NeB / BEAst Trade EDIFACT ORDRSP BEAst, VIRKE User Guide for international trade of building materials

Transcription

1 User Guide for international trade of building materials NeB / BEAst Trade EDI guide for EDIFACT ORDRSP EDIFACT-message: ORDRSP EDIFACT-version: D EDIFACT-release: 03A EDIFACT-status: For distribution Version: NeB Date:

2 Table of content 1. CHANGE LOG GENERAL INTRODUCTION DEVELOPMENT/MAINTENANCE MESSAGE DESCRIPTION DEFINITION PRINCIPLES PARTIES ARTICLE IDENTIFICATION UNIT OF MEASURE (UOM) INCOTERMS PRICES, DISCOUNTS AND CHARGES REFERENCES EXAMPLE OF ORDRSP MESSAGE SEGMENT STRUCTURE SEGMENT DIAGRAM DESCRIPTION OF SEGMENTS IN DETAIL NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 2

3 1. CHANGE LOG Date New version Segment group and segment Description Approved by and when NeB New version is presented StG NeB Corrections in example NeB Corrections in example NeB 011 Walk trough with minor changes StG NeB012 Chapter 3 Minor changes in text StG NeB012 Chapter 4 Additions / changes in example StG NeB012 SG22 MOA Change in example StG NeB012 SG26 PIA Change in values StG NeB012 SG26 IMD+C New option: Package type CU, TU, DU StG NeB012 SG26 QVR Added s/text StG NeB012 SG26 MOA Change in example StG NeB012 SG35 QTY New segment StG NeB012 SG35 DTM New segment StG NeB012 SG44 MOA Change in example StG NeB0121 Chapter 4 Minor changes in example StG NeB0121 SG24 TAX New segment StG NeB0121 SG24 MOA New segment StG NeB0121 SG26 PIA For substitutes StG NeB0121 SG26 QTY New Z47 for quantity in pricing StG unit NeB0121 SG46 TAX New segment StG NeB0121 SG46 MOA New segment StG NeB0122 SG12, TOD New s 41, 42, 61, 62 StG NeB0122 SG12, TOD New s for Incoterms StG NeB0122 SG 1, RFF New s UO, UC StG NeB0122 SG33, RFF New s UO, UC StG NeB0122 FTX New GEN StG NeB0122 SG 6, TAX Code AA deleted, New Z StG NeB0122 SG38, TAX Code AA deleted, New Z StG NeB0122 SG28, PIA New 5 Product identification StG NeB0122 SG28, PIA New Segment PIA (3) Substituted by StG article identifier NeB0122 SG 8, PYT- New segment group StG DTM-PCD NeB0122 Example New example replaces old one StG NeB0124 SG31, RFF New s ZPE and ZFS SU NeB0125 Name Nordic e-building replaced BEAst/SU with NeB NeB0125 SG12 LOC New segment in test GS1 SG=Segment Group, StG=Steering Group, SU=iseringsutvalget NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 3

4 2. GENERAL 2.1. Introduction This User Guide is a part of a series of EDI message handbooks established with the purpose of making electronical business easier by using standards for the content of each message. A common name for this series of Message Guides is EDI User Guides for international trade with building Materials. This is a User Guide with the name «Nordic ebuilding EDI guide EDIFACT ORDRSP». Similar User Guides will be available for the mesages ORDERS, DESADV, INVOIC and PRICAT. Objective for making this series of User Guides is to promote standards of doing electronical business both in national and also in international.business. The documentation will be made available to parties who want to implement EDI in their business with trading partners Development/Maintenance This User Guide is developed based on information requirements experienced during the last 10 years in Nordic Countries. The documentation is produced by a project group from BEAst (Sweden) and VIRKE Byggevarehandel (Norway). TUN (Trelast Unionen, Danmark ) has supported the work with information on Danish requirements of information in the different messages. The User Guides are based on the information elements in use in Sweden, Norway and Denmark to day and is intended over time to replace the National standards which are in use to day. The new standard contains s and qualifiers which will have the same meaning across borders. This is the huge benefit of this new standard.. Maintenance of this User Guide will be taken care of by the organisations BEAst and Virke in cooperation. Requests for Changes to this document based on new requirements or errors in the document must be forwarded to BEAst or Virke. Changes in this document will be listed in the Change Log in chapter MESSAGE DESCRIPTION 3.1. Definition The order response is a message to be sent from the Vendor to the Buyer of goods or articles as a response to an earlier received purchase order from the Buyer. The message specifies at line item level the ability the Vendor has to deliver the ordered quantities and when. The order response message will normally be sent to the Buyer in the purhase order message (ORDERS). The order response messages shall be numbered by the Vendor with his sales order number which shall be used as the identification of the document. It is very important that the order response contains a reference to the purchase order number both in the header and at line item level with item line number in the purchase order in addition Principles The message is a order response specifying involved parties and containing specification of articles with confirmed quatities, and confirmed delivery time. Other detailed information as identification of the involved parties, Buyer and Vendor, article identification and delivery and payment terms must be settled in agreements before the electronical trade may start. This user guide will cover the information needs for order response independent of the position in the value chain. The conceept of use for this message is that the order shall result in one delivery to one delivery place on a requested delivery date. Other possible usage of the message must be agreed on by the parties before use. One order reponse message is a respone to one purchase order.. Grade of ability to deliver goods according to the purchase order is given at header level, se list below. In addition also each item line contains a delivery indication for the line. If full delivery is not possible for a line item, it is possible to tell the reason for this in clear text. NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 4

5 All line items in the purchase order shall be returned in the order response message. In the order response message each line item will be given a item line number according to vendors ERP system. In addition each line item must have a reference to corresponding line item number in the purchase order. An order response will be one of the following cases Vendor will deliver all articles specified in the purchase order - whole order is accepted without amendments Vendor is not able to deliver any of the ordered articles for some reason - whole order is rejected Purchase order is received but is not processed (ORDRSP Light) - reception of purchase order is confirmed but it is not processed Only to be used after agreement Order response contains amendments compared to the purchase order - purchase order is accepted with amendments If an order response message with amendments is not accepted by the Buyer, the Buyer has to contact the Vendor by phone in order to conclude what to do. Delivery date may be given at header level and always at each line item. The message opens for the possibility of back ordering after agreement between trading parties. Back order quantity may then be given on a separate line with quantity and delivery date. Alternatively the buyer may phone and cancel the order or he may say that he will have a complete delivery according to ordered quantity at the date when the whole quantity is available. For most of the parties doing business it is of great interest that the order response message contains all cost elements that later will occur in the invoice. In this way it is possible to have control of all conditions when receiving the order response and the later control of the invoice will be simpler and with few deviations. Use of services as a line item article must be agreed on. Use of substitutes must be agreed on Parties Parties involved in a business transaction must be uniquely identified, and the preferred identifier is GLN (Global location number). End-customer and delivery place will usually not have a GLN and therefore has to be identified by name and address. Identification of involved parties must be exchanged between the trading parties before going live Article identification Trade between Buyer and Supplier must be based on knowledge of article identification between the trading parties. This information must be exchanged in advance of electronic trading - if not available from branch - or National Databases. For trade across borders the use of GTIN (Global Trade Item Number) is highly recommended as article identification. The same principle is recommended also for national trade, but other National standards for article identification may be used upon agreement between the trading parties. The method for identification of articles must be agreed upon between the trading parties before electronic trading may start. NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 5

6 3.5. Unit of Measure (UOM) When using GTIN, the unit of measure will usually be PCE (pieces). This UOM may be omitted on the item line because it is a default value. Some products will be measured in kilos (KGM), metres (MTR), square metres (MTQ), cubic metres (MTK) or litres (LTR). These UOMs are the recommended standard for UOM and they are typical logistical UOMs. If the UOM is not PCE, the actual UOM must be used (KGM, MTR, MTQ, MTK or LTR). Branch Databases or National Databases with articles often have defined UOMs which often are a description of the type of article. Usually these UOMs are not a logistical UOM (ex BOT=bottle). Article catalogues containing Article identification and Unit of Measure (UOM) has to be exchanged between trading parties before going live with electronic exchange Incoterms The Incoterms is often adviced to be used in trade documents in order to be aware of delivery terms for this order. In general will the terms of delivery be a part of the agreement between the trading parties. More information at Prices, discounts and charges There is an objective to make controle of prices and conditions in the order response message. By this way of working the major part of invoice control is done by control and accept of the order response message. Codes for different discounts and charges must be agreed on between the trading partners References This user guide is based on the following documents. [1] ISO 9735, versjon 2, [2] UN/EDIFACT Draft directory, D.03A NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 6

7 4. EXAMPLE OF ORDRSP MESSAGE Order response from Vendor to Buyer NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 7

8 NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 8

9 5. SEGMENT STRUCTURE Counte No Tag St MaxOcc Level Content UNA R 1 0 Service string advice UNB R 1 0 Interchange header UNH R 1 0 Message header BGM R 1 0 Beginning of message DTM R 1 1 Document Message date/time FTX O 6 1 Free text 0090 SG1 R 20 1 RFF-DTM RFF R 1 1 Reference DTM O 1 2 Date/time/period 0150 SG3 R 8 1 NAD-LOC-SG4-SG NAD R 1 1 Name and address LOC D 1 2 Place/location identification 0190 SG4 D 1 2 RFF RFF R 1 2 Reference 0250 SG6 O 1 2 CTA-COM CTA R 1 2 Contact information COM O 2 3 Communication contact 0280 SG7 D 1 1 VAT or other tax rate for VAT Exempt TAX R 1 1 Duty/tax/fee details 0320 SG8 O 1 1 CUX CUX R 1 1 CUX 0360 SG9 D 1 1 PYT-DTM-PCD Payment instructions PYT M 1 1 Payment terms DTM O 1 2 Payment due date PCD D 1 2 Discount, payment or instalment percentage 0410 SG10 O 1 1 TDT TDT R 1 1 Transport information 0460 SG12 O 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport LOC O 1 2 Place/location identification 0490 SG13 O 1 1 PAC-SG PAC R 1 1 Package 0520 SG14 R 2 2 PCI PCI R 1 2 Package identification 0730 SG19 O 9 1 ALC-MOA ALC R 1 1 Allowance or charge 0830 SG22 O 1 2 MOA MOA R 1 2 Monetary amount NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 9

10 Counte No Tag St MaxOcc Level Content 0890 SG24 D 1 2 Allowance/charge - applicable VAT rate TAX R 1 2 Allowance/charge - applicable VAT rate MOA D 1 3 Monetary amount 0970 SG26 R LIN-PIA-PIA-IMD-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG LIN R 1 1 Line item PIA O 1 2 Additional article identifier(s) PIA O 1 2 Substituted by article identifier(s) IMD O 1 2 Description of article or service IMD O 1 2 Description Package type QTY R 2 2 Quantity DTM O 5 2 Date/time/period MOA D 1 2 Line item amount QVR O 1 2 Quantity variances FTX O 4 2 Free text 1270 SG30 O 2 2 PRI Price details PRI R 1 2 Price details 1330 SG31 O 10 2 RFF RFF R 1 2 Reference 1360 SG32 O 1 2 Package-SG PAC R 1 2 Package 1440 SG34 O 2 3 PCI PCI R 1 3 Package identification SG35 O 3 2 LOC-QTY-DTM LOC R 1 2 Place/location identification QTY R 1 3 Quantity DTM R 1 3 Date/time/period 1540 SG36 O 2 2 TAX TAX R 1 2 VAT or other tax rate line item 1710 SG41 O 5 2 ALC-SG43-SG44-SG ALC R 1 2 Allowance or charge 1780 SG43 O 1 3 PCD PCD R 1 3 Percentage details SG44 O 1 3 MOA MOA R 1 3 Monetary amount 1870 SG46 O 1 3 Allowance/charge - applicable VAT rate and amount TAX R 1 3 Allowance/charge - applicable VAT rate MOA O 1 4 Allowance/charge - applicable VAT amount UNS R 1 0 Section control NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 10

11 Counte No Tag St MaxOcc Level Content MOA O 6 1 Monetary amount CNT O 1 1 Control total UNT R 1 0 Message trailer UNZ R 1 0 Interchange trailer NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 11

12 6. SEGMENT DIAGRAM 2 Level 0 UNA R UNB R UNH R BGM R SG1 R SG3 R Level 1 DTM R FTX O RFF R NAD R Level 2 DTM O LOC D NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 12

13 Level 2 1 SG4 D RFF R SG6 O CTA R Level 3 COM O NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 13

14 2 3 Level 0 SG7 D SG8 O SG9 D SG10 O SG12 O SG13 O Level 1 TAX R CUX R PYT M TDT R TOD R PAC R SG14 R Level 2 DTM O PCD D LOC O PCI R NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 14

15 3 5 Level 0 Level 1 SG19 O ALC R SG26 R LIN R SG22 O SG24 D Level 2 MOA R TAX R PIA O PIA O IMD O IMD O QTY R Level 3 MOA D NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 15

16 4 SG30 O SG31 O SG32 O Level 2 DTM O MOA D QVR O FTX O PRI R RFF R PAC R SG34 O Level 3 PCI R NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 16

17 6 SG35 O SG36 O SG41 O Level 2 LOC R TAX R ALC R SG43 O SG44 O SG46 O Level 3 QTY R DTM R PCD R MOA R TAX R Level 4 MOA O NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 17

18 5 Level 0 UNS R UNT R UNZ R Level 1 MOA O CNT O NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 18

19 7. DESCRIPTION OF SEGMENTS IN DETAIL This chapter describes all segments and segment groups contained in the ORDRSP message. Each segment is described with all data elements contained. Not all segments are marked as part of this user guide. Some data elements are described as not used and some are required. See s for usage in the bottom lines of the page. The content of this chapter should be sufficient in order to determine which data elements is required in an order response message. The example in chapter 4 also helps to describe the content of the message. Always discuss with your business partner content of the message before you start to exchange electronical documents.. For some data elements where several s are available, the s are devided in two parts, primary s and secondary s. Secondary s are only to be used after agreement with the trading perty. NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 19

20 UNA R 1 0 Service string advice UNA UNA1 Component data element separator M an1 R an1 UNA2 Data element separator M an1 R an1 UNA3 Decimal notation M an1 R an1 Use, or. UNA4 Release indicator M an1 R an1 UNA5 Reserved for future use M an1 R an1 UNA6 Segment terminator M an1 R an1 UNA:+.? ' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 20

21 UNB R 1 0 Interchange header UNB S001 Syntax identifier M R 0001 Syntax identifier M a4 R a4 UNOC UN/ECE level C 0002 Syntax version number M n1 R n1 3 Version 3 S002 Interchange sender M R 0004 Sender identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M R 0010 Recipient identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0014 Routing address C an..14 N Not used S004 Date/time of preparation M R 0017 Date of preparation M n6 M n Time of preparation M n4 M n Interchange control reference M an..14 R an..14 S005 Recipient's reference, password 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password qualifier C N C an2 N Not used 0026 Application reference C an..14 N Not used 0029 Processing priority C a1 N Not used 0031 Acknowledgement request C n1 D n Communications agreement ID C an..35 N Not used 0035 Test indicator C n1 O n1 1 Interchange is a test Use only with test UNB+UNOC: : : : ' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 21

22 UNH R 1 0 Message header UNH 0062 Message reference number M an..14 R an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M R 0065 Message type M an..6 R an..6 ORDRSP Purchase order response message 0052 Message version number M an..3 R an..3 D Draft version/un/edifact Directory 0054 Message release number M an..3 M an..3 03A Release A 0051 Controlling agency M an..2 R an..2 UN UN/CEFACT 0057 Association assigned C an..6 R an..6 NeB01 Nordic Building 0068 Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used UNH+X+ORDRSP:D:03A:UN:NeB01' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 22

23 BGM R 1 0 Beginning of message BGM C002 Document/message name C R 1001 Document name C an..3 R an Purchase order response 1000 Document name C an..35 N Not used C106 Document/message identification C R 1004 Document identifier C an..35 R an..35 Order number Sellers order responce number 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function C an..3 R an..3 4 Change 12 Not processed 27 Not accepted 29 Accepted without amendment 34 Accepted with amendment 42 Confirmation via specific means 4343 Response type BGM ' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 23

24 DTM R 1 1 Document Message date/time DTM C507 Date/time/period M R 2005 Date or time or period function qualifier M an..3 R an..3 Primary s 137 Document/message date/time 2 Delivery date/time, requested 69 Delivery date/time, promised for Secondary s 10 Shipment date/time, requested 11 Despatch date and or time 76 Delivery date/time, scheduled for 63 Delivery date/time, latest 64 Delivery date/time, earliest 200 Pick-up/collection date/time of cargo 58E Back order, delivery time 2380 Date or time or period text C an..35 R N..12 Document Date 2379 Date or time or period format DTM+137: :102' C an..3 R an CCYYMMDD Agree on 203 CCYYMMDDHHMM NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 24

25 FTX O 6 1 Free text FTX 4451 Text subject qualifier M an..3 R an..3 DIN Delivery instructions TRA Transportation information AAG Party instructions GEN Entire transaction set PUR Purchasing information SUR Supplier remarks 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used C108 Text literal C R 4440 Free text M an..512 R an..512 Free text 4440 Free text C an..512 O an..512 se 4440 # Free text C an..512 O an..512 se 4440 # Free text C an..512 O an..512 se 4440 # Free text C an..512 O an..512 se 4440 # Language name C an..3 O an..3 Any language according to ISO is applicable. SV Swedish DA Danish NO Norwegian EN English 4447 Free text format FTX+GEN+++Samleverans med order 1234:X:X:X:X+SV' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 25

26 0090 SG1 R 20 1 RFF-DTM RFF R 1 1 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 Primary s ON Buyers order number AEP Project number CR Customer reference number PD Promotion deal number VN Order number (vendor) Secondary s PL Price list number AFZ Situation number AER Project specification number ADE Account number ADT Group accounting AOU Cost account CT Contract number UC Ultimate customer's reference number UO Ultimate customer's order number COF Call off order number AAL Drawing number FF Freight forwarder's reference number Electric trade in Norway MS Message sender 1154 Reference identifier C an..70 R an..70 Referens text 1156 Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+ON: ' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 26

27 0090 SG1 R 20 1 RFF-DTM DTM O 1 2 Date/time/period DTM C507 Date/time/period M R 2005 Date or time or period function M an..3 R an Reference date/time qualifier 2380 Date or time or period text C an..35 R N..12 Referens date/time 2379 Date or time or period format DTM+171: :102' C an..3 R an CCYYMMDD NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 27

28 0150 SG3 R 8 1 NAD-LOC-SG4-SG6 Name and adress must be used in trade with Norway NAD R 1 1 Name and address NAD 3035 Party function qualifier M an..3 R an..3 Primary s BY Buyer SU Supplier The usage of SU is recommended. For compatibility reasons also SE is supported. Both s are considered to express the same semantic content. SE - party selling merchandise to a buyer SU - party which manufacturers or otherwise has possession of goods, and consigns or makes them available in trade. DP Delivery party IV Invoicee Secondary s UD Ultimate customer SF Ship from CA Carrier CN Consignee SE Seller C082 Party identification details C R 3039 Party identifier M an..35 R an..35 GLN no Recommend Or agreed on with party Seg NAD DP, this field could be blank C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C O 3036 Party name M an..35 R an Party name C an..35 O an Party name C an..35 N Not used 3036 Party name C an..35 N Not used C an..3 R an..3 9 EAN International 91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 28

29 3036 Party name C an..35 N Not used 3045 Party name format C059 Street C O 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 C an..35 R an..35 O an..35 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 O an..35 C819 Country sub-entity details C N 3229 Country sub-entity name C an..9 N Not used 3228 Country sub-entity name C an..70 N Not used 3251 Postal identification C an..17 O an Country name C an..3 O an..3 ISO 3166 NAD+BY ::9++Skoogs AB:X+Tallvägen 45:A+Xstad SE' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 29

30 0150 SG3 R 8 1 NAD-LOC-SG4-SG6 Name and adress must be used in trade with Norway LOC D 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 7 Place of delivery C517 Location identification C O 3225 Location name C an..35 N Not used 3224 Location name C an..256 A an..256 Location name in free text C519 Related location one identification 3223 First related location name C N C an..25 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation To be used only together with Delivery party if neccessary LOC+7+:::Grönegatan 14' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 30

31 0190 SG4 D 1 2 RFF Use only with trade inside Norway and trade with Norwegian partner RFF R 1 2 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 M an..3 VA VAT registration number 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+VA:SE ' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 31

32 0250 SG6 O 1 2 CTA-COM CTA R 1 2 Contact information CTA 3139 Contact function C an..3 O an..3 IC Information contact C056 Department or employee details C R 3413 Department or employee name C an..17 D an..17 Use for ID 06 Use only for collection of goods and telephone orders 3412 Department or employee name C an..35 O an..35 Partners Info. Contact Department Or Employee CTA+IC+:Karl Svensson' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 32

33 0250 SG6 O 1 2 CTA-COM COM O 2 3 Communication contact COM C076 Communication contact M R 3148 Communication address identifier 3155 Communication address qualifier COM+karl.svensson@beast.se:EM' M an..512 R an..512 Communication number M an..3 R an..3 EM Electronic mail TE Telephone NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 33

34 0280 SG7 D 1 1 VAT or other tax rate for VAT Exempt This segment should only be used between partners in Sweden when TAX VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC is applicable TAX R 1 1 Duty/tax/fee details TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C C 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C C 5289 Duty or tax or fee account M an..6 M an Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C D C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 5305 Duty or tax or fee category C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These s are not yet part of the official EDIFACT list. In Europe it is recommended or may be even required to use these more specific s NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 34

35 instead of E. E Exempt from tax S rate Tax Exemption Reason Code AAP VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC Z Zero rated goods 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5 TAX+7+VAT+++:::25+AAP' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 35

36 0320 SG8 O 1 1 CUX To be used for trade when the Seller/Supplier is in other countries, must agree CUX R 1 1 CUX CUX C504 Currency details C R 6347 Currency usage qualifier M an..3 R an..3 2 Reference currency 6345 Currency identification C an..3 R an..3 Order currency 6343 Currency type qualifier C an..3 R an..3 9 Order currency 6348 Currency rate C n..4 N Not used C504 Currency details C N 6347 Currency usage qualifier M an..3 N Not used 6345 Currency identification 6343 Currency type qualifier 6348 Currency rate C n..4 N Not used 5402 Currency exchange rate C n..12 N Not used 6341 Exchange rate currency market identifier CUX+2:SEK:9' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 36

37 0360 SG9 D 1 1 PYT-DTM-PCD Payment instructions PYT M 1 1 Payment terms PYT 4279 Payment terms type qualifier C019 Payment terms C N 4277 Payment terms description identifier M an..3 M an..3 Primary s 1 Basic C an..17 N Not used 4276 Payment terms description C an..35 N Not used 2475 Time reference C an..3 O an Specified date 2009 Terms time relation 2151 Period type 2152 Period count quantity C n..3 N Not used PYT+1++66' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 37

38 0360 SG9 D 1 1 PYT-DTM-PCD Payment instructions DTM O 1 2 Payment due date DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R an Date or time or period format M an..3 R an Payment due date C an..3 R an CCYYMMDD 718 CCYYMMDD-CCYYMMDD This segment can be used in conjunction with any of the applicable qualifiers in the leading PYT segment. DTM+140: :102' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 38

39 0360 SG9 D 1 1 PYT-DTM-PCD Payment instructions PCD D 1 2 Discount, payment or instalment percentage PCD C501 Percentage details M R 5245 Percentage type qualifier M an..3 R an..3 Payment Variation Qualifier 7 Percentage of invoice 12 Discount Code 7 must be used in conjunction with 262 in the following MOA segment, DE Code 12 must be used in conjunction with 52 in MOA, DE Code 122 requires 77 in the MOA segment. Code 122 is used to indicate the percentages of the total payment that is covered by the payment means, which is specified in the triggering PYT segment Percentage C n..10 R n..10 Payment Variation 5249 Percentage basis identification 4405 Status description This segment specifies - dependent on qualifier of leading PYT segment - the discount percentage or the percentage of an invoice that an instalment is based on. The following MOA segment has to match this percentage, if given. PCD+12:10' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 39

40 0410 SG10 O 1 1 TDT TDT R 1 1 Transport information TDT 8051 Transport stage qualifier M an..3 R an..3 1 Inland transport 13 At destination 20 Main-carriage transport 8028 Means of transport journey identifier C220 Mode of transport C O C an..17 N Not used 8067 Transport mode name C an..3 O an Maritime transport 20 Rail transport 30 Road transport 40 Air transport 8066 Transport mode name C an..17 O an..17 Text C001 Transport means C N 8179 Transport means description C an..8 N Not used 8178 Transport means description C an..17 N Not used C040 Carrier C N 3127 Carrier identifier C an..17 N Not used 3128 Carrier name C an..35 N Not used 8101 Transit direction indicator C401 Excess transportation information 8457 Excess transportation reason 8459 Excess transportation responsibility 7130 Customer shipment authorisation identifier C222 Transport identification C N 8213 Transport means identification name identifier C N M an..3 N Not used M an..3 N Not used C an..17 N Not used C an..9 N Not used NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 40

41 8212 Transport means identification name 8453 Transport means nationality 8281 Transport means ownership indicator TDT+1++30:Back lift' C an..35 N Not used NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 41

42 0460 SG12 O 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport TOD 4055 Delivery or transport terms function 4215 Transport charges payment method C100 Terms of delivery or transport C R 4053 Delivery or transport terms description C an..3 O an..3 6 Delivery condition 4 Collected by customer Phone / Fax Orders 61 Delivery condition 41 Collected by customer Collect orders 62 Delivery condition 42 Collected by customer C an..3 R an..3 Incoterms 2000/2010 EXW Ex Works (... named place) FCA Free Carrier (... named place) FAS Free Along Ship (... named port of shipment) FOB Free On Board (... named port of shipment) CFR Cost and Freight CIF Cost, Insurance, Freight (... named port of destination) CPT Carriage Paid To (... named place of destination) CIP Carriage and Insurance Paid to (... named place of destination) DAF Delivered At frontier (... named place) DES Delivered Ex Ship (... named port of destination) DEQ Delivered Ex Quay (Duty paid) (... named port of destination) DDU Delivered Duty Unpaid (... named place of destination) DDP Delivered Duty Paid (... named place of destination) The following s are deleted in Incoterms 2010 DAF, DES,DEQ and DDU Incoterms 2010 New s DAP Delivered At Place (... named place) DAT Delivered At Terminal (... named place) 1131 Code list identification C an..17 O an..17 Z00 Incoterms 2000 Z10 Incoterms Delivery or transport terms description C an..70 O an..70 Agree on NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 42

43 4052 Delivery or transport terms description TOD+6++EXW:Z10::X' C an..70 N Not used NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 43

44 0460 SG12 O 1 1 TOD-LOC LOC O 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 1 Place of terms of delivery C517 Location identification C O 3225 Location name C an..35 N Not used 3224 Location name C an..256 O an..70 Free text C519 Related location one identification 3223 First related location name C N C an..25 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation LOC+1+:::Byggplatsen Krangatan' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 44

45 0490 SG13 O 1 1 PAC-SG14 Not to be used in Norway PAC R 1 1 Package PAC 7224 Package quantity C n..8 O n..8 Number of package Can be blank C531 Packaging details C N 7075 Packaging level 7233 Packaging related description 7073 Packaging terms and conditions C202 Package type C N 7065 Package type description C an..17 N Not used 7064 Type of packages C an..35 N Not used C402 Package type identification C O 7077 Description format M an..3 R an..3 E Free-form short description 7064 Type of packages M an..35 R an..35 Free Text 7143 Item type identification 7064 Type of packages C an..35 N Not used 7143 Item type identification C532 Returnable package details C N 8395 Returnable package freight payment responsibility 8393 Returnable package load contents Not to be used in Norway PAC+4+++E:Kartong' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 45

46 0520 SG14 R 2 2 PCI Not to be used in Norway PCI R 1 2 Package identification PCI 4233 Marking instructions C an..3 O an Buyer's instructions 17 Seller's instructions C210 Marks & labels C R 7102 Shipping marks description M an..35 R an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 O an..35 Marks 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 7102 Shipping marks description C an..35 N Not used 8275 Container or package contents indicator C827 Type of marking C N 7511 Marking type M an..3 N Not used Not to be used in Norway PCI+16+Isolering Blåsippan:Text:Text:Text' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 46

47 0730 SG19 O 9 1 ALC-MOA To agree ALC R 1 1 Allowance or charge ALC 5463 Allowance or charge qualifier C552 Allowance/charge information C O M an..3 R an..3 A Allowance C Charge 1230 Allowance or charge identifier C an..35 O an..35 Description of allowance or charge Use if DE7161 = PO 5189 Allowance or charge identification 4471 Settlement means 1227 Calculation sequence C214 Special services identification C O 7161 Special service description C an..3 R an..3 Primary Codes Charge AEV Environmental protection service FC Freight service PC Packing PO Per order charge PN Pallet charge HD Handling IN Insurance IS Invoicing BPE Broken Package charge GAC Warranty Charge RCH Charge for return of goods Primary s Discounts CL Contract allowance DAE Distributor discount/allowance DI Discount QD Quantity discount VAB Volume discount PAD Promotional allowance LCA Pallet layer discount OTE Allowance in general PAR Partner or customer discount PDE Pallet discount PI Pick up compensation WHE Wholeseller discount to chain or store Secondary Codes Charge ADB Drum deposit ACO Alloy surcharge RAD Returnable container SZ Steel surcharge ZZ Service charge NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 47

48 ABK Miscellaneous Use C214/7160 to describe when you are using ABK of following charge Copper charge, Cut of charge, Electric return charge, Row material charge Secondary Codes Discount RAA Rebate 7160 Special service description C an..35 O an..35 Description of special service 7160 Special service description C an..35 N Not used ALC+C+Slipas+++ABK:::Koppartillägg' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 48

49 0830 SG22 O 1 2 MOA MOA R 1 2 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type qualifier M an..3 R an..3 8 Allowance or charge amount 5004 Monetary amount C n..35 R n..35 Amount 6345 Currency identification C an..3 O an..3 Currency is ususlly given in CUX 6343 Currency type qualifier 4405 Status description MOA+8:150:EUR' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 49

50 0890 SG24 D 1 2 Allowance/charge - applicable VAT rate TAX R 1 2 Allowance/charge - applicable VAT rate TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C R 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax ENV Environmental tax 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C N 5289 Duty or tax or fee account M an..6 N Not used 5286 Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C D C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 5305 Duty or tax or fee category C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These s are not yet part of the official EDIFACT list. In Europe it is recommended or may be even required to use these more specific s instead of E. E Exempt from tax NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 50

51 S rate AA Lower rate Tax Exemption Reason Code AAP VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5 TAX+7+VAT+++:::19.5+S' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 51

52 0890 SG24 D 1 2 Allowance/charge - applicable VAT rate MOA D 1 3 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type qualifier M an..3 R an Tax amount 5004 Monetary amount C n..35 R n..35 Amount 6345 Currency identification C an..3 O an..3 ISO Currency type qualifier 4405 Status description MOA+124:100.00:SEK' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 52

53 0970 SG26 R LIN-PIA-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG LIN R 1 1 Line item LIN 1082 Line item identifier C an..6 R an..6 Line number in message 1229 Action request/notification description C212 Item number identification C R 7140 Item identifier C an..35 R an..35 C an..3 O an..3 1 Added 3 Changed 5 Accepted without amendment 7 Not accepted 7143 Item type identification C an..3 R an..3 EN International Article Numbering Association (EAN) C829 Sub-line information C N 5495 Sub-line indicator 1082 Line item identifier C an..6 N Not used 1222 Configuration level number C n..2 N Not used 7083 Configuration operation LIN :EN' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 53

54 0970 SG26 R LIN-PIA-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG PIA O 1 2 Additional article identifier(s) 1 PIA 4347 Product identifier qualifier M an..3 R an..3 1 Additional identification 5 Product identification C212 Item number identification M R 7140 Item identifier C an..35 R an..35 Additional Article Number Item type identification C an..3 R an..3 Secondary s to agree BP Buyer's part number SA Supplier's article number SRS RSK number SG group of products (mixed assortment) MF Manufacturer's (producer's) article number DW Drawing MP Product/service identification number Code MP uses for TUN Number in Denmark NO1 NOBB article number NRF RSK article number Norwigen EFO E-number Norweigen ZBF Finfo/Vilma article number ZEN E-number Svenska Elgrossistföreningen EN GTIN number of consumer unit may be used as Information when GTIN of ordered package is missing C an..3 O an Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 C an..3 O an..3 C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 C an..3 O an..3 NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 54

55 C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 C an..3 O an..3 C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 C an..3 Use of segment PIA must be based on an agreement O an..3 PIA :SA::91+X:AA::91+X:AA::91+X:AA::91+X:AA::91' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 55

56 0970 SG26 R LIN-PIA-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG PIA O 1 2 Substituted by article identifier(s) 3 PIA 4347 Product identifier qualifier M an..3 R an..3 3 Substituted by C212 Item number identification M R 7140 Item identifier C an..35 R an..35 Additional Article Number Item type identification C an..3 R an..3 Secondary s to agree SRV EAN.UCC Global Trade Item Number C an..3 O an Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 SA Supplier's article number C an..3 O an..3 C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 Secondary s to agree MF Manufacturer's (producer's) article number C an..3 O an..3 C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 C an..3 O an..3 C212 Item number identification C O See group C212 # Item identifier C an..35 R an Item type identification C an..3 R an..3 C an..3 O an..3 NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 56

57 Use of segment PIA must be based on an agreement PIA :SRV::91+X:SA::91+X:MF::91+X:AA::91+X:AA::91' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 57

58 0970 SG26 R LIN-PIA-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG IMD O 1 2 Description of article or service IMD 7077 Description format C an..3 R an..3 F Free-form C272 Item characteristic C N 7081 Item characteristic C273 Item description C R 7009 Item description C an..17 N Not used 7008 Item description C an..256 R an..256 Description 7008 Item description C an..256 O an..256 see 7008 # Language name C an..3 O an..3 To agree 7383 Surface or layer Use of segment IMD must be based on an agreement IMD+F++:::Pergo Orginal:PO4567:SV' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 58

59 0970 SG26 R LIN-PIA-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG IMD O 1 2 Description Package type IMD 7077 Description format C an..3 R an..3 C Code (from industry list) C272 Item characteristic C N 7081 Item characteristic C273 Item description C R 7009 Item description C an..17 R an..17 CU Consumer unit TU Trade unit DU Despatch unit 7008 Item description C an..256 N Not used 7008 Item description C an..256 N Not used 3453 Language name 7383 Surface or layer IMD+C++CU' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 59

60 0970 SG26 R LIN-PIA-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG QTY R 2 2 Quantity QTY C186 Quantity details M R 6063 Quantity type qualifier M an..3 R an..3 Primery s 113 Quantity to be delivered Secondary s 21 Ordered quantity 59 Numbers of consumer units in the traded unit 83 Backorder quantity Z47 Quantity in pricing unit 6060 Quantity M an..35 R an..35 Quantity 6411 Measurement unit C an..8 R an..8 Use PCE as default. Use according to national articel definiation IF GTIN is used as item identifier use one of the following units. Applicable s are to be specified between the trading partners according to UN/ECE recommendation 20 or additional business requirements. If a national standard is used for item identification then the corresponding unit of messurement must be used. PCE Piece MTK square metre MTQ cubic metre MTR metre KGM kilogram LTR litre QTY+113:15:PCE' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 60

61 0970 SG26 R LIN-PIA-IMD-QTY-DTM-MOA-QVR-FTX-SG30-SG31-SG32- SG35-SG36-SG DTM O 5 2 Date/time/period DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R an..35 Date 2379 Date or time or period format M an..3 R an..3 Primary s 2 Delivery date/time, requested 69 Delivery date/time, promised for Secondary s 10 Shipment date/time, requested 11 Despatch date and or time 76 Delivery date/time, scheduled for 63 Delivery date/time, latest 64 Delivery date/time, earliest 200 Pick-up/collection date/time of cargo 58E Back order, delivery time C an..3 R an CCYYMMDD 203 CCYYMMDDHHMM 616 CCYYWW This segment should only be used if the date in the line level not corresponding to the date in the header level DTM+2: :102' NeB / BEAst Trade EDIFACT ORDRSP / UN D.03A S3 Issue date: Page: 61