD O QTY R DTM O FTX O CCI R PRI R Level 3 CAV R MEA R NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 15

16 S 5 SG33 O SG34 O SG37 O SG38 O SG43 O Level 2 RFF R PAC R LOC R TAX R ALC R SG36 C SG45 O Level 3 DTM O PCI R MOA O PCD R NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 16

17 S 4 Level 0 UNS M UNT M UNZ R Level 1 CNT O NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 17

18 7. DESCRIPTION OF SEGMENTS IN DETAIL This chapter describes all segments and segment groups contained in the ORDERS message. Each segment is described with all data elements contained. Not all data elements are marked as part of this User Guide. Some data elements are described as not used and some are required. See s for usage in the bottom line of the page. The content of this chapter should be sufficient in order to determine which data elements is required in an order message. The example in chapter 4 also helps to describe the content of the message. Always discuss with your business partner abount content of the message before you start to exchange electronical documents.. For some data elements where several s are available, the s are devided in two parts, primary s and secondary s. Secondary s are only to be used after agreement with the trading party. NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 18

19 UNA R 1 0 Service string advice UNA UNA1 Component data element separator M an1 R an1 UNA2 Data element separator M an1 R an1 UNA3 Decimal notation M an1 R an1 Use, or. UNA4 Release indicator M an1 R an1 UNA5 Reserved for future use M an1 R an1 UNA6 Segment terminator M an1 R an1 UNA:+.? ' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 19

20 UNB R 1 0 Interchange header UNB S001 Syntax identifier M R 0001 Syntax identifier M a4 R a4 UNOC UN/ECE level C 0002 Syntax version number M n1 R n1 3 Version 3 S002 Interchange sender M R 0004 Sender identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M R 0010 Recipient identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0014 Routing address C an..14 N Not used S004 Date/time of preparation M R 0017 Date of preparation M n6 M n Time of preparation M n4 M n Interchange control reference M an..14 R an..14 S005 Recipient's reference, password 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password qualifier C N C an2 N Not used 0026 Application reference C an..14 N Not used 0029 Processing priority C a1 N Not used 0031 Acknowledgement request C n1 D n1 1 Requested 0032 Communications agreement ID C an..35 N Not used 0035 Test indicator C n1 O n1 Use only with test 1 Interchange is a test UNB+UNOC: : : : ' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 20

21 UNH R 1 0 Message header UNH 0062 Message reference number M an..14 M an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M R 0065 Message type M an..6 R an..6 ORDERS Purchase order message 0052 Message version number M an..3 R an..3 D Draft version/un/edifact Directory 0054 Message release number M an..3 R an..3 03A Release A 0051 Controlling agency M an..2 R an..2 UN UN/CEFACT 0057 Association assigned C an..6 C an..6 NeB01 Nordic Building 0068 Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used UNH+1+ORDERS:D:03A:UN:NeB01' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 21

22 BGM R 1 0 Beginning of message BGM C002 Document/message name C R 1001 Document name C an..3 R an Order 226 Call off order 237 Cross docking services order 1131 Code list identification C an..17 N Not used 1000 Document name C an..35 N Not used C106 Document/message C R identification 1004 Document identifier C an..35 R an..35 Buyers order number 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function C an..3 O an..3 9 Original Agree on 1 Cancellation 31 Copy 4343 Response type C an..3 O an..3 Response type for acknowledgment Agree on AC Acknowledge - with detail and change NA No acknowledgement needed AI Acknowledge only changes BGM NA' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 22

23 DTM R 3 1 Message date/requested delivery or shipment date DTM C507 Date/time/period M R 2005 Date or time or period function qualifier M an..3 R an Document/message date/time 2 Delivery date/time, requested 10 Shipment date/time, requested 2380 Date or time or period text C an..35 R N..12 Document Date 2379 Date or time or period format DTM+137: :203' C an..3 R an CCYYMMDD Agree on 203 CCYYMMDDHHMM NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 23

24 FTX O 99 1 Free text FTX 4451 Text subject qualifier M an..3 R an..3 DIN Delivery instructions PUR Purchasing information TRA Transportation information AAG Party instructions 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used C108 Text literal C R 4440 Free text M an..512 R an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Language name C an..3 O an..3 Any language according to ISO is applicable Free text format FTX+PUR+++Samleverans önskas med order 12345:A:A:A:A+SV' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 24

25 0090 SG1 O 20 1 RFF-DTM RFF R 1 1 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 Primary s AEP Project number CR Customer reference number PD Promotion deal number Secondary s AAG Offer number PL Price list number AFZ Situation number AER Project specification number ADE Account number ADT Group accounting AOU Cost account CT Contract number Campaine number(reference) AAL Drawing number UO Ultimate customer's order number COF Subordrer number FF Freight forwarder's reference number Electric trade in Norway MS Message sender 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+AAG: ' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 25

26 0090 SG1 O 20 1 RFF-DTM DTM O 1 2 Date/time/period DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R an Date or time or period format DTM+171: :102' M an..3 R an Reference date/time C an..3 R an CCYYMMDD NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 26

27 0120 SG2 R 8 1 NAD-LOC-SG3-SG5 Name and adress must be used in trade with Norway NAD R 1 1 Name and address NAD 3035 Party function qualifier M an..3 R an..3 Primary s BY Buyer SU Supplier The usage of SU is recommended. For compatibility reasons also SE is supported. Both s are considered to express the same semantic content. SE - party selling merchandise to a buyer SU - party which manufacturers or otherwise has possession of goods, and consigns or makes them available in trade. IV Invoicee DP Delivery party SF Ship from UD Ultimate customer Secondary s CA Carrier CN Consignee C082 Party identification details C R 3039 Party identifier M an..35 R an..35 GLN no Recommend Or agreed on with party 1131 Code list identification C an..17 N Not used C an..3 R an..3 9 EAN International 91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent C058 Name and address C N Not recommend 3124 Name and address description M an..35 M an Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C O 3036 Party name M an..35 R an Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3036 Party name C an..35 N Not used NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 27

28 3045 Party name format C059 Street C O 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 C an..35 R an..35 O an..35 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 O an..35 C819 Country sub-entity details C N 3229 Country sub-entity name C an..9 N Not used 1131 Code list identification C an..17 N Not used 3228 Country sub-entity name C an..70 N Not used 3251 Postal identification C an..17 O an Country name C an..3 O an..3 ISO 3166 NAD+BY ::9++Skoogs AB::X+Tallvägen 45:X+Xstad SE' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 28

29 0120 SG2 R 8 1 NAD-LOC-SG3-SG5 Name and adress must be used in trade with Norway LOC D 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 7 Place of delivery C517 Location identification C O 3225 Location name C an..35 N Not used 1131 Code list identification C an..17 N Not used 3224 Location name C an..256 A an..256 Location name in free text C519 Related location one identification 3223 First related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation LOC+7+:::Grönegatan 14' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 29

30 0160 SG3 D 2 2 RFF Use only with trade inside Norway and trade within Norway RFF R 1 2 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 VA VAT registration number 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+VA:SE ' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 30

31 0220 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information CTA 3139 Contact function C an..3 O an..3 IC Information contact C056 Department or employee details C R 3413 Department or employee name C an..17 N Not used 3412 Department or employee name C an..35 O an..35 Partners Info. Contact Department Or Employee CTA+IC+:Karl Svensson' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 31

32 0220 SG5 O 1 2 CTA-COM COM O 2 3 Communication contact COM C076 Communication contact M R 3148 Communication address identifier 3155 Communication address qualifier COM+karl.svensson@beast.se:EM' M an..512 R an..512 M an..3 R an..3 EM Electronic mail TE Telephone NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 32

33 0250 SG6 D 1 1 VAT or other tax rate for VAT Exempt This segment should only be used between partners in Sweden when TAX VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC is applicable TAX R 1 1 Duty/tax/fee details TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C C 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax 1131 Code list identification C an..17 N Not used 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C C 5289 Duty or tax or fee account M an..6 M an Code list identification C an..17 N Not used 5286 Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C D C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 1131 Code list identification C an..17 N Not used 5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 1131 Code list identification C an..17 N Not used 5305 Duty or tax or fee category C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These s are not yet part of the official EDIFACT list. In Europe it is recommended or may be even required to use these more specific s NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 33

34 instead of E. E Exempt from tax S rate Tax Exemption Reason Code AAP VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5 TAX+7+VAT+++:::25+AAP' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 34

35 0290 SG7 D 1 1 CUX To be used for trade when the Seller/Supplier is in other countries, must agree CUX R 1 1 Currencies CUX C504 Currency details C O 6347 Currency usage qualifier M an..3 R an..3 2 Reference currency 6345 Currency identification C an..3 O an..3 Order currency 6343 Currency type qualifier C an..3 O an..3 9 Order currency 6348 Currency rate C n..4 N Not used C504 Currency details C N 6347 Currency usage qualifier M an..3 N Not used 6345 Currency identification 6343 Currency type qualifier 6348 Currency rate C n..4 N Not used 5402 Currency exchange rate C n..12 N Not used 6341 Exchange rate currency market identifier CUX+2:SEK:9' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 35

36 0410 SG10 O 10 1 TDT TDT R 1 1 Transport information TDT 8051 Transport stage qualifier M an..3 R an..3 1 Inland transport 13 At destination 20 Main-carriage transport 8028 Means of transport journey identifier C220 Mode of transport C O C an..17 N Not used 8067 Transport mode name C an..3 O an Maritime transport 20 Rail transport 30 Road transport 40 Air transport 8066 Transport mode name C an..17 O an..17 Text C001 Transport means C O 8179 Transport means description C an..8 O an Van, delivery 1131 Code list identification C an..17 N Not used 8178 Transport means description C an..17 N Not used C040 Carrier C N 3127 Carrier identifier C an..17 N Not used 1131 Code list identification C an..17 N Not used 3128 Carrier name C an..35 N Not used 8101 Transit direction indicator C401 Excess transportation information 8457 Excess transportation reason 8459 Excess transportation responsibility 7130 Customer shipment authorisation identifier C222 Transport identification C N 8213 Transport means identification name identifier C N M an..3 N Not used M an..3 N Not used C an..17 N Not used C an..9 N Not used NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 36

37 1131 Code list identification C an..17 N Not used 8212 Transport means identification name 8453 Transport means nationality 8281 Transport means ownership indicator TDT+1++30:Back lift+341' C an..35 N Not used NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 37

38 0460 SG12 O 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport TOD 4055 Delivery or transport terms function 4215 Transport charges payment method C100 Terms of delivery or transport C R 4053 Delivery or transport terms description C an..3 O an..3 6 Delivery condition 4 Collected by customer 1131 Code list identification C an..17 N Not used 4052 Delivery or transport terms description 4052 Delivery or transport terms description TOD+6++EXW:::X' C an..3 C an..3 EXW Ex Works (... named place) FCA Free Carrier (... named place) FAS Free Along Ship (... named port of shipment) FOB Free On Board (... named port of shipment) CFR Cost and Freight CIF Cost, Insurance, Freight (... named port of destination) CPT Carriage Paid To (... named place of destination) CIP Carriage and Insurance Paid to (... named place of destination) DAF Delivered At frontier (... named place) DES Delivered Ex Ship (... named port of destination) DEQ Delivered Ex Quay (Duty paid) (... named port of destination) DDU Delivered Duty Unpaid (... named place of destination) DDP Delivered Duty Paid (... named place of destination) C an..70 O an..70 Agree on C an..70 N Not used NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 38

39 0460 SG12 O 1 1 TOD-LOC LOC O 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 1 Place of terms of delivery C517 Location identification C O 3225 Location name C an..35 N Not used 1131 Code list identification C an..17 N Not used 3224 Location name C an..256 O an..70 Free text C519 Related location one identification 3223 First related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation LOC+1+:::Byggplatsen Krangatan' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 39

40 0490 SG13 O 1 1 PAC-SG14 Not to be used in Norway PAC R 1 1 Package PAC 7224 Package quantity C n..8 O n..8 Number of package C531 Packaging details C N 7075 Packaging level 7233 Packaging related description 7073 Packaging terms and conditions C202 Package type C N 7065 Package type description C an..17 N Not used 1131 Code list identification C an..17 N Not used 7064 Type of packages C an..35 N Not used C402 Package type identification C O 7077 Description format M an..3 R an..3 E Free-form short description 7064 Type of packages M an..35 R an Item type identification 7064 Type of packages C an..35 N Not used 7143 Item type identification C532 Returnable package details C N 8395 Returnable package freight payment responsibility 8393 Returnable package load contents Not to be used in Norway PAC+3+++E:Kartong' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 40

41 0520 SG14 R 1 2 PCI Not to be used in Norway PCI R 1 2 Package identification PCI 4233 Marking instructions C an..3 R an Buyer's instructions C210 Marks & labels C R 7102 Shipping marks description M an..35 R an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 8275 Container or package contents indicator C827 Type of marking C N 7511 Marking type M an..3 N Not used 1131 Code list identification C an..17 N Not used Not to be used in Norway PCI+16+Blåsippan:Text:Text:Text' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 41

42 1030 SG28 R LIN-PIA-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG LIN R 1 1 Line item LIN 1082 Line item identifier C an..6 R an..6 Line number in message 1229 Action request/notification description C212 Item number identification C R 7140 Item identifier C an..35 R an..35 GTIN Use of GTIN is strongly recommend 7143 Item type identification C an..3 R an..3 EN International Article Numbering Association (EAN) 1131 Code list identification C an..17 N Not used C829 Sub-line information C N 5495 Sub-line indicator 1082 Line item identifier C an..6 N Not used 1222 Configuration level number C n..2 N Not used 7083 Configuration operation LIN :EN' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 42

43 1030 SG28 R LIN-PIA-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG PIA O 1 2 Additional article identifier(s) 1 PIA 4347 Product identifier qualifier M an..3 R an..3 1 Additional identification C212 Item number identification M R 7140 Item identifier C an..35 R an..35 Additional Article Number Item type identification C an..3 O an..3 Secondary s to agree BP Buyer's part number SA Supplier's article number SRS RSK number SG group of products (mixed assortment) MF Manufacturer's (producer's) article number DW Drawing MP Product/service identification number Code MP uses for TUN article number in Denmark NO1 NOBB article number NRF RSK article number Norwigen EFO E-number Norweigen ZBF Finfo/Vilma article number ZEN E-number Svenska Elgrossistföreningen EN GTIN number of consumer unit may be used as Information when GTIN of ordered package is missing 1131 Code list identification C an..17 N Not used C212 Item number identification C O See group C212 # Item identifier C an..35 O an Item type identification C an..3 O an Code list identification C an..17 N Not used C212 Item number identification C O See group C212 # Item identifier C an..35 O an Item type identification C an..3 O an Code list identification C an..17 N Not used NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 43

44 C212 Item number identification C O See group C212 # Item identifier C an..35 O an Item type identification C an..3 O an Code list identification C an..17 N Not used C212 Item number identification C O See group C212 # Item identifier C an..35 O an Item type identification C an..3 O an Code list identification C an..17 N Not used Use of segment PIA must be based on an agreement PIA :NO :SA+2345:BP+25178:SN :SRS' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 44

45 1030 SG28 R LIN-PIA-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG IMD O 1 2 Description of article or service IMD 7077 Description format C an..3 R an..3 F Free-form C272 Item characteristic C N 7081 Item characteristic 1131 Code list identification C an..17 N Not used C273 Item description C R 7009 Item description C an..17 N Not used 1131 Code list identification C an..17 N Not used 7008 Item description C an..256 O an..256 Description 7008 Item description C an..256 O an..256 see 7008 # Language name 7383 Surface or layer IMD+F++:::Huggmejsel 95:28 mm' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 45

46 1030 SG28 R LIN-PIA-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG IMD O 1 2 Description Package type IMD 7077 Description format C an..3 R an..3 C Code (from industry list) C272 Item characteristic C N 7081 Item characteristic 1131 Code list identification C an..17 N Not used C273 Item description C R 7009 Item description C an..17 R an..17 CU Consumer unit TU Trade unit DU Despatch unit 1131 Code list identification C an..17 N Not used 7008 Item description C an..256 N Not used 7008 Item description C an..256 N Not used 3453 Language name 7383 Surface or layer IMD+C++CU' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 46

47 1030 SG28 R LIN-PIA-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG QTY R 2 2 Quantity QTY C186 Quantity details M R 6063 Quantity type qualifier M an..3 R an Ordered quantity 59 Numbers of consumer units in the traded unit 6060 Quantity M an..35 R an..35 Quantity 6411 Measurement unit C an..8 R an..8 Use PCE as default. Use according to national articel definiation. IF GTIN is used as item identifier use one of the following units. Applicable s are to be specified between the trading partners according to UN/ECE recommendation 20 or additional business requirements. If a national standard is used for item identification then the corresponding unit of messurement must be used. PCE Piece MTK square metre MTQ cubic metre MTR metre KGM kilogram QTY+21:10:PCE' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 47

48 1030 SG28 R LIN-PIA-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG DTM O 1 2 Delivery date/time, requested. Only to be used after agreement DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 O an Date or time or period format DTM+2: :102' M an..3 R an..3 2 Delivery date/time, requested C an..3 O an CCYYMMDD 203 CCYYMMDDHHMM 616 CCYYWW NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 48

49 1030 SG28 R LIN-PIA-IMD-QTY-DTM-FTX-SG29-SG32-SG33-SG34- SG37-SG38-SG FTX O 3 2 Free text FTX 4451 Text subject qualifier M an..3 R an..3 CUR Customer remarks PRD Product information LIN Line item 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used C108 Text literal C O 4440 Free text M an..512 R an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Language name C an..3 O an..3 Language ISO standard SV Swedish NO Norwegian DA Danish FI Finnish 4447 Free text format FTX+PRD+++Obs Röda hantag:::x:x+sv' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 49

50 1210 SG29 O CCI-CAV-MEA Characteristics Under constraction will be clear in next version CCI R 1 2 Characteristic/class id. Details will be added later CCI 7059 Class type C an..3 O an Product C502 Measurement details C O 6313 Measured attribute C an..3 O an Measurement significance 6155 Non-discrete measurement name 6154 Non-discrete measurement name C an..3 C an..17 C an..70 C240 Characteristic description C O O an..3 O an..17 O an Characteristic description M an..17 R an..17 CH Characteristic 1131 Code list identification C an..17 N Not used 7036 Characteristic description C an..35 O an Characteristic description C an..35 O an Characteristic relevance C an..3 O an..3 CCI+11+:::X+CH:::Text:Text+1' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 50

51 1210 SG29 O CCI-CAV-MEA Characteristics Under constraction will be clear in next version CAV R 10 3 Details will be added later CAV C889 Characteristic value M R 7111 Characteristic value description C an..3 O an Code list identification C an..17 N Not used 7110 Characteristic value description C an..35 N Not used 7110 Characteristic value description C an..35 N Not used CAV+X' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 51

52 1210 SG29 O CCI-CAV-MEA Characteristics Under constraction will be clear in next version MEA R 10 3 Measurements. Details will be added later MEA 6311 Measurement purpose qualifier M an..3 C502 Measurement details C O R an Measured attribute C an..3 O an Measurement significance 6155 Non-discrete measurement name 6154 Non-discrete measurement name C an..3 C an..17 C an..70 C174 Value/range C O O an..3 O an..17 O an Measurement unit M an..8 R an..8 MTK square metre 6314 Measure C an..18 O an Range minimum quantity C n..18 O n Range maximum quantity C n..18 O n Significant digits quantity C n..2 O n Surface or layer C an..3 O an..3 MEA+AAA+:::X+MTK::::9+1S' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 52

53 1320 SG32 O 4 2 PRI PRI R 1 2 Price details PRI C509 Price information C R 5125 Price qualifier M an..3 R an..3 AAA Calculation net AAB Calculation gross 5118 Price amount C n..15 R n Price type C an..3 O an..3 CA Catalogue CT Contract 5387 Price specification C an..3 R an..3 CON Contract price PRP Promotional price NC Utan debitering 5284 Unit price basis quantity C n..9 O n..9 Price per 1, 100, Measurement unit C an..8 O an..8 UN/ECE recomendation 5213 Sub-line item price change operation Only to be used after agreement PRI+AAA:45.00:CA:CON:10:MTK' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 53

54 1380 SG33 O 10 2 RFF-DTM RFF R 1 2 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 Secondary s to agree ADE Account number ADT Group accounting AOU Cost account AEP Project number AER Project specification number COF Call off order number CR Customer reference number CT Contract number ON Buyers order number PL Price list number PD Promotion deal number LI Line item reference number UC Ultimate customer's reference number AAL Drawing number 1154 Reference identifier C an..70 O an Document line identifier C an..6 O an Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+ADE: :21' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 54

55 1380 SG33 O 10 2 RFF-DTM DTM O 1 3 Date/time/period DTM C507 Date/time/period M R 2005 Date or time or period function qualifier M an..3 R an Reference date/time 2380 Date or time or period text C an..35 O an..35 Date 2379 Date or time or period format DTM+171: :102' C an..3 O an CCYYMMDD NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 55

56 1430 SG34 O 99 2 Package-SG36 Not to be used in Norway PAC R 1 2 Package PAC 7224 Package quantity C n..8 O n..8 Number of package C531 Packaging details C N 7075 Packaging level 7233 Packaging related description 7073 Packaging terms and conditions C202 Package type C R 7065 Package type description C an..17 N Not used 1131 Code list identification C an..17 N Not used 7064 Type of packages C an..35 O an..35 Free text C402 Package type identification C N 7077 Description format M an..3 N Not used 7064 Type of packages M an..35 N Not used 7143 Item type identification 7064 Type of packages C an..35 N Not used 7143 Item type identification C532 Returnable package details C N 8395 Returnable package freight payment responsibility 8393 Returnable package load contents Not to be used in Norway PAC+2++:::Trälåda' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 56

57 1510 SG36 C 5 3 PCI Not to be used in Norway PCI R 1 3 Package identification. PCI 4233 Marking instructions C an..3 R an Buyer's instructions C210 Marks & labels C O 7102 Shipping marks description M an..35 R an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 8275 Container or package contents indicator C827 Type of marking C N 7511 Marking type M an..3 N Not used 1131 Code list identification C an..17 N Not used Not to be used in Norway PCI+16+Plan 4 rum 2:::X' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 57

58 1560 SG37 O LOC Only to be used after agreement LOC R 1 2 Place/location identification. LOC 3227 Location function qualifier M an..3 R an..3 7 Place of delivery C517 Location identification C O 3225 Location name C an..35 N Not used 1131 Code list identification C an..17 N Not used 3224 Location name C an..256 O an..256 Place in free text C519 Related location one identification 3223 First related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation Only to be used after agreement LOC+7+:::Trappa 5 plan 4' NORDIC ebuilding EDIFACT ORDERS / UN D.03A S3 Issue date: Page: 58