BEAst Invoice. Message Implementation Guideline. based on. INVOIC Invoice message UN D.03A S3

Transcription

1 Message Guideline BEAst Invoice based on INVOIC Invoice message UN D.03A S3 Version: Issue date: Print date: BEAst AB Generated by GEFEG.FX

2 Content Functional description Structure / Table of contents Branching Diagram of Used segment/groups Segment description Example Generated by GEFEG.FX

3 1. Functional Description 1.1 GENERAL Introduction This user guide is a part of a series of EDI message handbooks established with the purpose of making electronical business easier by using standards for the content of each message. A common name of this series of message guides is EDI user guides for international trade with building articles. The objective for making this series of user guides is to promote and use them as a standard way of doing electronical business both in national but also in international business. The documentation will be made available to every party who want to implement it in their business with trading partners Development/Maintenance This user guide and the message standard for BEAst Invoice (earlier named SMSI) has been developed to full fill all needs for invoicing in the Construction sector. It can be used between contractors and their suppliers, both subcontractors, material suppliers and rental companies, as well as between wholesalers and retailers and their suppliers. BEAst Invoice standard message is used as a part in all other BEAst standards; BEAst Trade, BEAst Supply Material, BEAst Supply NeC and NeR. Maintenance, requests for changes and quality assurance of the BEAst Invoice message and this user guide are managed by BEAst Fakturautskott, a committee with representatives from BEAst member companies. Changes in this document will be updated in the Change Log of this document. 1.2 MESSAGE DESCRIPTION Definition The invoice is a message to be sent from the vendor to the buyer of goods or services or other party authorised to receive, handle or pay the invoice. The invoices from a vendor must be uniquely and continuously numbered and specify delivery place and date, invoicing date and buyer and seller. All parties involved in the VAT handling have to be identified. At line level the invoice has to identify the articles, give quantity, price and charges/discounts and net line amount. At total level the invoice must contain information both for payment and for keeping accounts and in addition detailed specification of the VAT in the invoice distributed on the different VAT rates. It is very important that the invoice contains a reference to the purchase order number both in the header and at line item level with line number in the purchase order in addition. In addition, the vendor s order number is useful and also the delivery note number is required in the invoice in order to compare delivered quantities with the invoiced quantities Principles The use of EDI in invoicing assumes that both sending and receiving of the invoice is done by computer programs. The following principles are recommended in the invoicing process.

4 1. One invoice has reference to only one delivery note which in turn has reference to only one purchase order. 2. One credit note has reference to one invoice for complete or partly credit of that invoice. The invoice message opens for more advanced usage, but that is not recommended. If two parties open for more advanced usage it must be based on an agreement between the parties. It is recommended that a credit note is a pure credit note and not a combination of debit and credit line items. The message 380 defines that the document is an invoice and the total shall be a positive amount. In the same way when the message is 381 it defines that the document is a credit note and the total amount shall be a positive amount. The message 385 defines a consolidated invoice which covers multiple transactions Parties Parties involved in a business transaction must be uniquely identified, and the preferred identifier is GLN (Global location number). End user and delivery place will usually not have a GLN and has to be identified by name and address. Identification of involved parties must be exchanged between the trading parties before going live Article identification Trade between buyer and supplier must be based on knowledge of article identification between the trading parties. This information must be exchanged in advance if not available from branch or national databases. For trade across borders the use of GTIN (Global Trade Item Number) is highly recommended as article identification. The same principle is recommended also for national trade but here may other national standards for article identification be used after agreement between the trading parties. The method of identifying articles must be agreed on before electronic trading may start Unit of Measure (UOM) When using GTIN, the unit of measure usually will be PCE (pieces). Some products will be measured in kilos (KGM), meters (MTR) or litres (LTR). This is the recommended standard for UOM and they are typical logistical UOMs.. Branch or national databases with articles often have defined UOMs which are a description of the type of article. Usually these UOMs are not logistical UOMs (BOT=bottle). Article catalogue with article identification and Unit of Measure (UOM) has to be exchanged between trading parties before going live Incoterms The Incoterms is often recommended in order to define delivery terms for the order. In general the terms of delivery will be a part of the agreement between the trading parties.

5 More information at Prices, discounts and charges Control of quantities, prices and conditions in an important part after receipt of an invoice. Different data systems have different procedures for this control and it is important to check that the data system works according to the guidelines set up in this document. Codes for different discounts and charges must be agreed on between the trading partners References This user guide is based on the following documents. [1] ISO 9735, version 2, [2] UN/EDIFACT Draft directory, D.03A 1.3 Description of columns The different columns and in the tables are displaying how the information is to be used in accordance with the EDIFACT standards and the BEAst standard. Following notes will be applied in columns St Format : M = Mandatory C = Conditional Blank space means that the project does not enter into the actual subset. Following notes will be applied in columns St Format : Used by the party: R = Required: the data unit must be included in the message. A = Advised: Inclusion of the data unit is recommended, but not required. D = Dependent: the use of the data unit is dependent on that of other unit, or on other conditions. O = Optional: the data unit can be present in the message, but is not required. N = Not used: the data unit is not used in the application

6 Structure / Table of Contents Counte No Tag St MaxOcc Level Content UNA R 1 0 Service string advice UNB R 1 0 Interchange header UNH R 1 0 Message header BGM M 1 0 Beginning of message DTM M 4 1 Date/time/period ALI D 5 1 Reason for crediting ALI D 5 1 Nature of transaction FTX O 6 1 Free text 0120 SG1 R 10 1 RFF RFF M 1 1 Reference 0220 SG2 R 8 1 NAD-FII-SG3-SG NAD R 1 1 Name and address FII D 3 2 Financial institution information 0270 SG3 O 5 2 RFF RFF R 1 2 Reference 0330 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information COM O 2 3 Communication contact 0360 SG6 O 3 1 VAT or other tax rate for VAT Exempt TAX R 1 1 Duty/tax/fee details 0400 SG7 R 1 1 Invoice Currency to Home or Payment Currency CUX M 1 1 Currencies DTM D 1 2 Exchange rate date 0430 SG8 D 6 1 Payment instructions PYT R 1 1 Payment terms DTM O 1 2 Payment due date 0590 SG12 D 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport LOC D 1 2 Place/location identification 0740 SG16 O 10 1 ALC-SG19-SG20-SG ALC R 1 1 Allowance or charge 0840 SG19 D 1 2 PCD PCD R 1 2 Percentage details 0870 SG20 D 2 2 MOA MOA R 1 2 Monetary amount 0950 SG22 D 1 2 Allowance/charge - applicable VAT rate TAX R 1 2 Allowance/charge - applicable VAT rate MOA D 1 3 Monetary amount Generated by GEFEG.FX Page: 6

7 Structure / Table of Contents Counte No Tag St MaxOcc Level Content 1090 SG26 D Line item section LIN R 1 1 Line item PIA O 1 2 Additional article identifier(s) IMD D 1 2 Description of article or service IMD O 1 2 Description Package type MEA D 1 2 Dimensions QTY D 2 2 Invoiced quantity ALI O 1 2 Additional information ALI O 1 2 Additional information DTM D 1 2 Delivery date GIN O 2 2 Goods identity number FTX O 3 2 Free text 1250 SG27 R 1 2 Line item net amount MOA R 1 2 Line item net amount in invoice currency 1330 SG29 O 1 2 Calculation price PRI R 1 2 Price details 1390 SG30 O 10 2 References to messages RFF R 1 2 Reference message number 1390 SG30 C 10 2 RFF RFF M 1 2 Reference 1420 SG31 O 1 2 PAC PAC R 1 2 Package 1550 SG34 O 2 2 VAT or other tax rate and amount for line item TAX R 1 2 VAT or other tax rate line item MOA C 2 3 Monetary amount 1590 SG35 O 1 2 Ship-from NAD R 1 2 Ship-from 1690 SG38 O 1 3 CTA-COM CTA R 1 3 Contact information COM O 2 4 Communication contact 1590 SG35 O 1 2 Ship-to NAD M 1 2 Ship-to 1690 SG38 O 1 3 CTA-COM CTA R 1 3 Contact information COM O 2 4 Communication contact 1720 SG39 O 10 2 Allowances or charges ALC R 1 2 Allowance/charge Generated by GEFEG.FX Page: 7

8 Structure / Table of Contents Counte No Tag St MaxOcc Level Content 1800 SG41 D 1 3 Allowance/charge - percentage PCD R 1 3 Allowance/charge Percentage 1830 SG42 D 1 3 Allowance/charge - monetary amount MOA R 1 3 Allowance/charge - monetary amount 1910 SG44 O 1 3 Allowance/charge - applicable VAT rate and amount TAX R 1 3 Allowance/charge - applicable VAT rate MOA O 1 4 Allowance/charge - applicable VAT amount UNS R 1 0 Section control CNT O 1 1 Control total 2200 SG50 R Total line items amount in invoicing or payment currency MOA R 1 1 Total line items amountin invoicing or payment currency 2200 SG50 O Total charge/allowances invoiced in head level in invoicing or Payment currency MOA R 1 1 Total charge/allowances invoiced in head level in invoicing currency 2200 SG50 D Total taxable amount in invoicing or payment currency MOA M 1 1 Total taxable amount in invoicing or payment currency 2200 SG50 D Total tax amount in invoicing or payment currency MOA M 1 1 Total tax amount in invoicing or payment currency 2200 SG50 O Total invoice price adjustment amount in invoicing or payment currency MOA R 1 1 Total invoice price adjustment amount in invoicing or payment currency 2200 SG50 R Total Message monetary amount in invoicing currency MOA R 1 1 Total Message monetary amount in invoicing currency 2200 SG50 O Non-taxable amount in invoicing currency MOA R 1 1 Total Message monetary amount in invoicing currency 2200 SG50 O Exemption amount MOA R 1 1 Total Message exemption amount in invoicing currency 2250 SG52 R 4 1 Tax rates and amounts TAX R 1 1 Tax type MOA D 3 2 Tax amount in invoicing or payment currency MOA O 3 2 Tax amount in home currency MOA R 3 2 Taxable amount in Invoicing or Payment currency UNT R 1 0 Message trailer UNZ M 1 0 Interchange trailer Generated by GEFEG.FX Page: 8

9 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 1 Level 0 UNA R UNB R UNH R BGM M Level 1 DTM M ALI D ALI D FTX O BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 9 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

10 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 1 2 Level 0 SG1 R SG2 R SG6 O SG7 R SG8 D Level 1 RFF M NAD R TAX R CUX M PYT R SG3 O SG5 O Level 2 FII D RFF R CTA R DTM D DTM O Level 3 COM O BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 10 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

11 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 2 3 Level 0 SG12 D SG16 O Level 1 TOD R ALC R SG19 D SG20 D SG22 D Level 2 LOC D PCD R MOA R TAX R Level 3 MOA D BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 11 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

12 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 3 5 Level 0 SG26 D Level 1 LIN R Level 2 PIA O IMD D IMD O MEA D QTY D ALI O ALI O BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 12 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

13 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 4 SG27 R SG29 O SG30 O SG30 C Level 2 DTM D GIN O FTX O MOA R PRI R RFF R RFF M BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 13 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

14 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 6 SG31 O SG34 O SG35 O SG35 O SG39 O Level 2 PAC R TAX R NAD R NAD M ALC R SG38 O SG38 O SG41 D SG42 D SG44 O Level 3 MOA C CTA R CTA R PCD R MOA R TAX R Level 4 COM O COM O MOA O BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 14 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

15 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 5 7 Level 0 UNS R SG50 R SG50 O SG50 D SG50 D SG50 O Level 1 CNT O MOA R MOA R MOA M MOA M MOA R BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 15 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

16 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 7 Level 0 UNT R UNZ M SG50 R SG50 O SG50 O SG52 R Level 1 MOA R MOA R MOA R TAX R Level 2 MOA D MOA O MOA R BEAst Invoice based on INVOIC / UN D.03A S3 Document Number 16 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

17 UNA R 1 0 Service string advice UNA UNA1 Component data element separator M an1 R an1 UNA2 Data element separator M an1 R an1 UNA3 Decimal notation M an1 R an1 Use, or. UNA4 Release indicator M an1 R an1 UNA5 Reserved for future use M an1 R an1 UNA6 Segment terminator M an1 R an1 UNA:+.?*' Generated by GEFEG.FX Page: 17

18 UNB R 1 0 Interchange header UNB S001 Syntax identifier M R 0001 Syntax identifier M a4 M a4 UNOC UN/ECE level C 0002 Syntax version number M n1 M n1 3 Version 3 S002 Interchange sender M R 0004 Sender identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M R 0010 Recipient identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0014 Routing address C an..14 N Not used S004 Date/time of preparation M R 0017 Date of preparation M n6 M n Time of preparation M n4 M n Interchange control reference M an..14 M an..14 S005 Recipient's reference, password 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password qualifier C N C an2 N Not used 0026 Application reference C an..14 N Not used 0029 Processing priority C a1 N Not used 0031 Acknowledgement request C n1 D n1 1 Requested 0032 Communications agreement ID C an..35 N Not used 0035 Test indicator C n1 C n1 Use only with test 1 Interchange is a test UNB+UNOC: : : : ' Generated by GEFEG.FX Page: 18

19 UNH R 1 0 Message header UNH 0062 Message reference number M an..14 R an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M R 0065 Message type M an..6 R an..6 INVOIC Invoice message 0052 Message version number M an..3 R an..3 D Draft version/un/edifact Directory 0054 Message release number M an..3 R an..3 03A Release A 0051 Controlling agency M an..2 R an..2 UN UN/CEFACT 0057 Association assigned C an..6 R an..6 NeB01 Nordic ebuilding 0068 Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used UNH+123+INVOIC:D:03A:UN:NeB01' Generated by GEFEG.FX Page: 19

20 BGM M 1 0 Beginning of message BGM C002 Document/message name C R 1001 Document name C an..3 R an..3 Message Type, Coded 380 Commercial invoice 381 Credit note 385 Consolidated invoice All companies can not handle consolidated invoice. Confer with trading partner before implementation Code list identification C an..17 N Not used 3055 Code list responsible agency 1000 Document name C an..35 N Not used C106 Document/message identification C 1004 Document identifier C an..35 R an..17 Message Number Supplier Invoice Number 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function 4343 Response type The Message Response Type Coded is used in reply to invoice only in the pre-invoicing process. BGM ' R Generated by GEFEG.FX Page: 20

21 DTM M 4 1 Date/time/period DTM C507 Date/time/period M M 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R n Date or time or period format DTM+137: :102' M an..3 R an..3 Peab = D Skanska = O Primary s 137 Document/message date/time Secondary s 35 Delivery date/time, actual 64 Delivery date/time, earliest 63 Delivery date/time, latest 117 Delivery date/time, first 128 Delivery date/time, last 158 Horizon start date Kod 158 avser Rental Period start date 159 Horizon end date Kod 159 avser Rental Period end date C an..3 R an..3 Primary s 102 CCYYMMDD Secondary s 203 CCYYMMDDHHMM Generated by GEFEG.FX Page: 21

22 ALI D 5 1 Reason for crediting ALI 3239 Country of origin name 9213 Duty regime type 4183 Special condition C an..3 O an Financial compensation 140 Return of goods 79E Errer in delivery Z01 Damage gods 4183 Special condition 4183 Special condition 4183 Special condition 4183 Special condition ALI+++140' Generated by GEFEG.FX Page: 22

23 ALI D 5 1 Nature of transaction ALI 3239 Country of origin name 9213 Duty regime type 4183 Special condition C an..3 O an Subject to annual bonus 4183 Special condition 4183 Special condition 4183 Special condition 4183 Special condition ALI+++141' Generated by GEFEG.FX Page: 23

24 FTX O 6 1 Free text FTX 4451 Text subject qualifier M an..3 M an..3 Free Text Qualifier DIN Delivery instructions SUR Supplier remarks AAG Party instructions GEN Entire transaction set ZUR Link to Suppliers URL ZRD Link to related document Text for Sweden " Företaget innehar F-skattsedel" use GEN REG Regulatory information Text for Sweden "Omvänd skattskyldighet för byggtjänster gäller" use REG 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C108 Text literal C R 4440 Free text M an..512 R an..256 Free Text 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Any language according to ISO SV Swedish DA Danish NO Norwegian EN English 4447 Free text format FTX+SUR+++Leveres enl plan:a:a:a:a+sv' Generated by GEFEG.FX Page: 24

25 0120 SG1 R 10 1 RFF RFF M 1 1 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 M an..3 Primary s ON Buyers order number VN Order number (vendor) Secondary s AEP Project number ADE Account number ADT Group accounting AAG Offer number AAK Despatch advice number ATS External object reference CD Credit note number CR Customer reference number CT Contract number DQ Delivery note number IV Invoice number PQ Payment reference ASO Password UC Ultimate customer's reference number UO Ultimate customer's order number For Norway use " KID number" and in Denmark/Sweden "OCR number" ZPN Project name 1154 Reference identifier C an..70 R an..70 Referens text 1156 Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+ON:55625' Generated by GEFEG.FX Page: 25

26 0220 SG2 R 8 1 NAD-FII-SG3-SG5 In some countries, i.e. the UK and Norway the full name and address of the Partners must be shown on the invoices NAD R 1 1 Name and address NAD 3035 Party function qualifier M an..3 M an..3 Primary s BY Buyer SU Supplier FH Seller as officially registered The usage of SU is recommended. For compatibility reasons also SE can be supported. Both s are considered to express the same semantic content. SU - party which manufacturers or otherwise has possession of goods, and consigns or makes them available in trade. Secondary s II Issuer of invoice CN Consignee DP Delivery party LC Party declaring the Value Added Tax (VAT) PE Payee SF Ship from IV Invoicee C082 Party identification details C R In most cases it will be sufficient to use C082 for identification of invoicee. If not, C080 and following data elements should be used (structured address). The preferred version is the structured address Party identifier M an..35 R an..35 GLN no recomendate Agreed id.cod for partners Seg NAD DP, this field could be blank 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 R an Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent 9 EAN International C058 Name and address C N Not recommend 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C O 3036 Party name M an..35 R an..35 Buyer's Name Generated by GEFEG.FX Page: 26

27 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 N Not used 3036 Party name C an..35 N Not used 3036 Party name C an..35 N Not used 3045 Party name format C059 Street C O If available Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 R an..35 C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 O an..35 C819 Country sub-entity details C N 3229 Country sub-entity name C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 3228 Country sub-entity name C an..70 N Not used 3251 Postal identification C an..17 O an Country name C an..3 O an..3 Use this element if the qualifier is other than *SE*. Use ISO alpha s. The s of this list are documented in a separate document. NAD+BY ::9++Skoogs AB:A+Tallvägen 45:A+Xstad SE' Generated by GEFEG.FX Page: 27

28 0220 SG2 R 8 1 NAD-FII-SG3-SG5 In some countries, i.e. the UK and Norway the full name and address of the Partners must be shown on the invoices FII D 3 2 Financial institution information FII 3035 Party function qualifier M an..3 R an..3 RH Seller's financial institution C078 Account holder identification C R 3194 Account holder identifier C an..35 R an Account holder name C an..35 O an..35 Plusgiro Bankgiro Iban BIC 3192 Account holder name C an..35 N Not used 6345 Currency identification C an..3 O an..3 Valutakod enl ISO 4217 C088 Institution identification C N 3433 Institution name C an..11 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 3434 Institution branch identifier C an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 3432 Institution name C an..70 N Not used 3436 Institution branch location name C an..70 N Not used 3207 Country name Use only to define additonal information for Supplier/Seller FII+RH :Plusgiro::SEK' Generated by GEFEG.FX Page: 28

29 0270 SG3 O 5 2 RFF Do not use this segment group for secondary s from NAD RFF R 1 2 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 Primary s VA VAT registration number VA is required due to EU invoice direvtive Even below s can be used in trade outside Nordic countries Secondary s XA Company/place registration number FC Fiscal number GN Government reference number AHP Tax registration number 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+VA:SE ' Generated by GEFEG.FX Page: 29

30 0330 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information CTA 3139 Contact function C an..3 R an..3 IC Information contact C056 Department or employee details C R 3413 Department or employee name C an..17 D an..17 Use for ID 06 Use only for collection of goods and telephone orders 3412 Department or employee name C an..35 R an..35 Partners Info. Contact Department Or Employee CTA+IC :Karl Svensson' Generated by GEFEG.FX Page: 30

31 0330 SG5 O 1 2 CTA-COM COM O 2 3 Communication contact COM C076 Communication contact M R 3148 Communication address identifier 3155 Communication address qualifier COM :TE' M an..512 R an..100 Communication Number M an..3 R an..3 TE Telephone EM Electronic mail Generated by GEFEG.FX Page: 31

32 0360 SG6 O 3 1 VAT or other tax rate for VAT Exempt This segment can be used between partners in Sweden when TAX VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC is applicable TAX R 1 1 Duty/tax/fee details TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C C 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C C 5289 Duty or tax or fee account M an..6 M an Code list identification C an..17 N Not used 3055 Code list responsible agency 5286 Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C D C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5305 Duty or tax or fee category C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These s are not yet part of the official EDIFACT list. In Europe it is recommended or may be even required to use these more specific s Generated by GEFEG.FX Page: 32

33 instead of E. S rate E Exempt from tax Z Zero rated goods Tax Exemption Reason Code AAP VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5 TAX+7+VAT+++:::19.5+S' Generated by GEFEG.FX Page: 33

34 0400 SG7 R 1 1 Invoice Currency to Home or Payment Currency CUX M 1 1 Currencies CUX C504 Currency details C R 6347 Currency usage qualifier M an..3 R an..3 2 Reference currency 6345 Currency identification C an..3 R an..3 Invoicing currency Home, Invoicing or Payment currency, d according to ISO 4217 three alpha Currency type qualifier C an..3 R an..3 Currency Purpose 4 Invoicing currency 6348 Currency rate C n..4 N Not used C504 Currency details C O 6347 Currency usage qualifier M an..3 M an..3 3 Target currency 6345 Currency identification C an..3 R an..3 Home or Payment currency, d according to ISO 4217 three alpha Currency type qualifier C an..3 R an..3 Currency Purpose 3 Home currency 11 Payment currency 6348 Currency rate C n..4 N Not used 5402 Currency exchange rate C n..12 R n..12 Currency Conversion Rate 6341 Exchange rate currency market identifier One segment group is always required depending on business case. SG7 First occurence: In some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g VAT) amounts must also be expressed in home currency. Relating this to the CUX segment, authorities would require the invoicing currency and home currency to be shown together with the rate of exchange(element 5402) used. Some companies require the currency of the invoice to be present, If, then, only one currency applies to the invoice it may expressed as CUX+2:SEK:4+3:SEK:4:1'. Calculation rule: Reference Currency multipled by rate = Target Currency If more currencies have to be transmitted, another SG7 - CUX, DTM has to be created and rules for that are described in next CUX segment. CUX+2:EUR:4+3:EUR:11+1' Generated by GEFEG.FX Page: 34

35 0400 SG7 R 1 1 Invoice Currency to Home or Payment Currency DTM D 1 2 Exchange rate date DTM C507 Date/time/period M M 2005 Date or time or period function M an..3 M an Rate of exchange date/time qualifier 2380 Date or time or period text C an..35 R n8 Rate of Exchange Date 2379 Date or time or period format C an..3 R an CCYYMMDD The exchange rate date has to be specified only when payment currency is used in an invoice. DTM+134: :102' Generated by GEFEG.FX Page: 35

36 0430 SG8 D 6 1 Payment instructions PYT R 1 1 Payment terms PYT 4279 Payment terms type qualifier C019 Payment terms C O 4277 Payment terms description identifier M an..3 M an..3 Primary s 1 Basic 3 Fixed date C an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 4276 Payment terms description C an..35 O an Time reference C an..3 O an Specified date 2009 Terms time relation 2151 Period type 2152 Period count quantity C n..3 N Not used PYT+3+:::30 dagar netto+66' Generated by GEFEG.FX Page: 36

37 0430 SG8 D 6 1 Payment instructions DTM O 1 2 Payment due date DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R an Date or time or period format M an..3 R an Terms net due date 140 Payment due date C an..3 R an CCYYMMDD This segment can be used in conjunction with any of the applicable qualifiers in the leading PYT segment. DTM+13: :102' Generated by GEFEG.FX Page: 37

38 0590 SG12 D 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport TOD 4055 Delivery or transport terms function 4215 Transport charges payment method C100 Terms of delivery or transport C O 4053 Delivery or transport terms description C an..3 R an..3 6 Delivery condition 4 Collected by customer Z1 System generated order Z2 Phone order Z3 Container order Z4 Collect order Codes Z1-Z4 are used to define the type of order the invoice is based on. C an..3 R an..3 Incoterms 2000 EXW Ex Works (... named place) FCA Free Carrier (... named place) FAS Free Along Ship (... named port of shipment) FOB Free On Board (... named port of shipment) CFR Cost and Freight CIF Cost, Insurance, Freight (... named port of destination) CPT Carriage Paid To (... named place of destination) CIP Carriage and Insurance Paid to (... named place of destination) DAF Delivered At frontier (... named place) DES Delivered Ex Ship (... named port of destination) DEQ Delivered Ex Quay (Duty paid) (... named port of destination) DDU Delivered Duty Unpaid (... named place of destination) DDP Delivered Duty Paid (... named place of destination) Incoterms 2010 New s DAP Delivered At Place (... named place) DAT Delivered At Terminal (... named place) The following s are deleted in Incoterms 2010 DAF, DES,DEQ and DDU HLS Retrieved Loaded at Vendors site HOS Retrieved Unloaded at vendors site LIK Delivered brought in at Buyers site LLK Delivered loaded at Buyers site LOK Delivered Unloaded at Buyers site Z00 Incoterms 2000 Generated by GEFEG.FX Page: 38

39 1131 Code list identification C an..17 O an..17 Z10 Incoterms Code list responsible agency 4052 Delivery or transport terms description 4052 Delivery or transport terms description TOD+6++CIF:Z10' C an..70 N Not used C an..70 N Not used Generated by GEFEG.FX Page: 39

40 0590 SG12 D 1 1 TOD-LOC LOC D 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 7 Place of delivery C517 Location identification C R 3225 Location name C an..35 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 3224 Location name C an..256 D an..70 Place of delivery C519 Related location one identification 3223 First related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 3232 Second related location name C an..70 N Not used 5479 Relation LOC+7+:::X' Generated by GEFEG.FX Page: 40

41 0740 SG16 O 10 1 ALC-SG19-SG20-SG22 To be agreed on ALC R 1 1 Allowance or charge ALC 5463 Allowance or charge qualifier C552 Allowance/charge information C D M an..3 R an..3 A Allowance C Charge 1230 Allowance or charge identifier C an..35 D an..35 Description of allowance or charge Use if DE7161 = PO 5189 Allowance or charge identification 4471 Settlement means 1227 Calculation sequence C214 Special services identification C R 7161 Special service description 1131 Code list identification C an..17 N Not used C an..3 R an..3 Primary Codes Charge AEV Environmental protection service FC Freight service IN Insurance RCH Charge for return of goods Primary s Discounts DI Discount PAD Promotional allowance Secondary Codes Charge ACO Alloy surcharge SZ Steel surcharge ADB Drum deposit RAD Returnable container NAA Non-returnable containers ABK Miscellaneous Use C214/7160 to describe when you are using ABK of following charge Copper charge, Cut of charge, Electric return charge, Row material charge Secondary Codes Discount ZBS Bonus ZBP Bonus last year ZCL Claim 3055 Code list responsible agency 7160 Special service description C an..35 D an..35 Description of special service 7160 Special service description C an..35 N Not used Generated by GEFEG.FX Page: 41

42 ALC+A+X+++FC:::X' Generated by GEFEG.FX Page: 42

43 0840 SG19 D 1 2 PCD PCD R 1 2 Percentage details PCD C501 Percentage details M R 5245 Percentage type qualifier M an..3 R an..3 3 Allowance or charge 5482 Percentage C n..10 R n Percentage basis identification 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 4405 Status description PCD+3:9' Generated by GEFEG.FX Page: 43

44 0870 SG20 D 2 2 MOA MOA R 1 2 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type qualifier 5004 Monetary amount C n..35 R n Currency identification C an..3 D an..3 M an..3 R an..3 8 Allowance or charge amount 312 Base unit value 6343 Currency type qualifier 4405 Status description MOA+8:9:AED' Generated by GEFEG.FX Page: 44

45 0950 SG22 D 1 2 Allowance/charge - applicable VAT rate TAX R 1 2 Allowance/charge - applicable VAT rate TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C R 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax ENV Environmental tax 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C N 5289 Duty or tax or fee account M an..6 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5286 Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C D C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5305 Duty or tax or fee category C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These s are not yet part of the official EDIFACT list. In Europe it is recommended or may be even required to use these more specific s instead of E. E Exempt from tax Generated by GEFEG.FX Page: 45

46 S rate Z Zero rated goods Tax Exemption Reason Code AAP VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5 TAX+7+VAT+++:::19.5+S' Generated by GEFEG.FX Page: 46

47 0950 SG22 D 1 2 Allowance/charge - applicable VAT rate MOA D 1 3 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type M an..3 R an Tax amount qualifier 5004 Monetary amount C n..35 R n..35 Amount 6345 Currency identification C an..3 O an..3 ISO Currency type qualifier 4405 Status description MOA+124:100.00:SEK' Generated by GEFEG.FX Page: 47

48 1090 SG26 D Line item section LIN R 1 1 Line item LIN 1082 Line item identifier C an..6 R n..6 Line Item Number 1229 Action request/notification description C212 Item number identification C O 7140 Item identifier C an..35 R an..35 GTIN Use of GTIN is strongly recommend 7143 Item type identification C an..3 R an..3 EN International Article Numbering Association (EAN) 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C829 Sub-line information C N 5495 Sub-line indicator 1082 Line item identifier C an..6 N Not used 1222 Configuration level number C n..2 N Not used 7083 Configuration operation LIN :EN' Generated by GEFEG.FX Page: 48

49 1090 SG26 D Line item section PIA O 1 2 Additional article identifier(s) 1 PIA 4347 Product identifier qualifier M an..3 R an..3 1 Additional identification 5 Product identification C212 Item number identification M R 7140 Item identifier C an..35 R an..35 Additional Article Number Item type identification C an..3 R an..3 Secondary s BP Buyer's part number SA Supplier's article number HS Harmonised system SRS RSK number MP Product/service identification number Code MP uses for TUN Number in Denmark NO1 Nobb number TBF Norway NRF RSK article number Norwigen EFO E-number Norweigen ZBF Finfo/Vilma article number ZEN E-number Svenska Elgrossistföreningen ZUN UNSPSC Classification system ZBK BK04 Industry Stastistics ZCV Configuration Value 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number Item type identification C an..3 O an Code list identification C an..17 N Not used 3055 Code list responsible agency C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number Item type identification C an..3 O an Code list identification C an..17 N Not used 3055 Code list responsible agency C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number 3 Generated by GEFEG.FX Page: 49

50 7143 Item type identification C an..3 O an Code list identification C an..17 N Not used 3055 Code list responsible agency C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number Item type identification C an..3 O an Code list identification C an..17 N Not used 3055 Code list responsible agency Any occurence of CDE C212 may be qualified with one of the listed s. PIA :NO :SA :BP :SRS :MP' Generated by GEFEG.FX Page: 50

51 1090 SG26 D Line item section IMD D 1 2 Description of article or service IMD 7077 Description format C an..3 R an..3 F Free-form C272 Item characteristic C D 7081 Item characteristic 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C273 Item description C R 7009 Item description C an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 7008 Item description C an..256 R an..256 Description 7008 Item description C an..256 O an..256 see 7008 # Language name C an..3 O an..3 To agree 7383 Surface or layer IMD+F++:::Huggmejsel 95:250x28 mm:sv' Generated by GEFEG.FX Page: 51

52 1090 SG26 D Line item section IMD O 1 2 Description Package type IMD 7077 Description format C an..3 R an..3 C Code (from industry list) C272 Item characteristic C N 7081 Item characteristic 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C273 Item description C R 7009 Item description C an..17 R an..17 CU Consumer unit TU Trade unit DU Despatch unit 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 7008 Item description C an..256 N Not used 7008 Item description C an..256 N Not used 3453 Language name 7383 Surface or layer IMD+C++CU' Generated by GEFEG.FX Page: 52

53 1090 SG26 D Line item section MEA D 1 2 Dimensions MEA 6311 Measurement purpose qualifier C502 Measurement details C R M an..3 R an..3 Use this for intrastat PD Physical dimensions (product ordered) Use this for freight invoice VOL Volume WT Weights 6313 Measured attribute C an..3 R an..3 Use this for intrastat AAA Unit net weight ABJ Volume Use this for freight invoice AAC Total net weight AAD Total gross weight 6321 Measurement significance 6155 Non-discrete measurement name 6154 Non-discrete measurement name C174 Value/range C R C an..17 N Not used C an..70 N Not used 6411 Measurement unit M an..8 R an..8 KGM kilogram MTQ cubic metre 6314 Measure C an..18 R an Range minimum quantity C n..18 N Not used 6152 Range maximum quantity C n..18 N Not used 6432 Significant digits quantity C n..2 N Not used 7383 Surface or layer To use only for freight invoice and after agreement for Intrastat MEA+PD+AAD+KGM:45' Generated by GEFEG.FX Page: 53

54 1090 SG26 D Line item section QTY D 2 2 Invoiced quantity QTY C186 Quantity details M R 6063 Quantity type qualifier M an..3 R an Invoiced quantity 46 Pieces delivered 6060 Quantity M an..35 R n..10 Invoice Quantity 6411 Measurement unit C an..8 R an..3 Units Use PCE as default PCE Piece EA each MTQ cubic metre MTK square metre MTR metre LTR litre RO roll KGM kilogram TNE tonne (metric ton) TC truckload ZTK Tonkilometre ZKH Öre/kWh ZCK Cubic kilometre UN/ECE Recomendation 20 The quantity invoiced is necessary for line items belonging to an invoice, credit or debit note. It might be omitted in the invoice response and invoice trailer message. QTY+47:5:PCE' Generated by GEFEG.FX Page: 54

55 1090 SG26 D Line item section ALI O 1 2 Additional information ALI 3239 Country of origin name C an..3 D an..3 Country Of Origin Coded ISO Duty regime type C an..3 O an..3 1 Origin subject to EC/EFTA preference 4183 Special condition 4183 Special condition 4183 Special condition 4183 Special condition 4183 Special condition AIAG uses this segment for government reporting of goods and services traded internationally under the North American Free Trade Agreement. To agree ALI+NO+1' Generated by GEFEG.FX Page: 55

56 1090 SG26 D Line item section ALI O 1 2 Additional information ALI 3239 Country of origin name C an..3 C an Duty regime type C an..3 C an Special condition C an..3 O an..3 Nature Of Transaction Coded 108 Financial compensation 140 Return of goods 141 Subject to annual bonus 79E Error in delivery Z01 Damage goods Z02 No bonus Z03 Bonus building Z04 Bonus giving Z05 Bonus building and giving 4183 Special condition 4183 Special condition 4183 Special condition 4183 Special condition ALI+++108' Generated by GEFEG.FX Page: 56

57 1090 SG26 D Line item section DTM D 1 2 Delivery date DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R n Date or time or period format DTM+35: :102' M an..3 R an Delivery date/time, actual 64 Delivery date/time, earliest 63 Delivery date/time, latest 117 Delivery date/time, first 128 Delivery date/time, last 158 Horizon start date Kod 158 avser Rental Period start date 159 Horizon end date Kod 159 avser Rental Period end date C an..3 R an CCYYMMDD Secondary s 203 CCYYMMDDHHMM Generated by GEFEG.FX Page: 57

58 1090 SG26 D Line item section GIN O 2 2 Goods identity number GIN 7405 Object identification qualifier C208 Identity number range M R 7402 Object identifier M an..35 R an..35 M an..3 R an..3 BN Serial number VV Vehicle identity number 7402 Object identifier C an..35 N Not used C208 Identity number range C N 7402 Object identifier M an..35 N Not used 7402 Object identifier C an..35 N Not used C208 Identity number range C N 7402 Object identifier M an..35 N Not used 7402 Object identifier C an..35 N Not used C208 Identity number range C N 7402 Object identifier M an..35 N Not used 7402 Object identifier C an..35 N Not used C208 Identity number range C N 7402 Object identifier M an..35 N Not used 7402 Object identifier C an..35 N Not used GIN+BN+SN ' Generated by GEFEG.FX Page: 58

59 1090 SG26 D Line item section FTX O 3 2 Free text FTX 4451 Text subject qualifier M an..3 R an..3 PRD Product information LIN Line item AAA Goods description 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C108 Text literal C O 4440 Free text M an..512 R an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Free text C an..512 O an Language name C an..3 O an..3 Language ISO standard SV Swedish NO Norwegian DA Danish FI Finnish 4447 Free text format FTX+PRD+++Obs Röda hantag:::x:x+sv' Generated by GEFEG.FX Page: 59

60 1250 SG27 R 1 2 Line item net amount MOA R 1 2 Line item net amount in invoice currency MOA C516 Monetary amount M R 5025 Monetary amount type M an..3 R an Line item amount qualifier 5004 Monetary amount C n..35 R n..15 Amount 6345 Currency identification C an..3 O an..3 For currency, one may also refer to CUX segment (invoice currency) 6343 Currency type qualifier 4405 Status description The line item amount is the total related to this line item. It includes rebates and additions but excludes payment discount and VAT. MOA+203: :SEK' Generated by GEFEG.FX Page: 60

61 1330 SG29 O 1 2 Calculation price PRI R 1 2 Price details PRI C509 Price information C R 5125 Price qualifier M an..3 R an..3 Primary s AAA Calculation net Secondary s AAB Calculation gross AAB Only for information The price stated is the net price including allowances/ charges. Allowances/charges may be stated for information only Price amount C n..15 R n Price type C an..3 O an..3 CA Catalogue CT Contract 5387 Price specification C an..3 O an..3 CON Contract price PRP Promotional price NC = No debiting 5284 Unit price basis quantity C n..9 O n..9 Price per 1000, 100, Measurement unit C an..8 O an..3 Use PCE as default PCE Piece EA each MTQ cubic metre MTK square metre MTR metre LTR litre RO roll TKM Tonkilometre CKM Cubic kilometre UN/ECE Recomendation Sub-line item price change operation Price including allowances and charges (ALC), this represents the net price applicable to the line, it does also include any allowances/charges (ALCs) that may be applicable to the line and which are deductable from the gross price. PRI+AAA:75.10:CT:PRP:1:PCE' Generated by GEFEG.FX Page: 61