BMW VDA 4938 T2 - GLOBAL INVOIC; V ; Version 2.5 Incoming invoice

Transcription

1 Message Guideline BMW VDA 4938 T2 - GLOBAL INVOIC; V ; Version 2.5 Incoming invoice based on INVOIC Invoice message UN D.07A S3 Version: V Author: JAIF/VDA/BMW

2 Message Structure...3 Branching Diagram...6 Segments... 10

3 Structure / Table of Contents No Tag St MaxOcc Content 1 UNA O 1 Service string advice UNA:+.? ' 2 UNB Interchange header UNB+UNOC: :ZZZ+A1:ZZZ : ' 3 UNH Message header UNH+1+INVOIC:D:07A:UN:GAVA21' 4 BGM Type of invoice and invoice number BGM+380::272:GUA+7412B ' 5 DTM R 1 Message date DTM+137: :102' 6 DTM R 1 Delivery or Service Completion Date DTM+1: :102' 7 DTM O 1 Delivery or Service Horizon start date DTM+158: :102' 8 DTM O 1 Delivery or Service Horizon end date DTM+159: :102' 9 FTX O 99 Payment instructions free text FTX+AAB+++Payable within 30 days from date of invoice+en' 10 FTX O 99 General information free text FTX+AAI+++Commercial invoice+en' SG1 D 1 Universally Unique Identifier (UUID) 11 RFF Universally Unique Identifier (UUID) RFF+ANJ:ABC123' SG1 O 1 Previous invoice documents/messages 12 RFF Previous invoice documents/messages RFF+IV:F336N66' SG2 R 1 Buyer / Invoicee 13 NAD Buyer's Name and Address NAD+BY+A1::91++Bayerische Motoren Werke AG+Am Juliusturm Berlin DE' SG3 D 1 Buyer's VAT Registration Number 14 RFF Buyer's VAT Registration Number RFF+VA:DE ' SG3 D 1 Buyer's Fiscal Number 15 RFF Buyer's Fiscal Number RFF+FC: ' SG5 O 1 Information contact 16 CTA Contact information CTA+IC+Accounting:Karin Karin' 17 COM O 4 Communication contact COM+?+49 (123) :TE' SG2 D 1 Deviating Invoicee 18 NAD Deviating Invoicee s name and address NAD+IV+A1::92++InvoiceeTradeParty+Am Juliusturm Berlin DE' SG2 D 1 Deviating Invoice Issuer 19 NAD Deviating Invoice Issuer s name and address NAD+II ::92++ InvoiceIssuerTradeParty+Am Juliusturm Berlin DE' SG2 O 1 Ship-to 20 NAD Ship-to's name and address NAD+ST+A1::92++Zentrale, Werke und Sparten+Nonnendammallee 01 +München DE' SG2 R 1 Seller / Invoice Issuer 21 NAD Seller's name and address NAD+SE ::92++Lieferant GmbH +Lieferantenstraße 20+Berlin DE' SG3 D 1 Seller's VAT registration number 22 RFF Seller's VAT registration number RFF+VA:DE ' SG3 D 1 Tax payer's number 23 RFF Tax payer's number RFF+FC: ' SG5 O 1 Information contact 24 CTA Information contact CTA+IC+Accounting:Person Name' 25 COM O 5 Communication contact COM+?+49 (123) :TE' Print date: Page: 3 / 78

4 SG2 O 1 Ship-from 26 NAD Ship-from's name and address NAD+SF+22::92++ShipFrom Name + Nonnendammallee 101+Berlin DE' SG3 O 2 Ship-from's reference number(s) 27 RFF Ship-from's reference number(s) RFF+VA:DE ' SG7 R 1 Invoice and home or payment currency 28 CUX Currencies CUX+2:EUR:4+3:SEK: ' SG7 O 1 Home currency 29 CUX Home currency CUX+3:HUF: ' SG26 R 900 Line item section 30 LIN Line item and article nuber LIN :IN' 31 PIA O 1 Suppliers article number PIA+1+1LE1504-1EB43-4AB4:SA' 32 IMD R 5 Description of article or service IMD+++:::SIMOTICS SD 1LE15 IEC-LV- MOTOR IE4' 33 QTY R 1 Invoiced quantity QTY+47:1:PCE' 34 ALI O 1 Country of origin, customs information and ALI+DE+N+67' booking key 35 DTM D 1 Delivery or service completion date DTM+1: :102' SG27 R 1 Line item net amount 36 MOA Line item net amount in invoice currency MOA+203: :EUR' SG27 O 1 Line item gross amount 37 MOA Line item gross amount in invoice currency MOA+38: :EUR' SG29 R 1 Calculation net price - Contract price 38 PRI Price details PRI+AAA: ::CON:1.00:PCE' SG30 O 1 Frame contract (blanket order) / Order / Purchase order 39 RFF Frame contract (blanket order) / Order / RFF+ON:SIPS800:10' Purchase order 40 DTM O 1 Reference message date DTM+171: :102' SG30 O 1 Despatch note / delivery note (synonym) 41 RFF Despatch note / delivery note (synonym) RFF+AAU:SIPS ' 42 DTM O 1 Reference message date DTM+171: :102' SG34 R 1 VAT rate and amount for line item 43 TAX VAT or other tax rate TAX+7+VAT+++:::19+S+++1' SG35 O 1 Ship-to party 44 NAD Ship-to's name and address NAD+ST+A1::92++Zentrale, Werke und Sparten+Nonnendammallee 01 +München DE' SG39 O 10 Allowances or charges 45 ALC Allowance/charge ALC+A++++FC::272' SG41 D 1 Allowance/charge - percentage 46 PCD Allowance/charge Percentage PCD+3:5' SG42 D 1 Allowance/charge - monetary amount 47 MOA Allowance/charge - monetary amount MOA+8:206.42:EUR' SG43 O 1 Allowance / charge rate per unit 48 RTE Rate details RTE+1:10.00' SG47 O 1 Terms of delivery 49 TOD Terms of delivery - incoterms TOD+++CFR::4' Print date: Page: 4 / 78

5 No Tag St MaxOcc Content SG49 O 999 Delivery history detail information 50 GEI Trigger segment GEI+2' 51 GIR R 1 Vehicle specific data GIR+4+X:XA+X:AN' 52 UNS Section control UNS+S' SG50 R 3 Invoice amount 53 MOA Invoice amount MOA+77: :EUR' SG50 D 3 Total taxable amount 54 MOA Total taxable amount MOA+125: :EUR' SG50 R 1 Total tax amount 55 MOA Total tax amount MOA+176:451.03:EUR' SG50 O 1 Total line items amount 56 MOA Total line items amount (sum of net line items MOA+79: :EUR' amounts) SG52 O 10 Tax rates and amounts - Value added tax 57 TAX Tax rates - Value added tax TAX+7+VAT+++:::19+S+++1' 58 MOA D 1 Tax amount in invoice currency MOA+124:451.03:EUR' 59 MOA R 1 Taxable amount in invoice currency MOA+125: :EUR' 60 UNT Message trailer UNT+62+1' 61 UNZ Interchange trailer UNZ Print date: Page: 5 / 78

6 Branching Diagram of Used Segments/Groups 1 UNA O 1 1 UNB 2 UNH 3 BGM 4 SG1 D 1 SG1 O 1 SG2 D 1 SG2 D 1 SG2 D 1 SG2 O 1 SG2 R 1 SG2 O 1 DTM R 1 5 DTM R 1 6 DTM O 1 7 DTM O 1 8 FTX O 99 9 FTX O RFF 11 RFF 12 NAD 13 NAD 18 NAD 19 NAD 20 NAD 21 NAD 26 SG3 D 1 SG3 D 1 SG5 O 1 SG3 D 1 SG3 D 1 SG5 O 1 SG3 O 2 RFF 14 RFF 15 CTA 16 RFF 22 RFF 23 CTA 24 RFF 27 COM O 4 17 COM O 5 25 Tag Tag = Segment/Group Tag St MaxOcc St = Status (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No MaxOcc = Maximum occurrence of the segment/group No = Consecutive segment number Print date: Page: 6 / 78

7 1 3 SG7 R 1 CUX 28 SG7 O 1 CUX 29 SG26 R 900 LIN 30 SG27 R 1 SG27 O 1 SG29 R 1 SG30 O 1 SG30 O 1 SG34 R 1 SG35 O 1 SG39 O 10 SG47 O 1 2 PIA O 1 31 IMD R 5 32 QTY R 1 33 ALI O 1 34 DTM D 1 35 MOA 36 MOA 37 PRI 38 RFF 39 RFF 41 TAX 43 NAD 44 ALC 45 TOD 49 SG41 D 1 SG42 D 1 SG43 O 1 DTM O 1 40 DTM O 1 42 PCD 46 MOA 47 RTE 48 Tag Tag = Segment/Group Tag St MaxOcc St = Status (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No MaxOcc = Maximum occurrence of the segment/group No = Consecutive segment number Print date: Page: 7 / 78

8 2 SG49 O 999 GEI 50 GIR R 1 51 Tag Tag = Segment/Group Tag St MaxOcc St = Status (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No MaxOcc = Maximum occurrence of the segment/group No = Consecutive segment number Print date: Page: 8 / 78

9 3 UNS 52 UNT 60 UNZ 61 SG50 R 3 SG50 D 3 SG50 R 1 SG50 O 1 SG52 O 10 MOA 53 MOA 54 MOA 55 MOA 56 TAX 57 MOA D 1 58 MOA R 1 59 Tag Tag = Segment/Group Tag St MaxOcc St = Status (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No MaxOcc = Maximum occurrence of the segment/group No = Consecutive segment number Print date: Page: 9 / 78

10 Segments UNA O 1 0 Service string advice UNA UNA UNA1 Component data element M an1 M an1 : Colon separator UNA2 Data element separator M an1 M an1 + Plus sign UNA3 Decimal notation M an1 M an1. Point UNA4 Release indicator M an1 M an1? Question mark UNA5 Reserved for future use M an1 M an1 Blank UNA6 Segment terminator M an1 M an1 ' Apostrophe UNA:+.? ' Print date: Page: 10 / 78

11 UNB 0 Interchange header UNB UNB S001 Syntax identifier M M 0001 Syntax identifier M a4 M a4 +UNOC UNOA UN/ECE level A UNOB UN/ECE level B UNOC UN/ECE level C UNOD UN/ECE level D UNOY UN/ECE level Y 0002 Syntax version number M n1 M n1 :3 3 Version 3 S002 Interchange sender M M 0004 Sender identification M an..35 M an Partner number (by BMW) Partner identification C an..4 R an..4 :ZZZ ZZZ qualifier 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M M 0010 Recipient identification M an..35 M an..35 +A1 BMW Company Code A1 BMW AG B7 BMW FAHRZEUGTECHNIK GMBH MU BMW (UK) MANUFACTURING LTD. Full list of BMW Company Codes is in chapter 11.1 of BMW e-invoicing EDI Guideline VDA 4938 T Partner identification C an..4 R an..4 :ZZZ ZZZ qualifier 0014 Routing address C an..14 N S004 Date/time of preparation M M 0017 Date of preparation M n6 M n Format YYMMDD 0019 Time of preparation M n4 M n4 : 0934 Format HHMM 0020 Interchange control reference M an..14 M an Unique ID of an interchange. 337 S005 Recipient's reference, C N password 0022 Recipient's reference/password M an..14 N + Not used 0025 Recipient's reference/password C an2 N Not used qualifier 0026 Application reference C an..14 N + Not used 0029 Processing priority C a1 N + Not used 0031 Acknowledgement request C n1 N + Not used 0032 Communications agreement ID C an..35 N + Not used 0035 Test indicator C n1 O n1 +1' 1 Interchange is a test Only to be used, if the interchange is for test purposes. Omit this data element for valid interchanges. UNB+UNOC: :ZZZ+A1:ZZZ : ' Print date: Page: 11 / 78

12 UNH 0 Message header UNH UNH 0062 Message reference number M an..14 M an Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M M 0065 Message type M an..6 M an..6 +INVOIC INVOIC Invoice message 0052 Message version number M an..3 M an..3 :D D Draft version/un/edifact Directory 0054 Message release number M an..3 M an..3 :07A 07A Release A 0051 Controlling agency M an..2 M an..2 :UN UN UN/CEFACT 0057 Association assigned C an..6 R an6 :GAVA21' Identification of the subset release, assigned by the responsible organisation (Odette or member organisation). The assigend by VDA should be used for a more exact specification of the applied subset. GAVA21 VDA INVOIC Version Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used UNH+1+INVOIC:D:07A:UN:GAVA21' Print date: Page: 12 / 78

13 BGM 0 Type of invoice and invoice number BGM BGM C002 Document/message name C R 1001 Document name C an..3 R an Message type List of possible message types: 380 Invoice 381 Credit note 1131 Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 O an..3 : Joint Automotive Industry agency Agency responsible for list / identifier maintenance 1000 Document name C an..35 O an..35 :GUA Invoice process List of possible invoice process s: CAN Cancellation SBI Self-billing invoice GUA Guarantee FCS Fix cost settlement REV Revaluation CDN Credit or Debit note VHS Vehicle settlement BPO Bank posting BTS Business trip settlement FCN Freight credit notes MMS Maintenence material settlement LTS Literatur settlement CNS Cantine settlement GUF Guarantee freight INF Information letter C106 Document/message C R identification 1004 Document identifier C an..35 R an B56 Invoice number Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function C an..3 O an..3 +9' 9 Original 7 Duplicate Code indicating the function of the document Response type C an..3 N Not used BGM+380::272:GUA+7412B ' Print date: Page: 13 / 78

14 DTM R 1 1 Message date DTM DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an The message date is perceived as synonym also for the invoice date. 137 Document issue date time 2380 Date or time or period text C an..35 R n..8 : Date of the invoice document 2379 Date or time or period format C an..3 R an..3 :102' 102 CCYYMMDD DTM+137: :102' Print date: Page: 14 / 78

15 DTM R 1 1 Delivery or Service Completion Date DTM DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an Service completion date/time, actual 2380 Date or time or period text C an..35 R n..8 : Service completion date 2379 Date or time or period format C an..3 R an..3 :102' 102 CCYYMMDD Remark In Europe, the invoice must contain the delivery or service date that is relevant for taxation purposes. Depending on the business process this can be the shipment date, the arrival date (receiving date) or even the consumption date. This segment is to be used to have one unique date that is not dependent on the individual process. If an invoice contains line items with different tax rates for the same tax type (for instance the standard tax rate increases from 19% in month A to 21% in month B and the invoice covers line items of month A and B) then the allocation of tax amounts related to the different tax rates in the summary section and their allocation to different tax periods in the accounting system has to be done independently of the delivery or service completion date in the header. DTM+1: :102' Print date: Page: 15 / 78

16 DTM O 1 1 Horizon start date DTM DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an Horizon start date 2380 Date or time or period text C an..35 R n..8 : Horizon start date: start date of a given invoice period 2379 Date or time or period format C an..3 R an..3 :102' 102 CCYYMMDD Remark Horizon start date describes the first date of an invoicing target period forming a horizon. DTM+158: :102' Print date: Page: 16 / 78

17 DTM O 1 1 Horizon end date DTM DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an Horizon end date 2380 Date or time or period text C an..35 R n..8 : Horizon end date: end date of a given invoice period 2379 Date or time or period format C an..3 R an..3 :102' 102 CCYYMMDD Remark Horizon end date describes the last date of an invoicing target period forming a horizon. DTM+159: :102' Print date: Page: 17 / 78

18 FTX O 99 1 Payment instructions free text FTX FTX 4451 Text subject qualifier M an..3 M an..3 + AAB AAB Payment term 4453 Free text function C an..3 N + Not used C107 Text reference C N 4441 Free text description M an..17 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C108 Text literal C R 4440 Free text M an..512 M an Payable Terms of payment additional information within 30 days from date of invoice 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 +en' Code specifying the language name. Use ISO Free text format C an..3 N Not used Remark The total number of FTX segments in the header must not exceed 99. FTX+AAB+++Payable within 30 days from date of invoice+en' Print date: Page: 18 / 78

19 FTX O 99 1 General information free text FTX FTX 4451 Text subject qualifier M an..3 M an..3 + AAI AAI General information 4453 Free text function C an..3 N + Not used C107 Text reference C N 4441 Free text description M an..17 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C108 Text literal C R 4440 Free text M an..512 M an Commer A line of plain, non-structured text information. cial invoice 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 +en' Code specifying the language name. Use ISO Free text format C an..3 N Not used Remark The total number of FTX segments in the header must not exceed 99. FTX+AAI+++General information free text+en' FTX+AAI+++Commercial invoice+en' Print date: Page: 19 / 78

20 0120 SG1 O 1 1 Universally Unique Identifier (UUID) RFF 1 Universally Unique Identifier (UUID) RFF RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 +ANJ Type of reference, d ANJ Universally Unique Identifier (UUID) 1154 Reference identifier C an..70 R an..70 :ABC123' Universally Unique Identifier (UUID) 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used RFF+ANJ:ABC123' Print date: Page: 20 / 78

21 0120 SG1 O 1 1 Previous invoice documents/messages RFF 1 Previous invoice documents/messages RFF RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 +IV Use qualifier IV only together with credit notes or debit notes, which are related to previous invoice documents/messages. Type of reference, d IV Invoice document identifier 1154 Reference identifier C an..70 R an..70 :F336N66' Previous invoice documents/messages 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used RFF+IV:F336N66' Print date: Page: 21 / 78

22 0220 SG2 R 1 1 Buyer NAD 1 Buyer's Name and Address NAD NAD 3035 Party function qualifier M an..3 M an..3 +BY BY Buyer C082 Party identification details C R All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 M an..35 +A1 BMW Company Code A1 BMW AG B7 BMW FAHRZEUGTECHNIK GMBH MU BMW (UK) MANUFACTURING LTD. Full list of BMW Company Codes is in chapter 11.1 of BMW e-invoicing EDI Guideline VDA 4938 T Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 R an..3 :91 92 Assigned by buyer or buyer's agent 91 Assigned by seller or seller's agent Agency responsible for list / identifier maintenance C058 Name and address C N 3124 Name and address description M an..35 N + Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R 3036 Party name M an..35 M an Single text line for specification of a name Bayerisch e Motoren Werke AG 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier M an..35 M an..35 +Am The name that identifies the location of a house or Juliusturm building: usually within a street as part of an address. C an..35 O an..35 see 3042 # Street and number or post office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 R an..35 +Berlin The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used Print date: Page: 22 / 78

23 3251 Postal identification C an..17 R an The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 +DE' Provides the country part of an address using a. Use ISO3166 two alpha. NAD+BY+A1::91++Bayerische Motoren Werke AG+Am Juliusturm Berlin DE' Print date: Page: 23 / 78

24 0270 SG3 D 1 2 Buyer's VAT Registration Number RFF 2 Buyer's VAT Registration Number RFF RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 + VA VA VAT registration number 1154 Reference identifier C an..70 R an..35 :DE Unique number assigned by the relevant tax authority to identify a party for use in relation to Value Added Tax (VAT). Buyer's VAT Registration Number 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Remark Regarding the neccessity to reference the buyer's VAT or tax ID refer to national regulations. RFF+VA:DE ' Print date: Page: 24 / 78

25 0270 SG3 D 1 2 Buyer's Fiscal Number RFF 2 Buyer's Fiscal Number RFF RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 +FC FC Fiscal number 1154 Reference identifier C an..70 R an..35 : ' Tax payer's number. Number assigned to individual persons as well as to corporates by a public institution; this number is different from the VAT registration number. Buyer's Fiscal Number 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Remark Regarding the neccessity to reference the buyer's VAT or tax ID refer to national regulations. RFF+FC: ' Print date: Page: 25 / 78

26 0330 SG5 O 1 2 Information contact CTA 2 Contact information CTA CTA 3139 Contact function C an..3 R an..3 +IC IC Information contact C056 Contact details C O 3413 Contact identifier C an..17 O an..17 +Accounti ng Identifies the department or employee by a unique identifier other than their name when given as a contact Contact name C an..256 O an..35 :Karin Karin' Name of the contact person or department CTA+IC+Accounting:Karin Karin' Print date: Page: 26 / 78

27 0330 SG5 O 1 2 Information contact COM O 4 3 Communication contact COM COM C076 Communication contact M M 3148 Communication address identifier M an..512 M an ?+49 (123) Communication means type Buyer's Communication Number M an..3 M an..3 :TE' EM Electronic mail FX Telefax IM Internal mail TE Telephone COM+?+49 (123) :TE' COM+byuermail@mail.de:EM' COM :FX' Print date: Page: 27 / 78

28 0220 SG2 D 1 1 Deviating Invoicee NAD 1 Deviating Invoicee's name and address NAD NAD 3035 Party function qualifier M an..3 M an..3 +IV IV Invoicee C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 M an..35 +A1 Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 R an..3 :92 92 Assigned by buyer or buyer's agent Agency responsible for list / identifier maintenance C058 Name and address C N 3124 Name and address description M an..35 N + Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R 3036 Party name M an..35 M an..35 +Invoicee Single text line for specification of a name TradePart y 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier M an..35 M an..35 +Am The name that identifies the location of a house or Juliusturm building: usually within a street as part of an address. C an..35 O an..35 see 3042 # Street and number or post office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 R an..35 +Berlin The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 +DE' Provides the country part of an address using a. Use ISO3166 two alpha. Remarks Deviating Invoicee segment (NAD+IV) has to occur in the message when deviating invoicee exists. NAD+IV+A1::92++InvoiceeTradeParty+Am Juliusturm Berlin DE' Print date: Page: 28 / 78

29 0220 SG2 D 1 1 Deviating Invoice Issuer NAD 1 Deviating Invoice Issuer's name and address NAD NAD 3035 Party function qualifier M an..3 M an..3 +II II Invoice Issuer C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 M an Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 R an..3 :92 92 Assigned by buyer or buyer's agent Agency responsible for list / identifier maintenance C058 Name and address C N 3124 Name and address description M an..35 N + Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R 3036 Party name M an..35 M an..35 +InvoiceIs Single text line for specification of a name suertrade Party 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier M an..35 M an..35 +Am The name that identifies the location of a house or Juliusturm building: usually within a street as part of an address. C an..35 O an..35 see 3042 # Street and number or post office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 R an..35 +Berlin The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail Country identifier C an..3 R a2 +DE' Provides the country part of an address using a. Use ISO3166 two alpha. Print date: Page: 29 / 78

30 Remarks Deviating Invoice Issuer segment (NAD+II) has to occur in the message when deviating invoice issuer exists. NAD+II ::92++InvoiceIssuerTradeParty+Am Juliusturm Berlin DE' Print date: Page: 30 / 78

31 0220 SG2 O 1 1 Ship-to NAD 1 Ship-to's name and address NAD NAD 3035 Party function qualifier M an..3 M an..3 +ST ST Ship to C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 R an..35 +A1 Business Area (by BMW) indicates plant, dealer or branch A1 Zentrale, Werke und Sparten List of Business Areas is in chapter 11.2 of BMW e-invoicing EDI Guideline VDA 4938 T Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 R an..3 :92 92 Assigned by buyer or buyer's agent Agency responsible for list / identifier maintenance C058 Name and address C N 3124 Name and address description M an..35 N + Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R 3036 Party name M an..35 M an..35 +Zentrale, Single text line for specification of a name Werke und Sparten 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an Party name C an..35 O an Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier M an..35 M an..35 +Nonnend ammallee 01 The name that identifies the location of a house or building: usually within a street as part of an address Street and number or post C an..35 O an..35 see 3042 # 1 office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 R an..35 +München The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail. Print date: Page: 31 / 78

32 3207 Country identifier C an..3 R a2 +DE' Provides the country part of an address using a. Use ISO3166 two alpha. NAD+ST+A1::92++Zentrale, Werke und Sparten+Nonnendammallee 01 +München DE' Print date: Page: 32 / 78

33 0220 SG2 R 1 1 Seller NAD 1 Seller's name and address NAD NAD 3035 Party function qualifier M an..3 M an..3 +SE SE Seller C082 Party identification details C R All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 R an Partner number (by BMW) Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 R an..3 :92 92 Assigned by buyer or buyer's agent Agency responsible for list / identifier maintenance C058 Name and address C N 3124 Name and address description M an..35 N + Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R 3036 Party name M an..35 M an..35 +Lieferant Complete name of the supplier GmbH Single text line for specification of a name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier M an..35 M an..35 +Lieferant enstraße 20 The name that identifies the location of a house or building: usually within a street as part of an address. Complete address of the supplier 3042 Street and number or post C an..35 O an..35 see 3042 # 1 office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 O an..35 +Berlin The name of the city, town, or village of this address. Complete address of the supplier/seller C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail. Complete address of the supplier 3207 Country identifier C an..3 R a2 +DE' Provides the country part of an address using a. Use ISO3166 two alpha. Complete address of the supplier Print date: Page: 33 / 78

34 Remark Seller: The party who has liability to fulfill the contract. It is often used in the sense of seller and supplier and ship-from. NAD+SE ::92++Lieferant GmbH+Lieferantenstraße 20+Berlin DE' Print date: Page: 34 / 78

35 0270 SG3 D 1 2 Seller's VAT registration number RFF 2 Seller's VAT registration number RFF RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 +VA VA VAT registration number 1154 Reference identifier C an..70 R an..35 :DE Unique number assigned by the relevant tax authority to identify a party for use in relation to Value Added Tax (VAT). Seller's VAT registration number 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used Remark In case of Seller s country is DE, Seller s VAT Registration Number (RFF+VA) or Seller s Fiscal Number (RFF+FC) is mandatory. In case of Seller s country belongs to European Union (EU), Seller s VAT Registration Number (RFF+VA) is mandatory and Seller s Fiscal Number (RFF+FC) is optional. In case of Seller s country does not belong to European Union (EU), both Seller s VAT Registration Number (RFF+VA) and Seller s Fiscal Number (RFF+FC) are optional. RFF+VA:DE ' Print date: Page: 35 / 78

36 0270 SG3 D 1 2 Tax payer's number RFF 2 Tax payer's number RFF RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 +FC FC Fiscal number 1154 Reference identifier C an..70 R an..35 : Tax payer's number ' Number assigned to individual persons as well as to corporates by a public institution; this number is different from the VAT registration number Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used RFF+FC: ' Print date: Page: 36 / 78

37 0330 SG5 O 1 2 Information contact Information that identifies the contact person or department on general matters, together with information about how they can be contacted CTA 2 Information contact CTA CTA 3139 Contact function C an..3 C an..3 +IC IC Information contact C056 Contact details C O 3413 Contact identifier C an..17 O an..17 +Accounti ng Identifies the department or employee by a unique identifier other than their name when given as a contact Contact name C an..256 O an..35 :Person Name' Name of the contact person or department CTA+IC+Accounting:Person Name' Print date: Page: 37 / 78

38 0330 SG5 O 1 2 Information contact Information that identifies the contact person or department on general matters, together with information about how they can be contacted COM O 5 3 Communication contact COM COM C076 Communication contact M M 3148 Communication address identifier M an..512 M an ?+49 (123) Communication means type Communication number / address M an..3 M an..3 :TE' TE Telephone FX Telefax EM Electronic mail IM Internal mail COM+?+49 (123) :TE' COM+sellermail@mail.com:EM' COM+?+49 (123) :FX' Print date: Page: 38 / 78

39 0220 SG2 O 1 1 Ship-from NAD 1 Ship-from's name and address NAD NAD 3035 Party function qualifier M an..3 M an..3 +SF SF Ship from C082 Party identification details C O All partners listed in the invoicing message are to be transmitted with the complete name and address information. Partner ID is an additional information for enabeling the automated processing and matching to internal records Party identifier M an..35 M an Unique identification of a party by an ID (customer number, supplier number, DUNS or similar) Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 R an..3 :92 10 ODETTE 16 US, D&B (Dun & Bradstreet Corporation) 91 Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent Agency responsible for list / identifier maintenance C058 Name and address C N 3124 Name and address description M an..35 N + Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C R 3036 Party name M an..35 M an..35 +ShipFro Single text line for specification of a name m Name 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 O an..35 see 3036 # Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O 3042 Street and number or post office box identifier M an..35 M an..35 +Nonnen The name that identifies the location of a dammalle house or building: usually within a street as e 101 part of an address. C an..35 O an..35 see 3042 # Street and number or post office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 R an..35 +Berlin The name of the city, town, or village of this address. C819 Country subdivision details C N 3229 Country subdivision identifier C an..9 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country subdivision name C an..70 N Not used 3251 Postal identification C an..17 R an The identifier for one or more properties according to the postal service of that country; a group of letters and/or numbers added to the postal address to assist in the sorting of mail. Print date: Page: 39 / 78

40 3207 Country identifier C an..3 R a2 +DE' Provides the country part of an address using a. Use ISO3166 two alpha. NAD+SF+22::92++ShipFrom Name+Nonnendammallee 101+Berlin DE' Print date: Page: 40 / 78

41 0270 SG3 O 2 2 Ship-from's reference number(s) RFF 2 Ship-from's reference number(s) RFF RFF C506 Reference M M 1153 Reference qualifier M an..3 M an..3 +VA VA VAT registration number XA Company/place registration number 1154 Reference identifier C an..70 R an..35 :DE ' 1156 Document line identifier C an..6 N Not used 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used RFF+VA:DE ' For 1153=VA: Unique number assigned by the relevant tax authority to identify a party for use in relation to Value Added Tax (VAT). For 1153=XA: Identifier of a company in the commercial registry Print date: Page: 41 / 78

42 0400 SG7 R 1 1 Invoice and home or payment currency CUX 1 Currencies CUX CUX C504 Currency details C C 6347 Currency usage qualifier M an..3 M an Reference currency 6345 Currency identification C an..3 R an..3 :EUR Code specifying a monetary unit Currency type qualifier C an..3 R an..3 :4 4 Invoicing currency 6348 Currency rate C n..4 N Not used C504 Currency details C O 6347 Currency usage qualifier M an..3 M an Target currency 6345 Currency identification C an..3 R an..3 :SEK Target Currency specifies the currency that has to be used for accounting, taxation, or calculation purposes in those cases, when a monetary amount is given in a different currency. Use ISO alpha currency Currency type qualifier C an..3 R an..3 :11 11 Payment currency 6348 Currency rate C n..4 N Not used 5402 Currency exchange rate C n..12 O n ' The rate at which one specified currency is expressed in another specified currency Exchange rate currency market identifier C an..3 N Not used Remark If the invoicing currency is the official domestic currency, this segment group can be omitted (this may depend on national fiscal requirements). Otherwise it is used to state the necessary currencies. It has to contain the invoice currency and may contain home or payment currency. Invoicing currency is always to be given in the first occurrence of the CUX segment, C504#1 as follows: 6347: '2', 6345: currency, 6343: '4' If a different payment or home currency is to be given, the second occurrence of C504 in the CUX segment is to be used as follows: second 6347: '3', second 6345: currency, and second 6343: '3' or '11'. Data element 5402 contains the currency conversion rate. If three currencies have to be transmitted, another SG7 - CUX, DTM has to be created and the following rule shall apply: SG7#1 CUX C504#1: invoice currency (see above) SG7#1 CUX C504#2: payment currency (see above) SG7#2 CUX C504#1: home currency (see below) 6347 '3' 6345 Currency 6343 '3' Home currency: in some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g. VAT) amounts must also be expressed in home currency. Relating this to the CUX segments, authorities would require the invoicing currency and the home currency to be shown, together with the rate of exchange (element 5402). CUX+2:EUR:4+3:SEK: ' Print date: Page: 42 / 78

43 0400 SG7 O 1 1 Home currency CUX 1 Home currency CUX CUX C504 Currency details C R 6347 Currency usage qualifier M an..3 M an Target currency 6345 Currency identification C an..3 R an..3 :HUF Code specifying a monetary unit Currency type qualifier C an..3 R an..3 :3 3 Home currency 6348 Currency rate C n..4 N Not used C504 Currency details C N 6347 Currency usage qualifier M an..3 N + Not used 6345 Currency identification C an..3 N Not used 6343 Currency type qualifier C an..3 N Not used 6348 Currency rate C n..4 N Not used 5402 Currency exchange rate C n..12 O n ' Exchange rate between the invoice currency and the home(domestic) currency Exchange rate currency market identifier C an..3 N Not used Remark In some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g. VAT) amounts must also be expressed in home currency. Relating this to the CUX segments, authorities would require the invoicing currency and the home currency to be shown, together with the rate of exchange (element 5402). Invoicing currency is always to be given in the first occurrence of the CUX segment. CUX+3:HUF: ' Print date: Page: 43 / 78

44 1090 SG26 R Line item section LIN 1 Line item and article nuber LIN LIN 1082 Line item identifier C an..6 R n Sequential number generated by the sender to identify a line item within a message. It is recommended to start with value 1 and to increment by 1 for each new line Action C an..3 N + Not used C212 Item number identification C O 7140 Item identifier C an..35 R an Information directly relating to the identification of an article by the buyer's identification system. Note: The term article is synonymous to the term item. In the global joint automotive guidelines the term article is used. BMW part number 9-digit (pattern: XXXXXXX-XX) 7143 Item type identification C an..3 R an..3 :IN' IN Buyer's item number 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C829 Sub-line information C N 5495 Sub-line indicator C an..3 N Not used 1082 Line item identifier C an..6 N Not used 1222 Configuration level number C n..2 N Not used 7083 Configuration operation C an..3 N Not used LIN :IN' Print date: Page: 44 / 78

45 1090 SG26 R Line item section PIA O 1 2 Suppliers article number PIA PIA 4347 Product identifier qualifier M an..3 M an Additional identification C212 Item number identification M O 7140 Item identifier C an..35 R an LE1504 Information directly relating to the identification of -1EB43-4AB4 an item by the seller's identification system. Note: The term article is synonymous to the term item. In the global joint automotive guidelines the term article is used. Suppliers article number 7143 Item type identification C an..3 R an..3 :SA' SA Supplier's article number 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification C an..3 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification C an..3 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification C an..3 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification C an..3 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used Remark The documentation shows for each qualifier, a separate PIA segment. In fact, it can be processed up to 5 different qualifier in one PIA segment. The order of qualifiers is irrelevant. A transmission with one qualifier per PIA segment is not necessary, but possible and is also processed. In welcher Reihenfolge die C212 mit den einzelnen IDs befüllt werden, ist unerheblich. Das erste C212 jedoch muss genutzt werden, die nachfolgenden Wiederholungen sind optional. PIA+1+1LE1504-1EB43-4AB4:SA' Print date: Page: 45 / 78

46 1090 SG26 R Line item section IMD R 5 2 Description of article or service IMD IMD 7077 Description format C an..3 N + Not used C272 Item characteristic C N 7081 Item characteristic C an..3 N + Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C273 Item description C R 7009 Item description C an..17 N + Not used 1131 Code list identification C an..17 N : Not used 3055 Code list responsible agency C an..3 N : Not used 7008 Item description C an..256 R an..256 :SIMOTIC S SD 1LE15 IEC-LV- MOTOR IE4' The short name or description of an article or service in plain text Item description C an..256 O an..256 see 7008 # Language name C an..3 O an..3 Code specifying the language name. Use ISO Surface or layer C an..3 N Not used IMD+++:::SIMOTICS SD 1LE15 IEC-LV-MOTOR IE4' Print date: Page: 46 / 78

47 1090 SG26 R Line item section QTY R 1 2 Invoiced quantity QTY QTY C186 Quantity details M M 6063 Quantity type qualifier M an..3 M an Invoiced quantity 6060 Quantity M an..35 M n..10 :1 Invoiced quantity value 6411 Measurement unit C an..8 R an..3 :PCE' Code specifying the unit of measurement. Use UN/CEFACT Rec. 20. KTM kilometre CMT centimetre DMT decimetre MTR metre MMT milimetre MTK square metre MTQ cubic metre LTR litre TNE tonne KGM kilogram GRM gram SET set PR pair DAY day HUR hour CT carton PF pallet PCE piece / each Remark The quantity invoiced is necessary for line items belonging to an invoice, credit or debit note. QTY+47:1:PCE' Print date: Page: 47 / 78

48 1090 SG26 R Line item section ALI O 1 2 Country of origin, customs information and booking key ALI ALI 3239 Country of origin identifier C an..3 O a2 +DE Country Of Origin Coded: Country in which goods have been produced or manufactured, according to criteria laid down for the purposes of application of the customs tariff, quantitative restrictions, etc Duty regime type C an..3 O an..3 +N A statement of the full/preferential regime according to which duty is assessed. This indicator is being used to determine the appropriate customs duty. The appropriate preference declaration to all items with the 'Y' is to be given in the invoice header, FTX+CUS. N No, origin is not subject to preference Y Yes, origin is subject to preference 4183 Special condition C an..3 O an ' This data element can be used to indicate the booking key that is used for the line item in self billed invoice scenarios. 67 Delivery with change of ownership 69 Supply for consignment 140 Return of goods AAA Correction of goods receiving AAB Transport damage AAC Other 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used ALI+DE+N+67' Print date: Page: 48 / 78

49 1090 SG26 R Line item section DTM D 1 2 Delivery or service completion date DTM DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an Service completion date/time, actual 2380 Date or time or period text C an..35 R n..8 : Service completion date 2379 Date or time or period format C an..3 R an..3 :102' 102 CCYYMMDD Remark If the line items of an invoice have different delivery or service completion dates, then this date has to be given for each line item. The delivery date on header level contains the last delivery date and is relevant for the allocation of the taxes to a tax period. DTM+1: :102' Print date: Page: 49 / 78