SMSI (Swedish Multi Sector Invoice)

Transcription

1 SMSI (Swedish Multi Sector Invoice) Version based on Global Invoice Message

2 SMSI (Swedish Multi Sector Invoice) (Version based on Global Invoice Message 2.0) SMSI (Swedish Multi Sector Invoice) Based on Global Invoice Message 2.0 International Copyright Information This manual is subject to International Copyright as shown herein and unauthorized reproduction is not permitted. Contact one of the associations below to discuss reproduction permission. If translated, this manual has been translated and published for guidance only and is intended to help the understanding of the official English version. AIAG Copyright and Trademark Notice: The contents of all published materials are copyrighted by the Automotive Industry Action Group unless otherwise indicated. Copyright is not claimed as to any part of an original work prepared by a U.S. or state government officer or employee as part of the person s official duties. All rights are preserved by AIAG, and content may not be altered or disseminated, published, or transferred in part of such content. The information is not to be sold in part or whole to anyone within your organisation or to another company. Copyright infringement is a violation of federal law subject to criminal and civil penalties. AIAG and the Automotive Industry Action Group are registered service marks of the Automotive Industry Action Group Automotive Industry Action Group Japan Automobile Manufacturers Association (JAMA) Copyright Notice: 2004 Japan Automobile Manufacturers Association, Inc. Japan Auto Parts Industries Association (JAPIA) Copyright Notice: 2004 Japan Auto Parts Industries Association Odette Copyright Notice: 2004 Odette International Limited - All rights reserved. Odette Sweden Copyright Notice: 2004 Odette Sweden - All rights reserved. BEAst Copyright Notice: 2006 BEAst- All rights reserved

3 Table of Contents SMSI (Swedish Multi Sector Invoice) (Version based on Global Invoice Message 2.0) FOREWORD 4 Maintenance Publications 5 Acknowledgements 6 SECTION 1: INTRODUCTION Problem Statement Business Opportunity Problem Statement Scope References 7 Introduction to the Modelling Approach 8 Stake holder s Needs 8 SECTION 2: BUSINESS PROCESS MODEL 9 SECTION 4: MESSAGE IMPLEMENTATION GUIDELINE Structure / Table of Contents Branching Diagram of Used Segments and Segment Groups Segment details 45 SECTION 5: BUSINESS FUNCTIONS COVERED BY THE MESSAGE Invoice Profile This message covers the invoicing function using one of the following processes Invoicing EU Directive 77/388/EC - Tax Exemption Reason Codes 279 THE VAT AREA WITHIN THE EUROPEAN COMMUNITY Profile Chart 287 APPENDIX 1: MAINTENANCE REQUEST FORM 289 APPENDIX II: USED CODES

4 FOREWORD SMSI (Swedish Multi Sector Invoice) (Version based on Global Invoice Message 2.0) The global invoice project was started as a joint effort of AIAG, JAMA-JAPIA, and Odette to elaborate a harmonised electronic invoicing message as a common standard for global use in the automotive industry. Participants in the project team are experts from automotive manufacturers and their suppliers as well as representatives of fiscal authorities, EDI and modelling experts. Business experts in the project team were interviewed. Based on this information the business process was analysed and UML models of the process and connected activities were created. From these models the necessary data structures were derived. The EDIFACT - standard was chosen as basis for the final electronic message. Included in the document are a description of the process and its variants, UML-model diagrams and a message implementation guideline for the EDIFACT message. SMSI (Swedish Multi Sector Invoice) SMSI has been developed together by three user organisations in Sweden representing automotive, building & construction and transports. The organisations behind are Odette Sweden BEAst, Bygg- och Fastighetssektorns Elektroniska Affärsstandard The idea behind SMSI is to help in harmonising e-invoicing across business sectors like automotive, building & construction and transports. In every company there is more than one kind of purchasing procedure, some procedures or more general and others are more specialised and linked to a specific business situation. SMSI responds to cross-sector common requirements applied in: o o o o Purchase for manufacturing with the exception of highly specialised logistics flows Purchase of non-production items like supply of office products, maintenance products etc Purchase of services like transports Billing invoices (telecom services, energy supply services, etc) The SMSI project started as a joint effort to adapt to the new European legislation on invoicing and VAT. The results are common implementation guidelines for SMSI based on the automotive Global Invoice Message 2.0 and these are published in this document. Version SMSI This document replaces Version SMSI 2.0 that was published Main changes are: o o o Minor adjustments to be in line with the SMSI Freight Invoice message Minor error corrections Updated VAT Exempt list

5 SMSI (Swedish Multi Sector Invoice) (Version based on Global Invoice Message 2.0) Complementary information about this specification is available on the following links: Maintenance Publications The SMSI project has established a maintenance procedure. Please refer to the Maintenance Request Form at the back of this document to submit a request. Addresses: BEAst BEAst AB Drottninggatan 26 SE Stockholm tel +46(0) info@beast.se Odette Sweden AB Box (Storgatan 19) SE Stockholm, Sweden tel +46 (08 ) fax +46 (08) sten.lindgren@odette.se

6 Acknowledgements SMSI (Swedish Multi Sector Invoice) (Version based on Global Invoice Message 2.0) The following people and organizations have contributed to the content of Global Invoice Message 2.0. AIAG Patricia Mariles Robert Mulvey Patricia Toufar JAMA Yoshikazu Shiozawa Masanori Oosawa Takahiro Suzuki Takanori Yamakawa Yasuhiko Miyazawa Takayuki Oda Eiji Hokada Sadako Hasunuma JAPIA Yoshiyuki Iwatomi ODETTE Per-Olof Frantzen Kirsten Scheffler OTHER David Watt Jörg Walther PeopleSoft Incorporated Dana Corporation, Victor Reinz Division Infor Toyota Motor Corporation Fuji Heavy Industries,Ltd. Yamaha Motor Co.,Ltd Isuzu Motors Co.,Ltd. Isuzu Motors Co.,Ltd. Hino Motors Co., Ltd. Hino Motors Co., Ltd. Nissan Diesel Motor co., Ltd. Calsonic Kansei Corporation Volvo IT BMW AG HM Customs and Excise Gefeg mbh SMSI (Odette Sweden, BEAst) The following have contributed to the content of SMSI (Swedish Multi Sector Invoice) Guidelines. Fredrik Andersson, AB Volvo Lena Odelberg, AB Volvo Per-Lennart Persson, BEAst Peter Fredholm, BEAst Stefan Sahlin, Scania Sten Lindgren, Odette Sweden

7 SECTION 1: INTRODUCTION The SMSI specification is a cross-sector specification that has been developed by automotive, building & construction and transports sector representatives. SMSI builds on a global automotive specification and therefore some of the wordings in this specification refer back to the original document where many references are made to automotive environment. For the sake of clarification these references have been kept in the SMSI specification, as could be seen in Section Problem Statement Business Opportunity Any industry can reduce its costs by developing a common recommended business practice through the electronic exchange of Invoice Business Information. By being early to market, we hope to have industry participants adopt this practice. In the process of supply and usage of goods there is one point in time when one party must accept financial liability for the goods that have been either ordered or received or consumed. The process of generating and transmitting the according statement is called the invoicing process and communicates that funds are due for material/services Problem Statement The data model shall contain these core components that are absolutely essential for the purpose described above. In addition, it will contain all data that might be necessary for legal or business reasons in certain regions, countries, or companies. Although our final deliverable is an EDIFACT message implementation guideline, the technology of describing the process and data also enables any interested organisation or party to derive other compatible EDI-structures, for instance, XML-Schemas Scope The project describes the invoicing process and its variants. It considers the legal statement and, to a certain extent, arguments or corrections of an invoice. It does not explain thoroughly the process that leads to a business relationship between the parties and the actual supply. In detail the following functions will be in the scope of the INVOIC business domain: Traditional, supplier initiated invoice Self-billing invoice The following tasks will not be in the scope of the INVOIC business domain: Reconciliation of an inaccurate invoice (commercial dispute) European and North American payment/remittance procedures Compared with Global Invoice version 1, the following major changes / extensions apply: Additional information according to the Sixth European Union directive regarding tax exemption and special procedures. Several references to other business documents have been added on header and item level to enhance the business process traceability. The Tax Representative Party has been added References INVOIC Message (D03A) UN/CEFACT's TMWG N090 Unified Modelling Methodology

8 Introduction to the Modelling Approach This specification is based on a modelling approach. However in this version the model is not presented due to formal reasons. There are still some Change Requests on the Global Invoice V2 message that have not yet been formally approved. Chapter 2 and 3 are therefore excluded in this version of the document and will be published later. In a continuous effort to attain global EDI harmonisation using messages, this document is based on UN/CEFACT N090 Unified Modelling Methodology. The N090 guideline provides a process for message development with the facilitation of UML. The initial step is to create Business Domain Use Case Diagrams. From these diagrams, Use Case Descriptions are constructed that lead to the Activity Diagram. Once these works are complete, with the means of data modelling, the data structure for generating user documentation and technical specifications is created. This data model can be translated into syntax, XML, and future data exchange formats. The project also used the Business Process Worksheet templates recommended by UN/CEFACT's BPMWG. Stake holder s Needs Customer Expectations Trading partner agreements must be established. This includes the transport protocol that is vital in understanding the wrappers/enveloping, response requirements, syntax, and message format. Accept liability only for material /service provided according to orders sent and prices agreed upon. Generation of a business document that fulfils all legal and tax requirements Reliable flow of business instructions, material and/or services as necessary for the ongoing production process. Supplier Expectations Trading partner agreements must be established. This includes the transport protocol, which is vital in understanding the wrappers/enveloping, response requirements, syntax of the message, and message format. Being accurately paid for material and service. Generation of a document that fulfils all legal and tax requirements. Reliable flow of business instructions in order to enable the sales and delivery of material and/or services on an established contractual base. This information must also conform to legal requirements in order to enable the invoicing process and financial claims. Stakeholders Outside of the Business Domain Anyone not involved in the financial reconciliation process is outside this domain, such as engineering and manufacturing related personnel

9 SECTION 2: BUSINESS PROCESS MODEL This section will be published later

10 SECTION 4: MESSAGE IMPLEMENTATION GUIDELINE The message implementation guideline describes how the semantic content is being applied to the D.03A standard message INVOIC. It contains four different reports: - A structure / table of contents report, which gives an overview of the segments and segment groups used in the message and their semantic usage. - A branching diagram, which displays the structure in a different view. - A segment details report, which explains the used segments in detail. - A lists report, which lists for each d data element the applicable s within the framework of this implementation guideline. The original status information assigned by the standard is expressed as follows: Status M M - mandatory within the scope of next higher hierarchy level (composite data element, segment, segment group, or message) N - not used (applies only to component data elements), due to be subordinate to a not-used composite data element this component data element is not used Status C R - required within the scope of next higher hierarchy level (composite data element, segment, segment group, or message) O - optional within the scope of next higher hierarchy level (composite data element, segment, segment group, or message) D - depending; rules are described in the comment N - not used

11 Reading aid for the segment details report Segment group and segment tag User assigned names for segment groups and segments to express the semantic content. standard name of the segment Status and occurrence information for segment groups and segments Applicable s Sequential number within the implementation guide Counter of the segment within the UNSM Remarks and comments Note: Blue remarks show the original description of an object as contained in the data model

12 4.1 Structure / Table of Contents Counter No. Tag St Rep Content UNA C 1 Service string advice UNB M 1 Interchange header UNH M 1 Message header BGM M 1 Beginning of message DTM R 1 Message date DTM D 1 Invoice date/time DTM D 1 Tax point date DTM D 2 Delivery date DTM D 1 Dispath date DTM D 1 Delivery period, start date DTM D 1 Delivery period, end date DTM D 1 Delivery date/time, earliest DTM D 1 Delivery date/time, latest DTM D 1 Horizon start date DTM D 1 Horizon end date DTM D 1 Horizon period PAI D 1 Means of payment ALI O 1 Additional information ALI D 5 Additional information FTX O 1 Party instruction marks FTX D 3 Legal info free text FTX D 2 Payment instructions free text FTX D 1 General information free text FTX D 1 Supplier Remarks free text FTX D 2 Link to supplier URL FTX O 1 Link to related document GEI R 1 Processing indicator 0120 SG1 O 1 Other Reference RFF M 1 Reference number's DTM D 5 Date reference 0220 SG2 R 1 Buyer NAD M 1 Buyer 0270 SG3 R 1 Buyer's VAT number RFF R 1 Buyer's reference number 0270 SG3 O 6 Buyer's reference number(s) RFF M 1 Buyer's reference number(s) 0330 SG5 D 1 Buyer's accounting contact

13 Counter No. Tag St Rep Content CTA M 1 Contact information COM O 5 Communication contact 0330 SG5 O 1 Buyer's information contact CTA M 1 Contact information COM O 5 Communication contact 0330 SG5 O 1 Buyer's purchase contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 D 1 Buyer as officially registered NAD M 1 Buyer's official address 0220 SG2 O 1 Invoicee NAD M 1 Invoicee 0270 SG3 O 5 Invoicee's reference number(s) RFF M 1 Invoicee's reference number(s) 0330 SG5 O 1 Invoicee's information contact CTA M 1 Contact information COM O 5 Communication contact 0330 SG5 O 1 Invoicee's notification contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 O 1 Invoice To NAD M 1 Invoice TO 0220 SG2 O 2 Ship-to/Consignee NAD M 1 Ship-to/Consignee 0270 SG3 O 3 Ship-to/Consignee's reference number(s) RFF M 1 Ship-to/Consignee's reference number(s) 0330 SG5 O 2 Ship-to/Consignee's delivery contact CTA M 1 Contact information COM O 5 Communication contact 0330 SG5 O 2 Ship-to/Consignee's information contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 O 1 Carrier NAD M 1 Carrier 0270 SG3 O 3 Carrier's reference number(s) RFF M 1 Carrier's reference number(s)

14 Counter No. Tag St Rep Content 0330 SG5 O 2 Carrier's information contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 O 1 Delivery Party NAD M 1 Delivery Party LOC D 1 Place/location identification 0330 SG5 O 2 Delivery Parties delivery contact CTA M 1 Contact information COM O 5 Communication contact 0330 SG5 O 2 Delivery Parties information contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 R 1 Seller NAD M 1 Seller FII O 1 Seller's financial institution 0270 SG3 D 1 Seller's VAT number RFF M 1 Sellers's reference number(s) 0270 SG3 O 5 Seller's reference number(s) RFF M 1 Sellers's reference number(s) 0330 SG5 O 1 Accounting contact CTA M 1 Accounting contact COM O 5 Communication contact 0330 SG5 O 1 Information contact CTA M 1 Contact information COM O 5 Communication contact 0330 SG5 O 1 Sales contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 D 1 Seller as officially registered NAD M 1 Seller's official address 0270 SG3 O 1 Sellers VAT Number RFF M 1 Sellers Official number(s) 0220 SG2 O 1 Payee NAD M 1 Payee FII O 1 Pay-to's financial institution 0270 SG3 O 6 Payee's reference number(s)

15 Counter No. Tag St Rep Content RFF M 1 Payee's reference number(s) 0330 SG5 O 2 Information contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 O 1 Ship-from NAD M 1 Ship-from 0330 SG5 O 1 Information contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 O 1 Ultimate customer NAD M 1 Ultimate customer 0330 SG5 O 1 Information contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 O 1 Invoice issuer NAD M 1 Invoice issuer 0270 SG3 O 3 Invoice issuer's reference number(s) RFF M 1 Invoice issuer's reference number(s) 0330 SG5 O 1 Information contact CTA M 1 Contact information COM O 5 Communication contact 0220 SG2 D 1 Tax representative party NAD M 1 Tax representative 0270 SG3 R 1 VAT registration number RFF M 1 Reference 0360 SG6 O 5 VAT or other tax rate for VAT Exempt TAX M 1 VAT or other tax rate line item 0400 SG7 R 2 Invoice and home or payment currency CUX M 1 Currencies DTM D 1 Exchange rate date 0400 SG7 O 2 Pricing Currency to Invoicing or Payment currency CUX M R Currencies DTM D 1 Exchange rate date 0430 SG8 D 10 Payment instructions PYT M 1 Payment terms DTM O 1 Payment due date

16 Counter No. Tag St Rep Content DTM O 1 Reference date/time PCD D 1 Discount, payment or instalment percentage MOA O 1 Instalment, penalty, or discount amount 0500 SG9 C 10 Transport Information TDT M 1 Transport information 0590 SG12 C 5 Terms of delivery TOD M 1 Terms of delivery or transport LOC O 2 Place/location identification 0650 SG14 O 1 PAC-SG PAC R 1 Package 0690 SG15 R 2 PCI PCI R 1 Package identification 0740 SG16 D 9999 Allowances / Charges ALC M 1 Allowance or charge 0840 SG19 C 1 Allowance / Charge Percent PCD M 1 Percentage details 0870 SG20 D 2 Amount MOA M 1 Monetary amount 0950 SG22 C 5 Taxes and Tax amount on allowances / charges TAX M 1 Duty/tax/fee details MOA D 1 Monetary amount 1090 SG26 D 9999 Line item section LIN M 1 Line item PIA O 2 Additional article identifier(s) IMD O 99 Description of article or service IMD O 99 Description Package type MEA D 1 Dimensions QTY D 1 Invoiced quantity QTY O 4 Other quantities PCD O 1 Rate of discount ALI O 1 Country Of Origin ALI O 1 Reason for crediting ALI O 1 Nature of transaction DTM D 2 Delivery date DTM O 35 Other dates DTM O 1 Start date and time DTM O 1 END date and time

17 Counter No. Tag St Rep Content DTM D 1 Delivery date/time, earliest DTM D 1 Delivery date/time, latest GIN O 5 Goods identity number GIR C 1000 Related identification numbers FTX O 1 Party instruction text FTX O 1 Supplier remarks text FTX O 1 Product information text FTX O 1 General information text FTX O 1 Regulatory information text FTX O 1 Link to supplier URL FTX O 1 Link to related document FTX O 10 Freight free text information 1250 SG27 O 56 Line item net amount MOA R 1 Line item net amount in invoice currency 1250 SG27 O 5 Energy amount MOA R 1 Line item energy amount in invoice currency 1250 SG27 O 5 Line item gross amount MOA M 1 Line item gross amount in invoice currency 1250 SG27 O 5 Line Unit Price MOA M 1 Line Unit Price in invoicing currency 1250 SG27 O 5 Amount in reference value MOA M 1 Amount in reference currency 1330 SG29 O 1 Calculation net price PRI M 1 Price details 1330 SG29 O 1 Calculation gross price PRI M 1 Price details 1390 SG30 O 10 References to messages RFF M 1 Reference message number DTM O 1 Reference message date 1420 SG31 O 1 PAC PAC R 1 Package 1550 SG34 O 5 VAT or other tax rate and amount for line item TAX M 1 VAT or other tax rate line item MOA O 1 VAT or other tax amount line item 1590 SG35 O 1 Ship-to party NAD M 1 Ship-to

18 Counter No. Tag St Rep Content LOC O 1 Place of discharge LOC O 1 Place of delivery or warehouse after discharge LOC O 1 Manufacturing process 1690 SG38 O 4 Ship-to's contact CTA M 1 Contact information COM O 5 Communication contact 1590 SG35 O 1 Ship-from party NAD M 1 Ship-fom LOC O 2 Place/location identification 1690 SG38 O 1 CTA-COM CTA R 1 Contact information COM O 2 Communication contact 1720 SG39 O 10 Allowances or charges ALC M 1 Allowance/charge 1800 SG41 D 1 Allowance/charge - percentage PCD M 1 Allowance/charge Percentage 1830 SG42 D 2 Allowance/charge - monetary amount MOA M 1 Allowance/charge - monetary amount 1880 SG43 O 1 Allowance / charge rate per unit RTE M 1 Rate details 1910 SG44 O 1 Allowance/charge - applicable VAT rate and amount TAX M 1 Allowance/charge - applicable VAT rate MOA O 1 Allowance/charge - applicable VAT amount 1940 SG45 O 10 Transport details TDT M 1 Transport information 1990 SG47 O 1 Terms of delivery TOD M 1 Terms of delivery - incoterms LOC O 1 Place/location identification UNS M 1 Section control CNT O 3 Control total 2200 SG50 R 2 77 Invoice amount in home, invoicing or payment currency MOA M 1 Invoice amount in home currency 2200 SG50 D 1 86 Total Message monetary amount in invoicing currency MOA R 1 Total Message monetary amount in invoicing currency 2200 SG50 D Total taxable amount in invoicing currency MOA M 1 Total taxable amount in invoicing currency

19 Counter No. Tag St Rep Content 2200 SG50 D Total taxable amount in home or payment currency MOA M 1 Total taxable amount in home currency 2200 SG50 D Total charge/allowances invoiced in head level in invoicin MOA R 1 Total charge/allowances invoiced in head level in invoicing Currency 2200 SG50 D Total tax amount in invoicing currency MOA M 1 Total tax amount in invoicing currency 2200 SG50 D Total tax amount in home or payment currency MOA M 1 Total tax amount in home or payment currency 2200 SG50 O 1 79 Total line items amount in invoicing currency MOA R 1 Total line items amount in invoicing currency 2200 SG50 O Total invoice additional amount in invoicing currency MOA R 1 Total invoice additional amount in invoicing currency 2200 SG50 O Total invoice price adjustment amount in invoicing currenc MOA M 1 Total invoice price adjustment amount in invoicing currency 2200 SG50 O Exemption amount MOA M 1 exemption amount 2200 SG50 O Non-taxable amount MOA M 1 Non-taxableamount 2200 SG50 D 2 Total Insurance MOA M 1 Monetary amount 2220 SG51 C 1 RFF RFF M 1 Reference 2250 SG52 R 4 Tax rates and amounts TAX M 1 Tax type MOA D 5 Tax amount in home currency MOA D 5 Tax amount in Invoicing or payment currency MOA R 5 Taxable amount in Invoicing or Payment currency MOA D 5 Tax amount insurance in home currency MOA D 5 Taxable Insurance amount UNT M 1 Message trailer UNZ M 1 Interchange trailer

20 Message: Segment details 4.2 Branching Diagram of Used Segments and Segment Groups 1 Level 0 UNA C UNB M UNH M BGM M Level 1 DTM R DTM D DTM D

21 Message: Segment details 1 2 Level 0 Level 1 DTM D DTM D DTM D DTM D DTM D DTM D DTM D

22 Message: Segment details 2 3 Level 0 PAI D Level 1 DTM D DTM D ALI O ALI D FTX O FTX D

23 Message: Segment details 3 4 Level 0 Level 1 FTX D FTX D FTX D FTX D FTX O GEI R SG1 O RFF M Level 2 DTM D

24 Message: Segment details 4 6 Level 0 Level 1 SG2 R NAD M SG2 D NAD M SG2 O NAD M Level 2 SG3 R RFF R SG3 O RFF M SG5 D CTA M SG5 O CTA M SG5 O CTA M SG3 O RFF M Level 3 COM O COM O COM O

25 Message: Segment details Level 2 5 SG5 O CTA M SG5 O CTA M Level 3 COM O COM O

26 Message: Segment details 6 8 Level 0 Level 1 SG2 O NAD M SG2 O NAD M SG2 O NAD M SG2 O NAD M Level 2 SG3 O RFF M SG5 O CTA M SG5 O CTA M SG3 O RFF M SG5 O CTA M LOC D Level 3 COM O COM O COM O

27 Message: Segment details Level 2 7 SG5 O CTA M SG5 O CTA M Level 3 COM O COM O

28 Message: Segment details 8 9 Level 0 Level 1 SG2 R NAD M SG2 D NAD M Level 2 FII O SG3 D RFF M SG3 O RFF M SG5 O CTA M SG5 O CTA M SG5 O CTA M SG3 O RFF M Level 3 COM O COM O COM O

29 Message: Segment details 9 10 Level 0 Level 1 SG2 O NAD M SG2 O NAD M SG2 O NAD M SG2 O NAD M Level 2 FII O SG3 O RFF M SG5 O CTA M SG5 O CTA M SG5 O CTA M SG3 O RFF M SG5 O CTA M Level 3 COM O COM O COM O COM O

30 Message: Segment details Level 0 Level 1 SG2 D NAD M SG6 O TAX M SG7 R CUX M SG7 O CUX M R SG8 D PYT M Level 2 SG3 R RFF M DTM D DTM D DTM O DTM O PCD D

31 Message: Segment details 11 Level 2 MOA O

32 Message: Segment details Level 0 Level 1 SG9 C TDT M SG12 C TOD M SG14 O PAC R SG16 D ALC M SG26 D LIN M Level 2 LOC O SG15 R PCI R SG19 C PCD M SG20 D MOA M SG22 C TAX M PIA O Level 3 MOA D

33 Message: Segment details Level 2 IMD O IMD O MEA D QTY D QTY O PCD O ALI O

34 Message: Segment details Level 2 ALI O ALI O DTM D DTM O DTM O DTM O DTM D

35 Message: Segment details Level 2 DTM D GIN O GIR C FTX O FTX O FTX O FTX O

36 Message: Segment details Level 2 17 FTX O FTX O FTX O FTX O SG27 O MOA R SG27 O MOA R SG27 O MOA M

37 Message: Segment details Level 2 18 SG27 O MOA M SG27 O MOA M SG29 O PRI M SG29 O PRI M SG30 O RFF M SG31 O PAC R SG34 O TAX M Level 3 DTM O MOA O

38 Message: Segment details Level 2 19 SG35 O NAD M SG35 O NAD M SG39 O ALC M Level 3 LOC O LOC O LOC O SG38 O CTA M LOC O SG38 O CTA R SG41 D PCD M Level 4 COM O COM O

39 Message: Segment details Level 3 20 SG42 D MOA M SG43 O RTE M SG44 O TAX M Level 4 MOA O

40 Message: Segment details Level 2 21 SG45 O TDT M SG47 O TOD M Level 3 LOC O

41 Message: Segment details Level 0 UNS M Level 1 CNT O SG50 R MOA M SG50 D MOA R SG50 D MOA M SG50 D MOA M SG50 D MOA R

42 Message: Segment details Level 0 Level 1 SG50 D MOA M SG50 D MOA M SG50 O MOA R SG50 O MOA R SG50 O MOA M SG50 O MOA M SG50 O MOA M

43 Message: Segment details Level 0 UNT M Level 1 SG50 D MOA M SG52 R TAX M Level 2 SG51 C RFF M MOA D MOA D MOA R MOA D MOA D

44 Message: Segment details 24 Level 0 UNZ M

45 4.3 Segment details UNA Seq. No.: 1 Level: 0 Status: C Max. Occ.: 1 Counter: 0000 Service string advice : Service string advice UNA UNA1 Component data element separator M an1 M an1 UNA2 Data element separator M an1 M an1 UNA3 Decimal notation M an1 M an1 UNA4 Release indicator M an1 M an1 UNA5 Reserved for future use M an1 M an1 UNA6 Segment terminator M an1 M an

46 UNB Seq. No.: 2 Level: 0 Status: M Max. Occ.: 1 Counter: 0000 Interchange header : Interchange header UNB S001 Syntax identifier M M 0001 Syntax identifier M a4 M a Syntax version number M n1 M n1 S002 Interchange sender M M 0004 Sender identification M an..35 M an Partner identification qualifier C an..4 C an Address for reverse routing C an..14 C an..14 S003 Interchange recipient M M 0010 Recipient identification M an..35 M an Partner identification qualifier C an..4 C an Routing address C an..14 C an..14 S004 Date/time of preparation M M 0017 Date of preparation M n6 M n Time of preparation M n4 M n Interchange control reference M an..14 M an..14 S005 Recipient's reference, password C C 0022 Recipient's reference/password M an..14 M an Recipient's reference/password qualifier C an2 C an Application reference C an..14 C an Processing priority C a1 C a Acknowledgement request C n1 C n Communications agreement ID C an..35 C an Test indicator C n1 C n

47 UNH Seq. No.: 3 Level: 0 Status: M Max. Occ.: 1 Counter: 0010 Message header : UNH Message header 0062 Message reference number M an..14 M an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M M 0065 Message type M an..6 M an..6 INVOIC = Invoice message 0052 Message version number M an..3 M an..3 D = Draft version/ Directory 0054 Message release number M an..3 M an..3 03A = Release A ESAP/SFTI are using D96A 0051 Controlling agency M an..2 M an..2 OD = ODETTE (Organization for Data Exchange through Tele-Transmission in Europe) UN = UN/CEFACT 0057 Association assigned C an..6 R an6 GBS112 = = SMSI Generell Profile 0068 Common access reference C an..35 N not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N not used 0073 First and last transfer C a1 N not used UNH+1+INVOIC:D:03A:UN:GBS112'

48 BGM Seq. No.: 4 Level: 0 Status: M Max. Occ.: 1 Counter: 0020 Beginning of message : BGM Beginning of message C002 Document/message name C R 1001 Document name C an..3 R an..3 Message Type, Coded The following explanations are intended to support a unique usage of the different message types: Table of transaction types and their results Transaction Seller Buyer Invoice S2B Credit Debit Credit Note S2B Debit Credit Debit Note S2B Credit Debit SBI Invoice B2S Credit Debit SBI Credit Note B2S Debit Credit SBI Debit Note B2S Credit Debit B2S - Buyer(sender) to seller(receiver) S2B - Seller(sender) to buyer(receiver) Any of the below listed message type s might be used. Allthough it is strongly recommend to limit the usage according to the following table: Transaction Message type(s) Invoice S2B 325,380,386,395 Credit Note S2B 381 Debit Note S2B 383 SBI Invoice B2S = Own Profile see documentation EL/Tele (1) ODETTE - to be used in conjunction with 10 or 272 in data element (289) JAMA/JAPIA preliminary - to be used in conjunction with 289 or 272 in data element A DMR will be issued by JAMA/JAPIA and after approval of UN/CEFACT's EWG this will be replaced by an official. 82 = Metered services invoice 325 = Proforma invoice 380 = Commercial invoice 381 = Credit note 383 = Debit note 386 = Prepayment invoice 389 = Self-billed invoice ODDC001(A)

49 SMSI (Swedish Multi Sector Invoice) version Code list identification C an..17 N not used 3055 Code list responsible agency 1000 Document name C an..35 N not used C106 Document/message identification C R C an..3 O an = ODETTE 272 = Joint Automotive Industry agency It is recommended to use 272 for s, not included in the standard list. Regional lists are scheduled to be united in a common list of the joint automotive industry Document identifier C an..35 R an..17 Message Number Supplier Invoice Number 1056 Version identifier C an..9 N not used 1060 Revision identifier C an..6 N not used 1225 Message function C an..3 D an..3 9 = Original Used by SFTI 4343 Response type C an..3 N not used The Message Response Type Coded is used in reply to invoice only in the pre-invoicing process. BGM '

50 DTM Seq. No.: 5 Level: 1 Status: R Max. Occ.: 1 Counter: 0030 Date/time/period : DTM Message date C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Document/message date/time The message date is perceived as synonym also for the invoice date Date or time or period text C an..35 R n..14 Document/Message Date Time 2379 Date or time or period format DTM+137: :102' C an..3 R an = CCYYMMDD

51 DTM Seq. No.: 6 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : DTM Invoice date/time C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R n Date or time or period format M an..3 R an..3 Primary s 3 = Invoice date/time C an..3 R an = CCYYMMDD 203 = CCYYMMDDHHMM

52 DTM Seq. No.: 7 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : Tax point date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Tax point date 2380 Date or time or period text C an..35 R n..16 Tax Point Date or Period 2379 Date or time or period format C an..3 R an = CCYYMMDD If the message/invoice date (segment 3) is also synonymous with the Tax Point date, the tax point date does not have to be declared separately - only where the invoice date and the tax point dates are different does the latter have to be explicitly declared. DTM+131: :102'

53 DTM Seq. No.: 8 Level: 1 Status: D Max. Occ.: 2 Counter: 0030 Date/time/period : Delivery date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R n Date or time or period format DTM+17: :102' M an..3 M an = Delivery date/time, estimated 35 = Delivery date/time, actual C an..3 R an..3 8 = CCYYMMDDS 9 = CCYYMMDDPP 102 = CCYYMMDD 203 = CCYYMMDDHHMM 204 = CCYYMMDDHHMMSS

54 DTM Seq. No.: 9 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : Dispath date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R n Date or time or period format Tax synonym with Tax point date. This 11 means when the goods arrives to the customer. DTM+11: :102' M an..3 M an = Despatch date and or time C an..3 R an = CCYYMMDD

55 DTM Seq. No.: 10 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : Delivery period, start date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Delivery date/time, first 2380 Date or time or period text C an..35 R n..12 Horizon start date 2379 Date or time or period format First date in a period of deliveries. C an..3 R an = CCYYMMDD

56 DTM Seq. No.: 11 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : Delivery period, end date DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Delivery date/time, last 2380 Date or time or period text C an..35 R n..12 Horizon end date 2379 Date or time or period format End date in a period of deliveries. C an..3 R an = CCYYMMDD

57 DTM Seq. No.: 12 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : Delivery date/time, earliest DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Delivery date/time, earliest 2380 Date or time or period text C an..35 R n..12 Horizon start date 2379 Date or time or period format First date in a period of deliveries. C an..3 R an = CCYYMMDD

58 DTM Seq. No.: 13 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : Delivery date/time, latest DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Delivery date/time, latest 2380 Date or time or period text C an..35 R n..12 Horizon end date 2379 Date or time or period format End date in a period of deliveries. C an..3 R an = CCYYMMDD

59 DTM Seq. No.: 14 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : DTM Horizon start date C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Horizon start date 167 = Charge period start date Note 158 and 194 are seen as synonymous Date or time or period text C an..35 R n..12 Horizon start date 2379 Date or time or period format C an..3 R an = CCYYMMDD 203 = CCYYMMDDHHMM Horizon start date describes the first date of an invoicing target period forming a horizon. Used for periodical invoices. DTM+158: :102'

60 DTM Seq. No.: 15 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : DTM Horizon end date C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Horizon end date 168 = Charge period end date Note 159 and 206 are seen as synonymous Date or time or period text C an..35 R n..12 Horizon end date 2379 Date or time or period format C an..3 R an = CCYYMMDD 203 = CCYYMMDDHHMM Horizon end date describes the last date of an invoicing target period forming a horizon. Used for periodical invoices. DTM+159: :102'

61 DTM Seq. No.: 16 Level: 1 Status: D Max. Occ.: 1 Counter: 0030 Date/time/period : Horizon period DTM C507 Date/time/period M M 2005 Date or time or period function qualifier M an..3 M an = Validity start date 2380 Date or time or period text C an..35 R an..7 Horizon period 2379 Date or time or period format C an..3 R an..3 6 = CCYYMMB 609 = YYMM 610 = CCYYMM This segment is used, if the payment period has to be specified in the contract in terms of a month. It is used as an alternative to horizon start and horizon end date. Used for periodical invoices. DTM+157:200412:610'

62 PAI Seq. No.: 17 Level: 0 Status: D Max. Occ.: 1 Counter: 0040 Payment instructions : PAI Means of payment C534 Payment instruction details M M 4439 Payment conditions C an..3 O an..3 See list = Direct payment 4431 Payment guarantee means C an..3 N not used 4461 Payment means C an..3 O an..3 1 = Instrument not defined 10 = In cash 20 = Cheque 21 = Banker's draft 22 = Certified banker's draft 23 = Bank cheque (issued by a banking or similar establishment) 25 = Certified cheque 30 = Credit transfer 31 = Debit transfer 60 = Promissory note 61 = Promissory note signed by the debtor 62 = Promissory note signed by the debtor and endorsed by a bank 63 = Promissory note signed by the debtor and endorsed by a third party 64 = Promissory note signed by a bank 65 = Promissory note signed by a bank and endorsed by another bank 50 = Payment by postgiro 66 = Promissory note signed by a third party 67 = Promissory note signed by a third party and endorsed by a bank 70 = Bill drawn by the creditor on the debtor 74 = Bill drawn by the creditor on a bank 75 = Bill drawn by the creditor, endorsed by another bank 76 = Bill drawn by the creditor on a bank and endorsed by a third party 77 = Bill drawn by the creditor on a third party 78 = Bill drawn by creditor on third party, accepted and endorsed by bank 95 = Free format giro ZBG = Bankgiro (1) ODETTE Code - to be used in conjunction with Code 10 or 272 in data element Code list identification C an..17 N not used 3055 Code list responsible agency C an..3 O an..3 6 = UN/ECE (United Nations - Economic Commission for Europe) 9 = EAN International 10 = ODETTE 272 = Joint Automotive Industry agency

63 It is recommended to use 272 for s, not included in the standard list. Regional lists are scheduled to be united in a common list of the joint automotive industry Payment channel C an..3 N not used PAI+1::31::10'

64 ALI Seq. No.: 18 Level: 1 Status: O Max. Occ.: 1 Counter: 0050 Additional information : ALI Additional information 3239 Country of origin name C an..3 N not used 9213 Duty regime type C an..3 N not used 4183 Special condition C an..3 O an..3 Nature Of Transaction Coded 141 = Subject to annual bonus Z02 = No bonus Z03 = Bonus building Z04 = Bonus giving Z05 = Bonus building and giving 4183 Special condition C an..3 N not used 4183 Special condition C an..3 N not used 4183 Special condition C an..3 N not used 4183 Special condition C an..3 N not used To be agreed on

65 ALI Seq. No.: 19 Level: 1 Status: D Max. Occ.: 5 Counter: 0050 Additional information : Additional information ALI 3239 Country of origin name C an..3 C an Duty regime type C an..3 N not used 4183 Special condition C an..3 R an = Financial compensation 140 = Return of goods 79E = Errer in delivery Z01 = Damage gods 4183 Special condition C an..3 N not used 4183 Special condition C an..3 N not used 4183 Special condition C an..3 N not used 4183 Special condition C an..3 N not used

66 FTX Seq. No.: 20 Level: 1 Status: O Max. Occ.: 1 Counter: 0070 Free text : Party instruction marks FTX 4451 Text subject qualifier M an..3 M an..3 Free Text Qualifier AAG = Party instructions 4453 Free text function C an..3 N 1 = Text for subsequent use not used C107 Text reference C N 4441 Free text description M an..17 N not used 1131 Code list identification C an..17 N not used 3055 Code list responsible agency C108 Text literal C R C an..3 N not used 4440 Free text M an..512 R an..256 Free Text (Line 1) 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Any language according to ISO is applicable Free text format C an..3 N not used Use when VAT EXEMPT as an alternative to tax exempt in TAX/

67 FTX Seq. No.: 21 Level: 1 Status: D Max. Occ.: 3 Counter: 0070 Free text : FTX Legal info free text 4451 Text subject qualifier M an..3 M an..3 Free Text Qualifier ABL = Government information TXD = Tax declaration REG = Regulatory information Text for Sweden "Omvänd skattskyldighet för byggtjänster gäller" use REG 4453 Free text function C an..3 O an..3 1 = Text for subsequent use C107 Text reference C N 4441 Free text description M an..17 N not used 1131 Code list identification C an..17 N not used 3055 Code list responsible agency C108 Text literal C R C an..3 N not used 4440 Free text M an..512 M an..256 Free Text (Line 1) 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Any language according to ISO is applicable Free text format C an..3 N not used Use when VAT EXEMPT as an alternative to tax exempt in TAX/5305 FTX+ABL+++Legal info text+en'

68 FTX Seq. No.: 22 Level: 1 Status: D Max. Occ.: 2 Counter: 0070 Free text : Payment instructions free text FTX 4451 Text subject qualifier M an..3 M an..3 AAB = Terms of payments 4453 Free text function C an..3 O an..3 C107 Text reference C N 4441 Free text description M an..17 N not used 1131 Code list identification C an..17 N not used 3055 Code list responsible agency C108 Text literal C R C an..3 N not used 4440 Free text M an..512 M an..256 Terms Of Payment Additional Information Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Any language according to ISO is applicable Free text format C an..3 N not used FTX+AAB+++Payment text+en'

69 FTX Seq. No.: 23 Level: 1 Status: D Max. Occ.: 1 Counter: 0070 Free text : FTX General information free text 4451 Text subject qualifier M an..3 M an..3 AAI = General information INV = Invoice instruction GEN = Entire transaction set TRA = Transportation information PUR = Purchasing information 4453 Free text function C an..3 O an..3 C107 Text reference C N 4441 Free text description M an..17 N not used 1131 Code list identification C an..17 N not used 3055 Code list responsible agency C108 Text literal C R C an..3 N not used 4440 Free text M an..512 M an..256 Free Text (Line 1) 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Any language according to ISO is applicable Free text format C an..3 N not used FTX+AAI+++General information text+en'

70 FTX Seq. No.: 24 Level: 1 Status: D Max. Occ.: 1 Counter: 0070 Free text : Supplier Remarks free text FTX 4451 Text subject qualifier M an..3 M an..3 SUR = Supplier remarks DIN = Delivery instructions 4453 Free text function C an..3 O an..3 C107 Text reference C N 4441 Free text description M an..17 N not used 1131 Code list identification C an..17 N not used 3055 Code list responsible agency C108 Text literal C R C an..3 N not used 4440 Free text M an..512 M an..256 Free Text (Line 1) 4440 Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Free text C an..512 O an..256 see 4440 # Language name C an..3 O an..3 Any language according to ISO is applicable Free text format C an..3 N not used FTX+SUR+++Supplier information text+en'