ZF Global INVOIC VDA 4938

Transcription

1 ZF Global INVOIC VDA 4938 Message Guideline Version ZF VDA 1.1 Base UN D.07A S3 Release date Print Author VDA / ZF Friedrichshafen AG

2 ZF Global INVOIC Page 2 of 118 Structure / Content Counter No Tag St MaxRep Level Content UNB 0 Interchange header UNH 0 Message header BGM 0 Beginning of message DTM 1 Message date DTM R 1 1 Delivery or Service Completion Date DTM D 1 1 Delivery /service horizon start date DTM D 1 1 Delivery / service horizon end date FTX O 3 1 Legal info free text FTX O 3 1 Payment instructions free text FTX O 3 1 General information free text GEI O 1 1 Processing indicator 0120 SG1 O 5 1 Other Reference RFF 1 Reference number 0220 SG2 R 1 1 Buyer NAD 1 Buyer's Name and Address 0270 SG3 D 1 2 Buyer's VAT registration number RFF 2 VAT registration number 0270 SG3 D 1 2 Buyer's fiscal number RFF 2 Fiscal number 0330 SG5 O 1 2 Information contact CTA 2 Contact information COM O 4 3 Communication contact 0220 SG2 O 1 1 Invoicee NAD 1 Invoicee's name and address 0220 SG2 R 1 1 Ship-to NAD 1 Ship-to's name and address 0270 SG3 R 1 2 Goods receivers reference number(s) RFF R 1 2 Plant number 0220 SG2 R 1 1 Seller NAD 1 Seller's name and address 0270 SG3 D 1 2 Seller's VAT registration number RFF 2 VAT registration number 0270 SG3 D 1 2 Seller's fiscal number RFF 2 Fiscal number 0330 SG5 O 1 2 Information contact CTA 2 Information contact COM O 5 3 Communication contact 0220 SG2 O 1 1 Payee NAD 1 Payee's name and address 0220 SG2 O 1 1 Ship-from NAD 1 Ship-from's name and address 0270 SG3 O 2 2 Ship-from's reference number(s) RFF 2 Ship-from's reference number(s) Tag = Segment-/Group-Tag Counter = Number of the segment / group in the EDIFACT directory : R=Required, O=Optional, D=Dependent, No = Consecutive number of the segment in the guide MaxRep = Maximum repetition of the segments / groups

3 ZF Global INVOIC Page 3 of 118 Structure / Content Counter No Tag St MaxRep Level Content 0220 SG2 D 1 1 Tax representative party NAD 1 Tax representative's name and address 0270 SG3 D 1 2 VAT registration number RFF 2 VAT registration number 0400 SG7 R 1 1 Invoice and home or payment currency CUX 1 Currencies DTM D 1 2 Exchange rate date 0400 SG7 O 1 1 Home currency CUX 1 Home currency DTM O 1 2 Exchange rate date 0430 SG8 O 10 1 Payment instructions PYT 1 Payment terms DTM O 1 2 Payment due date 1090 SG26 R Line item section LIN 1 Line item and article nuber PIA O 1 2 Additional article identifier(s) IMD R 5 2 Description of article or service QTY R 1 2 Invoiced quantity ALI O 1 2 Country of origin, customs information and booking key DTM D 1 2 Delivery or service completion date DTM D 2 2 Delivery date DTM O 1 2 Goods receipt date GIN O Goods identity number FTX O 1 2 Terms of delivery text FTX O 3 2 Tax excemption reason text 1250 SG27 R 1 2 Line item net amount MOA R 1 2 Line item net amount in invoice currency 1250 SG27 O 1 2 Line item gross amount MOA 2 Line item gross amount in invoice currency 1330 SG29 R 1 2 Calculation net price PRI 2 Price details 1330 SG29 O 1 2 Calculation gross price PRI 2 Price details 1390 SG30 R 1 2 Reference to despatch note number RFF 2 Delivery note number DTM O 1 3 Reference message date 1390 SG30 2 References to order number RFF 2 Order number 1550 SG34 R 5 2 VAT or other tax rate and amount for line item TAX 2 VAT or other tax rate 1720 SG39 O 10 2 Allowances or charges ALC 2 Allowance/charge FTX O 1 3 Allowance/charge description Tag = Segment-/Group-Tag Counter = Number of the segment / group in the EDIFACT directory : R=Required, O=Optional, D=Dependent, No = Consecutive number of the segment in the guide MaxRep = Maximum repetition of the segments / groups

4 ZF Global INVOIC Page 4 of 118 Structure / Content Counter No Tag St MaxRep Level Content 1800 SG41 D 1 3 Allowance/charge - percentage PCD 3 Allowance/charge Percentage 1830 SG42 D 1 3 Allowance/charge - monetary amount MOA 3 Allowance/charge - monetary amount 1880 SG43 O 1 3 Allowance / charge rate per unit RTE 3 Rate details UNS 0 Section control CNT O 1 1 Control total 2200 SG50 1 Invoice amount MOA 1 Invoice amount 2200 SG50 R 1 1 Total taxable amount MOA 1 Total taxable amount 2200 SG50 R 1 1 Total tax amount MOA 1 Total tax amount 2200 SG50 O 1 1 Total line items amount MOA 1 Total line items amount 2200 SG50 D 1 1 Total invoice additional amount MOA 1 Total invoice additional amount 2200 SG50 O 3 1 Payment discount amount MOA 1 Payment discount amount in invoice, home or payment currency 2200 SG50 O 2 1 Non-taxable / exemption amount MOA 1 Non-taxable or exemption amount 2250 SG52 M 2 1 Tax rates and amounts TAX 1 Tax type and rate MOA D 1 2 Tax amount in invoice currency MOA R 1 2 Taxable amount in invoice currency 2250 SG52 D 1 1 Local Tax rates and amounts TAX 1 Local Tax type and rate MOA 2 Tax amount in home currency MOA O 1 2 Taxable amount in invoice currency 2280 SG53 O 2 1 Charges on invoice level (e.g. delivery costs) ALC 1 Charge MOA R 1 2 Charge amount FTX O 1 2 Charge description text UNT 0 Message trailer UNZ 0 Interchange trailer Tag = Segment-/Group-Tag Counter = Number of the segment / group in the EDIFACT directory : R=Required, O=Optional, D=Dependent, No = Consecutive number of the segment in the guide MaxRep = Maximum repetition of the segments / groups

5 ZF Global INVOIC Page 5 of 118 Branching diagram of used segments and segment groups 1 Level 0 UNB UNH BGM PAI C 1 IMD C 1 Level 1 DTM ALI C 5 FTX O 3 LOC C 10 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

6 ZF Global INVOIC Page 6 of 118 Branching diagram of used segments and segment groups 1 3 Level 0 DGS C 1 Level 1 GEI O 1 GIR C 10 SG1 O 5 RFF 2 Level 2 DTM C 5 GIR C 5 LOC C 2 MEA C 5 QTY C 2 FTX C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

7 ZF Global INVOIC Page 7 of 118 Branching diagram of used segments and segment groups 2 Level 2 MOA C 2 RTE C 99 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

8 ZF Global INVOIC Page 8 of 118 Branching diagram of used segments and segment groups 3 4 Level 0 Level 1 SG2 R 1 NAD SG6 C 5 TAX SG7 R 1 CUX Level 2 LOC C 25 FII C 5 MOA C 99 SG3 D 1 RFF SG4 C 5 DOC SG5 O 1 CTA MOA C 1 LOC C 5 DTM D 1 Level 3 DTM C 5 DTM C 5 COM O 4 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

9 ZF Global INVOIC Page 9 of 118 Branching diagram of used segments and segment groups 4 5 Level 0 Level 1 SG8 O 10 PYT SG9 C 10 TDT SG12 C 5 TOD Level 2 DTM O 1 PCD C 1 MOA C 1 PAI C 1 FII C 1 TSR C 1 SG10 C 10 LOC SG11 C 9999 RFF LOC C 2 Level 3 DTM C 5 DTM C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

10 ZF Global INVOIC Page 10 of 118 Branching diagram of used segments and segment groups 5 7 Level 0 Level 1 SG13 C 99 EQD SG14 C 1000 PAC SG16 C 9999 ALC Level 2 SEL C 9 MEA C 5 EQD C 1 SG15 C 5 PCI ALI C 5 FTX C 1 SG17 C 5 RFF 6 Level 3 RFF C 1 DTM C 5 GIN C 5 DTM C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

11 ZF Global INVOIC Page 11 of 118 Branching diagram of used segments and segment groups Level 2 6 SG18 C 1 QTY SG19 C 1 PCD SG20 C 2 MOA SG21 C 1 RTE SG22 C 5 TAX Level 3 RNG C 1 RNG C 1 RNG C 1 CUX C 1 DTM C 1 RNG C 1 MOA C 1 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

12 ZF Global INVOIC Page 12 of 118 Branching diagram of used segments and segment groups 7 9 Level 0 Level 1 SG23 C 100 RCS SG24 C 1 AJT SG25 C 1 INP SG26 R 900 LIN 8 Level 2 RFF C 5 DTM C 5 FTX C 5 FTX C 5 FTX C 5 PIA O 1 PGI C 99 IMD R 5 MEA C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

13 ZF Global INVOIC Page 13 of 118 Branching diagram of used segments and segment groups 8 10 Level 2 QTY R 1 PCD C 1 ALI O 1 DTM D 1 GIN O 1000 GIR C 1000 QVR C 1 EQD C 1 FTX O 1 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

14 ZF Global INVOIC Page 14 of 118 Branching diagram of used segments and segment groups Level 2 10 DGS C 1 SG27 R 1 MOA R 1 SG28 C 10 PYT SG29 R 1 PRI 11 Level 3 CUX C 1 DTM C 5 PCD C 99 MOA C 1 CUX C 1 APR C 1 RNG C 1 DTM C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

15 ZF Global INVOIC Page 15 of 118 Branching diagram of used segments and segment groups Level 2 11 SG30 R 1 RFF SG31 C 10 PAC SG33 C 9999 LOC SG34 R 5 TAX 13 Level 3 DTM O 1 MEA C 10 EQD C 1 SG32 C 10 PCI QTY C 100 DTM C 5 MOA C 2 12 Level 4 RFF C 1 DTM C 5 GIN C 10 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

16 ZF Global INVOIC Page 16 of 118 Branching diagram of used segments and segment groups 12 Level 3 LOC C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

17 ZF Global INVOIC Page 17 of 118 Branching diagram of used segments and segment groups Level 2 13 SG35 C 99 NAD SG39 O 10 ALC 15 Level 3 LOC C 5 FII C 5 SG36 C 5 RFF SG37 C 5 DOC SG38 C 5 CTA ALI C 5 DTM C 5 FTX O 1 SG40 C 1 QTY 14 Level 4 DTM C 5 DTM C 5 COM C 5 RNG C 1 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

18 ZF Global INVOIC Page 18 of 118 Branching diagram of used segments and segment groups Level 3 14 SG41 D 1 PCD SG42 D 1 MOA SG43 O 1 RTE SG44 C 5 TAX Level 4 RNG C 1 RNG C 1 CUX C 1 DTM C 1 RNG C 1 MOA C 2 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

19 ZF Global INVOIC Page 19 of 118 Branching diagram of used segments and segment groups Level 2 15 SG45 C 10 TDT SG47 C 5 TOD SG48 C 100 RCS SG49 C 999 GEI Level 3 SG46 C 10 LOC LOC C 2 RFF C 5 DTM C 5 FTX C 5 RFF C 9 IMD C 99 DTM C 5 GIR C 5 16 Level 4 DTM C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

20 ZF Global INVOIC Page 20 of 118 Branching diagram of used segments and segment groups 16 Level 3 LOC C 2 MEA C 5 QTY C 9 FTX C 5 MOA C 2 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

21 ZF Global INVOIC Page 21 of 118 Branching diagram of used segments and segment groups 9 Level 0 UNS UNT UNZ Level 1 CNT O 1 SG50 MOA SG52 M 2 TAX SG53 O 2 ALC Level 2 SG51 C 1 RFF MOA D 1 ALI C 1 MOA R 1 FTX O 1 Level 3 DTM C 5 Tag St MaxRep The white segments / segment groups are used, the grey segments / segment groups are available in the message type but not used in this guide. Tag = segment-/group-tag (M=Mandatory, C=Conditional, R=Required, O=Optional, D=Dependent, A=Advised) MaxRep = Maximum repetition of segments / segment groups

22 ZF Global INVOIC Page 22 of UNB 0 Interchange header UNB S001 Syntax identifier M M 0001 Syntax identifier M a4 M a Syntax version number M n1 M n1 S002 Interchange sender M M UNOA UN/ECE level A UNOB UN/ECE level B UNOC UN/ECE level C 2 Version 2 3 Version Sender identification M an..35 M an..35 Unique ID of the sender in the data transmission network or system Partner identification qualifier C an..4 N Not used 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M M 0010 Recipient identification M an..35 M an..35 Unique ID of the receiver. Detailed information are available in the parameter-data-sheet on Partner identification qualifier C an..4 N Not used 0014 Routing address C an..14 N Not used S004 Date/time of preparation M M 0017 Date of preparation M n6 M n6 Format YYMMDD 0019 Time of preparation M n4 M n4 Format HHMM 0020 Interchange control reference M an..14 M an..14 Unique ID of an interchange. S005 Recipient's reference, password C N 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password qualifier C an2 N Not used 0026 Application reference C an..14 N Not used 0029 Processing priority C a1 N Not used 0031 Acknowledgement request C n1 N Not used 0032 Communications agreement ID C an..35 N Not used 0035 Test indicator C n1 O n1 Only to be used, if the interchange is for test purposes. Omit this data element for valid interchanges. 1 Interchange is a test Example: UNB+UNOC:3+OD012345:59: :1:X : '

23 ZF Global INVOIC Page 23 of UNH 0 Message header UNH 0062 Message reference number M an..14 M an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M M 0065 Message type M an..6 M an Message version number M an..3 M an Message release number M an..3 M an Controlling agency M an..2 M an..2 INVOIC Invoice message D Draft version/un/edifact Directory 07A Release A UN UN/CEFACT 0057 Association assigned C an..6 R an6 Global INVOIC (Version 3) VDA Profile (1) Version Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used Example: UNH+1+INVOIC:D:07A:UN:GAVA11' GAVA11 (1)

24 ZF Global INVOIC Page 24 of BGM 0 Beginning of message BGM C002 Document/message name C R 1001 Document name C an..3 R an..3 Message Type, Coded Code specifying the type or subtype of the business document. Use UN/EDIFACT list 1001 and JAI list JAI001 The following explanations are intended to support a unique usage of the different message types: 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 1000 Document name C an..35 N Not used C106 Document/message identification C R Table of transaction types and their results 295 Price variation invoice 325 Proforma invoice 326 Partial invoice 380 Commercial invoice 381 Credit note 383 Debit note 386 Prepayment invoice 389 Self-billed invoice 395 Consignment invoice 396 Factored credit note 393 Consignment Invoice Selfbilled (1) 402 Credit Note issued by the Buyer Selfbilled (1) Invoice 403 Debit Note issued by the Buyer Selfbilled (1) Invoice 407 Freight invoice, selfbilled (1) C an..3 O an..3 Agency responsible for list / identifier maintenance 1004 Document identifier C an..35 R an..16 Invoice number 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 272 Joint Automotive Industry agency 1225 Message function C an..3 O an..3 Code indicating the function of the document. 9 Original 4343 Response type C an..3 N Not used The Message Response Type Code is used in reply to invoice only in the pre-invoicing process. Example: BGM '

25 ZF Global INVOIC Page 25 of DTM 1 Message date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an..3 The message date is perceived as synonym also for the invoice date. 137 Document issue date time 2380 Date or time or period text C an..35 R n8 Date of the invoice document 2379 Date or time or period format Example: DTM+137: :102' C an..3 O an CCYYMMDD

26 ZF Global INVOIC Page 26 of DTM R 1 1 Delivery or Service Completion Date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an Date or time or period text C an..35 R n..12 Service completion date 2379 Date or time or period format C an..3 R an..3 1 Service completion date/time, actual 102 CCYYMMDD In Europe, the invoice must contain the delivery or service date that is relevant for taxation purposes. Depending on the business process this can be the shipment date, the arrival date (receiving date) or even the consumption date. This segment is to be used to have one unique date that is not dependent on the individual process. Example: DTM+1: :102'

27 ZF Global INVOIC Page 27 of DTM D 1 1 Delivery /service horizon start date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an Horizon start date 2380 Date or time or period text C an..35 R n..12 Horizon start date: start date of a given invoice period 2379 Date or time or period format If required by the national tax authority Example: DTM+158: :102' C an..3 R an CCYYMMDD

28 ZF Global INVOIC Page 28 of DTM D 1 1 Delivery / service horizon end date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an Horizon end date 2380 Date or time or period text C an..35 R n8 Horizon end date: end date of a given invoice period 2379 Date or time or period format If required by the national tax authority Example: DTM+159: :102' C an..3 R an CCYYMMDD

29 ZF Global INVOIC Page 29 of FTX O 3 1 Legal info free text FTX 4451 Text subject qualifier M an..3 M an..3 TXD is to be used for declaring the reason for tax excemption, valid for all line items. REG is to be used for information required by legislation (e.g. members of the board etc.). REG Regulatory information TXD Tax declaration 4453 Free text function C an..3 N Not used C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C108 Text literal C R C an..3 N Not used 4440 Free text M an..512 M an..256 A line of plain, non-structured text information Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Code specifying the language name. Use ISO Free text format C an..3 N Not used Free text containing information or statements as required by legal environment. Example: FTX+TXD+++Legal info text'

30 ZF Global INVOIC Page 30 of FTX O 3 1 Payment instructions free text FTX 4451 Text subject qualifier M an..3 M an Free text function C an..3 N Not used C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C108 Text literal C R C an..3 N Not used AAB Payment term 4440 Free text M an..512 M an..256 Terms of payment additional information 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 C an..256 see 4440 # Language name C an..3 O an..3 Code specifying the language name. Use ISO Free text format C an..3 N Not used Additional description of payment terms with free text. Example: FTX+AAB+++Payment text'

31 ZF Global INVOIC Page 31 of FTX O 3 1 General information free text FTX 4451 Text subject qualifier M an..3 M an Free text function C an..3 N Not used C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C108 Text literal C R C an..3 N Not used AAI General information 4440 Free text M an..512 M an..256 A line of plain, non-structured text information Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Code specifying the language name. Use ISO Free text format C an..3 N Not used General information text Example: FTX+AAI+++General information text'

32 ZF Global INVOIC Page 32 of GEI O 1 1 Processing indicator GEI 9649 Processing information qualifier C012 Processing indicator C O 7365 Processing indicator description M an..3 M an..3 Codes have been defined by GIP in JAI013 list - to be used with 272 in DE Used to categorize the invoicing domain (production, other materials, services) (1) JAIF Code - to be used together with 272 in data element PM Production material (1) OM Other Material (1) S Service (1) C an..3 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 R an Processing indicator description C an..35 N Not used 7187 Process type description C an..17 N Not used This segment can be used to distinguish between production and non-production item invoices. Example: GEI+PM+::272' 272 Joint Automotive Industry agency

33 ZF Global INVOIC Page 33 of SG1 O 5 1 Other Reference RFF 1 Reference number RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 Type of reference, d Use qualifier IV only together with credit notes or debit notes, which are related to previous invoice documents/messages. AGK Application reference number IV Invoice document identifier 1154 Reference identifier C an..70 R an = AGK: Application reference number provides a logical bracket embracing several invoice messages = IV Invoice number Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Example: RFF+AGK:123'

34 ZF Global INVOIC Page 34 of SG2 R 1 1 Buyer NAD 1 Buyer's Name and Address NAD 3035 Party function qualifier M an..3 M an..3 BY Buyer C082 Party identification details C R All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 M an..17 Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N Not used 3055 Code list responsible agency C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C an..3 R an..3 Agency responsible for list / identifier maintenance 91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent C080 Party name C R For usage see comment on C Party name M an..35 M an..35 Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C D For usage see comment on C Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M an..35 The name that identifies the location of a house or building: usually within a street as part of an address. C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 R an..35 For usage see comment on C082. The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used

35 ZF Global INVOIC Page 35 of Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an..17 For usage see comment on C082. The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 For usage see comment on C082. Provides the country part of an address using a. Use ISO3166 two alpha. Party to whom merchandise and/or service is sold. Example: NAD+BY ::91++ZF FRIEDRICHSHAFEN AG+POSTFACH SAARBRUECKEN DE'

36 ZF Global INVOIC Page 36 of SG3 D 1 2 Buyer's VAT registration number RFF 2 VAT registration number RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 VA VAT registration number 1154 Reference identifier C an..70 R an..17 For 1153=VA: Unique number assigned by the relevant tax authority to identify a party for use in relation to Value Added Tax (VAT) Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Buyers's VAT number, mandatory in the European Union Example: RFF+VA:DE '

37 ZF Global INVOIC Page 37 of SG3 D 1 2 Buyer's fiscal number RFF 2 Fiscal number RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 FC Fiscal number 1154 Reference identifier C an..70 R an..17 For 1153=FC: Tax number. Number assigned to individual persons as well as to corporates by a public institution; this number is different from the VAT registration number Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used The buyers's fiscal number is dependend to the tax legislation of concerned countries. Example: RFF+FC:70123/54321

38 ZF Global INVOIC Page 38 of SG5 O 1 2 Information contact CTA 2 Contact information CTA 3139 Contact function C an..3 R an..3 C056 Contact details C O IC Informationskontakt 3413 Contact identifier C an..17 O an..17 Identifies the department or employee by a unique identifier other than their name when given as a contact Contact name C an..256 O an..35 Name of the contact person or department Example: CTA+IC+:Klaus Meier'

39 ZF Global INVOIC Page 39 of SG5 O 1 2 Information contact COM O 4 3 Communication contact COM C076 Communication contact M M 3148 Communication address identifier M an..512 M an..100 Buyer's Communication Number 3155 Communication means type M an..3 M an..3 EM Elektronische Post FX Telefax IM Interne Post TE Telefon

40 ZF Global INVOIC Page 40 of SG2 O 1 1 Invoicee NAD 1 Invoicee's name and address NAD 3035 Party function qualifier M an..3 M an..3 IV Invoicee C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 M an..17 Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N Not used 3055 Code list responsible agency C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C an..3 R an..3 Agency responsible for list / identifier maintenance 91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent C080 Party name C R For usage see comment on C Party name M an..35 M an..35 Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C D For usage see comment on C Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M an..35 The name that identifies the location of a house or building: usually within a street as part of an address. C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 R an..35 The name of the city, town, or village of this address. For usage see comment on C082. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used

41 ZF Global INVOIC Page 41 of Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an..17 The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail. For usage see comment on C Country identifier C an..3 R a2 For usage see comment on C082. Provides the country part of an address using a. Use ISO3166 two alpha. Party to whom the invoice is sent. This segment is only necessary if the invoicee differs from the buyer (respectively the seller in a self billed scenario). Example: NAD+IV ::91++ZF FRIEDRICHSHAFEN AG+POSTFACH SAARBRUECKEN DE'

42 ZF Global INVOIC Page 42 of SG2 R 1 1 Ship-to NAD 1 Ship-to's name and address NAD 3035 Party function qualifier M an..3 M an..3 ST Ship to C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 R an..10 Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N Not used 3055 Code list responsible agency C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R C an..3 R an..3 Agency responsible for list / identifier maintenance 92 Assigned by buyer or buyer's agent 91 Assigned by seller or seller's agent 3036 Party name M an..35 M an..35 Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M an..35 The name that identifies the location of a house or building: usually within a street as part of an address. C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 R an..35 The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used

43 ZF Global INVOIC Page 43 of Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an..17 The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 Provides the country part of an address using a. Use ISO3166 two alpha. The party to which goods are to be shipped (consigned). Example: NAD+ST+++Ship to name+ship to street / number+city+se-o se'

44 ZF Global INVOIC Page 44 of SG3 R 1 2 Goods receivers reference number(s) RFF R 1 2 Plant number RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 PE Plant number 1154 Reference identifier C an..70 R an..10 ZF plant 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Example: RFF+PE:1512'

45 ZF Global INVOIC Page 45 of SG2 R 1 1 Seller NAD 1 Seller's name and address NAD 3035 Party function qualifier M an..3 M an..3 SE Seller C082 Party identification details C R All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 R an..17 Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N Not used 3055 Code list responsible agency C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R C an..3 R an..3 Agency responsible for list / identifier maintenance 92 Assigned by buyer or buyer's agent 3036 Party name M an..35 M an..35 Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C D For usage see comment on C Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M an..35 The name that identifies the location of a house or building: usually within a street as part of an address. C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 R an..35 The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used

46 ZF Global INVOIC Page 46 of Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an..17 The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 Provides the country part of an address using a. Use ISO3166 two alpha. Party selling merchandise to a buyer. Seller: The party who has liability to fulfill the contract. It is often used in the sense of seller and supplier and ship-from. Example: NAD+SE+301::92++DEMO SUPPLIER:DIVISION A+MAINSTREET+CITY DE'

47 ZF Global INVOIC Page 47 of SG3 D 1 2 Seller's VAT registration number RFF 2 VAT registration number RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 VA VAT registration number 1154 Reference identifier C an..70 R an..70 For 1153=VA: Unique number assigned by the relevant tax authority to identify a party for use in relation to Value Added Tax (VAT) Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Seller's VAT number, mandatory in the European Union Example: RFF+VA:HU '

48 ZF Global INVOIC Page 48 of SG3 D 1 2 Seller's fiscal number RFF 2 Fiscal number RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 FC Fiscal number 1154 Reference identifier C an..70 R an..17 For 1153=FC: Tax number. Number assigned to individual persons as well as to corporates by a public institution; this number is different from the VAT registration number Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used The seller's fiscal number is dependend to the tax legislation of concerned countries. Example: RFF+FC:77321/12345

49 ZF Global INVOIC Page 49 of SG5 O 1 2 Information contact Information that identifies the contact person or department on general matters, together with information about how they can be contacted CTA 2 Information contact CTA 3139 Contact function C an..3 C an..3 C056 Contact details C O IC Information contact 3413 Contact identifier C an..17 O an..17 Identifies the department or employee by a unique identifier other than their name when given as a contact Contact name C an..256 O an..35 Name of the contact person or department Information that identifies the contact person or department on general matters, together with information about how they can be contacted. Example: CTA+IC+:sales department'

50 ZF Global INVOIC Page 50 of SG5 O 1 2 Information contact Information that identifies the contact person or department on general matters, together with information about how they can be contacted COM O 5 3 Communication contact COM C076 Communication contact M M 3148 Communication address identifier M an..512 M an..100 Seller's contact communication 3155 Communication means type M an..3 M an..3 Example: COM :FX' TE Telephone FX Telefax EM Electronic mail IM Internal mail

51 ZF Global INVOIC Page 51 of SG2 O 1 1 Payee NAD 1 Payee's name and address NAD 3035 Party function qualifier M an..3 M an..3 PE Payee C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 M an..35 Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N Not used 3055 Code list responsible agency C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R C an..3 R an..3 Agency responsible for list / identifier maintenance This list contains s for Party ID, User ID, or Entity ID systems, which are usually not assigned by an agency and cannot be specified with s from EDIFACT list ODETTE 16 US, D&B (Dun & Bradstreet Corporation) 91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent 3036 Party name M an..35 M an..35 Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M an..35 The name that identifies the location of a house or building: usually within a street as part of an address. C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 R an..35 The name of the city, town, or village of this address. For usage see comment on C082. C819 Country subdivision details C N

52 ZF Global INVOIC Page 52 of Country subdivision identifier C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an..17 The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 Provides the country part of an address using a. Use ISO3166 two alpha. Party to whom a payment has to be made.

53 ZF Global INVOIC Page 53 of SG2 O 1 1 Ship-from NAD 1 Ship-from's name and address NAD 3035 Party function qualifier M an..3 M an..3 SF Ship from C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 R an..35 Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N Not used 3055 Code list responsible agency C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R C an..3 R an..3 Agency responsible for list / identifier maintenance 92 Assigned by buyer or buyer's agent 3036 Party name M an..35 M an..35 Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M an..35 The name that identifies the location of a house or building: usually within a street as part of an address. C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 R an..35 The name of the city, town, or village of this address. For usage see comment on C082. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used

54 ZF Global INVOIC Page 54 of Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an..17 The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 Provides the country part of an address using a. Use ISO3166 two alpha. The party, which consigns or sends goods.

55 ZF Global INVOIC Page 55 of SG3 O 2 2 Ship-from's reference number(s) RFF 2 Ship-from's reference number(s) RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 VA VAT registration number XA Company/place registration number 1154 Reference identifier C an..70 R an..17 For 1153=VA: Unique number assigned by the relevant tax authority to identify a party for use in relation to Value Added Tax (VAT). For 1153=XA: Identifier of a company in the commercial registry 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Example: RFF+VA:765434'

56 ZF Global INVOIC Page 56 of SG2 D 1 1 Tax representative party NAD 1 Tax representative's name and address NAD 3035 Party function qualifier M an..3 M an..3 C082 Party identification details C N 3039 Party identifier M an..35 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C058 Name and address C N C an..3 N Not used 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R LC Party declaring the Value Added Tax (VAT) 3036 Party name M an..35 M an..35 Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C R 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M an..35 The name that identifies the location of a house or building: usually within a street as part of an address. C an..35 C an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 R an..35 The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an..17 The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of

57 ZF Global INVOIC Page 57 of 118 mail Country identifier C an..3 R a2 Provides the country part of an address using a. Use ISO3166 two alpha. A business partner who is not normally resident in a EU-Member State, or does not have a business establishment in that Member State and, in the case of a company, is not incorporated in that Member State, but makes taxable supplies of goods or services in that Member State, they are regarded as a non established taxable person. In such cases, the non established taxable person may appoint a VAT-registered tax representative, to maintain/preserve VAT records on his behalf and to make any required VAT declarations to the relevant tax authority. Example: NAD+LC+++ABC Inc.+Small lane 35+Newtown++WC2-5CD+GB'