Proposed FY2017-FY2022 Capital Improvement Program (CIP) Approved by the Board of Education September 24, 2015

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1 Proposed FY2017-FY2022 Capital Improvement Program (CIP) Approved by the Board of Education September 24, 2015

2 PRINCE GEORGE S COUNTY BOARD OF EDUCATION Segun C. Eubanks, Ed.D., Chair Carolyn M. Boston, Vice Chair, District 6 Zabrina Epps, M.P.M., District 1 Lupi Quinteros-Grady, District 2 Dinora A. Hernandez, Esq., District 3 Patricia Eubanks, District 4 Verjeana M. Jacobs, Esq., District 5 Edward Burroughs III, District 8 Sonya Williams, District 9 Beverly Anderson, Ph.D. Curtis Valentine, M.P.P. Ava Perry, Student Board Member Kevin M. Maxwell, Ph.D., Secretary Treasurer and Chief Executive Officer Dept. of Capital Programs 2

3 CIP Update: Projects Completed within the last year New Edward M. Felegy Elementary School opened August 2014; New Surrattsville High School Band & Chorus Room Addition, opened August 2015; 9 Pod Conversions, 2014 and 2015 openings; 3 Secondary School Reform projects: Barbering & Cosmetology and Culinary Arts; Over 140 Security Upgrades to install Security Cameras, Video Intercom Systems, Emergency Response Buttons & Monitored Door Access; Over 100 Compliance Projects to address ADA deficiencies, WSSC mandated kitchen standards, fire alarm system upgrades and hazardous material remediation across the school system; 3

4 Completed Projects, continued Over 50 facilities received HVAC Upgrades including new Boilers, Chillers, Unit Ventilators, Piping and/or Air Handling Units within the last 12 months; 8 Roof Replacements; 7 Kitchen Renovations; 6 Storefront Replacements and 7 Parking Lot/Driveway Improvements at or near completion. 4

5 Completed Projects, continued Over 40 new Playground Sets at elementary schools & early childhood centers; 9 High School Track, Court & Field Upgrades including new Turf Fields & Stadium Lighting; New Tennis Courts; New Running Tracks and New Bleachers; at or near completion; 5

6 Work in Progress Renovation of Dora Kennedy French Immersion School; Fairmont Heights HS Replacement: Construction mobilization underway; Glenarden Woods ES Modernization: Construction award fall 2015; Tulip Grove ES Modernization: Construction award fall 2015; On-going SSR projects at various high schools; William Schmidt Modernization Master Plan; and FY 13, FY 14 & FY 15 Systemic Replacement Projects in design or construction at 58 schools 6

7 Management Accomplishments Revised organizational structure to support improved timeliness and customer service; Addition of 3 Project Managers and Program Coordinator for balanced workload and coordination across project lifecycles; Additional planner position to support improved master planning and capital planning; CIP Officer as compliance officer for state regulatory compliance; Improved program procurement procedures going forward. PGCPS MPSP called stunning and how planning should be done by state IAC staff. 7

8 Planning Accomplishments William Wirt Feasibility Study Temporary Relocatable Study Master Plan Support Project A comprehensive measure of longterm capital requirements; Sequence for modernizations and limited renovations and associated costs; Scale of need for new capacity (new schools and additions); Preliminary recommendations for school closures 8

9 Ongoing Planning Projects MPSP Interpretation and Application: Consultant s recommendations and PGCPS staff responses are on the School District web site; Community engagement process will be conducted in October 2015; Preliminary Educational Facilities Master Plan will be presented to the Board in Nov/Dec; The MPSP provides a basis to explore opportunities this winter to increase state and local revenue to support a more comprehensive CIP; Final Educational Facilities Master Plan and FY18-23 CIP will be reconciled in the spring. 9

10 MPSP Findings FACILITY CONDITION NEEDS 40 Planning Areas (33 ES, 4 MS, 3 HS) Elementary Schools Middle Schools High Schools High Need Medium Need Lower Need 10

11 MPSP Findings UTILIZATION Neighborhood Schools Average Utilization Rates > 105% % Overutilization is predominant in northern portion of county Underutilization is predominant in the southern portion of county < 80% Note: Counts above exclude Regional and Pre-K 8 schools 11

12 MPSP Findings UTILIZATION By School Type Elementary Schools Middle Schools High Schools > 106% % 81 95% 61 80% < 60% 12

13 FY CIP PLANNING STRATEGIES Continue previously approved projects; Ramping up to modernization across the County; Prioritize for renovation schools that are in the poorest condition. Follow order for modernization recommended by MPSP, unless there was change to circumstances underpinning it; Address over-utilization in the middle schools in the north through new schools and additions; This provides partial relief to ES overcrowding; Where necessary, address underutilization by closing and consolidating schools this is essential to obtain state funding for modernization in areas with underutilized schools; Planning studies are proposed to evaluate: grade, boundary, and program changes including consolidations. These will be scheduled in phases the first round will be completed this school year; The CIP will be balanced to include a full range of project types. 13

14 PGCPS FY2011 FY2016 Approved County Funding Analysis Six Year County Funding Analysis FY CIP PGCPS County Approved Percent Approved FY ,000 47, % FY ,537 43, % FY ,534 78, % FY ,144 88, % FY , , % FY , , % In Millions ($000, omitted) In Millions ($000, omitted) 250, , , ,000 50,000 0 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 PGCPS County Approved Fiscal Year 14

15 PGCPS FY2011 FY2016 Approved Funding Analysis Six Year Funding Analysis FY CIP PGCPS Approved Percent Approved Total Allocation % for PGCPS FY ,416 29, % 263, % FY ,697 31, % 257, % FY ,663 40, % 349, % FY ,601 35, % 320, % FY ,470 38, % 325, % FY ,355 36, % 318, % In Millions ($000, omitted) In Millions ($000, omitted) 120, ,000 80,000 60,000 40,000 20,000 0 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 PGCPS Approved Fiscal Year 15

16 Dept. of Capital Programs PROPOSED FY CAPITAL IMPROVEMENT PROGRAM (CIP) 16

17 Proposed FY CIP Project Types New Schools Major Renovations, Replacements, and Additions Limited Renovation Projects Program Support Projects (SEI, Environmental Ed) Systemic Renovation Projects Compliance Mandate Projects Other County-Wide Projects Reimbursement for forward-funded projects 1) Refer to master project schedule for detailed break-out and rollup. 2) Refer to the all-county project list for county-wide project details. 17

18 Proposed FY CIP Summary FY CIP Summary Project Type FY17 FY18 FY19 FY20 FY21 FY22 Total 6 Years FY23 & Beyond New Schools $10,000,000 $135,000,000 $147,165,474 $93,562,171 $10,351,293 $0 $396,078,938 $0 Modernization, Replacements and Additions $67,117,375 $132,000,000 $202,232,855 $309,987,827 $283,786,594 $320,596,420 $1,315,721,071 $478,074,406 Limited Renovation Projects $32,306,000 $0 $0 $0 $0 $0 $32,306,000 $0 Other Program Support Projects (SEI, Environmental) $18,000,000 $11,937,113 $0 $0 $0 $0 $29,937,113 $0 Systemic Projects $83,431,000 $45,000,000 $45,000,000 $45,000,000 $45,000,000 $45,000,000 $308,431,000 $0 Compliance/Mandates Projects $13,254,000 $6,300,000 $6,300,000 $6,300,000 $6,300,000 $6,300,000 $44,754,000 $0 County-wide Projects $71,000,191 $32,579,000 $32,385,000 $32,410,000 $32,410,000 $32,410,000 $233,194,191 $0 County Forward Funded Projects (Reimbursement) $9,285,000 $0 $0 $0 $0 $0 $9,285,000 $0 Total By Fiscal Year $304,393,566 $362,816,113 $433,083,329 $487,259,998 $377,847,887 $404,306,420 $2,369,707,313 $478,074,406 By Fiscal Year $71,997,000 $137,091,456 $187,801,911 $153,663,636 $124,795,646 $157,138,354 $832,488,003 $187,195,122 County By Fiscal Year $232,396,566 $225,724,657 $245,281,418 $333,596,362 $253,052,241 $247,168,066 $1,537,219,310 $290,879,284 18

19 Proposed FY CIP with Amendments Funding Change Summary Funding County Total Previously Presented August 27, 2015 Approved by the Board of Education September 24, 2015 Difference $74,703,000 $71,997,000 ($2,706,000) $230,784,566 $232,396,566 $1,612,000 $305,487,566 $304,393,566 ($1,094,000) 19

20 Proposed FY CIP Priorities and BOE District County Council District Planning Area Priority Project Total ed Funding County Funding NA Fairmont Heights HS-Replacement $ 51,181,207 $ - $ 51,181, NA Glenarden Woods ES-Renovation, Addition $ 1,936,168 $ - $1,936, Stephen Decatur MS-Renovation, Addition (SEI) $ 8,000,000 $ 3,000,000 $ 5,000, C. Elizabeth Rieg SC-Limited Renovation $ 7,710,000 $ 4,001,000 $ 3,709, Bowie HS Annex-Limited Renovation Planning $ - $ - $ - LP Bowie HS Annex-Limited Renovation $ 23,471,000 $ 10,576,000 $ 12,895, William Schmidt Educational Center-Limited Reno./Modernization (Phase 1) Planning $ - $ - $ - LP William Schmidt Educational Center-Limited Reno./Modernization (Phase 1) $ 10,000,000 $ 3,000,000 $ 7,000, William Wirt MS-Renovation/Replacement Planning $ 5,000,000 $ - $ 5,000,000 LP NA Kenmoor ECC - Limited Renovation $ 1,125,000 $ - $ 1,125, NA Suitland HS Complex-Renovation/Replacement $ 5,000,000 $ - $ 5,000, NA New International School at Langley Park $ 1,000,000 $ - $ 1,000, NA New Northern Area High School No. 1 Area 38 $ 5,000,000 $ - $ 5,000, NA Benjamin Stoddert MS-Renovation/Replacement $ 1,000,000 $ - $ 1,000, NA New Northern Area Middle No.1 $ 1,000,000 $ - $ 1,000, NA New Northern Area Middle No.2 $ 1,000,000 $ - $ 1,000,000 Planning 20

21 Proposed FY CIP Priorities and BOE District County Council District Planning Area Priority Project Total ed Funding County Funding NA Kenmoor MS-Renovation/Replacement $ 3,000,000 $ - $ 3,000, NA New Elementary School Area 3 $ 2,000,000 $ - $ 2,000, Maya Angelou FI at G. Shugart Windows Replacement, $ 5,926,000 $ 2,995,000 $ 2,931,000 Univent Replacement & AC Upgrade Bradbury Heights ES Roof Replacement $ 1,719,000 $ 830,000 $ 889, Dodge Park ES Piping and Insulation Replacement $ 473,000 $ 239,000 $ 234, Ridgecrest ES Boiler Replacement $ 639,000 $ 323,000 $ 316, Ridgecrest ES Elevator & Conveyance System Repl $ 255,000 $ 129,000 $ 126, Allenwood ES Courtyard Windows Wall Replacement $ 575,000 $ 291,000 $ 284, High Bridge ES Piping, Insulation & Ceiling System Repl $ 1,150,000 $ 581,000 $ 569, Highland Park ES Piping, Insulation & Boiler $ 1,724,000 $ 871,000 $ 853,000 Replacement Buck Lodge MS Pipe Replacement & Insulation $ 1,150,000 $ 581,000 $ 569, Surrattsville HS Condensate Piping Replacement $ 3,832,000 $ 1,937,000 $ 1,895, Duval HS Window Wall Replacement $ 2,556,000 $ 1,292,000 $ 1,264, Duval HS HVAC System in Science Wing Replacement $ 1,278,000 $ 646,000 $ 632, Parkdale HS Elevator Conveyance System Repl $ 255,000 $ 129,000 $ 126, Central HS Elevator Conveyance System Replacement $ 255,000 $ 129,000 $ 126, Central HS Bridge Lighting Replacement $ 639,000 $ 323,000 $ 316,000 Planning 21

22 Proposed FY CIP Priorities and BOE District County Council District Planning Area Priority Project Total ed Funding County Funding Crossland HS Steam Piping Replacement $ 1,278,000 $ 646,000 $ 632, Bowie HS-Fireproofing for Air Conditioning Piping Repl $ 2,556,000 $ 1,292,000 $ 1,264, Hollywood ES Boiler Replacement $ 766,000 $ 387,000 $ 379, Hollywood ES Window Replacement $ 1,278,000 $ 646,000 $ 632, Gladys Noon Spellman ES Elevator & Conveyance System $ 255,000 $ 129,000 $ 126,000 Replacement Melwood ES RTUs & Fire Alarm System Replacement $ 531,000 $ 269,000 $ 262,000 Planning Melwood ES Storefront & Window Wall Replacement $ 575,000 $ 291,000 $ 284, Potomac HS-Elevator Conveyance System Replacement $ 255,000 $ 129,000 $ 126, Largo HS-Piping Replacement $ 3,832,000 $ 1,937,000 $ 1,895, Rogers Heights ES Piping Replacement $ 255,000 $ 129,000 $ 126, Flintstone ES Elevator & Conveyance System Replacement $ 255,000 $ 129,000 $ 126, Flintstone ES Piping Replacement $ 1,213,000 $ 613,000 $ 600, Langley Park McCormick ES Exterior Window Wall & $ 894,000 $ 452,000 $ 442,000 Window and Exterior Wall Replacement Langley Park McCormick ES Fan Coil & AHU Units Repl $ 639,000 $ 323,000 $ 316, Beacon Heights ES AHUs, Condensate Piping, Metal Pan Ceiling & Univents Replacement $ 4,473,000 $ 2,261,000 $ 2,212,000 22

23 Proposed FY CIP Priorities and BOE District County Council District Planning Area Priority Project Total ed Funding County Funding Cooper Lane ES Heat Pumps Replacement $ 255,000 $ 129,000 $ 126, Princeton ES Steam Trap & Univent Replacement $ 1,278,000 $ 646,000 $ 632, Columbia Park ES Univent Replacement $ 1,278,000 $ 646,000 $ 632, Hillcrest Heights ES Piping Insulation Replacement $ 319,000 $ 161,000 $ 158, Dwight D Eisenhower MS HVAC Controls Upgrade and $ 510,000 $ 258,000 $ 252,000 Steam Traps Replacement Dwight D Eisenhower MS Storefront Replacement $ 384,000 $ 194,000 $ 190, Annapolis Road Academy-Elevator Conveyance System $ 384,000 $ 194,000 $ 190, Baden ES Exterior Doors Replacement $ 255,000 $ 129,000 $ 126, Baden ES Univents and Fan Coil Units Replacement $ 1,917,000 $ 969,000 $ 948, Francis Fuchs ECC Condensate Piping & Insulation Repl $ 1,533,000 $ 775,000 $ 758, Oxon Hill ES AHUs Replacement $ 639,000 $ 323,000 $ 316, James H Harrison ES Tech Fab Panel Replacement $ 1,788,000 $ 904,000 $ 884, Benjamin Tasker MS Pipe Replacement & Insulation $ 1,150,000 $ 581,000 $ 569, Patuxent ES Roof Overhang Replacement $ 575,000 $ 291,000 $ 284, Forest Heights ES Total Window Wall Replacement $ 1,278,000 $ 646,000 $ 632, Glenridge ES Steam Leak Replacement and Piping Insulation $ 1,533,000 $ 775,000 $ 758,000 Planning 23

24 Proposed FY CIP Priorities and BOE District County Council District Planning Area Priority Project Total ed Funding County Funding Glenridge ES Total Window Wall, AC Unit & Exterior Doors $ 1,470,000 $ 743,000 $ 727,000 Replacement Glenridge ES New ADA Lift Installation $ 639,000 $ 323,000 $ 316,000 Planning Gaywood ES Univent Replacement $ 831,000 $ 420,000 $ 411, Judith P Hoyer-Cool Springs Elevator & Conveyance $ 255,000 $ 129,000 $ 126,000 System Replacement James Madison MS Elevator & Conveyance System $ 255,000 $ 129,000 $ 126,000 Replacement Tanglewood Special Center Ceiling Tile System and HVAC $ 4,662,000 $ 2,357,000 $ 2,305,000 Upgrades, Piping and Univents Replacement District Heights ES RTUs Replacement $ 255,000 $ 129,000 $ 126, H. Winship Wheatley ECC Tech Fab Panel Repl $ 2,556,000 $ 1,292,000 $ 1,264, Lewisdale ES Fan Coil Unit Repl $ 1,022,000 $ 517,000 $ 505, Glassmanor ES Boiler Replacement $ 511,000 $ 258,000 $ 253, North Forestville ES Boiler Replacement $ 639,000 $ 323,000 $ 316, Chillum ES Multi- Zone RTUs Replacement $ 1,917,000 $ 969,000 $ 948, Marlton ES Piping Insulation & Controls Upgrade $ 875,000 $ 442,000 $ 433, Apple Grove ES Total Window Replacement $ 958,000 $ 484,000 $ 474, Woodridge ES Elevator & Conveyance System Repl $ 255,000 $ 129,000 $ 126, Woodridge ES Steam Boiler Replacement $ 639,000 $ 323,000 $ 316, Riverdale ES RTU Replacement $ 255,000 $ 129,000 $ 126,000 24

25 Proposed FY CIP Priorities and BOE District County Council District Planning Area Priority Project Total ed Funding County Funding Kenilworth ES Total Steam Traps Repl $ 255,000 $ 129,000 $ 126, Beltsville Academy Univents & Controls Replacement & $ 2,811,000 $ 1,421,000 $ 1,390,000 Windows Replacement Beltsville Academy ADA Lift Installation $ 639,000 $ 323,000 $ 316, Lamont ES Univent Replacement $ 255,000 $ 129,000 $ 126, Longfields ES Exterior Window Wall, Doors and Windows $ 2,556,000 $ 1,292,000 $ 1,264,000 Replacement Greenbelt ES Chiller Replacement & HVAC Controls $ 1,214,000 $ 614,000 $ 600,000 Upgrade Judge Sylvania Woods ES Condensate Piping & Storm $ 511,000 $ 258,000 $ 253,000 Drain Separation Yorktown ES Exterior Storefront System, Exterior Doors Replacement $ 639,000 $ 323,000 $ 316, NA 79 Rosa Parks ES Reimbursement $ 2,609,000 $ 2,609,000 $ NA 80 MHM Jones ES Reimbursement $ 1,450,000 $ 1,450,000 $ NA 81 Lake Arbor ES Reimbursement $ 3,140,000 $ 3,140,000 $ NA 82 Suitland ES Reimbursement $ 2,086,000 $ 2,086,000 $ - Planning 25

26 Proposed FY CIP Priorities and Project Total ed Funding County Funding Planning COUNTY FUNDED ONLY Compliance Mandate Projects: Asbestos Abatement $ 2,360,000 $ - $ 2,360,000 ADA Compliance $ 1,000,000 $ - $ 1,000,000 WSSC Compliance (grease traps) $ 1,000,000 $ - $ 1,000,000 Underground Storage Tanks $ 1,000,000 $ - $ 1,000,000 Lead Remediation $ 200,000 $ - $ 200,000 Code Corrections (Fire Alarms, Hydrants) $ 7,394,000 $ - $ 7,394,000 CFC Control and Modernization $ 300,000 $ - $ 300,000 Other County-wide Projects $ - AC Upgrades (in major projects) $ 3,377,691 $ - $ 3,377,691 Central Garage & Transportation $ 2,000,000 $ - $ 2,000,000 Kitchen and Food Service $ 3,000,000 $ - $ 3,000,000 Land and Building Acquisition $ 8,000,000 $ - $ 8,000,000 Major Renovation Misc Projects $ - $ - $ - Major Repairs $ 28,257,000 $ - $ 28,257,000 Parking lots/driveways $ 18,755,500 $ - $ 18,755,500 Playground Equipment and Repairs $ 210,000 $ - $ 210,000 Security Upgrades $ 400,000 $ - $ 400,000 Planning $ 5,000,000 $ - $ 5,000,000 Future QZAB $ 1,000,000 $ - $ 1,000,000 Future ASP $ 1,000,000 $ - $ 1,000,000 Grand Total FY2016 $ 304,393,566 $ 71,997,000 $ 232,396,566 Forward Funded Reimbursement $ (9,285,000) $ (9,285,000) Net FY2016 $ 295,108,566 $ 62,712,000 $ 232,396,566 26

27 The Capital Improvement Plan Annual Cycle Apr- May Final action May-June review; PGCPS Community engagement Master Facilities Plan and Draft CIP submitted to BOE June - Sept BOE workshops and public hearings; adopts CIP and transmits preliminary to and County Council Dec - March Council work sessions; Joint submittal to for review Oct - Nov 27

28 FY2017 FY2022 CIP Proposed Timeline/Process 2015 June 11 & 25 BOE Present Finalized FY2016 CIP Results Aug 12 BOE FAB/CIP FAB Committee Meeting and CIP Work Session/ Present the Proposed FY CIP Aug 27 BOE FY CIP (First Reader) Sept 10 BOE Public Hearing Sept 24 BOE Present Final FY2017 CIP (Second Reader) Oct 5 IAC FY2017 CIP Submission Due to IAC Oct 26 IAC School District Meeting with IAC Oct Nov County Government Work Sessions Nov 12 IAC IAC Recommendation (50%) Nov 23 County Government Joint Signature Letter due to IAC Nov 23 IAC Final CIP Amendments and Local Government Approval Due Dec 3 IAC IAC Hearing on CIP Dec 31 IAC IAC Approvals (75%) 2016 Jan (mid) BPW Board of Public Works Hearing (BPW) Feb (early) BPW Board of Public Works Approvals (75%) Feb (end) County Government Review County funding request with Office of Mgmt. and Budget Feb 26 IAC Approve additional capital allocation for FY2017 (90%) Apr (mid) IAC Final recommendations for the FY2017 capital request (100%) May (early) COW BOE meet with County Council on the approved FY2017 CIP May (mid) BPW BPW approval of final capital allocations for FY2017 CIP May (end) COW BOE meet with County Council on the final approved FY2017 CIP 28