SMSI Byggfaktura. Message Implementation Guideline. based on. INVOIC Invoice message UN D.03A S3

Transcription

1 Message Guideline SMSI Byggfaktura based on INVOIC Invoice message UN D.03A S3 Version: Issue date: Print date: Per-Lennart Persson BEAst AB tel: Generated by GEFEG.FX

2 Content 1. Functional description 2. Change log 3. Structure / Table of contents 4. Branching Diagram of Used segment/groups 5. Segment description 6. Example Generated by GEFEG.FX

3 Functional description FLIK 1

4 1. Functional Description 1.1 GENERAL Introduction This user guide is a part of a series of EDI message handbooks established with the purpose of making electronical business easier by using standards for the content of each message. A common name of this series of message guides is EDI user guides for international trade with building articles. This document is taken out of EDIFACT-message INVOIC, catalogue D.03A and is a real subset of a user guide of «Nordic ebuilding EDI guide EDIFACT INVOIC». Message (2008) Objective for making this series of user guides is to promote and use them as a standard way of doing electronical business both in national but also in international business. The documentation will be made available to every party who want to implement it in their business with trading partners Development/Maintenance This user guide is developed based on information requirements experienced during the last 10 years in Nordic countries. The documentation is produced by a project group consisting of people from BEAST (, Sweden) and TBF (Trelast og byggevarehandelens fellesorganisasjon, Norway). TUN (Trelast Unionen, Danmark ) has supported with their needs of information in the different messages. The user guides are based on the information elements in use in Sweden, Norway and Denmark to day and is intended over time to replace the national standard which are in use to day. The new standard contains s and qualifier which will be the same across borders. This is the huge benefit of this new standard.. Maintenance of this user guide will be outsourced to xxxxxxx. Based on experiences and requests from users, a competent management group have to decide the changes which xxxxxxx in turn will include into the user guide document. Quality assuremnet of this document will be handled by yyyyyyy.. Changes in this document will be updated in the Change Log in chapter 1 of this document. 1.2 MESSAGE DESCRIPTION Definition The invoice is a message to be sent from the vendor to the buyer of goods or other party authorised to receive, handle or pay the invoice. The invoices from a vendor must be uniquely and continuous numbered and specify delivery place and date, invoicing date and buyer and seller. All parties involved in the VAT handling have to be identified. At line level the invoice has to identify the articles, give quantity, price and charges/discounts and net line amount. At total level the invoice must contain information both for payment and for keeping accounts and in addition detailed specification of the VAT in the invoice distributed on the different VAT rates.. It is very important that the invoice contains a reference to the purchase order number both in the header and at line item level with line number in the purchase order in addition. In addition the vendors order number is useful and also the delivery note number is required in the invoice in order to compare delivered quantities with the invoiced quantities Principles

5 The use of EDI in invoicing assumes that both sending and receiving of the invoice is done by computer programs. The following principles are recommended in the invoicing process. 1. One invoice has reference to only one delivery note which in turn has reference to only one purchase order. 2. One credit note has reference to one invoice for complete or partly credit of that invoice. The invoice message opens for more advanced usage, but that is not recommended. If two parties opens for more advanced usage it must be based on an agreement between the parties. It is recommended that a credit note is a pure credit note and not a combination of debit and credit line items. Experience tells that handling of signs is a challenge in such cases. The message 380 tells that the document is an invoice and the total shall be a positive amount. In the same way when the message is 381 it tells that the document is a credit note and the total amount shall be a positive amount Parties Parties involved in a business transaction must be uniquely identified, and the preferred identifier is GLN (Global location number). End user and delivery place will usually not have a GLN and has to be identified by name and address. Identification of involved parties must be exchanged between the trading parties before going live Article identification Trade between buyer and supplier must be based on knowledge of article identification between the trading parties. This information must be exchanged in advance if not available from branch or national databases. For trade across borders the use of GTIN (Global Trade Item Number) is highly recommended as article identification. The same principle is recommended also for national trade but here may other national standards for article identification be used after agreement between the trading parties. The method of identifying articles must be agreed on before electronic trading may start Unit of Measure (UOM) When using GTIN, the unit of measure usually will be PCE (pieces). Some products will be measured in kilos (KGM), meters (MTR) or litres (LTR). This is the recommended standard for UOM and they are typical logistical UOMs.. Branch or national databases with articles often have defined UOMs which are a description of the type of article. Usually these UOMs are not logistical UOMs (BOT=bottle). Article catalogue with article identification and Unit of Measure (UOM) has to be exchanged between trading parties before going live Incoterms The Incoterms is often advice to use in order to be aware of delivery terms for this order. In general will the terms of delivery be a part of the agreement between the trading parties. More information at

6 1.2.7 Prices, discounts and charges Control of quantities, prices and conditions in an important part after reception of an invoice. Different data systems have different procedures for this control and it is important to check that the data system works according to the guidelines set up in this document. Codes for different discounts and charges must be agreed on between the trading partners References This user guide is based on the following documents. [1] ISO 9735, version 2, [2] UN/EDIFACT Draft directory, D.03A 1.3 Description of columns The different columns and in the tables are displaying how the information is to be used in accordance with the EDIFACT standards and the BEAst Nordic ebuilding standard. Following notes will be applied in columns St Format : M = Mandatory C = Conditional Blank space means that the project does not enter into the actual subset. Following notes will be applied in columns St Format : Used by the party: R = Required: the data unit must be included in the message. A = Advised: Inclusion of the data unit is recommended, but not required. D = Dependent: the use of the data unit is dependent on that of other unit, or on other conditions. O = Optional: the data unit can be present in the message, but is not required. N = Not used: the data unit is not used in the application

7 Change log FLIK 2

8 2. Change log EDIFACT Date Version Segmentgrupp Segment Term nr Description Approved by and when SG16 ALC Kod ZZZ borttagen, Kod PAE ändrad till PAD, SG19 PCD Kod 12 och 13 borttagna SG22 MOA Kod 125 Taxable amount borttagen SG26 ALI Gamla segmentet är uppdelat i 2 segment där det 1:a hanterar "Country of origen" och 2:a hanterar "Nature of transaction " SG39 ALC Kod PAE borttagen SG1 RFF T6188 Ny kod ATS Externel object referens DTM Kod 158 Horizon start date, borttagen DTM Kod 159 Horizon start date, borttagen DTM T3227 Kod 17 Delivery date/time, estimated borttagen DTM T3201 Kod 11 Despatch date and or time, borttagen DTM T2052 Kod 63 Delivery date/time, latest, Ny DTM T2051 Kod 64 Delivery date/time, earliest, Ny SG1 RFF T6011 Kod AFZ Situation number; borttagen SG1 RFF T6003 Kod AER Project specification number, borttagen SG1 RFF T6013 Kod ADT Group accounting, borttagen SG1 RFF T6014 Kod AOU Cost account, borttagen SG3 RFF T6046 Kod GN Statligt referens nummer, utgår SG1 RFF T6011 Kod AFZ Situation number; borttagen RFF T6003 Kod AER Project specification number, borttagen RFF T6013 Kod ADT Group accounting, borttagen RFF T6014 Kod AOU Cost account, borttagen SG26 FTX T6036 Kod CUR Free text, Customer remarks SG26 FTX T6037 Kod PRD Free text, Product information SG26 FTX T6031 Kod LIN Free text, Line item SG26 GIN T3236 Kod BN, Serial number BGM T6112 Kod 386 och 389 borttagna SG1 RFF T6010 Kod AAG offer number, Ny SG1 RFF T6013 Kod ADT, Group accouting SG2 FII T6207 Kod for BIC inlagd SG2 NAD Payee SG2 FII Grupp för Payee betalningsinormation SG5 CTA/COM Payee kontakt information SG26 GIN T6100 Nytt fält för bilnummer SG26 RFF T6010 Kod AAG offer number, Ny SG26 RFF T6013 Kod ADT, Group accouting SG30 RFF T6127 Kod FF, Freight forwarder's reference number SG35 NAD T0129 Ny grupp, Ship from SG35 NAD T6001 Ny grupp, Ship from SG35 NAD T5001 Ny grupp, Ship from SG35 NAD T5003 Ny grupp, Ship from SG35 NAD T5004 Ny grupp, Ship from SG35 NAD T5005 Ny grupp, Ship from SG35 NAD T6117 Ny grupp, Ship from SG35 NAD T5007 Ny grupp, Ship from SG38 CTA/COM ny grupp, Ship from, kontakt info SG35 NAD T3336 Ny grupp, Ship to SG35 NAD T6001 Ny grupp, Ship to SG35 NAD T5001 Ny grupp, Ship to SG35 NAD T5003 Ny grupp, Ship to SG35 NAD T5004 Ny grupp, Ship to SG35 NAD T5005 Ny grupp, Ship to SG35 NAD T6117 Ny grupp, Ship to SG35 NAD T5007 Ny grupp, Ship to

9 SG38 CTA/COM ny grupp, Ship to, kontakt info SG30 RFF T6249 Ny term för miljö klass, kod ZEC SG30 RFF T2048 Ny term för förarensnamn/nummer, kod ZDR SG31 PAC T6119 Förpackningstyp, ex. PX, CT, RO SG31 PAC T0136 Antal förpackningar SG26 FTX T6250 Kod AAA, Gods beskrivning SG26 MEA Hanteringa av fraktuppgifter SG12 TOD T6019 Ny koder för leverans/transport funktion SG12 TOD C100/4053 Nya Incotermskoder TU TOD C100/ SG39 ALC 1227 Hantering av kedjerabatter SG1/SG30 RFF 1153 Komplettering av koderna UO och UC FTX 4451 Ny kod GEN SG26 Tillåta fakturor utan rader Ändra status till D = Dependent SG6,SG22 TAX 5305 Kod AA utgår SG34,SG44 Kod Z Ny SG Ändringar från jämförelsen mellan SMSI Bygg och SMSI Periodisk ALI T6741 Nature transaction (kod 141), Ny FTX T6178 Link to Company web page (ZUR), Ny FTX T6187 Link to related document (ZRD), Ny SG1 RFF T6189 Personal (kod ASO), Ny SG2 NAD SU T5004 Building (Street name 2), Utgått SG2 NAD SF Gruppen för Ship From, Ny SG5 CTA/COM Kontaktuppgifter för Ship From, Ny SG14 PAC Package identification, Utgått SG15 PCI Package, Utgått SG26 QTY T0039 Ordered quantity (kod 21), Utgått SG26 QTY T0070 Delivered quantity (kod 46), Ny SG26 FTX T6036 Customer remarks (kod CUR), Utgått DTM T2051 Delivery period start date (kod 117) DTM T2052 Delivery period end date (kod 128) DTM T6312 Rental period start date ((kod 158) Horizon start date) DTM T6313 Rental period end date ((kod 159) Horizon end date) SG26 DTM T2051 Delivery period start date (kod 117) SG26 DTM T2052 Delivery period end date (kod 128) SG26 DTM T6312 Rental period start date ((kod 158) Horizon start date) SG26 DTM T6313 Rental period end date ((kod 159) Horizon end date) SG26 PIA 4347 Ny kod 5 inlagd FTX T6006 Koden AAG Pary Instraction SG3 RFF T6045 Fiscal number FC SG3 RFF T6046 Goverment reference number GN SG3 RFF T6048 Tax registration number AHP

10

11 Structure/Table of contents FLIK 3

12 Structure / Table of Contents Counte No Tag St MaxOcc Level Content UNA R 1 0 Service string advice UNB R 1 0 Interchange header UNH R 1 0 Message header BGM M 1 0 Beginning of message DTM M 4 1 Date/time/period ALI D 5 1 Reason for crediting ALI D 5 1 Nature of transaction FTX O 6 1 Free text 0120 SG1 R 10 1 RFF RFF M 1 1 Reference 0220 SG2 R 8 1 NAD-FII-SG3-SG NAD R 1 1 Name and address FII D 3 2 Financial institution information 0270 SG3 O 5 2 RFF RFF R 1 2 Reference 0330 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information COM O 2 3 Communication contact 0360 SG6 O 3 1 VAT or other tax rate for VAT Exempt TAX R 1 1 Duty/tax/fee details 0400 SG7 R 1 1 Invoice Currency to Home or Payment Currency CUX M 1 1 Currencies DTM D 1 2 Exchange rate date 0430 SG8 D 6 1 Payment instructions PYT R 1 1 Payment terms DTM O 1 2 Payment due date 0590 SG12 D 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport LOC D 1 2 Place/location identification 0740 SG16 O 10 1 ALC-SG19-SG20-SG ALC R 1 1 Allowance or charge 0840 SG19 D 1 2 PCD PCD R 1 2 Percentage details 0870 SG20 D 2 2 MOA MOA R 1 2 Monetary amount 0950 SG22 D 1 2 Allowance/charge - applicable VAT rate TAX R 1 2 Allowance/charge - applicable VAT rate MOA D 1 3 Monetary amount Generated by GEFEG.FX Page: 1

13 Structure / Table of Contents Counte No Tag St MaxOcc Level Content 1090 SG26 D Line item section LIN R 1 1 Line item PIA O 1 2 Additional article identifier(s) IMD D 1 2 Description of article or service IMD O 1 2 Description Package type MEA D 1 2 Dimensions QTY D 2 2 Invoiced quantity ALI O 1 2 Additional information ALI O 1 2 Additional information DTM D 1 2 Delivery date GIN O 2 2 Goods identity number FTX O 3 2 Free text 1250 SG27 R 1 2 Line item net amount MOA R 1 2 Line item net amount in invoice currency 1330 SG29 O 1 2 Calculation price PRI R 1 2 Price details 1390 SG30 O 10 2 References to messages RFF R 1 2 Reference message number 1420 SG31 O 1 2 PAC PAC R 1 2 Package 1550 SG34 O 2 2 VAT or other tax rate and amount for line item TAX R 1 2 VAT or other tax rate line item 1590 SG35 O 1 2 Ship-from NAD R 1 2 Ship-from 1690 SG38 O 1 3 CTA-COM CTA R 1 3 Contact information COM O 2 4 Communication contact 1590 SG35 O 1 2 Ship-to NAD M 1 2 Ship-to 1690 SG38 O 1 3 CTA-COM CTA R 1 3 Contact information COM O 2 4 Communication contact 1720 SG39 O 10 2 Allowances or charges ALC R 1 2 Allowance/charge 1800 SG41 D 1 3 Allowance/charge - percentage PCD R 1 3 Allowance/charge Percentage 1830 SG42 D 1 3 Allowance/charge - monetary amount Generated by GEFEG.FX Page: 2

14 Structure / Table of Contents Counte No Tag St MaxOcc Level Content MOA R 1 3 Allowance/charge - monetary amount 1910 SG44 O 1 3 Allowance/charge - applicable VAT rate and amount TAX R 1 3 Allowance/charge - applicable VAT rate MOA O 1 4 Allowance/charge - applicable VAT amount UNS R 1 0 Section control CNT O 1 1 Control total 2200 SG50 R Total line items amount in invoicing or payment currency MOA R 1 1 Total line items amountin invoicing or payment currency 2200 SG50 O Total charge/allowances invoiced in head level in invoicing or Payment currency MOA R 1 1 Total charge/allowances invoiced in head level in invoicing currency 2200 SG50 D Total taxable amount in invoicing or payment currency MOA M 1 1 Total taxable amount in invoicing or payment currency 2200 SG50 D Total tax amount in invoicing or payment currency MOA M 1 1 Total tax amount in invoicing or payment currency 2200 SG50 O Total invoice price adjustment amount in invoicing or payment currency MOA R 1 1 Total invoice price adjustment amount in invoicing or payment currency 2200 SG50 R Total Message monetary amount in invoicing currency MOA R 1 1 Total Message monetary amount in invoicing currency 2200 SG50 O Non-taxable amount in invoicing currency MOA R 1 1 Total Message monetary amount in invoicing currency 2200 SG50 O Exemption amount MOA R 1 1 Total Message exemption amount in invoicing currency 2250 SG52 R 4 1 Tax rates and amounts TAX R 1 1 Tax type MOA D 3 2 Tax amount in invoicing or payment currency MOA O 3 2 Tax amount in home currency MOA R 3 2 Taxable amount in Invoicing or Payment currency UNT R 1 0 Message trailer UNZ M 1 0 Interchange trailer Generated by GEFEG.FX Page: 3

15 Branching Diagram of Used FLIK 4 segment/groups

16 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 1 Level 0 UNA R UNB R UNH R BGM M Level 1 DTM M ALI D ALI D FTX O SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 1 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

17 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 1 2 Level 0 SG1 R SG2 R SG6 O SG7 R SG8 D Level 1 RFF M NAD R TAX R CUX M PYT R SG3 O SG5 O Level 2 FII D RFF R CTA R DTM D DTM O Level 3 COM O SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 2 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

18 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 2 3 Level 0 SG12 D SG16 O Level 1 TOD R ALC R SG19 D SG20 D SG22 D Level 2 LOC D PCD R MOA R TAX R Level 3 MOA D SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 3 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

19 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 3 5 Level 0 SG26 D Level 1 LIN R Level 2 PIA O IMD D IMD O MEA D QTY D ALI O ALI O SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 4 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

20 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 4 SG27 R SG29 O SG30 O SG31 O Level 2 DTM D GIN O FTX O MOA R PRI R RFF R PAC R SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 5 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

21 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 6 SG34 O SG35 O SG35 O SG39 O Level 2 TAX R NAD R NAD M ALC R SG38 O SG38 O SG41 D SG42 D SG44 O Level 3 CTA R CTA R PCD R MOA R TAX R Level 4 COM O COM O MOA O SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 6 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

22 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 5 7 Level 0 UNS R SG50 R SG50 O SG50 D SG50 D SG50 O Level 1 CNT O MOA R MOA R MOA M MOA M MOA R SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 7 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

23 UN/EDIFACT Message: Branching diagramm of used segments and segment groups 7 Level 0 UNT R UNZ M SG50 R SG50 O SG50 O SG52 R Level 1 MOA R MOA R MOA R TAX R Level 2 MOA D MOA O MOA R SMSI Byggfaktura based on INVOIC / UN D.03A S3 Document Number 8 Issue: Dated: Layout: (C) GEFEG EDIFIX (R) Print date:

24 Segment description FLIK 5

25 UNA R 1 0 Service string advice UNA UNA1 Component data element separator M an1 R an1 UNA2 Data element separator M an1 R an1 UNA3 Decimal notation M an1 R an1 Use, or. UNA4 Release indicator M an1 R an1 UNA5 Reserved for future use M an1 R an1 UNA6 Segment terminator M an1 R an1 UNA:+.?*' Generated by GEFEG.FX Page: 1

26 UNB R 1 0 Interchange header UNB S001 Syntax identifier M R 0001 Syntax identifier M a4 M a4 UNOC UN/ECE level C 0002 Syntax version number M n1 M n1 3 Version 3 S002 Interchange sender M R 0004 Sender identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M R 0010 Recipient identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an EAN International 0014 Routing address C an..14 N Not used S004 Date/time of preparation M R 0017 Date of preparation M n6 M n Time of preparation M n4 M n Interchange control reference M an..14 M an..14 S005 Recipient's reference, password 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password qualifier C N C an2 N Not used 0026 Application reference C an..14 N Not used 0029 Processing priority C a1 N Not used 0031 Acknowledgement request C n1 D n1 1 Requested 0032 Communications agreement ID C an..35 N Not used 0035 Test indicator C n1 C n1 Use only with test 1 Interchange is a test UNB+UNOC: : : : ' Generated by GEFEG.FX Page: 2

27 UNH R 1 0 Message header UNH 0062 Message reference number M an..14 R an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M R 0065 Message type M an..6 R an..6 INVOIC Invoice message 0052 Message version number M an..3 R an..3 D Draft version/un/edifact Directory 0054 Message release number M an..3 R an..3 03A Release A 0051 Controlling agency M an..2 R an..2 UN UN/CEFACT 0057 Association assigned C an..6 R an..6 NeB01 Nordic ebuilding 0068 Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used UNH+123+INVOIC:D:03A:UN:NeB01' Generated by GEFEG.FX Page: 3

28 BGM M 1 0 Beginning of message BGM C002 Document/message name C R 1001 Document name C an..3 R an..3 Message Type, Coded 380 Commercial invoice 381 Credit note 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 1000 Document name C an..35 N Not used C106 Document/message identification C 1004 Document identifier C an..35 R an..17 Message Number Supplier Invoice Number 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function C an..3 N Not used 4343 Response type C an..3 N Not used The Message Response Type Coded is used in reply to invoice only in the pre-invoicing process. BGM ' R Generated by GEFEG.FX Page: 4

29 DTM M 4 1 Date/time/period DTM C507 Date/time/period M M 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R n Date or time or period format DTM+137: :102' M an..3 R an..3 Peab = D Skanska = O Primary s 137 Document/message date/time Secondary s 35 Delivery date/time, actual 64 Delivery date/time, earliest 63 Delivery date/time, latest 117 Delivery date/time, first 128 Delivery date/time, last 158 Horizon start date Kod 158 avser Rental Period start date 159 Horizon end date Kod 159 avser Rental Period end date C an..3 R an..3 Primary s 102 CCYYMMDD Secondary s 203 CCYYMMDDHHMM Generated by GEFEG.FX Page: 5

30 ALI D 5 1 Reason for crediting ALI 3239 Country of origin name C an..3 N Not used 9213 Duty regime type C an..3 N Not used 4183 Special condition C an..3 O an Financial compensation 140 Return of goods 79E Errer in delivery Z01 Damage gods 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used ALI+++140' Generated by GEFEG.FX Page: 6

31 ALI D 5 1 Nature of transaction ALI 3239 Country of origin name C an..3 N Not used 9213 Duty regime type C an..3 N Not used 4183 Special condition C an..3 O an Subject to annual bonus 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used 4183 Special condition C an..3 N Not used ALI+++141' Generated by GEFEG.FX Page: 7

32 FTX O 6 1 Free text FTX 4451 Text subject qualifier M an..3 M an..3 Free Text Qualifier DIN Delivery instructions SUR Supplier remarks AAG Party instructions GEN Entire transaction set ZUR Link to Suppliers URL ZRD Link to related document Text for Sweden " Företaget innehar F-skattsedel" use GEN REG Regulatory information Text for Sweden "Omvänd skattskyldighet för byggtjänster gäller" use REG 4453 Free text function C an..3 N Not used C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C108 Text literal C R C an..3 N Not used 4440 Free text M an..512 R an..256 Free Text 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Any language according to ISO SV Swedish DA Danish NO Norwegian EN English 4447 Free text format C an..3 N Not used FTX+SUR+++Leveres enl plan:a:a:a:a+sv' Generated by GEFEG.FX Page: 8

33 0120 SG1 R 10 1 RFF RFF M 1 1 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 M an..3 Primary s ON Buyers order number VN Order number (vendor) Secondary s AEP Project number ADE Account number ADT Group accounting AAG Offer number AAK Despatch advice number ATS External object reference CD Credit note number CR Customer reference number CT Contract number DQ Delivery note number IV Invoice number PQ Payment reference ASO Password UC Ultimate customer's reference number UO Ultimate customer's order number For Norway use " KID number" and in Denmark/ Sweden "OCR number" 1154 Reference identifier C an..70 R an..70 Referens text 1156 Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+ON:55625' Generated by GEFEG.FX Page: 9

34 0220 SG2 R 8 1 NAD-FII-SG3-SG5 In some countries, i.e. the UK and Norway the full name and address of the Partners must be shown on the invoices NAD R 1 1 Name and address NAD 3035 Party function qualifier M an..3 M an..3 Primary s BY Buyer SU Supplier IV Invoicee FH Seller as officially registered The usage of SU is recommended. For compatibility reasons also SE can be supported. Both s are considered to express the same semantic content. SU - party which manufacturers or otherwise has possession of goods, and consigns or makes them available in trade. Secondary s II Issuer of invoice CN Consignee DP Delivery party LC Party declaring the Value Added Tax (VAT) PE Payee SF Ship from C082 Party identification details C R In most cases it will be sufficient to use C082 for identification of invoicee. If not, C080 and following data elements should be used (structured address). The preferred version is the structured address Party identifier M an..35 R an..35 GLN no recomendate Agreed id.cod for partners Seg NAD DP, this field could be blank 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 R an Assigned by seller or seller's agent 92 Assigned by buyer or buyer's agent 9 EAN International C058 Name and address C N Not recommend 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C O 3036 Party name M an..35 R an..35 Buyer's Name Generated by GEFEG.FX Page: 10

35 3036 Party name C an..35 O an..35 see 3036 # Party name C an..35 N Not used 3036 Party name C an..35 N Not used 3036 Party name C an..35 N Not used 3045 Party name format C an..3 N Not used C059 Street C O If available Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 R an..35 C an..35 O an..35 see 3042 # 1 C an..35 N Not used C an..35 N Not used 3164 City name C an..35 O an..35 C819 Country sub-entity details C N 3229 Country sub-entity name C an..9 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3228 Country sub-entity name C an..70 N Not used 3251 Postal identification C an..17 O an Country name C an..3 O an..3 Use this element if the qualifier is other than *SE*. Use ISO alpha s. The s of this list are documented in a separate document. NAD+BY ::9++Skoogs AB:A+Tallvägen 45:A+Xstad SE' Generated by GEFEG.FX Page: 11

36 0220 SG2 R 8 1 NAD-FII-SG3-SG5 In some countries, i.e. the UK and Norway the full name and address of the Partners must be shown on the invoices FII D 3 2 Financial institution information FII 3035 Party function qualifier M an..3 R an..3 RH Seller's financial institution C078 Account holder identification C R 3194 Account holder identifier C an..35 R an Account holder name C an..35 O an..35 Plusgiro Bankgiro Iban BIC 3192 Account holder name C an..35 N Not used 6345 Currency identification C an..3 O an..3 Valutakod enl ISO 4217 C088 Institution identification C N 3433 Institution name C an..11 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3434 Institution branch identifier C an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3432 Institution name C an..70 N Not used 3436 Institution branch location name C an..70 N Not used 3207 Country name C an..3 N Not used Use only to define additonal information for Supplier/Seller FII+RH :Plusgiro::SEK' Generated by GEFEG.FX Page: 12

37 0270 SG3 O 5 2 RFF Do not use this segment group for secondary s from NAD RFF R 1 2 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 Primary s VA VAT registration number VA is required due to EU invoice direvtive Even below s can be used in trade outside Nordic countries Secondary s XA Company/place registration number FC Fiscal number GN Government reference number AHP Tax registration number 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+VA:SE ' Generated by GEFEG.FX Page: 13

38 0330 SG5 O 1 2 CTA-COM CTA R 1 2 Contact information CTA 3139 Contact function C an..3 R an..3 IC Information contact C056 Department or employee details C R 3413 Department or employee name C an..17 D an..17 Use for ID 06 Use only for collection of goods and telephone orders 3412 Department or employee name C an..35 R an..35 Partners Info. Contact Department Or Employee CTA+IC :Karl Svensson' Generated by GEFEG.FX Page: 14

39 0330 SG5 O 1 2 CTA-COM COM O 2 3 Communication contact COM C076 Communication contact M R 3148 Communication address identifier 3155 Communication address qualifier COM :TE' M an..512 R an..100 Communication Number M an..3 R an..3 TE Telephone EM Electronic mail Generated by GEFEG.FX Page: 15

40 0360 SG6 O 3 1 VAT or other tax rate for VAT Exempt This segment can be used between partners in Sweden when TAX VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC is applicable TAX R 1 1 Duty/tax/fee details TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C C 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C C 5289 Duty or tax or fee account M an..6 M an Code list identification C an..17 N Not used 3055 Code list responsible agency 5286 Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C D C an..3 N Not used C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5305 Duty or tax or fee category C an..3 N Not used C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These s are not yet part of the official EDIFACT list. In Europe it is recommended or may be even required to use these more specific s Generated by GEFEG.FX Page: 16

41 instead of E. S rate E Exempt from tax Z Zero rated goods Tax Exemption Reason Code AAP VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence C an..3 N Not used When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5 TAX+7+VAT+++:::19.5+S' Generated by GEFEG.FX Page: 17

42 0400 SG7 R 1 1 Invoice Currency to Home or Payment Currency CUX M 1 1 Currencies CUX C504 Currency details C R 6347 Currency usage qualifier M an..3 R an..3 2 Reference currency 6345 Currency identification C an..3 R an..3 Invoicing currency Home, Invoicing or Payment currency, d according to ISO 4217 three alpha Currency type qualifier C an..3 R an..3 Currency Purpose 4 Invoicing currency 6348 Currency rate C n..4 N Not used C504 Currency details C O 6347 Currency usage qualifier M an..3 M an..3 3 Target currency 6345 Currency identification C an..3 R an..3 Home or Payment currency, d according to ISO 4217 three alpha Currency type qualifier C an..3 R an..3 Currency Purpose 3 Home currency 11 Payment currency 6348 Currency rate C n..4 N Not used 5402 Currency exchange rate C n..12 R n..12 Currency Conversion Rate 6341 Exchange rate currency market identifier C an..3 N Not used One segment group is always required depending on business case. SG7 First occurence: In some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g VAT) amounts must also be expressed in home currency. Relating this to the CUX segment, authorities would require the invoicing currency and home currency to be shown together with the rate of exchange(element 5402) used. Some companies require the currency of the invoice to be present, If, then, only one currency applies to the invoice it may expressed as CUX+2:SEK:4+3:SEK:4:1'. Calculation rule: Reference Currency multipled by rate = Target Currency If more currencies have to be transmitted, another SG7 - CUX, DTM has to be created and rules for that are described in next CUX segment. CUX+2:EUR:4+3:EUR:11+1' Generated by GEFEG.FX Page: 18

43 0400 SG7 R 1 1 Invoice Currency to Home or Payment Currency DTM D 1 2 Exchange rate date DTM C507 Date/time/period M M 2005 Date or time or period function M an..3 M an Rate of exchange date/time qualifier 2380 Date or time or period text C an..35 R n8 Rate of Exchange Date 2379 Date or time or period format C an..3 R an CCYYMMDD The exchange rate date has to be specified only when payment currency is used in an invoice. DTM+134: :102' Generated by GEFEG.FX Page: 19

44 0430 SG8 D 6 1 Payment instructions PYT R 1 1 Payment terms PYT 4279 Payment terms type qualifier C019 Payment terms C N 4277 Payment terms description identifier M an..3 M an..3 Primary s 1 Basic 3 Fixed date C an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 4276 Payment terms description C an..35 N Not used 2475 Time reference C an..3 O an Specified date 2009 Terms time relation C an..3 N Not used 2151 Period type C an..3 N Not used 2152 Period count quantity C n..3 N Not used PYT+3++66' Generated by GEFEG.FX Page: 20

45 0430 SG8 D 6 1 Payment instructions DTM O 1 2 Payment due date DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R an Date or time or period format M an..3 R an Terms net due date 140 Payment due date C an..3 R an CCYYMMDD This segment can be used in conjunction with any of the applicable qualifiers in the leading PYT segment. DTM+13: :102' Generated by GEFEG.FX Page: 21

46 0590 SG12 D 1 1 TOD-LOC TOD R 1 1 Terms of delivery or transport TOD 4055 Delivery or transport terms function 4215 Transport charges payment method C100 Terms of delivery or transport C R 4053 Delivery or transport terms description C an..3 R an..3 6 Delivery condition 4 Collected by customer Phone / Fax Orders 61 Delivery condition 41 Collected by customer Collect orders 62 Delivery condition 42 Collected by customer C an..3 N Not used C an..3 R an..3 Incoterms 2000 EXW Ex Works (... named place) FCA Free Carrier (... named place) FAS Free Along Ship (... named port of shipment) FOB Free On Board (... named port of shipment) CFR Cost and Freight CIF Cost, Insurance, Freight (... named port of destination) CPT Carriage Paid To (... named place of destination) CIP Carriage and Insurance Paid to (... named place of destination) DAF Delivered At frontier (... named place) DES Delivered Ex Ship (... named port of destination) DEQ Delivered Ex Quay (Duty paid) (... named port of destination) DDU Delivered Duty Unpaid (... named place of destination) DDP Delivered Duty Paid (... named place of destination) The following s are deleted in Incoterms 2010 DAF, DES,DEQ and DDU Incoterms 2010 New s DAP Delivered At Place (... named place) DAT Delivered At Terminal (... named place) 1131 Code list identification C an..17 O an..17 Z00 Incoterms 2000 Z10 Incoterms Code list responsible agency C an..3 N Not used 4052 Delivery or transport terms C an..70 N Not used Generated by GEFEG.FX Page: 22

47 description 4052 Delivery or transport terms description TOD+6++CIF:Z10' C an..70 N Not used Generated by GEFEG.FX Page: 23

48 0590 SG12 D 1 1 TOD-LOC LOC D 1 2 Place/location identification LOC 3227 Location function qualifier M an..3 R an..3 7 Place of delivery C517 Location identification C R 3225 Location name C an..35 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3224 Location name C an..256 D an..70 Place of delivery C519 Related location one identification 3223 First related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3222 First related location name C an..70 N Not used C553 Related location two identification 3233 Second related location name C N C an..25 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 3232 Second related location name C an..70 N Not used 5479 Relation C an..3 N Not used LOC+7+:::X' Generated by GEFEG.FX Page: 24

49 0740 SG16 O 10 1 ALC-SG19-SG20-SG22 To be agreed on ALC R 1 1 Allowance or charge ALC 5463 Allowance or charge qualifier C552 Allowance/charge information C D M an..3 R an..3 A Allowance C Charge 1230 Allowance or charge identifier C an..35 D an..35 Description of allowance or charge Use if DE7161 = PO 5189 Allowance or charge identification C an..3 N Not used 4471 Settlement means C an..3 N Not used 1227 Calculation sequence C an..3 N Not used C214 Special services identification C R 7161 Special service description 1131 Code list identification C an..17 N Not used C an..3 R an..3 Primary Codes Charge AEV Environmental protection service FC Freight service IN Insurance RCH Charge for return of goods Primary s Discounts DI Discount PAD Promotional allowance Secondary Codes Charge ACO Alloy surcharge SZ Steel surcharge ADB Drum deposit RAD Returnable container NAA Non-returnable containers ABK Miscellaneous Use C214/7160 to describe when you are using ABK of following charge Copper charge, Cut of charge, Electric return charge, Row material charge Secondary Codes Discount ZBS Bonus ZBP Bonus last year ZCL Claim 3055 Code list responsible agency C an..3 N Not used 7160 Special service description C an..35 D an..35 Description of special service 7160 Special service description C an..35 N Not used Generated by GEFEG.FX Page: 25

50 ALC+A+X+++FC:::X' Generated by GEFEG.FX Page: 26

51 0840 SG19 D 1 2 PCD PCD R 1 2 Percentage details PCD C501 Percentage details M R 5245 Percentage type qualifier M an..3 R an..3 3 Allowance or charge 5482 Percentage C n..10 R n Percentage basis identification C an..3 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 4405 Status description C an..3 N Not used PCD+3:9' Generated by GEFEG.FX Page: 27

52 0870 SG20 D 2 2 MOA MOA R 1 2 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type qualifier 5004 Monetary amount C n..35 R n Currency identification C an..3 D an..3 M an..3 R an..3 8 Allowance or charge amount 312 Base unit value 6343 Currency type qualifier C an..3 N Not used 4405 Status description C an..3 N Not used MOA+8:9:AED' Generated by GEFEG.FX Page: 28

53 0950 SG22 D 1 2 Allowance/charge - applicable VAT rate TAX R 1 2 Allowance/charge - applicable VAT rate TAX 5283 Duty or tax or fee function qualifier C241 Duty/tax/fee type C R 5153 Duty or tax or fee type name M an..3 R an..3 7 Tax C an..3 R an..3 VAT Value added tax ENV Environmental tax 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 5152 Duty or tax or fee type name C an..35 N Not used C533 Duty/tax/fee account detail C N 5289 Duty or tax or fee account M an..6 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5286 Duty or tax or fee assessment basis quantity C243 Duty/tax/fee detail C D C an..3 N Not used C an..15 N Not used 5279 Duty or tax or fee rate C an..7 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> : Duty or tax or fee rate basis C an..12 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency 5305 Duty or tax or fee category C an..3 N Not used C an..3 R an..3 The use of any valid EDIFACT is permitted, the trading partners may limit the s in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These s are not yet part of the official EDIFACT list. In Europe it is recommended or may be even required to use these more specific s instead of E. E Exempt from tax Generated by GEFEG.FX Page: 29

54 S rate Z Zero rated goods Tax Exemption Reason Code AAP VAT exempt/reverse charge, within the construction business, Article a-b of Council Directive 2006/112//EC 3446 Party tax identifier C an..20 N Not used 1227 Calculation sequence C an..3 N Not used When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5 TAX+7+VAT+++:::19.5+S' Generated by GEFEG.FX Page: 30

55 0950 SG22 D 1 2 Allowance/charge - applicable VAT rate MOA D 1 3 Monetary amount MOA C516 Monetary amount M R 5025 Monetary amount type M an..3 R an Tax amount qualifier 5004 Monetary amount C n..35 R n..35 Amount 6345 Currency identification C an..3 O an..3 ISO Currency type qualifier C an..3 N Not used 4405 Status description C an..3 N Not used MOA+124:100.00:SEK' Generated by GEFEG.FX Page: 31

56 1090 SG26 D Line item section LIN R 1 1 Line item LIN 1082 Line item identifier C an..6 R n..6 Line Item Number 1229 Action request/notification description C212 Item number identification C O C an..3 N Not used 7140 Item identifier C an..35 R an..35 GTIN Use of GTIN is strongly recommend 7143 Item type identification C an..3 R an..3 EN International Article Numbering Association (EAN) 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C829 Sub-line information C N C an..3 N Not used 5495 Sub-line indicator C an..3 N Not used 1082 Line item identifier C an..6 N Not used 1222 Configuration level number C n..2 N Not used 7083 Configuration operation C an..3 N Not used LIN :EN' Generated by GEFEG.FX Page: 32

57 1090 SG26 D Line item section PIA O 1 2 Additional article identifier(s) 1 PIA 4347 Product identifier qualifier M an..3 R an..3 1 Additional identification 5 Product identification C212 Item number identification M R 7140 Item identifier C an..35 R an..35 Additional Article Number Item type identification C an..3 R an..3 Secondary s BP Buyer's part number SA Supplier's article number HS Harmonised system SRS RSK number MP Product/service identification number Code MP uses for TUN Number in Denmark NO1 Nobb number TBF Norway NRF RSK article number Norwigen EFO E-number Norweigen ZBF Finfo/Vilma article number ZEN E-number Svenska Elgrossistföreningen 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number Item type identification C an..3 O an Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number Item type identification C an..3 O an Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number Item type identification C an..3 O an Code list identification C an..17 N Not used Generated by GEFEG.FX Page: 33

58 3055 Code list responsible agency C an..3 N Not used C212 Item number identification C O See group C212 # Item identifier C an..35 O an..35 Additional Article Number Item type identification C an..3 O an Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used Any occurence of CDE C212 may be qualified with one of the listed s. PIA :NO :SA :BP :SRS :MP' Generated by GEFEG.FX Page: 34

59 1090 SG26 D Line item section IMD D 1 2 Description of article or service IMD 7077 Description format C an..3 R an..3 F Free-form C272 Item characteristic C D 7081 Item characteristic C an..3 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C273 Item description C R C an..3 N Not used 7009 Item description C an..17 N Not used 1131 Code list identification C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used 7008 Item description C an..256 R an..256 Description 7008 Item description C an..256 O an..256 see 7008 # Language name C an..3 O an..3 To agree 7383 Surface or layer C an..3 N Not used IMD+F++:::Huggmejsel 95:250x28 mm:sv' Generated by GEFEG.FX Page: 35