Adopted Tentative Budget. Final Public Hearing

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1 Adopted Tentative Budget Final Public Hearing September 5, 2013

2 Presentation Outline Proposed Millage Budget Information Enrollment Projections vs. State Recalibration Proposed Employee Positions & History Operating Capital Unknowns for & Beyond Timeline Format of Budget Books Q&A 2

3 Brevard s Tax Roll Growth & Decline Fiscal Year Tax Roll % Change ,910,272, ,924,947, % ,316,371, % ,695,633, % ,087,435, % ,334,959, % ,060,244, % ,311,747, % ,927,287, % ,345,104, % ,725,460, % ,390,012, % ,812,038, % * 27,457,119, % ^ 28,725,623, % Source: Comprehensive Annual Financial Reports (CAFR), except for the following: * Adjusted Final Taxable Value as of March 15, 2013 ^ Certified Taxable Value by Property Appraiser on June 26,

Tax Roll History and Projections 45,000,000,000 40,000,000,000 35,000,000,000 30,000,000,000 25,000,000,000 20,000,000,000 15,000,000,000 10,000,000,000 Note: Numbers reflect those

4 Tax Roll History and Projections 45,000,000,000 40,000,000,000 35,000,000,000 30,000,000,000 25,000,000,000 20,000,000,000 15,000,000,000 10,000,000,000 Note: Numbers reflect those listed on slide 3 for years through Years through have been projected to reflect the first time the tax roll is expected to exceed the level. 4

5 History of School Board Millage Levy Fiscal Year Total Millage Difference % % % % % % % % % % % % % % % % Difference Since % Note: Each year the Board has levied the maximum allowed by law without voter referendum. 5

6 Proposed Millage Changes Required Local Effort (RLE) mills Millage required by the State to be levied If not, would receive no Federal, State, or Local dollars requirement of mills, plus Prior Period Funding Adjustment (year ) of mills mills generates $147,507, mills generates $248,189 RLE comprises 70% of the total proposed millage levy 6

7 Proposed Millage Changes Discretionary Millage mills Legislation mandated transfer of mills from Capital to Operating Legislation authorized to transfer mills from Capital to Operating optional Attempt of Legislature to hold total millage at same level, but used to fund the FEFP to balance the Operating Budget This budget assumes will still move mills from the Capital Projects Fund to the Operating Fund Currently subject to Compression by the State State guarantees average per FTE of $ State will provide Brevard $88.75 per FTE or $6,176,155 Without compression mills generates $20,627,295 7

8 Proposed Millage Changes Capital Outlay Millage mills Legislation mandated transfer of mills from Capital to Operating Legislation authorized to transfer mills from Capital to Operating optional Attempt of Legislature to hold total millage at same level, but used to fund the FEFP to balance the Operating Budget This budget assumes will still move mills from the Capital Projects Fund to the Operating Fund If millage not moved, Operating would lose approximately 1/3 (or $2.1 million) of the Discretionary Millage Compression from the State mills generates $41,364,897 8

9 What is a Mill? Definition of a mill related to a home s value: 1.00 Mill = $1 per $1,000 Examples of property taxes for a home with a Taxable Value = $100, Mill = $100 in property taxes Mills = $ in property taxes 9

001 Example: Home Assessed Value $100,000 Less Homestead

10 Calculating Your Taxes Tax Formula: Taxable Value X Millage Rate X Example: Home Assessed Value $100,000 Less Homestead Exemption -25,000 Taxable Value of Home $75,000 Millage Rate = mills Property Taxes = 75,000 X X = $

11 Proposed Millage Operating - Required Local Effort - Local Discretionary - Critical Needs Capital Outlay Total Millage Actual Proposed Increase/ Decrease

12 Rolled-Back Rate Details The rolled-back rate is the new year property tax levy that would (after the value of new construction is deducted) produce the same amount of revenue as the previous year (but using this year s tax roll) Total Actual Millage Total Rolled-Back Rate Total Proposed Millage The Proposed Millage rate is: 2.43% lower than the Rolled-Back Rate 6.05% lower than the Actual Millage 12

13 Proposed Millage vs. Rolled-Back Operating - Required Local Effort - Local Discretionary Capital Outlay Total Millage Rolled-Back Proposed Increase/ Decrease

14 Sample Home Brevard Public Schools - By State Law - By Local Board - School Capital Outlay Total School Board Taxes Assessed Value Taxable Value Your Property Taxes Last Year Your Property Taxes This Year If No Change Your Property Taxes If Proposed Change Is Made $109,530 $111, % $84,530 $86, % 14

15 Sample Home (cont.) Total School Board Taxes - Taxable Value - Millage - Amount of Taxes* Your Property Taxes Last Year Your Property Taxes This Year If No Change Your Property Taxes If Proposed Change Is Made ,530 86,390 86, $ $27.27 * Amount of Taxes = Taxable Value X Millage X

Tax on Residential Home Scenario #1 Assumes

16 Tax on Residential Home Scenario #1 Assumes no change in assessed valuation of $100,000 home Home Value $100,000 Less Homestead Exemption -25,000 Taxable Value of Home $75,000 Taxes Paid in $ Taxes Proposed for $ Tax Decrease for $

17 Tax on Residential Home Scenario #2 Assumes 1.7% ($1,700) increase in assessed valuation of $100,000 home Home Value $101,700 Less Homestead Exemption -25,000 Taxable Value of Home $76,700 Taxes Paid in $ Taxes Proposed for $ Tax Decrease for $

18 Tax on Residential Home Scenario #3 Assumes 10% ($10,000) increase in assessed valuation of $100,000 home Home Value $110,000 Less Homestead Exemption -25,000 Taxable Value of Home $85,000 Taxes Paid in $ Taxes Proposed for $ Tax Increase for $

19 Millage Decrease & Tax Roll Increase Operating Capital Total Millage Tax Roll Difference $27,457,119,387 $28,725,623,018 $1,268,503,631 Operating Capital Dollars Generated Dollars Generated from Millage and Tax Roll Difference $173,862,873 $168,382,708 -$5,480,165 $39,538,252 $41,364,897 $1,826,645 $213,401,125 $209,747,605 -$3,653,520 By law, additional dollars are calculated at 96% collection rate 19

20 Adopted Tentative Budget Amended Tentative Difference Dollars % Operating 536,384, ,252,108 5,867, Special Revenue 85,280, ,284,388 19,003, Debt Service 199,506,193 42,481, ,024, Capital Outlay 93,394,096 88,463,322-4,930, Enterprise Fund 8,407,530 8,355,276-52, Subtotal 922,973, ,837, ,136, Less Transfers 46,151,401 36,837,919-9,313, Total 876,821, ,999, ,822, Internal Service 87,999,508 88,535, ,

21 History Actual Total Revenue With and Without Fund Balance $1,400,000,000 $1,200,000,000 Actual Revenue With Fund Balance Actual Revenue Without Fund Balance $1,000,000,000 $800,000,000 $600,000,000 $400,000,000 $200,000,000 $ Note: increase was due to refinancing COP, but was offset by the equivalent amount of expenditures 21

22 Student Growth/Decline Year Membership Number Percent , , , ,912 1, ,216 1, , , , ,000-1, , , , , * 72, Note: six-day count number was 71,973 22

23 State s Recalibration Projected FTE District's Recalibrated Difference Request by State Dollars % ESE 111 Services 4, , ESE 112 Services 6, , ESE 113 Services 4, , Support Level Support Level Career Education 1, , Basic K-3 16, , Basic , , Basic , , ESOL 1, , Grand Total 70, ,

History of Change in Employee Positions Actual 2012-13 vs. Proposed 2013-14 Actual Proposed Change Positions 2012-13 2013-14 Number Percent Classroom Teachers 4,830.18 4,521.34-308.84-6.

24 History of Change in Employee Positions Actual vs. Proposed Actual Proposed Change Positions Number Percent Classroom Teachers 4, , Instructional Support Instructional Assistants Support - School-Level 2, , Administrators - School-Level Support - District-Level Administrators - District-Level Total 9, , Membership 69,997 69, FTE 68, , , Notes: 1. Excludes Adult Education Teachers/Other 2. All numbers exclude charter schools 3. Proposed FTE result of State Recalibration 24

25 Head Start Employee Positions Positions Classroom Teachers Instructional Support Instructional Assistants Support - School-Level Administrators - School-Level Support - District-Level Administrators - District-Level Total

History of Change in Employee Positions Actual 2007-08 vs. Proposed 2013-14 Without Head Start Actual Proposed Change Positions 2007-08 2013-14 Number Percent Classroom Teachers 4,935.07 4,487.34-447.

26 History of Change in Employee Positions Actual vs. Proposed Without Head Start Actual Proposed Change Positions Number Percent Classroom Teachers 4, , Instructional Support Instructional Assistants Support - School-Level 2, , Administrators - School-Level Support - District-Level Administrators - District-Level Total 9, , , Membership 72,215 68,409-3, FTE 70, , , Notes: 1. Excludes Adult Education Teachers/Other 2. All numbers exclude charter schools 3. Proposed FTE result of State Recalibration 26

27 Operating Budget Revenue Amended Tentative Difference Dollars % Federal 2,914,119 2,584, , State - FEFP 198,781, ,789,908 30,008, State - Categoricals/Other 91,784,718 91,880,649 95, Local - Property Taxes 175,202, ,382,707-6,819, Local - Other 6,531,075 6,256, , Total Revenue 475,213, ,893,797 22,680, Other Sources 1,321,429 1,299,035-22, Beginning Fund Balance 59,850,051 43,059,275-16,790, Grand Total 536,384, ,252,108 5,867,

28 Capital Projects Revenues Amended Proposed Difference Dollars % PECO-New Construction PECO - Maintenance Other-State 614, , , Local - Impact Fees 0 4,736,997 4,736,997 0 Local - Property Taxes/Other 40,075,458 41,786,354 1,710, Total Revenues 40,690,205 47,033,351 6,343, Other Sources 1,998, ,000-1,798, Beginning Fund Balance 50,704,909 41,229,971-9,474, Total 93,394,096 88,463,322-4,930,

29 Capital Projects Expenditures Project Amount Remodel/Renovation/Maintenance $3,171,457 Food Services Maintenance $200,000 Health and Safety Projects $250,000 Portable Relocation $150,000 Up to 10 School Buses $1,000,000 Refreshment of Technology $2,000,000 Repair at Failure $2,200,000 COP Payment $33,322,104 Other Various Capital Projects $4,939,790 Total Capital Projects Funded with New Dollars $47,233,351 Capital Projects/Debt Funded by Fund Balance $41,229,971 Grand Total $88,463,322 29

30 Unknowns for & Beyond State s Recalibration of FTE (already reduced 918 for ) Further Proration in Dollars by the State Student Enrollment in Future Years Future Recalibration by the State Future Changes in State Funding for Dual Enrollment, Virtual Education and Other FTE Generating Programs Future Increases in State Retirement (FRS) Future of Capital Funding: Growth in Tax Roll Receipt of Impact Fees Potential Tax Referendum 30

31 Timeline November 9 Facility Workshop (School Closures Announced) December 14 Submitted FTE (Student) Projections to State December 21 Budget Workshop Introduced Proposed Budget Cuts and Revenue Enhancements February Four (4) Community Forums March 12 Board Approves Proposed Budget Cuts and Revenue Enhancements May 3 Florida Legislative Session ended June 27 Board Approves Revised List of Proposed Budget Cuts and Revenue Enhancements 31

32 Timeline (cont.) June 27 Preliminary Budget Workshop July 27 Newspaper advertisement for 1st Public Hearing August 1 First Public Hearing Adopted Tentative Budget and Millage Third week of August Proposed Tax Notices mailed by Tax Collector to property owners, which also advertised the 2nd (Final) Public Hearing September 5 Final Public Budget Hearing to Adopt Final Budget and Millage, 5:30 p.m. at Educational Services Facility 32

33 Format of Budget Books Reminder that new salary object codes are being utilized in the Operating Budget (see page 15) All information has been updated Automated Labor updated for Actual Year-End Budget and Expenditures for Actual Fund Balance Information for Additional pages still provided for ARRA (Special Revenue Funds) to reflect Race to the Top dollars 33

34 Format of Budget Books Prior year being provided for comparison purposes : Adopted Budget (9/6/12) Amended Budget (as of 6/30/13) Actual Expenditures (as of 6/30/13) : Adopted Tentative Budget (9/5/13) Percent of total for each column has been included in the book for easy reference. Note: Budget books dating back to are available in the reference section of all Brevard public libraries. 34

35 Contact Information If you should require additional information, please contact: Judy Preston Associate Superintendent, Financial Services , ext. 600 Karen Strickland Director, Planning, Budgets, and Reporting , ext. 610 Jo Ann Clark Director, Accounting Services , ext. 660 District Website: 35

36 uestions nswers

37 Capital Budget Contingency Plan At the August 27, 2013 School Board Meeting, Staff was Requested to Provide a Contingency Plan in the event that the Impact Fees included in the Capital Projects Proposed Budget are not received from the County. 37

38 Capital Projects to be Funded Even Without Impact Fees Total of 46 Projects = $10,250,000 38

39 North Area CAMPUS DESCRIPTION OF WORK BUDGET CAPITAL PROJECTS TO BE FUNDED EVEN WITHOUT IMPACT FEES North Area 1 Jackson MS Replace Boiler 5,000 2 Jefferson MS Cafeteria HVAC Replacement 75,000 3 Jefferson MS CTSI 100% Outside Air Unit Replacement 320,000 4 Madison MS Mod. Bit. Roof Replacement 700 Wing 103,000 5 Oak Park ES Replace Air-Cooled Chillers 120,000 6 Pinewood ES Replace 3 DX units Bldg ,000 7 Stevenson ES Mod. Bit. Roof Replacement 680,000 8 Titusville HS Mod. Bit. Roof Replacement at Gymnasium 380,000 9 Tropical ES Replace R-11 Chiller 250, Tropical ES Cooling Tower Replacement 120,000 North Area Total $2,128,000 39

40 Central Area CAMPUS DESCRIPTION OF WORK BUDGET CAPITAL PROJECTS TO BE FUNDED EVEN WITHOUT IMPACT FEES Central Area 1 Croton ES Cooling Tower Replacement 94,000 2 DeLaura MS Phase 1 Chiller Plant & Piping 1,500,000 3 Golfview ES Cafeteria HVAC Replacement - Bldg ,000 4 Golfview ES Replace AHU Bldg 6 & 7 75,000 Golfview ES - Classroom Upgrades - 5 Phase 2 Painting/Cabinetry/HVAC/Courtyard 150,000 6 Holland ES Carpet Replacement w/tile (50,000SF/$7.50 sq. ft.) 430,000 7 Kennedy MS CTSI 100% Outside Air Unit Replacement 320,000 McLarty Stadium - 8 Rockledge HS Roofing & Restroom Improvements 85,000 9 Rockledge HS Mod. Bit. Roof Replacement - Phase 1 1,700, Sabal ES Cool Roof Coating 1,050, Satellite HS Repair Auditorium Entry Canopy 250, Cambridge ES Windows Cafeteria Building #2 10, Sea Park ES Metal Gazebo, Hard Court Roof 5,000 Central Area Total $5,769,000 40

South Area CAMPUS DESCRIPTION OF WORK BUDGET CAPITAL PROJECTS TO BE FUNDED EVEN WITHOUT IMPACT FEES South Area 1 Columbia ES Replace Water Source Heat Pumps 20,000 2 Gemini ES 3DI Classroom Addition

41 South Area CAMPUS DESCRIPTION OF WORK BUDGET CAPITAL PROJECTS TO BE FUNDED EVEN WITHOUT IMPACT FEES South Area 1 Columbia ES Replace Water Source Heat Pumps 20,000 2 Gemini ES 3DI Classroom Addition HVAC Replacements & OA Ducts 100,000 3 Heritage HS Science Lab - Fan Wiring 1,000 4 Indialantic ES Spalling Sidewalk Canopies 5,000 5 Lockmar ES Bldg. 1 HVAC Unit Admin. 28,000 6 McAuliffe ES Replace Water Source Heat Pumps 20,000 7 Palm Bay ES. Mod. Bit. Roof Replacement NE Side 135,000 8 Palm Bay ES Electrical Panel Room ,000 9 Palm Bay ES Bldg. 9 (Law Academy) HVAC Upgrades 39, Southwest MS HVAC Unit Replacement in Cafe./Kitchen & Split DX Unit Bldg. 7, RM , Southwest MS HVAC Unit Replacement - Bldg. 700, RM , Turner ES - Phase 1 HVAC Unit Replacement - Bldg , Turner ES - Phase 2 HVAC Unit Replacement - Bldg. 200 & ,000 South Area Total $589,500 41

District-Wide CAMPUS DESCRIPTION OF WORK BUDGET CAPITAL PROJECTS TO BE FUNDED EVEN WITHOUT IMPACT FEES District-Wide 1 District-wide Building Automation System Upgrade - Ref. Maint.

42 District-Wide CAMPUS DESCRIPTION OF WORK BUDGET CAPITAL PROJECTS TO BE FUNDED EVEN WITHOUT IMPACT FEES District-Wide 1 District-wide Building Automation System Upgrade - Ref. Maint. Priority List 120,000 2 District-wide Maintenance HVAC Replacement (CO&DS) 360,000 3 District-wide ADA 100,000 4 District-wide Building Code Deficiencies 149,000 5 District-wide Portable Relocations 150,000 6 District-wide Misc. Projects / Contingency 157,500 Melbourne Bus 7 Comp. Remove/Replace 1 Gasoline & 2 Diesel Tanks 400,000 8 Mid-South Maint. Building 2 Interior Floors & Walls 75,000 9 Satellite Bus Comp. Portables N141 & N184 2, Satellite Bus Comp. Remove/Replace 1 Gasoline & 1 Diesel Tanks 250,000 District-Wide Total $1,763,500 Grand Total of 46 Projects $10,250,000 42

43 Projects to be Cut if Impact Fees Not Received Total of 27 Cuts = $4,750,000 43

44 North Area CAMPUS DESCRIPTION OF WORK BUDGET LIST OF PROJECTS TO BE CUT IF IMPACT FEES NOT RECEIVED North Area 1 Audubon ES Replace Chilled Water AHU & OA DX Split System 200,000 2 Audubon ES Cooling Tower Replacement 80,000 3 Jackson MS Replace Band/Chorus HVAC Units 75,000 4 Madison MS Replace Band/Chorus HVAC Units 75,000 5 Oak Park ES Corridor/Fire Separation 40,000 6 Oak Park ES Replace 17 Magic Air Units Bldg. 200/500/600/700/800 75,000 7 Pinewood ES Corridor/Fire Separation 150,000 8 Roosevelt MS Cooling Tower Replacement 120,000 9 Tropical ES Repair of Exterior Wall Assembly Bldg ,000 North Area Total $905,000 44

45 Central Area CAMPUS DESCRIPTION OF WORK BUDGET LIST OF PROJECTS TO BE CUT IF IMPACT FEES NOT RECEIVED Central Area 1 Anderson ES Replace Chilled Water Air handling Units bldg. 2/3/5 125,000 2 Croton ES Corridor/Fire Separation 40,000 3 DeLaura MS Deficiencies noted in Fire Safety Evaluation 50,000 4 DeLaura MS Elevator Replacement 250,000 5 Johnson MS CTSI 100% Outside Air Unit Replacement 320,000 6 Rockledge HS Deficiencies noted in Fire Safety Evaluation 25,000 7 Rockledge HS Mod. Bit. Roof Replacement - Phase 2 700,000 8 Sabal ES Corridor/Fire Separation 30,000 9 Sabal ES Replace R-11 Chiller 250, Sabal ES Cooling Tower Replacement 120,000 Central Area Total $1,910,000 45

46 South Area and District-Wide CAMPUS DESCRIPTION OF WORK BUDGET LIST OF PROJECTS TO BE CUT IF IMPACT FEES NOT RECEIVED South Area 1 Discovery ES Replace Air-Cooled Chillers 150,000 2 Palm Bay ES Replace Air-Cooled Chillers 235,000 South Area Total $385,000 District-Wide 1 District-wide Custodial Equipment 200,000 2 District-wide Energy Conservation 250,000 3 District-wide Furniture Renewal 300,000 4 District-wide PO&M Building Improvements 200,000 5 District-wide ESF Improvements 350,000 6 District-wide Facilities Assessment 250,000 District-Wide Total $1,550,000 Grand Total of 27 Projects to be Cut $4,750,000 46

Proposed Tentative Budget. First Public Hearing

Proposed Tentative Budget. First Public Hearing Proposed Tentative Budget First Public Hearing August 1, 2013 Presentation Outline Proposed Millage Budget Information Enrollment Projections Operating Capital Timeline Format of Budget Books Next Steps