REPORT TO SCHOOL BOARD

Transcription

1 REPORT TO SCHOOL BOARD November 17, 2015 SCHOOL BOARD MEMBERS Misty Belford District 1 John Craig District 2 Amy Kneessy (Chair) District 3 Karen Henderson District 4 Andy Ziegler District 5 BPS SUPERINTENDENT Desmond K. Blackburn, Ph.D. MISSION To Serve Every Student with Excellence as the Standard

2 INDEPENDENT CITIZENS OVERSIGHT COMMITTEE REPORT TO SCHOOL BOARD November 17, 2015 TABLE OF CONTENTS SECTION PAGE NOS. Executive Summary 1 Background 2-5 Establishing Priorities 6-7 Sales Tax Collections 8-10 Expenditures Projects Overview 20 Planning Ahead Conclusions 23 List of Appendices 24

3 Executive Summary The Independent Citizens Oversight Committee (ICOC) was formed after the voters of Brevard County passed a one-half cent sales surtax for renewal of school facilities, technology and security. The sales surtax began January 1, 2015 and continues through December 31, The sales surtax is estimated to provide $198 million in capital funding for specific facility renewal, educational technology and district security projects for Brevard Public Schools. The ICOC began meeting on February 25, 2015 and meets bi-monthly to provide oversight and guidance to staff on the use of funds collected from the sales surtax. Sales surtax revenue through June 30, 2015 was $12,694,635 and was $22,710,597 through September 30, The Finance Department accrues revenues in fiscal year 2015 through September 30 but the surtax projects are done on a cash basis. Sales surtax expenditures totaled $2,759,983 through June 30, Several major projects were underway in summer 2015 and are not yet closed or fully paid. Expenditures and encumbrances from June 30, 2015 through October 15, 2015 account for an additional $4.65 million. Contracted expenses and Owner Direct Purchases (ODPs) accounted for 92% of the expenditures in FY 15. Professional services (design) accounted for 7%, with the remaining 1% for administrative expenses. Major construction work (primarily mechanical systems) was accomplished at six of the twelve highest priority schools for facility renewal investment. Additional facility renewal work is planned at five of these six schools and the remaining six are scheduled for work in summer Mechanical components at three schools were also addressed in summer 2015 as failures occurred. The primary educational technology project underway now is structured cabling at Rockledge High School. Oak Park Elementary School is the site of the district security pilot project, which will be under construction in fall A complete list of sales surtax accomplishments and planned activities is included in the report. In summary, the sales tax funds are being used to address critical school infrastructure needs in facility renewal, district security and educational technology. Thank you for the opportunity to serve Brevard Public Schools. Approved by the Independent Citizens Oversight Committee: October 21, 2015 Gary Shiffrin, Chair ICOC Annual Report to the Board November 17, 2015 Page 1 of 24

4 Background Brevard Public Schools faced a precipitous decline in capital revenue beginning in FY For three fiscal years, starting in FY nearly all capital funding was committed to debt service. The District has roughly 12.8 million square feet of physical plant valued at $1.86 billion. This includes 82 schools and 4,145 classrooms, which serve approximately 67,000 students. The average age of the District s facilities is 42 years, with all or parts of 48 of 82 schools exceeding 45 years of age. The Association of Physical Plant Administrators (APPA) recommends a facility renewal (not including maintenance) investment of 1.5% to 3% per year. This translates to an annual range of $28 million to $56 million, which far exceeded the District s financial capacity prior to the sales surtax. Without adequate capital revenue, only the highest priority capital needs, typically failures, are able to be addressed. The resulting lack of preventative maintenance and regular capital renewal leads to an inefficient and expensive approach to asset management. In November 2014 the voters of Brevard County passed a one-half cent sales surtax for the renewal of school facilities, technology and security. Both the ballot language and the authorizing resolution (Resolution ) included the creation of the Independent Citizens Oversight Committee (ICOC) to monitor expenditure of the surtax. The Charter of the ICOC was approved by the School Board at their October 14, 2014 meeting. The Charter (Appendix I) states that: Membership: ICOC shall provide general oversight of the expenditures made through funds generated by the one-half cent surtax on sales for school facilities approved by the citizens of Brevard County on November 4, The key focus of ICOC is to assure that School Board's capital expenditures for mission critical Facility Renewal, Educational Technology and School Security items are made in accordance with the School Board s published site-based priority list ( Half-cent Sales Surtax Capital Project Plan by School ), sequenced by highest severity of need and category ranking priority to best maintain a safe and appropriate educational environment. Additionally, ICOC will evaluate the appropriateness of capital expenditures that are substituted for previously published items due to newly recognized needs deemed to be at a higher severity of need and category ranking priority than the previously published item or items replaced. The application process for the ICOC started in October Applications were submitted through the United Way of Brevard. An independent ICOC Selection Committee, which included representatives from the four Brevard County Chambers of Commerce, a representative from the Capital Outlay ICOC Annual Report to the Board November 17, 2015 Page 2 of 24

5 Committee and three parents met on December 11, 2014 to review ICOC applications and make a recommendation to the School Board. The School Board appointed the ten members of the ICOC on February 10, The members of the ICOC are: Business: Matthew Susin of Melbourne, Business development at Twin Rivers Insurance and a former history teacher at Viera High School. Mark Young of Cocoa, Director of Contracts for Support Systems Associates, Inc. Construction: Daniel Daniels of Merritt Island, a retired senior project manager of construction and management for the Carlisle Development Group. Design: Brian Blenis of Palm Bay, a senior engineer for Florida Power & Light Co. and former staff engineer at Brevard Public Schools (BPS). Billy Stover of Titusville, chief of Kennedy Space Center s Commercial Crew Program Safety and Mission Assurance Office. Education: Gary Shiffrin of Viera, the retired principal of Merritt Island High School. Financial: Terry Chevallier of Palm Bay, fiscal analyst for the City of Titusville. Kayla Spellman of Rockledge, former audit manager at the University of Florida, currently a stay-athome mom and a quality assessment consultant. Legal: Gene Cavallucci of West Melbourne, retired vice president and general counsel of Harris Corp. Technology: Sherri O Shea of Satellite Beach, data center core engineering integrator for Sprint. Powers, Duties and Responsibilities: The ICOC Charter, Article IV, specifies the powers, duties and responsibilities of the ICOC as follows: ICOC Annual Report to the Board November 17, 2015 Page 3 of 24

6 It shall be the responsibility of the ICOC to provide the School Board and the community with information related to the utilization of capital revenue generated by the one-half cent surtax on sales. Specifically, ICOC members are charged with reporting the alignment of funded projects with those identified in the School District Capital Project Plan as well as the timeliness of expenditures based on the schedule of available funds. The ICOC shall be guided by the following as they engage in this oversight responsibility: 1. ICOC is authorized to research, interview, and investigate as necessary to fulfill its duties and responsibilities as stated herein. 2. ICOC shall oversee the progress of the projects funded by the proceeds of the one-half cent surtax on sales. 3. ICOC shall research, interview, and investigate to ensure that capital outlay expenditures funded by the proceeds of the one-half cent surtax on sales are in compliance with applicable policies and procedures. 4. ICOC shall work cooperatively with the School Board, the Superintendent of Schools (the "Superintendent") and its respective employees to accomplish its goals and objectives. 5. ICOC shall not have the authority to make any decisions on behalf of the School Board, nor shall it make or implement policy. 6. ICOC shall comply with the School Board s policies regarding non-discrimination. 7. ICOC shall advise and make recommendations to the School Board and the Superintendent. 8. ICOC shall provide written reports and verbal presentations regarding the relevant findings of ICOC on a frequency to be determined by a majority of the ICOC members, but not less than once each year. Such reports and presentations shall be provided publicly at a regular or special School Board meeting. 9. ICOC may request to present findings at a School Board workshop. 10. ICOC shall establish a method to collect public feedback regarding the oversight process. 11. ICOC recommendations shall be without bias. 12. ICOC may request an independent audit as required. Meetings of the ICOC: The ICOC held its organizational meeting on February 25, The ICOC decided to meet bi-monthly rather than the minimum quarterly frequency required in the Charter. The ICOC is performing a critical oversight function and staff wanted the ICOC involved from the outset. Close collaboration with the ICOC was requested to develop a strong foundation for the sales tax use. Several highest priority projects were initiated prior to the referendum. Development of the sales tax funds expenditure process occurred simultaneously with early project execution. ICOC Annual Report to the Board November 17, 2015 Page 4 of 24

7 The ICOC met on the following dates: Date Purpose 2/25/2015 Purpose of the ICOC was discussed and the Charter reviewed. The School Board Attorney explained the Florida Sunshine Laws and the necessity of compliance. ICOC Officers elected. 4/22/2015 ICOC 2015 meeting calendar approved. Financial reporting process was explained. Members learned about the ICOC portion of the BPS website. 6/17/2015 Members reviewed school maps, project descriptions and financial reporting information for ongoing projects. Financial reporting methods were discussed and soft cost analyses explained. Staff gave a brief report on each active project. Educational Technology and District Security staff presented project reports. 8/19/2015 Members discussed the draft report to the School Board Staff presented the Replace at Failure report Staff addressed how administrative costs will be charged and reported The first phase of the portable air conditioning unit replacement project was approved Staff presented the plan for addressing fire alarm and code deficiencies Staff presented the project plan for 2016 A full copy of each agenda package and minutes are posted on the Brevard Public Schools website through the Sales Surtax and Independent Citizens Oversight Committee navigation buttons. Audio is available starting with the August 19, 2015 meeting. ICOC Annual Report to the Board November 17, 2015 Page 5 of 24

8 Establishing Priorities The sales surtax project list was developed in spring and summer 2014 in preparation for the referendum. Two teams of Facilities Services employees assessed all of the District s facilities from March through May Systems were rated on a condition code scale of 1 5, with a condition code 1 indicating a high likelihood of failure in two years and condition code 5 indicating an almost new component. Generalized construction costs were estimated using historical data and input from the District s design and construction vendors. This initiative produced a list of needs: Group Needs Facility Renewal $721,750,379 Educational Technology $27,193,246 School Security $8,505,377 Total $ 757,449,002 However, the estimated proceeds from the sales surtax will only address 26% of the identified needs: Group Needs Funding Percent Funded Facility Renewal $721,750,379 $156,969,950 22% Educational Technology $27,193,246 $25,364,827 93% School Security $8,505,377 $5,746,542 68% Contingency $9,918,681 Total $757,449,002 $198,000,000 26% ICOC Annual Report to the Board November 17, 2015 Page 6 of 24

9 The District prioritized investment of sales tax funds into those categories that are essential to supporting a successful learning environment. The list was part of the pre-referendum documentation that provided the investment framework to the voters. A complete list of the categories funded and not funded is included in Appendix II. Generally, the facility renewal investments focused on five major systems for components assessed at failure or near failure as indicated below: For facility renewal needs, each school/facility was then evaluated against a priority scoring matrix (see Appendix III), which determined the general order in which the work was to proceed. Educational technology investments focused on structured cabling, equipment and classroom technology infrastructure (electric and HVAC). District security investments focused on fencing and access control. Each school/facility has its own list of funded facility renewal, district security and educational technology projects (known as Attachment F ) that was posted on the District s web site and in individual school front offices prior to the referendum. Voters could see specifically what was planned at each school/facility. This document is the basis for the sales surtax expenditures, from which the project budgets are established. These are posted on the Brevard Public Schools web site under the sales surtax navigation tab. ICOC Annual Report to the Board November 17, 2015 Page 7 of 24

10 Sales Tax Collections Sales tax revenues are exceeding the estimated revenue projections. $4,500,000 Estimated vs. Actual Revenue $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Total Estimate $2,266,486 $2,509,893 $3,609,541 $2,428,299 $2,196,654 $3,125,490 $2,262,553 Total Collections $2,646,407 $2,900,448 $4,138,289 $3,009,492 $2,948,278 $3,868,076 $3,199,609 Variance $379,921 $390,555 $528,748 $581,193 $751,624 $742,586 $937,056 Total Estimate Total Collections Variance ICOC Annual Report to the Board November 17, 2015 Page 8 of 24

11 Cumulative Estimated Revenue vs. Actual Cumulative Revenue $25,000,000 $20,000,000 $15,000,000 $10,000,000 Estimated Cumulative Actual Cumulative Variance Cumulative $5,000,000 $0 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Estimated Cumulative $2,266,486 $4,776,379 $8,385,919 $10,814,218 $13,010,872 $16,136,362 $18,398,915 Actual Cumulative $2,646,407 $5,546,854 $9,685,143 $12,694,635 $15,642,913 $19,510,988 $22,710,597 Variance Cumulative $379,921 $770,476 $1,299,224 $1,880,417 $2,632,041 $3,374,626 $4,311,682 ICOC Annual Report to the Board November 17, 2015 Page 9 of 24

12 The revenue allocation is prorated by group based on the original distribution percentages in the referendum. The allocation is made at the time the revenue is received. Revenues have exceeded projections which provides additional resources and flexibility in addressing critical failures. However, should revenues occur below projections, receipts will continue to be divided in the same proportion. Allocation through Oct. 15, 2015 Amount Percent School Security $659, % Educational Technology $2,909, % Facility Renewal $18,005, % Contingency $1,136, % Total $22,710, % ICOC Annual Report to the Board November 17, 2015 Page 10 of 24

13 Expenditures The sales surtax expenditures through June 30, 2015 were focused primarily on facility renewal projects that had been planned prior to the referendum and on projects that addressed failures that occurred in spring/summer The expenditures are summarized in the table below. The majority of expenditures went towards contracted services and owner direct purchases. Complete details as to the category expenditures by school in FY 15 is included in Appendix IV. FAC REN CONTRACTED PROFESSIONAL FEES ODP ADMINISTRATION SCHOOL TYPE TOTAL FY15 EXPENSE PRIORITY ANDERSON ES (1141) 5 FR $ 13,873 $ 8,215 $ 27,049 $ 162 $ 49,299 ATLANTIS ES (0201) YR 4 FR $ 10,490 $ 10,490 AUDUBON ES (4051) 4 FR $ 112,306 $ 22,522 $ 37,784 $ 162 $ 172,774 CAPE VIEW ES (5031) 2 FR $ 162 $ 162 DELAURA MS (6012) 3 FR $ 817,977 $ 319,882 $ 162 $ 1,138,022 DISCOVERY ES (2151) 11 FR $ 7,439 $ 162 $ 7,601 ESF (9860) YR 6 FR $ 162 $ 162 JEFFERSON MS (4111) 6 FR $ 17,485 $ 762 $ 18,247 OAK PARK ES (0051) 12 FR $ 292,780 $ 23,243 $ 162 $ 316,184 OCEAN BREEZE ES (6071) 1 FR $ 200,842 $ 59,034 $ 154,635 $ 162 $ 414,673 PALM BAY ES (2081) 10 FR $ 203,262 $ 268,183 $ 471,445 ROOSEVELT ES (5012) 7 FR $ 8,124 $ 162 $ 8,286 SEA PARK ES (6051)* 8 FR $ 64 $ 162 $ 226 SHERWOOD ES (3041) YR 2 FR $ 89,151 $ 27,459 $ 2,297 $ 118,907 TROPICAL ES (4041) 9 FR $ 6,994 $ 162 $ 7,156 GENERAL INDIRECT FR $ 1,337 $ 1,337 TOTAL FACILITY RENEWAL $ 1,730,190 $ 191,068 $ 807,533 $ 6,178 $ 2,734,970 OUT OF SEQUENCE FACILITY RENEWAL $ 89,151 $ 37,949 $ - $ 2,459 $ 129,559 TOTAL ALL $ 1,730,190 $ 191,068 $ 807,533 $ 31,191 $ 2,759,983 PERCENT ALL 63% 7% 29% 1% 100% Note that although the sales surtax point of sale collection started January 1, 2015, the District did not receive revenue until late March Because the sales surtax projects are administered on a cash basis only and contracts and purchase orders must be issued well before the summer construction season, many of the projects were started with purchase orders against capital renewal funds that were later changed to sales surtax funds. Most of these projects were also in progress on July 1, 2015, the ICOC Annual Report to the Board November 17, 2015 Page 11 of 24

14 start of the new fiscal year. Consequently, Finance and Project Management staff are still reconciling old project numbers with the category reporting. The FY 15 expenditure table does not capture all of the work that was accomplished on the sales surtax projects. Several are still in the last phases of project close out, such that substantial expenditures will occur in FY 16 relating to these projects. The following is a brief summary of the FY 16 expenditures and encumbrances through October 15 that provides a more complete picture of the sales surtax investments underway: Project Number Description Encumbered Expended Comments Old Facility Renewal Project Number $ 748,779 $ 922,539 Being allocated to new project numbers Old Educational Technology Project Number $ 686,988 $ 96 Being allocated to new project numbers Old District Security Project Number $ - $ 3,920 Being allocated to new project numbers Facility Renewal - generic $ 452,156 $ 18,136 Whole school designs and administration Safety and Building Code Deficiency $ - $ 16, Central Mechanical Plant Renewal $ 107,078 $ 250, Cooling & Heating Control Systems $ 2,177 $ Air Conditioning and Air Distribution Systems $ 553,762 $ 536, Building Water and Sanitary Piping $ 17,920 $ Air Supply & Exhaust Systems $ - $ 20, Roofing Systems $ 7,780 $ 205, Electrical - generic $ 15,990 $ District Security - generic $ 84,535 $ - Design purchase orders Total 6/30/2015 through 10/15/2015 $ 2,677,165 $ 1,973,545 FY 15 Expense $ 2,759,983 Total to Date $ 2,677,165 $ 4,733,528 Due to limitations of the spring 2014 facility assessment, differences between funded needs (Attachment F) and actual failures are anticipated. During the spring and summer of 2015 systems and components failed ahead of their estimated useful life which required unscheduled component or system replacement. These out-of-sequence and contingency-funded projects were reported to the ICOC as they occurred and are listed in Appendix V. ICOC Annual Report to the Board November 17, 2015 Page 12 of 24

15 The following table is a summary of the district security and educational technology expenditures in FY 15: FAC REN CONTRACTED PROFESSIONAL FEES ODP ADMINISTRATION SCHOOL TYPE TOTAL FY15 EXPENSE PRIORITY ANDERSON ES (1141) NA DS $ 1, $ 1, AUDUBON ES (4051) NA DS $ 1, $ 1, CAPE VIEW ES (5031) NA DS $ 1, $ 1, COCOA HS (1121) NA DS $ $ CROTON ES (3091) NA DS $ 1, $ 1, DELAURA MS (6012) NA DS $ 1, $ 1, DISCOVERY ES (2151) NA DS $ 1, $ 1, GOLFVIEW ES (1071) NA DS $ $ JEFFERSON MS (4111) NA DS $ 1, $ 1, KENNEDY MS (1101) NA DS $ $ MILA ES (4031) NA DS $ $ OAK PARK ES (0051) NA DS $ 1, $ 1, OCEAN BREEZE ES (6071) NA DS $ 1, $ 1, PALM BAY ES (2081) NA DS $ 1, $ 1, ROCKLEDGE HS (1011) NA DS $ $ ROOSEVELT ES (5012) NA DS $ $ SEA PARK ES (6051) NA DS $ 1, $ 1, SHERWOOD ES (3041) NA DS $ $ TROPICAL ES (4041) NA DS $ 1, $ 1, WILLIAMS ES (4041) NA DS $ $ GENERAL INDIRECT (9170) NA DS $ 2, $ 2, TOTAL DISTRICT SECURITY $ - $ - $ - $ 22, $ 22, ROCKLEDGE HS (1011) NA ET $ 2, $ 2, TOTAL EDUCATIONAL TECH $ - $ - $ - $ 2, $ 2, The district security and educational technology expenditures only reflected staff time for planning upcoming projects. ICOC Annual Report to the Board November 17, 2015 Page 13 of 24

16 Projects In Fiscal Year 2015, the construction projects included nine major and one minor facility renewal projects as well as one major educational technology project. Planning activities are also underway for district security, educational technology and facility renewal projects in 2016 and Following is a brief summary of the construction projects that occurred in summer Additional detail is available on the Brevard Public Schools web site. ICOC Annual Report to the Board November 17, 2015 Page 14 of 24

17 Andersen Elementary School: Andersen Elementary School is the fifth highest priority on the facility renewal priority list. HVAC renewal for Buildings 2, 3 and 5 was completed in summer The roof renewal and additional HVAC renewal is scheduled for summer Preliminary design for the district security project has been accomplished. Atlantis Elementary School: The chiller at Atlantis Elementary School failed this summer and was replaced. This is an out-ofsequence and contingency project as the chiller was not included in the Attachment F detail funded list for the school. The fire alarm and intercom systems are also failing and will be bundled with the educational technology structured cabling project that will be ready for construction in late The remaining facility renewal scope of work is schedule in year 4 of the program. ICOC Annual Report to the Board November 17, 2015 Page 15 of 24

18 Audubon Elementary School Audubon Elementary School is the fourth highest priority on the facility renewal priority list. This summer s project completed the mechanical system renewal. Design is underway for 2016 construction of electrical system, plumbing and fire alarm system renewal. Preliminary design for the district security project is complete. DeLaura Middle School: DeLaura Middle School is ranked third on the facility renewal priority list. Substantial mechanical system renewal was completed in summer 2014 and summer 2015, with more to follow in The initial work in 2014 was funded through capital renewal. Contingency funds will likely be needed to complete the mechanical system aspects of this project as the scope and cost exceed the Attachment F budget. In addition, the fire alarm was rated condition code 2 and should have been included in the funded list, but was not, which will also require an investment from contingency. Electrical and fire alarm system work are planned for The preliminary design for the district security project has been accomplished. ICOC Annual Report to the Board November 17, 2015 Page 16 of 24

19 Educational Services Facility (ESF): The ESF gutters and downspouts were scheduled for renewal during summer 2015 due to their failing condition. The scope of work was included in the Attachment F sales surtax budget. Jefferson Middle School: Jefferson Middle School is the sixth priority on the facility renewal priority list. The project was scheduled for work in year 2 of the sales surtax program, but the cooling tower failed in summer 2015 and had to be addressed. The cooling tower was replaced, and a design build contract for summer 2016 construction is proposed for the remainder of the facility renewal and district security work. Oak Park Elementary School: Oak Park Elementary School is ranked twelfth on the facility renewal priority list. The mechanical system renewal was completed in summer 2015, partially funded with sales surtax. Additional facility renewal scope (electrical, plumbing, building envelope) is planned for summer Oak Park is the site of the district security pilot project, scheduled for construction in fall ICOC Annual Report to the Board November 17, 2015 Page 17 of 24

20 Ocean Breeze Elementary School: Ocean Breeze Elementary School is the first priority on the facility renewal priority list. During summer 2015, all of the funded facility renewal items were completed including renewal of the central mechanical plant, air conditioning and air distribution equipment, electrical distribution and fire alarm systems. A newer, energy efficient technology bipolar ionization was utilized and is being monitored for energy/cost savings and indoor air quality. The preliminary design for the district security project is complete. A video detailing the project is posted on the District s web site. Palm Bay Elementary School: Palm Bay Elementary School is tenth on the facility renewal priority list. Prior to the surtax referendum, a facility renewal project was planned to replace the chiller and the roof membrane. The chiller replacement was funded with sales surtax funds and the roof membrane was funded through capital renewal funds, as the roof renewal was not on Attachment F. Additional work is planned in summer 2016 to include air conditioning, fire alarm and plumbing system renewal. Preliminary design of the district security project is complete. ICOC Annual Report to the Board November 17, 2015 Page 18 of 24

21 Sherwood Elementary School: The chiller failed this summer at Sherwood Elementary School and was replaced using sales surtax funds. Sherwood Elementary School is a year 2 project, and the remaining aspects of the project are included in an upcoming design build project. Rockledge High School: Rockledge High School structured cabling project was started this summer and is continuing through spring The sales surtax funding was used to leverage other funds such that the surtax expense is estimated to be less than half of the $1.7 million budget identified in Attachment F. A video detailing the project is posted on the District s web site. ICOC Annual Report to the Board November 17, 2015 Page 19 of 24

22 Overview: The sales tax program was intended to renew existing buildings and equipment. This limits the use of newer/alternative technologies and methodologies. While better options will be noted and considered, it will not always be feasible to invest in the better system. However, energy conservation is part of every design analysis. There are circumstances where a modest investment in system improvements provides a life cycle cost reduction in energy use. The appropriate design concept for each site is evaluated by a team that includes the District s Project Manager, Energy Manager, Plant Operations & Maintenance staff and the consultant team. As staff is collaboratively scoping the upcoming projects, the District s Building Official and the Environmental Health and Safety team are included to define and address to the extent feasible any Code deficiencies which may also include any Americans with Disabilities Act requirements. These are being identified in the project Design Criteria Package and included in the design. Additionally, those items that were not included in the 2014 facility assessment, but which require renewal are also noted for consideration as to their priority. Good examples of this circumstance are the air conditioning units in the portables that are failing and the wastewater treatment plant at Discovery Elementary School that needs to be replaced. These inconsistencies are reported to the ICOC along with the staff s recommendation as to the resolution. ICOC Annual Report to the Board November 17, 2015 Page 20 of 24

23 Planning Ahead Facility Renewal The Project Management team is preparing for the next two years of facility renewal projects based on the priority list by school/facility. These projects include: DeLaura Middle additional facility renewal scope 2015/2016 Audubon Elementary additional facility renewal scope 2015/2016 Andersen Elementary additional facility renewal scope 2015/2016 Palm Bay Elementary additional facility renewal scope 2015/2016 Oak Park Elementary additional facility renewal scope 2015/2016 Cape View Elementary 2 design build planned 2016 Jefferson Middle 2 design build planned 2016 Roosevelt Elementary 2 design build planned 2016 Sea Park Elementary 1 design build planned 2016 Tropical Elementary 2 design build planned 2016 Discovery Elementary 2 design build planned 2016 Saturn Elementary 3 design build planned 2016/2017 Melbourne High 3 design build planned 2016/2017 Sabal Elementary 3 design build planned 2016/2017 Hoover Middle 3 design build planned 2016/2017 Turner Elementary 3 design build planned 2016/2017 Fairglen Elementary 3 design build planned 2016/2017 Apollo Elementary 3 design build planned 2016/2017 Stone Middle 3 design build planned 2016/2017 Pinewood Elementary 3 design build planned 2016/2017 West Melbourne Elementary 3 design build planned 2016/2017 Jackson Middle 3 design build planned 2016/2017 Sherwood Elementary 3 design build planned 2016/2017 Kennedy Middle 3 design build planned 2016/ School Board approved design build preconstruction services October 13, School Board approval of design build preconstruction pending October 27, Design Criteria Packages (DCPs) underway/nearing completion. Projects will be bundled and Requests for Proposals (RFPs) will be issued based on available cash flow ICOC Annual Report to the Board November 17, 2015 Page 21 of 24

24 In addition to the planned whole school approach, several schools have critical failing components that may need to be addressed more quickly. Those identified to date are included on the Replace at Failure List and the Chiller/Mechanical Replacements List included in Appendix V. Educational Technology Where feasible, educational technology infrastructure is being incorporated with the facility renewal projects. Component procurement will be handled separately and will be addressed as cash flow allows. District Security The Oak Park Elementary School district security pilot project will be under construction in fall Once this project has been evaluated, the construction will follow for the other five schools where preliminary design has been finished. These will be either stand-alone projects or included with the planned facility renewal construction. Projects now in the design build process will incorporate district security. In those cases where an urgent district security need is identified, an out-of-sequence project can be accomplished. ICOC Annual Report to the Board November 17, 2015 Page 22 of 24

25 Conclusions The District has implemented procedures to administer and use funds collected from the half-cent sales surtax. Through September 30, 2015 collections totaled $22,710,597 which exceeded projections by $4,311,682. Expenditures in FY 15 (through June 301, 2015) totaled $2,759,983. Expenditures are in accordance with Sales Surtax Funded Detail Report (Attachment F), with exceptions reported to the ICOC. Emergent projects are consistent with the parameters defined for the use of the sales surtax. Outof-sequence projects and unplanned projects accounted for $129, (4.6%) of FY 15 spending and are reported to the ICOC. Note that several out-of-sequence failures were identified and addressed, but the actual expense did not occur until The FY 16 report will provide a better picture of projects that are planned vs. projects that are reacting to failures. Given the advancing age of the District s facilities and the extended period of deferred maintenance, the sales surtax is a critical resource for improving facility asset management. Should sales surtax resources continue to exceed estimates, additional prioritization and resource allocation decisions will need to be made. The District is planning for projects that will occur in 2015, 2016 and The District is using the design build process to ensure projects are designed to the available funding as well as to aggregate projects for economies of scale and marketplace advantage. The primary investment for facility renewal is in HVAC system renewal (68%), which is consistent with the failures that are occurring. Where feasible, the educational technology and/or district security projects are being bundled with the facility renewal projects to minimize administrative and design costs. The ICOC believes that it is functioning well and is conducting its business in accordance with its Charter. The diversity of the ICOC has fostered healthy dialogue during the meetings which has enhanced its effectiveness and its relationship with the staff. The ICOC would welcome any feedback or comment on how to make this report better and in a form that the Board finds helpful and informative. The ICOC continues to look forward to serving the Board, administration, teachers and most importantly the students of Brevard County in fulfilling its mission. ICOC Annual Report to the Board November 17, 2015 Page 23 of 24

26 APPENDIX I Charter of the Independent Citizens Oversight Committee (ICOC) II Funded & Non-Funded Categories (Attachment A) III IV V Assessment Priority Scoring Matrix FY 15 Expenditures by School/Category Replace at Failure List and Chiller/Mechanical Replacement List ICOC Annual Report to the Board November 17, 2015 Page 24 of 24

27 APPENDIX I Charter of the Independent Citizens Oversight Committee (ICOC)

28 CHARTER OF THE BREVARD COUNTY PUBLIC SCHOOLS INDEPENDENT CITIZEN OVERSIGHT COMMITTEE WHEREAS, The School Board of Brevard County, Florida, a corporate body existing under the laws of the State of Florida (the "School Board") has, pursuant to Florida law, the power and authority to determine policies and programs deemed necessary by it for the efficient operation and general improvement of the district school system; and WHEREAS, The School Board recognized the need for an independent committee to provide general oversight to the School Board's capital expenditures regarding Facility Renewal, Education Technology and School Security improvements funded by the one-half cent surtax on sales for school facilities; and WHEREAS, The School Board wishes to confirm and clarify the powers, duties, responsibilities and procedures of this committee; NOW THEREFORE, the School Board formally acknowledges the following Charter: ARTICLE I: NAME The committee shall be officially known as the INDEPENDENT CITIZEN OVERSIGHT COMMITTEE (ICOC). ARTICLE II: PURPOSE ICOC shall provide general oversight of the expenditures made through funds generated by the one-half cent surtax on sales for school facilities approved by the citizens of Brevard County on November 4, The key focus of ICOC is to assure that School Board's capital expenditures for mission critical Facility Renewal, Educational Technology and School Security items are made in accordance with the School Board s published site-based priority list ( Half-cent Sales Surtax Capital Project Plan by School ), sequenced by highest severity of need and category ranking priority to best maintain a safe and appropriate educational environment. Additionally, ICOC will evaluate the appropriateness of capital expenditures that are substituted for previously published items due to newly recognized needs deemed to be at a higher severity of need and category ranking priority than the previously published item or items replaced. ARTICLE III: TERM OF EXISTENCE 1. ICOC shall exist to support the School Board, and shall not be terminated until all funds collected during the six-year period the one-half cent surtax on sales for schools have been expended. 10/2/2014 Page 1 of 6

29 2. After all such funds have been expended, the School Board may, at its sole discretion, terminate and dissolve ICOC upon the School Board s approval of a resolution authorizing such dissolution. 3. In the event of renewal of a surtax on sales, this charter shall remain in effect, as modified and approved by the School Board. ARTICLE IV: POWERS, DUTIES AND RESPONSIBILITIES It shall be the responsibility of the ICOC to provide the School Board and the community with information related to the utilization of capital revenue generated by the one-half cent surtax on sales. Specifically, ICOC members are charged with reporting the alignment of funded projects with those identified in the School District Capital Project Plan as well as the timeliness of expenditures based on the schedule of available funds. The ICOC shall be guided by the following as they engage in this oversight responsibility: 1. ICOC is authorized to research, interview, and investigate as necessary to fulfill its duties and responsibilities as stated herein. 2. ICOC shall oversee the progress of the projects funded by the proceeds of the one-half cent surtax on sales. 3. ICOC shall research, interview, and investigate to ensure that capital outlay expenditures funded by the proceeds of the one-half cent surtax on sales are in compliance with applicable policies and procedures. 4. ICOC shall work cooperatively with the School Board, the Superintendent of Schools (the "Superintendent") and its respective employees to accomplish its goals and objectives. 5. ICOC shall not have the authority to make any decisions on behalf of the School Board, nor shall it make or implement policy. 6. ICOC shall comply with the School Board s policies regarding non-discrimination. 7. ICOC shall advise and make recommendations to the School Board and the Superintendent. 8. ICOC shall provide written reports and verbal presentations regarding the relevant findings of ICOC on a frequency to be determined by a majority of the ICOC members, but not less than once each year. Such reports and presentations shall be provided publicly at a regular or special School Board meeting. 9. ICOC may request to present findings at a School Board workshop. 10. ICOC shall establish a method to collect public feedback regarding the oversight process. 10/2/2014 Page 2 of 6

30 11. ICOC recommendations shall be without bias. 12. ICOC may request an independent audit as required. ARTICLE V: RESPONSIBILITIES OF THE SCHOOL BOARD 1. For the purposes of this Charter, the term School Board shall include the elected members of the School Board, the Superintendent and/or the staff employed by the School District, as appropriate. 2. The School Board shall provide ICOC with all relevant information pertaining to the use of the proceeds from the one-half cent surtax on sales and the capital Facility Renewal, Education Technology and School Security projects funded by the proceeds on a quarterly basis. The School Board shall provide such information quarterly to ICOC as data in electronic format and as reports in hard copy and electronic formats. Such information shall use the data of the published Campus Capital Needs Sales Surtax Funded Detail Report (Attachment F ) as the basis of the quarterly report and shall include, at a minimum, the following information: Facility Name, Group, Category, Category Priority Ranking, Component, Component Condition Code and Component Cost Estimate. Every Component shall be assigned a unique identifier for tracking purposes. The report shall, at a minimum, identify each Project (a Component or group of Components) planned for execution during the fiscal year and, for every such Project, a schedule with progress status and a cost estimate with funds encumbered and expended to date. Additions, deletions, substitutions or modifications to Components, Component Condition Codes or Component Cost Estimates shall be clearly identified in each report. 3. The School Board shall provide ICOC with work and meeting space, supplies, and assistance for ICOC to fulfill its duties and responsibilities. ARTICLE VI: MEMBERSHIP 1. ICOC shall be comprised of no less than seven (7) and no more than eleven (11) members. 2. ICOC Members shall be residents of Brevard County who have expertise in the fields such as planning, education, business, finance, law, architecture/engineering construction, technology, or security. At least two (2) members shall be the parent/guardian of a Brevard Public Schools student. School Board members or current employees of the School Board shall not be members of ICOC. No member with a conflict of interest as defined in Section F.S. shall be approved as a member of ICOC or continue to serve on ICOC. 3. Prospective members shall be solicited through a public announcement and forum and shall be required to submit an application for consideration and submit to authorization 10/2/2014 Page 3 of 6

31 for undergoing a background check. A Selection Committee, independent of School Board, shall review the applications and recommend members of the initial ICOC to the School Board for approval at a regular or special School Board meeting. 4. Members shall serve terms of two (2) years. A member may serve for more than one consecutive term or for multiple terms, if approved by the School Board. In order to promote continuity of service and institutional memory, the initial terms shall be staggered, with three (3) members serving for one (1) year, three (3) members serving for two (2) years, and the remaining members serving for three (3) years. 5. Replacement ICOC members shall be selected by the existing members and recommended to the School Board for approval. 6. Members shall volunteer their services and shall not be compensated for their services in any manner. The School Board may, at its sole discretion, reimburse a member's out of pocket expenses reasonably incurred in the performance of their duties as an ICOC member, in accordance with the then normal reimbursement policies and procedures of the School Board. 7. Members shall endeavor to avoid any situation that might give rise to a conflict of interest with respect to their participation on ICOC and shall promptly notify the Superintendent upon becoming aware of any such conflict or potential conflict. Members shall contact the School Board if, during their service as a member of ICOC, a prerequisite for ICOC service is no longer met by the member. A member may be removed by a majority vote of the School Board. ARTICLE VII: OFFICERS 1. The officers of ICOC shall consist of a Chairman, Vice Chairman, Secretary and Treasurer. The officers shall be members of ICOC and shall be elected for a one (1) year term by a majority of the then current ICOC members at the first regular meeting of each calendar year. Officers may serve consecutive terms with no limit to the number of terms. 2. Chairman: The Chairman shall preside over the meetings of ICOC and may establish subcommittees to undertake activities on behalf of ICOC. The Chairman shall have the power to call regular and special meetings of ICOC. The Chairman, or designee, shall be the official spokesman for ICOC. 3. Vice Chairman: In the absence of the Chairman, or in the event of the Chairman's inability or refusal to act as determined by a majority vote of ICOC, the Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the duties of, and be subject to all the restrictions upon, the Chairman. The Vice Chairman shall perform such other duties as may be assigned by the Chairman. 10/2/2014 Page 4 of 6

32 4. Treasurer: The Treasurer shall ensure that ICOC prepares annual financial reports for the School Board pertaining to capital expenditures regarding Facility Renewal, Educational Technology and School Security funded by the proceeds of the one-half cent surtax on sales. 5. Secretary: The Secretary shall be responsible for maintaining minutes and records of ICOC. The Secretary shall have such additional powers and duties as may be assigned by the Chairman. ARTICLE VIII: MEETINGS 1. ICOC shall hold regular meetings four (4) times each year at quarterly intervals. Special additional meetings may be called by the ICOC Chairman or the School Board Chairman. All meetings shall be held at such time, date and place as determined by the ICOC Chairman, or by the School Board Chairman for the meetings called by the School Board Chairman. 2. Any ICOC meeting shall be publicly noticed according to Chapter 286, F.S. (Florida's Sunshine Law). All meetings shall be open to the public. 3. Meetings shall be conducted under Robert s Rules of Order. Procedures and policies of internal governance not specifically stated herein shall be established by the members. 4. The presence of a majority of the then current members, in person or by telephone or Internet, shall constitute a quorum. There shall be no voting by proxy. 5. Members shall recuse themselves from a vote on any matter where conflict of interest may exist which might affect their impartial evaluation of the matter under consideration. 6. Minutes shall be taken at each meeting. All meeting minutes shall be reviewed and approved by a majority of the members prior to being submitted to the School Board. The School Board shall archive and publish the meeting minutes as required by law and School Board policy. 7. ICOC, its sub-committees and the members of ICOC shall comply with Chapter 286, F.S. (Florida's Sunshine Law) and Chapter 119, F.S. (Florida's Public Records Act). Meetings may be audio and/or video recorded. ARTICLE IX: AMENDMENT The School Board shall have the power to amend this Charter, from time to time. 10/2/2014 Page 5 of 6

33 ARTICLE IX: ACKNOWLEDGEMENT IN WITNESS WHEREOF, the School Board, by and through the undersigned, acknowledges its approval of this Charter on the day of October, THE SCHOOL BOARD OF BREVARD COUNTY, FLORIDA Karen Henderson, School Board Chairman Brian T. Binggeli, Ed.D., Superintendent 10/2/2014 Page 6 of 6

34 APPENDIX II Funded & Not-Funded Categories (Attachment A)

35 Attachment A 2014 Facility Assessment Prioritization of Facility Assessment Categories Categories in Facility Assessment - Surtax Funding Status Facility Renewal 1. Safety and Building Code Deficiency Corrections (Condition Code 1 & 2 Funded) 2. ADA Code Deficiency Correction (Condition Code 1 & 2 Funded) 3. Fire Alarm System Renewal (Condition Code 1 & 2 Funded) 4. Central Mechanical Plant Renewal (Condition Code 1 & 2 Funded) 5. Cooling and Heating Control System Renewal (Condition Code 1 & 2 Funded) 6. Air Conditioning and Air Distribution Equipment Renewal (Condition Code 1 & 2 Funded) 7. Roofing System Renewal (Condition Code 1 & 2 Funded) 8. Exterior Building Wall Finish System Renewal (Condition Code 1 & 2 Funded) 9. Exterior Door/Window/Louver System Renewal (Condition Code 1 & 2 Funded) 10. Building Water and Sanitary Piping System Renewal (Condition Code 1 & 2 Funded) 11. Water Heating System Renewal (Condition Code 1 & 2 Funded) 12. Electrical Supply System (Transf., Switchgear, Wiring) Renewal (Condition Code 1 & 2 Funded) 13. Electrical Distribution System Renewal (Condition Code 1 & 2 Funded) 14. Electrical Components (Lightning Prot., Intercom, Gen.) Renewal (Condition Code 1 Funded) 15. Interior and Exterior Lighting Equipment Renewal (Condition Code 1 Funded) 16. Air Supply and Exhaust System Renewal (Condition Code 1 Funded) 17. Site Utility Systems (Gas, Electric, Storm, Water, Sanitary) Renewal (Condition Code 1 Funded) 18. Site Improvements (Parking, Paving, Walks, Signage) Renewal (Not Funded) 19. Site Facilities (Pavilions, Athletic/Playfields, Concessions) Renewal (Not Funded) 20. Restroom Fixtures Renewal (Not Funded) 21. Plumbing Systems General (Custodial, Labs, Roof Drains, Water Fountains) (Not Funded) 22. Interior Door Assembly Renewal (Not Funded) 23. Restroom Finishes and Accessories Renewal (Not Funded) 24. Building Cabinetry Renewal (Not Funded) 25. Interior Specialties (Lockers, Theater Equip., Audit. Seating, Bleachers) Renewal (Not Funded) 26. Interior Wall Finishes Renewal (Not Funded) 27. Interior Ceiling Renewal (Not Funded) 28. Flooring System Renewal (Not Funded) 29. Interior Signage Renewal (Not Funded) 30. Interior Stair System Renewal (Not Funded) 31. Indoor/Outdoor Pool Renewal (Not Funded) 32. Building Foundation System Renewal (Not Funded) 33. Building Structural System Renewal (Not Funded) A. Safety/Code B. Mechanical Systems C. Building Envelope D. Electrical Systems E. Site Utility Brevard Public Schools Facilities Services July 22, 2014 Page 1 of 2

36 Categories in Facility Assessment - Surtax Funding Status (Cont.) Educational Technology 1. Technology Building Cabling (Fully Funded - Legislative Compliance & Mission Delivery) 2. Technology Equipment Renewal (Fully Funded - Legislative Compliance & Mission Delivery) 3. Classroom Technology Infrastructure (Electric, HVAC & Data) (Fully Funded - Legislative Compliance & Mission Delivery) st Century Classroom Equipment Renewal (Not Funded) District School Security 1. Fencing (Fully Funded - Critical Safety Enhancement) 2. Access Control (Fully Funded - Critical Safety Enhancement) 3. Cameras (Not Funded) Categories Not Included in Facility Assessment Additional Classroom Space New Facility Requirements for Academic Programs Furniture and Equipment Renewal Food Service Equipment Renewal New Playgrounds New Middle School Gym A/C New PE Pavilions Equity Projects Landscaping Brevard Public Schools Facilities Services July 22, 2014 Page 2 of 2

37 APPENDIX III Assessment Priority Scoring Matrix

38 ASSESSMENT PRIORITY SCORING 11/13/2014 SCHOOL BASED PRIORITIZATION PRIORITY CATEGORY POINTS METHODOLOGY COMMENTS FORMULA - POINTS CATEGORIES 1 Active/Partial Project Extension 25 Active; Partial; No Review proposed Surtax Work to see if it would be an extension of an Active Project - Goal is to limit impact on students and bring previously started work Active (25); Partial (15); No (0) N/A quickly to completion. 2 Campus Wide FCI - Sales Surtax Work 20 Percentage Score Identify campuses which have the most surtax funded renewal needs - Goal is to address campuses with greatest surtax priority needs first points based on 0%-100% FCI ALL 3 Campus Wide FCI - All work Identified 15 Percentage Score Identify campuses which have the most renewal needs both surtax funded & unfunded - Goal is to address campuses with greatest general needs first points based on 0%-100% FCI ALL 4 Work Performed During 7 Year Plan 10 Extensive; Partial; None Address Campuses first that were not addressed during previous renewal initiatives - Goal to address campuses with minimal past renewal activities first. Extensive (0); Partial (5); None (10) N/A 5 Age of Facility 5 District Ranking Rank campuses based on the theoretical stage in the life cycle of their systems - Goal is to insure system/building life cycle is considered in prioritization Ranking of Facilities 1-104; Oldest Facility Awarded Full Points N/A 6 Energy Usage 3 District Ranking Rank the campuses based upon their KWH/SF operational costs - Goal is to insure prioritization considers potential operating cost efficiencies. Ranking of Facilities 1-104; Highest KWH Usage Awarded Full Points N/A PROJECT BASED PRIORITIZATION PRIORITY CATEGORY POINTS METHODOLOGY COMMENTS FORMULA CATEGORIES A Safety/Code System FCI - Sales Surtax Work 7 Percentage Score B Mechanical System FCI - Sales Surtax Work 6 Percentage Score C Building Envelope FCI - Sales Surtax Work 4 Percentage Score D Electrical System FCI - Sales Surtax Work 3 Percentage Score E Site Utility FCI - Sales Surtax Work 2 Percentage Score POTENTIAL AWARDED POINTS 100 Identify campuses which have the most surtax funded Safety/Code renewal needs - Goal is for Campuses with greatest Safety/Code renewal needs to rank first in category. Identify campuses which have the most surtax funded Mechanical System renewal needs - Goal is for Campuses with greatest Mechanical System renewal needs to rank first in category. Identify campuses which have the most surtax funded Buildign Envelope renewal needs - Goal is for Campuses with greatest Building Envelope renewal needs to rank first in category. Identify campuses which have the most surtax funded Electrical System renewal needs - Goal is for Campuses with greatest Electrical System renewal needs to rank first in category. Identify campuses which have the most surtax funded Site Utility renewal needs - Goal is for Campuses with greatest Site Utility renewal needs to rank first in category. Ranking of Facilities 1-104; Highest Safety/Code Need Awarded Full Points Ranking of Facilities 1-104; Highest Mechanical System Need Awarded Full Points Ranking of Facilities 1-104; Highest Building Envelope Need Awarded Full Points Ranking of Facilities 1-104; Highest Electrical System Need Awarded Full Points Ranking of Facilities 1-104; Highest Site Utility Need Awarded Full Points 1,2,3 4,5,6,10,11,16 7,8,9 12,13,14,15 17 Facilities Services/DGL Novermber 13, of 1

39 APPENDIX IV FY 15 Expenditures by School/Category

40 ANDERSON ELEMENTARY SCHOOL (1141) FY15 EXPENSE SUMMARY FACILITY RENEWAL Contracted $13,872 Professional Fees $ 8,215 Owner Direct Purchase (ODP) $27,049 Administration $ 162 TOTAL $49,298 DISTRICT SCHOOL SECURITY Administration $ 1,055 TOTAL $ 1,055 ACCOMPLISHMENT: Mechanical system (HVAC) renewal is complete for Buildings 2, 3 and 5. Additional HVAC work and roof renewal are under design. The project is partially funded with sales surtax.

41 ANDERSEN ELEMENTARY (1141)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 3,558,232 Administration $ 162 Central Mechanical Plant Renewal $ 662,641 $ 662,641 Chillers $ 461,943 $ 461,943 Cooling Towers $ 69,516 $ 69,516 Makeup Water Secondary Backflow Preventer and Water Treatment $ 131,183 $ 131,183 Cooling & Heating Control System Renewal $ 91,940 $ 91,940 Building Automation System $ 91,940 $ 91,940 Air Conditioning & Air Distribution Equipment Renewal $ 834,188 $ 40,922 $ 793,266 Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat $ 710,853 $ 710,853 Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant $ 123,334 $ 123,334 Roofing System Renewal $ 1,560,345 $ 8,215 $ 1,552,130 Gutters & Downspouts $ 17,585 $ 17,585 Membrane Renewal $ 1,457,960 $ 1,457,960 Relocatable Covered Walkways (SREF) $ 84,800 $ 84,800 Building Water & Sanitary Piping System Renewal $ 41,738 $ 41,738 Supply Piping $ 41,738 $ 41,738 Electrical Supply System (Transformers, Switchgear & Wiring) Renewal $ 9,073 $ 9,073 Multiple Service Feeds $ 9,073 $ 9,073 Electrical Distribution System Renewal $ 116,140 $ 116,140 Transformers $ 116,140 $ 116,140 Electrical System Components (Lightning Protection, Intercom & Generators) Renewal $ 242,168 $ 242,168 Equipment $ 219,576 $ 219,576 Lightning Protection $ 22,592 $ 22,592 TOTAL FACILITY RENEWAL $ 3,558,232 $ 49,299 $ 3,508,933

42 ANDERSEN ELEMENTARY (1141) DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 97,589 Administration $ 1,055 Perimeter/Entry Fencing and Gates $ 70,680 Pedestrian Access & Safety (Fencing) $ 70,680 Building Access Security Equipment $ 26,909 Public Access Control $ 26,909 TOTAL DISTRICT SCHOOL SECURITY $ 97,589 $ 1,055 $ 96,534

43 ATLANTIS ELEMENTARY SCHOOL (0201) FY15 EXPENSE SUMMARY FACILITY RENEWAL Professional Fees $10,490 TOTAL $10,490 ACCOMPLISHMENT: The chiller failed and has been replaced. The project is an out-ofsequence project and is funded with sales surtax contingency as it was not on the Attachment F list.

44 ATLANTIS ELEMENTARY (0201)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,324,195 Administration Fire Alarm System Renewal $ 210,340 $ 210,340 Fire Alarm System $ 210,340 $ 210,340 Central Mechanical Plant Renewal $ 117,888 $ 10,490 $ 107,398 Booster Pumps, Chilled Water, VFD's & Recirculation Pumps $ 105,859 $ 105,859 Chillers $ - $ - Refrigeration Room Monitoring & Ventilation $ 12,029 $ 12,029 Cooling & Heating Control System Renewal $ 98,641 $ 98,641 Building Automation System $ 98,641 $ 98,641 Air Conditioning & Air Distribution Equipment Renewal $ 513,655 $ 513,655 Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat $ 381,332 $ 381,332 Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant $ 132,323 $ 132,323 Exterior Building Wall Finish System Renewal $ 24,160 $ 24,160 Expansion/Control Joints $ 2,607 $ 2,607 Exterior Sealants $ 14,816 $ 14,816 Soffits $ 6,736 $ 6,736 Water Heating System Renewal $ 34,885 $ 34,885 Water Heaters $ 34,885 $ 34,885 Electrical Distribution System Renewal $ 128,269 $ 128,269 TSS Surge Suppression $ 128,269 $ 128,269 Electrical System Components (Lightning Protection, Intercom & Generators) Renewal $ 122,981 $ 122,981 Lightning Protection $ 122,981 $ 122,981 Interior & Exterior Lighting Equipment Renewal $ 38,490 $ 38,490 Motion Detection $ 38,490 $ 38,490 Air Supply & Exhaust System Renewal $ 34,885 $ 34,885 Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science $ 34,885 $ 34,885 TOTAL FACILITY RENEWAL $ 1,324,195 $ 10,490 $ 1,313,705

45 AUDUBON ELEMENTARY SCHOOL (4051) FY15 EXPENSE SUMMARY FACILITY RENEWAL Contracted $112,306 Professional Fees $ 22,522 Owner Direct Purchase (ODP) $ 37,783 Administration $ 162 TOTAL $172,773 DISTRICT SCHOOL SECURITY Administration $ 1,027 TOTAL $ 1,027 ACCOMPLISHMENT: HVAC system renewal is complete. Additional electrical system and fire alarm system work is being designed for future construction. The project is partially funded with sales surtax.

46 AUDUBON ELEMENTARY (4051)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,953,767 Administration $ 162 Fire Alarm System Renewal $ 10,920 $ 1,005 $ 9,915 Fire Alarm System $ 10,920 $ 10,920 Central Mechanical Plant Renewal $ 1,047,708 $ 150,122 $ 897,586 Booster Pumps, Chilled Water, VFD's & Recirculation Pumps $ 80,172 $ 80,172 Chillers $ 375,353 $ 375,353 Cooling Towers $ 56,485 $ 56,485 Heating Boilers $ 66,507 $ 66,507 Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water $ 460,080 $ 460,080 Refrigeration Room Monitoring & Ventilation $ 9,111 $ 9,111 Cooling & Heating Control System Renewal $ 148,501 $ 148,501 Building Automation System $ 148,501 $ 148,501 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems $ 389,018 $ 389, $ 288,803 $ 288,803 HVAC systems EPA Non-Compliant Refrigerant $ 100,216 $ 100,216 Exterior Building Wall Finish System Renewal $ 27,057 $ 27,057 Exterior Finish $ 14,022 $ 14,022 Exterior Sealants $ 9,295 $ 9,295 Soffits $ 3,741 $ 3,741 Exterior Door/Window/Louver System Renewal $ 30,974 $ 30,974 Main Entry Hardware $ 6,147 $ 6,147 Windows $ 24,827 $ 24,827 Building Water & Sanitary Piping System Renewal $ 55,501 $ 55,501 Sanitary Piping $ 19,046 $ 19,046 Supply Piping $ 36,455 $ 36,455 Electrical Distribution System Renewal $ 203,975 $ 18,765 $ 185,210 Panel Boards $ 115,309 $ 115,309 Transformers $ 36,690 $ 36,690 TSS Surge Suppression $ 51,976 $ 51,976 Electrical System Components (Lightning Protection, Intercom & Generators) Renewal $ 29,570 $ 2,720 $ 26,850 Equipment $ 21,398 $ 21,398 Lightning Protection $ 8,173 $ 8,173

47 AUDUBON ELEMENTARY (4051)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance Interior & Exterior Lighting Equipment Renewal $ 10,542 $ 10,542 Restroom Lighting $ 10,542 $ 10,542 TOTAL FACILITY RENEWAL $ 1,953,767 $ 172,774 $ 1,780,993

48 AUDUBON ELEMENTARY (4051) DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 21,865 Administration $ 1,027 Building Access Security Equipment $ 21,865 Public Access Control $ 21,865 TOTAL DISTRICT SCHOOL SECURITY $ 21,865 $ 1,027 $ 20,838

49 CAPE VIEW ELEMENTARY SCHOOL (5031) FY15 EXPENSE SUMMARY FACILITY RENEWAL Administration $ 162 TOTAL $ 162 DISTRICT SCHOOL SECURITY Administration $1,426 TOTAL $1,426 ACCOMPLISHMENT: A Design-Build Contract is expected to be awarded later this year for summer 2016 construction.

50 CAPE VIEW ELEMENTARY (5031)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,634,684 Administration $ 162 Fire Alarm System $ 9,283 $ 9,283 Fire Alarm System Renewal $ 9,283 $ 9,283 Central Mechanical Plant Renewal $ 805,410 $ 805,410 Chillers $ 273,786 $ 273,786 Heating Boilers $ 48,511 $ 48,511 Makeup Water Secondary Backflow Preventer and Water Treatment Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water $ 77,750 $ 77, $ 398,718 $ 398,718 Refrigeration Room Monitoring & Ventilation $ 6,645 $ 6,645 Cooling & Heating Control System Renewal $ 108,318 $ 108,318 Building Automation System $ 108,318 $ 108,318 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems $ 377,453 $ 377, $ 377,453 $ 377,453 Exterior Building Wall Finish System Renewal $ 12,084 $ 12,084 Soffits $ 12,084 $ 12,084 Exterior Door/Window/Louver System Renewal $ 18,998 $ 18,998 Windows $ 18,998 $ 18,998 Building Water & Sanitary Piping System Renewal $ 54,198 $ 54,198 Sanitary Piping $ 19,330 $ 19,330 Supply Piping $ 34,869 $ 34,869 Electrical Distribution System Renewal $ 179,329 $ 179,329 Panel Boards $ 123,457 $ 123,457 Transformers $ 5,043 $ 5,043 TSS Surge Suppression $ 50,829 $ 50,829 Electrical System Components (Lightning Protection, Intercom & Generators) Renewal $ 55,999 $ 55,999 Equipment $ 25,474 $ 25,474 Interior & Exterior Lighting Equipment Renewal $ 13,611 $ 13,611 Corridor/Common Area Lighting $ 3,348 $ 3,348 Exterior Perimeter Building Mounted Lighting $ 2,630 $ 2,630 Restroom Lighting $ 7,633 $ 7,633 TOTAL FACILITY RENEWAL $ 1,634,684 $ 162 $ 1,634,522

51 CAPE VIEW ELEMENTARY (5031)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 15,949 Administration $ 1,427 Building Access Security Equipment $ 15,949 Public Access Control $ 15,949 TOTAL DISTRICT SCHOOL SECURITY $ 15,949 $ 1,427 $ 14,522

52 COCOA HIGH SCHOOL (1121) FY15 EXPENSE SUMMARY DISTRICT SCHOOL SECURITY Administration $857 TOTAL $857

53 COCOA HIGH (1121)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 96,299 Administration $ 857 Perimeter/Entry Fencing and Gates $ 27,385 Pedestrian Access & Safety (Fencing) $ 27,385 Building Access Security Equipment $ 68,914 Public Access Control $ 68,914 TOTAL DISTRICT SCHOOL SECURITY $ 96,299 $ 857 $ 95,442

54 CROTON ELEMENTARY SCHOOL (4041) FY15 EXPENSE SUMMARY DISTRICT SCHOOL SECURITY Administration $1,142 TOTAL $1,142

55 CROTON ELEMENTARY (3091)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 86,395 Administration $ 1,142 Perimter/Entry Fencing & Gates $ 68,655 Pedestrian Access & Safety (Fencing) $ 68,655 Building Access Security Equipment $ 17,740 Public Access Control $ 17,740 TOTAL DISTRICT SCHOOL SECURITY $ 86,395 $ 1,142 $ 85,253

56 DELAURA MIDDLE SCHOOL (6012) FY15 EXPENSE SUMMARY FACILITY RENEWAL Contracted $ 817,977 Owner Direct Purchase (ODP) $ 319,882 Administration $ 162 TOTAL $1,138,021 DISTRICT SCHOOL SECURITY Administration $ 1,348 TOTAL $ 1,348 ACCOMPLISHMENT: A second phase of the HVAC system renewal is complete, partially funded with sales surtax. Additional phases have been designed but are not yet funded. Contingency funds will be needed for additional HVAC phases.

57 DELAURA MIDDLE (6012)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 2,805,242 Administration $ 162 Safety & Building Code Deficiency Corrections Fire Safety/Sanitation/Code Compliance $ 533,714 $ 533,714 $ 533,714 $ 533,714 ADA Code Deficiency Corrections $ 29,184 $ 29,184 Exterior Ramps & Walks $ 29,184 $ 29,184 Central Mechanical Plant Renewal $ 702,736 $ 654,884 $ 47,852 Heating Boilers $ 64,125 $ 64,125 Makeup Water Secondary Backflow Preventer and Water Treatment Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water $ 102,775 $ 102,775 $ 527,052 $ 527,052 Refrigeration Room Monitoring & Ventilation Cooling & Heating Control System Renewal $ 8,784 $ 8,784 $ 143,182 $ 133,432 $ 9,750 Building Automation System $ 143,182 $ 143,182 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant $ 375,085 $ 349,544 $ 25,541 $ 278,459 $ 278,459 $ 96,626 $ 96,626 Exterior Building Wall Finish System Renewal $ 57,097 $ 57,097 Expansion/Control Joints $ 19,325 $ 19,325 Sealants $ 37,772 $ 37,772 Supply Piping Exterior Door/Window/Louver System Renewal $ 41,738 $ 41,738 $ 19,325 $ 19,325 Main Entry Doors $ 19,325 $ 19,325 Building Water & Sanitary Piping System Renewal $ 125,614 $ 125,614 Sanitary Piping $ 44,799 $ 44,799 Supply Piping $ 80,815 $ 80,815 Water Heating System Renewal $ 25,474 $ 25,474 Water Heaters $ 25,474 $ 25,474

58 DELAURA MIDDLE (6012)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance Electrical Distribution System Renewal $ 580,636 $ 580,636 Panel Boards Condition/Capacity $ 215,213 $ 215,213 Transformers $ 224,876 $ 224,876 TSS Surge Suppression $ 140,547 $ 140,547 Air Supply & Exhaust System Renewal $ 25,474 $ 25,474 Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science Site Utility Systems (Gas, Electrical, Sotrmwater, Water, Sanitary) Renewal $ 25,474 $ 25, $ 187,720 $ 187,720 Sanitary Collection/Septic System $ 72,200 $ 72,200 Water Distribution Systems $ 115,520 $ 115,520 TOTAL FACILITY RENEWAL $ 2,805,242 $ 1,138,022 $ 446,217

59 DELAURA MIDDLE (6012)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 68,261 Administration $ 1,349 Perimeter/Entry Fencing and Gates $ 36,480 Pedestrian Access & Safety (Fencing) $ 36,480 Building Access Security Equipment $ 31,781 Public Access Control $ 31,781 TOTAL DISTRICT SCHOOL SECURITY $ 68,261 $ 1,349 $ 61,387

60 DISCOVERY ELEMENTARY SCHOOL (2151) FY15 EXPENSE SUMMARY FACILITY RENEWAL Professional Fees $7,438 Administration $ 162 TOTAL $7,600 DISTRICT SCHOOL SECURITY Administration $1,272 TOTAL $1,272 ACCOMPLISHMENT: A Design-Build Contract is expected to be awarded later this year for summer 2016 construction.

61 DISCOVERY ELEMENTARY (2151)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 2,532,815 Professional Fees $ 7,439 Administration $ 162 ADA Code Deficiency Corrections $ 8,208 $ 8,208 Accessible Entry $ 2,736 $ 2,736 Passenger Loading Zones $ 5,472 $ 5,472 Fire Alarm System Renewal $ 220,371 $ 220,371 Fire Alarm System $ 220,371 $ 220,371 Central Mechanical Plant Renewal $ 879,968 $ 879,968 Makeup Water Secondary Backflow Preventer and Water Treatment Piping and Valves, Distribution Piping, Insulation, Tanks and Chilled Water $ 144,233 $ 144, $ 735,735 $ 735,735 Cooling & Heating Control System Renewal $ 237,475 $ 237,475 Building Automation System $ 237,475 $ 237,475 Air Conditioning & Air Distribution Equipment Renewal $ 622,096 $ 622,096 Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat $ 461,837 $ 461,837 Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant $ 160,259 $ 160,259 Exterior Building Wall Finish System Renewal $ 10,862 $ 10,862 Expansion/Control Joints $ 5,454 $ 5,454 Sealants $ 5,408 $ 5,408 Exerior Door/Window/Louver System Renewal $ 5,201 $ 5,201 Main Entry Hardware $ 5,201 $ 5,201 Electrical Distribution System Renewal $ 67,634 $ 67,634 TSS Surge Suppression $ 67,634 $ 67,634 Air Supply & Exhaust System Renewal $ 42,250 $ 42,250 Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science $ 42,250 $ 42,250 TOTAL FACILITY RENEWAL $ 2,532,815 $ 7,601 $ 2,525,214

62 DISCOVERY ELEMENTARY (2151)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 67,798 Administration $ 1,272 Perimeter/Entry Fencing and Gates $ 32,832 Pedestrian Access & Safety (Fencing) $ 32,832 Building Access Security Equipment $ 34,966 Public Access Control $ 34,966 TOTAL DISTRICT SCHOOL SECURITY $ 67,798 $ 1,272 $ 66,526

63 EDUCATIONAL SERVICES FACILITY (9860) FY15 EXPENSE SUMMARY FACILITY RENEWAL Administration $162 TOTAL $162 ACCOMPLISHMENT: The gutter and downspout replacement was completed summer This is an out-of-sequence project.

64 EDUCATIONAL SERVICES FACILITY (9860)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,723,069 Safety & Building Code Deficiency Corrections $ 60,945 $ 60,945 Fire Safety/Sanitation/Code Compliance $ 60,945 $ 60,945 Central Mechanical Plant Renewal $ 878,585 $ 878,585 Chillers $ 878,585 $ 878,585 Cooling & Heating Control System Renewal $ 292,264 $ 292,264 Building Automation System $ 292,264 $ 292,264 Air Conditioning & Air Distribution Equipment Renewal HVAC Systems EPA Non-Compliant Refrigerant $ 16,123 $ 16, $ 16,123 $ 16,123 Roofing System Renewal $ 475,153 $ 162 $ 474,991 Gutters & Downspouts $ 475,153 $ 475,153 TOTAL FACILITY RENEWAL $ 1,723,069 $ 162 $ 1,722,907

65 GOLFVIEW ELEMENTARY SCHOOL (1071) FY15 EXPENSE SUMMARY DISTRICT SCHOOL SECURITY Administration $857 TOTAL $857

66 GOLFVIEW ELEMENTARY (1071)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 65,655 Administration $ 857 Perimeter/Entry Fencing & Gates $ 43,880 Pedestrian Access & Safety (Fencing) $ 43,880 Building Access Security Equipment $ 21,776 Public Access Control $ 21,776 TOTAL DISTRICT SCHOOL SECURITY $ 65,655 $ 857 $ 64,798

67 JEFFERSON MIDDLE SCHOOL (4111) FY15 EXPENSE SUMMARY FACILITY RENEWAL Professional Fees $17,485 Administration $ 762 TOTAL $18,247 DISTRICT SCHOOL SECURITY Administration $ 1,192 TOTAL $ 1,192 ACCOMPLISHMENT: A Design-Build Contract is expected to be awarded later this year for summer 2016 construction.

68 JEFFERSON MIDDLE (4111)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 3,450,294 Administration $ 762 Safety & Building Code Deficiency Corrections $ 23,107 $ 23,107 Fire Safety/Sanitation/Code Compliance $ 23,107 $ 23,107 Central Mechanical Plant Renewal $ 716,444 $ 17,485 $ 698,959 Cooling Towers $ 76,984 $ 76,984 Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water $ 627,043 $ 627,043 Refrigeration Room Monitoring & Ventilation $ 12,417 $ 12,417 Cooling & Heating Control System Renewal $ 324,076 $ 324,076 Building Automation System $ 324,076 $ 324,076 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant Building Water & Sanitary Piping System Renewal $ 923,802 $ 923, $ 787,219 $ 787, $ 136,584 $ 136, $ 146,924 $ 146,924 Sanitary Piping $ 52,399 $ 52,399 Supply Piping $ 94,524 $ 94,524 Water Heating System Renewal $ 28,558 $ 28,558 Water Heaters $ 28,558 $ 28,558 Electrical Supply System (Transformers, Switchgear & Wiring) Renewal $ 38,015 $ 38,015 Motor Control Centers $ 17,466 $ 17,466 Service Switchgear $ 20,549 $ 20,549 Electrical Distribution System Renewal $ 752,086 $ 752,086 Feeders $ 25,686 $ 25,686 Panel Boards $ 298,985 $ 298,985 Transformers $ 263,025 $ 263,025 TSS Surge Suppression $ 164,390 $ 164,390 Electrical System Components (Lightning Protection, Intercom & Generators) Renewal $ 497,281 $ 497,281 Equipment $ 297,281 $ 297,281 TOTAL FACILITY RENEWAL $ 3,450,294 $ 18,247 $ 3,432,047

69 JEFFERSON MIDDLE (4111)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 54,261 Administration 60 $ 1,193 Perimeter/Entry Fencing & Gates $ 24,461 Pedestrian Access & Safety (Fencing) $ 24,461 Building Access Security Equipment $ 29,800 Public Access Control $ 29,800 TOTAL DISTRICT SCHOOL SECURITY $ 54,261 $ 1,193 $ 53,068

70 KENNEDY MIDDLE SCHOOL (1101) FY15 EXPENSE SUMMARY DISTRICT SCHOOL SECURITY Administration $571 TOTAL $571

71 KENNEDY MIDDLE (1101)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 115,771 Administration $ 571 Perimeter/Entry Fencing and Gates $ 88,854 Pedestrian Access & Safety (Fencing) $ 88,854 Building Access Security Equipment $ 26,917 Public Access Control $ 26,917 TOTAL DISTRICT SCHOOL SECURITY $ 115,771 $ 571 $ 115,200

72 MILA ELEMENTARY SCHOOL (4031) FY15 EXPENSE SUMMARY DISTRICT SCHOOL SECURITY Administration $571 TOTAL $571

73 MILA ELEMENTARY (4031)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 51,606 Administratin $ 571 Perimter/Entry Fencing & Gates $ 28,728 Pedestrian Access & Safety (Fencing) $ 28,728 Building Access Security Equipment $ 22,878 Public Access Control $ 22,878 TOTAL DISTRICT SCHOOL SECURITY $ 51,606 $ 571 $ 51,035

74 OAK PARK ELEMENTARY SCHOOL (0051) FY15 EXPENSE SUMMARY FACILITY RENEWAL Contracted $292,780 Professional Fees $ 23,242 Administration $ 162 TOTAL $316,184 DISTRICT SCHOOL SECURITY Administration $ 1,214 TOTAL $ 1,214 ACCOMPLISHMENT: HVAC system renewal work is complete, partially funded with sales surtax. Additional facility renewal work is planned.

75 OAK PARK ELEMENTARY (0051)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,373,147 Administration $ 162 Safety & Building Code Deficiency Corrections $ 178,175 Fire Safety/Sanitation/Code Compliance $ 144,397 $ $ 178, ,397 Open Code Issues $ 33,778 $ 33,778 ADA Code Deficiency Corrections $ 25,536 $ 25,536 Handicap Parking $ 25,536 $ 25,536 Central Mechanical Plant Renewal $ 130,127 $ 47,299 $ 82,828 Makeup Water Secondary Backflow Preventer and Water Treatment $ 130,127 $ 130,127 Cooling & Heating Control System Renewal $ 181,289 $ 65,896 $ 115,393 Building Automation System $ 181,289 $ 181,289 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant Exterior Door/Window/Louver System Renewal $ 474,909 $ 172, $ 352, $ 122, $ 23,494 $ $ $ $ 302, , ,342 23,494 Main Entry Hardware $ 8,426 $ 8,426 Other Exterior Door Hardware $ 9,487 $ 9,487 Other Exterior Doors $ 5,581 $ 5,581 Building Water & Sanitary Piping System Renewal $ 43,414 $ 6,757 $ 36,657 Isolation Valves $ 14,952 $ 14,952 Sanitary Piping $ 28,462 $ 28,462 Water Heating System Renewal $ 32,254 $ 11,724 $ 20,530 Water Heaters $ 32,254 $ 32,254 Electrical Distribution System Renewal $ 251,694 $ 251,694 Panel Boards $ 162,401 $ 162,401 TSS Surge Suppression $ 89,293 $ 89,293 Air Supply & Exhaust System Renewal $ 32,254 $ 11,724 $ 20,530 Exhaust Fans Art Kiln Room, Locker Rooms, $ 32,254 Restrooms, Science $ 32,254 TOTAL FACILITY RENEWAL $ 1,373,147 $ 316,184 $ 1,056,963

76 OAK PARK ELEMENTARY (0051)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 113,032 Administration $ 1,215 Perimeter/Entry Fencing and Gates $ 86,340 Pedestrian Access & Safety (Fencing) $ 86,340 Building Access Security Equipment $ 26,693 Public Access Control $ 26,693 TOTAL DISTRICT SCHOOL SECURITY $ 113,032 $ 1,215 $ 111,817

77 OCEAN BREEZE SCHOOL (6071) FY15 EXPENSE SUMMARY FACILITY RENEWAL Contracted $200,843 Owner Direct Purchase (ODP) $154,634 Professional Fees $ 59,033 Administration $ 162 TOTAL $414,672 DISTRICT SCHOOL SECURITY Administration $ 1,799 TOTAL $ 1,799 ACCOMPLISHMENT: The facility renewal project, including central mechanical plant, air conditioning and air distribution equipment, electrical distribution and fire alarm systems, is complete. This project was partially funded with sales surtax.

78 OCEAN BREEZE ELEMENTARY (6071)/FACILITY RENEWAL FY15 Description System Category Component Att. F. Amount Spent Balance FACILITY RENEWAL $ 1,364,555 Administration $ 162 Fire Alarm System Renewal $ 105,454 $ 13,150 $ 92,304 Fire Alarm System $ 105,454 $ 105,454 Central Mechanical Plant Renewal $ 428,007 $ 257,929 $ 170,078 Booster Pumps, Chilled Water, VFDs & Recirculation Pumps $ 55,664 $ 55,664 Chillers $ 309,911 $ 309,911 Heating Boilers $ 54,911 Refrigeration Room Monitoring and Ventilation Air Conditioning & Air Distribution Equipment Renewal $ 7, $ 321,194 $ $ 54,911 7,522 $ 89,989 $ 231,205 Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant Building Water & Sanitary Piping System Renewal $ 238, $ 82, $ 65,402 $ $ 238,451 82,743 $ 8,997 $ 56,405 Sanitary Piping $ 25,856 $ 25,856 Supply Piping $ 39,545 $ 39,545 Water Heating System Renewal $ 17,301 $ 17,301 Water Heaters $ 17,301 $ 17,301 Electrical Supply System Renewal $ 24,843 $ 14,223 $ 10,620 Multiple Service Feeds $ 24,843 $ 24,843 Electrical Distribution System Renewal $ 220,541 $ 27,502 $ 193,039 Panel Boards Condition/Capacity $ 124,213 $ 124,213 TSS Surge Suppression $ 96,328 $ 96,328 Air Supply & Exhaust System Renewal $ 21,814 $ 2,720 $ 19,094 Exhaust Fans Art Kiln Room, Locker Rooms, $ 21,914 Restrooms, Science Labs $ 21,914 TOTAL FACILITY RENEWAL $ 1,364,555 $ 414,673 $ 949,882

79 OCEAN BREEZE ELEMENTARY (6071)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F. Amount Spent Balance DISTRICT SCHOOL SECURITY $ 109,790 Administration $ 1,800 Perimeter/Entry Fencing and Gates $ 91,737 $ 91,737 Pedestrian Access & Safety (Fencing) $ 91,737 $ 91,737 Building Access Security Equipment $ 18,053 $ 18,053 Public Access Control $ 18,053 $ 18,053 TOTAL DISTRICT SCHOOL SECURITY $ 109,790 $ 1,800 $ 107,990

80 PALM BAY ELEMENTARY SCHOOL (2081) FY15 EXPENSE SUMMARY FACILITY RENEWAL Contracted $203,262 Owner Direct Purchase (ODP) $268,183 TOTAL $471,445 DISTRICT SCHOOL SECURITY Administration $ 1,064 TOTAL $ 1,064 ACCOMPLISHMENT: The roof membrane renewal and chiller replacement are complete. The chiller is funded with sales surtax, and the roof is funded with capital renewal funds. Additional HVAC work is planned for next year.

81 PALM BAY ELEMENTARY (2081)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,869,739 Administration ADA Code Deficiency Corrections $ 57,030 $ 57,030 Accessible Entry $ 2,128 $ 2,128 Barrier Free Route ROW Sidewalk to Building Entry $ 10,214 $ 10,214 Building Entry $ 2,128 $ 2,128 Exterior Ramps and Walks $ 20,429 $ 20,429 Handicap Parking $ 17,875 $ 17,875 Passenger Loading Zones $ 4,256 $ 4,256 Fire Alarm System Renewal $ 120,012 $ 120,012 Fire Alarm System $ 120,012 $ 120,012 Central Mechanical Plant Renewal $ 501,348 $ 457,217 $ 44,131 Chillers $ 501,348 $ 501,348 Cooling & Heating Control System Renewal $ 166,775 $ 14,228 $ 152,547 Building Automation System $ 166,775 $ 166,775 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems $ 648,683 $ 648, $ 648,683 $ 648,683 Roofing System Renewal $ 265,600 $ 265,600 Relocatable Covered Walkways (SREF) $ 265,600 $ 265,600 Building Water & Sanitary Piping System Renewal $ 80,619 $ 80,619 Sanitary Piping $ 31,872 $ 31,872 Supply Piping $ 48,746 $ 48,746 Air Supply & Exhaust System Renewal $ 29,672 $ 29,672 Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science $ 29,672 $ 29,672 TOTAL FACILITY RENEWAL $ 1,869,739 $ 471,445 $ 1,398,294

82 PALM BAY ELEMENTARY (2081)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 61,007 Administration $ 1,065 Perimeter/Entry Fencing and Gates $ 36,451 Pedestrian Access & Safety (Fencing) $ 36,451 Building Access Security Equipment $ 24,556 Public Access Control $ 24,556 TOTAL DISTRICT SCHOOL SECURITY $ 60,117 $ 1,065 $ 59,052

83 ROCKLEDGE HIGH SCHOOL (1011) FY15 EXPENSE SUMMARY DISTRICT SCHOOL SECURITY Administration $ 571 TOTAL $ 571 EDUCATIONAL TECHNOLOGY Administration $2,638 TOTAL $2,638 ACCOMPLISHMENT: The structured cabling (Educational Technology) project is underway. Rockledge High School is one of eight remaining schools that require structured cabling renovation based on facility age and condition. Structured Cabling Systems include network, fiber optic, telephone and instructional television components with associated supported electrical and mechanical systems. As of August 26 approximately 7500 of the 2 backbone conduit has been installed. All work is being done on second shift to keep the mess and disruptions to students and staff to a minimum.

84 ROCKLEDGE HIGH (1011)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 67,171 Administration $ 571 Perimeter/Entry Fencing and Gates $ 2,995 Pedestrian Access & Safety (Fencing) $ 2,995 Building Access Security Equipment $ 64,176 Public Access Control $ 64,176 TOTAL DISTRICT SCHOOL SECURITY $ 67,171 $ 571 $ 66,600

85 ROCKLEDGE HIGH (1011)/EDUCATIONAL TECHNOLOGY FY15 Description System Category Component Att. F Amount Spent Balance EDUCATIONAL TECHNOLOGY $ 1,946,397 Administration $ 2,638 Technology Building Cabling $ 1,762,159 Structured Cabling $ 1,762,159 Technology Equipment Renewal $ 184,238 Computer Replacement $ 51,795 Server Replacement $ 58,507 Switch Replacement $ 21,606 Telephone System Replacement $ 49,843 Wireless Access Points Replacement $ 2,487 TOTAL EDUCATIONAL TECHNOLOGY $ 1,946,397 $ 2,638 $ 1,943,759

86 ROOSEVELT ELEMENTARY SCHOOL (5012) FY15 EXPENSE SUMMARY FACILITY RENEWAL Professional Fees $8,123 Administration $ 162 TOTAL $8,285 DISTRICT SCHOOL SECURITY Administration $ 793 TOTAL $ 793 ACCOMPLISHMENT: A Design-Build Contract is expected to be awarded later this year for summer 2016 construction.

87 ROOSEVELT ELEMENTARY (5012)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 2,933,932 Professional Fees $ 8,124 Administration $ 162 Central Mechanical Plant Renewal $ 1,037,695 $ 1,037,695 Booster Pumps, Chilled Water, VFD's & Recirculation Pumps $ 96,123 $ 96,123 Cooling Towers $ 67,723 $ 67,723 Heating Boilers $ 79,739 $ 79,739 Makeup Water Secondary Backflow Preventer & Water Treatment Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water $ 127,800 $ 127, $ 655,386 $ 655,386 Refrigeration Room Monitoring & Ventilation $ 10,923 $ 10,923 Cooling & Heating Control System Renewal $ 178,047 $ 178,047 Building Automation System $ 178,047 $ 178,047 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant Building Water & Sanitary Piping System Renewal $ 812,679 $ 812, $ 692,525 $ 692, $ 120,154 $ 120, $ 147,818 $ 147,818 Sanitary Piping $ 52,718 $ 52,718 Supply Piping $ 95,099 $ 95,099 Electrical Distribution System Renewal $ 591,271 $ 591,271 Feeders $ 25,842 $ 25,842 Panel Boards $ 300,804 $ 300,804 Transformers $ 264,625 $ 264,625 Interior & Exterior Lighting Equipment Renewal $ 166,424 $ 166,424 Emergency Lighting $ 128,178 $ 128,178 Exterior Perimeter Building Mounted Lighting $ 38,247 $ 38,247 TOTAL FACILITY RENEWAL $ 2,933,932 $ 8,286 $ 2,925,646

88 ROOSEVELT ELEMENTARY (5012)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 51,226 Administration $ 794 Perimeter/Entry Fencing & Gates $ 25,010 Pedestrian Access & Safety (Fencing) $ 25,010 Building Access Security Equipment $ 26,215 Public Access Control $ 26,215 TOTAL DISTRICT SCHOOL SECURITY $ 5,122,600 $ 794 $ 5,121,806

89 SEA PARK ELEMENTARY SCHOOL (6051) FY15 EXPENSE SUMMARY FACILITY RENEWAL Professional Fees $ 64* Administration $ 162 TOTAL $ 226** * Error/Will be Credited in FY16 **Actual - $ DISTRICT SCHOOL SECURITY Administration $1.029 TOTAL $1,029 ACCOMPLISHMENT: A Design-Build Contract is expected to be awarded later this year for summer 2016 construction.

90 SEA PARK ELEMENTARY (6051)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,984,193 Professional Fees* $ 64 Administration $ 162 Safety & Building Code Deficiency Corrections $ 28,954 $ 28,954 Fire Safety/Sanitation/Code Compliance $ 28,954 $ 28,954 ADA Code Deficiency Corrections $ 43,411 $ 43,411 Handicap Parking $ 43,411 $ 43,411 Fire Alarm System Renewal $ 4,965 $ 4,965 Fire Alarm System $ 4,965 $ 4,965 Central Mechanical Plant Renewal $ 287,530 $ 287,530 Chillers $ 281,779 $ 281,779 Refrigeration Room Monitoring & Ventilation $ 5,751 $ 5,751 Cooling & Heating Control System Renewal $ 178,269 $ 178,269 Building Automation System $ 178,269 $ 178,269 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems $ 364,588 $ 364, $ 364,588 $ 364,588 Exterior Buidling Wall Finish System Renewal $ 11,870 $ 11,870 Expansion/Control Joints $ 2,296 $ 2,296 Exterior Finish $ 9,574 $ 9,574 Exterior Door/Window/Louver System Renewal $ 11,821 $ 11,821 Main Entry Doors $ 2,713 $ 2,713 Main Entry Hardware $ 9,108 $ 9,108 Building Water & Sanitary Piping System Renewal $ 42,786 $ 42,786 Sanitary Piping $ 10,042 $ 10,042 Supply Piping $ 32,744 $ 32,744 Electrical Distribution System Renewal $ 103,989 $ 103,989 Panel Boards $ 54,359 $ 54,359 TSS Surge Suppression $ 49,630 $ 49,630 Electrical System Components (Lightning Protection, Intercom & Generators) Renewal $ 52,403 $ 52,403 Equipment $ 52,403 $ 52,403 Air Supply & Exhaust System Renewal $ 411,743 $ 411,743

91 SEA PARK ELEMENTARY (6051)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance Ductwork Renewal $ 395,066 $ 395,066 Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science Site Utility Systems (Gas, Electrical, Stormwater, Water, Sanitary) Renewal $ 16,677 $ 16, $ 441,864 $ 441,864 Electrical Service $ 122,740 $ 122,740 Sanitary Collection/Septic System $ 122,740 $ 122,740 Water Distribution Systems $ 196,384 $ 196,384 TOTAL FACILITY RENEWAL $ 1,984,193 $ 226 $ 1,983,967 *Error/Will be Credited in FY16 Actual $162 Actual $1,984,031

92 SEA PARK ELEMENTARY (6051)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 99,545 Administration $ 1,030 Perimeter/Entry Fencing & Gates $ 85,743 Pedestrian Access & Safety (Fencing) $ 85,743 Building Access Security Equipment $ 13,801 Public Access Control $ 13,801 TOTAL DISTRICT SCHOOL SECURITY $ 99,545 $ 1,030 $ 98,515

93 SHERWOOD ELEMENTARY SCHOOL (3041) FY15 EXPENSE SUMMARY FACILITY RENEWAL Contracted $ 89,151 Professional Fees $ 27,459 Administration $ 2,296 TOTAL $118,906 DISTRICT SCHOOL SECURITY Administration $ 286 TOTAL $ 286 ACCOMPLISHMENT: The chiller was failing and has been replaced utilizing sales surtax funds. This is an out-of-sequence project.

94 SHERWOOD ELEMENTARY (3041)/FACILITY RENEWAL FY15 Description Sysem Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 1,998,765 Administration $ 2,297 Fire Alarm System Renewal $ 164,584 $ 164,584 Fire Alarm System $ 164,584 $ 164,584 Central Mechanical Plant Renewal $ 994,124 $ 98,304 $ 895,820 Chillers $ 446,900 $ 446,900 Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water $ 547,224 $ 547,224 Cooling & Heating Control System Renewal $ 282,732 $ 282,732 Building Automation System $ 282,732 $ 282,732 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems HVAC Systems EPA Non-Compliant Refrigerant $ 389,441 $ 9,153 $ 380, $ 289,117 $ 289, $ 100,324 $ 100,324 Exterior Building Wall Finish System Renewal $ 34,025 $ 34,025 Sealants $ 34,025 $ 34,025 Electrical Distribution System Renewal $ 133,859 $ 9,153 $ 124,706 TSS Surge Suppression $ 133,859 $ 133,859 TOTAL FACILITY RENEWAL $ 1,998,765 $ 118,907 $ 1,879,858

95 SHERWOOD ELEMENTARY (3041)/DISTRICT SCHOOL SECURITY FY15 Description Sysem Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 21,889 Administration $ 286 Building Access Security Equipment $ 21,889 Public Access Control $ 21,889 TOTAL DISTRICT SCHOOL SECURITY $ 21,889 $ 286 $ 21,603

96 TROPICAL ELEMENTARY SCHOOL (4041) FY15 EXPENSE SUMMARY FACILITY RENEWAL Professional Fees $6,993 Administration $ 162 TOTAL $7,155 DISTRICT SCHOOL SECURITY Administration $1,105 TOTAL $1,105 ACCOMPLISHMENT: A Design-Build Contract is expected to be awarded later this year for summer 2016 construction.

97 TROPICAL ELEMENTARY (4041)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance FACILITY RENEWAL $ 2,727,964 Professional Fees $ 6,994 Administration $ 162 Safety and Building Code Deficiency Corrections $ 5,345 $ 5,345 Fire Safety/Sanitation/Code Compliance $ 5,345 $ 5,345 Central Mechanical Plant Renewal $ 848,459 $ 848,459 Cooling Towers $ 66,672 $ 66,672 Heating Boilers $ 66,507 $ 66,507 Makeup Water Secondary Backflow Preventer and Water Treatment Piping & Valves, Distribution Piping, Insulation, Tanks & Chilled Water $ 125,817 $ 125, $ 645,216 $ 645,216 Refrigeration Room Monitoring & Ventilation $ 10,754 $ 10,754 Cooling & Heating Control System Renewal $ 280,669 $ 280,669 Building Automation System $ 280,669 $ 280,669 Air Conditioning & Air Distribution Equipment Renewal Wall Hung, rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps & Unitary Systems $ 353,332 $ 353, $ 340,889 $ 340,889 HVAC systems EPA Non-Compliant Refrigerant $ 12,443 $ 12,443 Exterior Building Wall Finish System Renewal $ 51,112 $ 51,112 Expansion/Control Joints $ 2,036 $ 2,036 Exterior Finish $ 22,206 $ 22,206 Exterior Sealants $ 11,445 $ 11,445 Soffits $ 11,836 $ 11,836 Thermal Condition $ 3,590 $ 3,590 Exterior Door/Window/Louver System Renewal $ 161,873 $ 161,873 Main Entry Doors $ 10,230 $ 10,230 Main Entry Hardware $ 20,825 $ 20,825 Other Exterior Door Hardware $ 2,386 $ 2,386 Windows $ 128,433 $ 128,433 Building Water & Sanitary Piping System Renewal $ 45,799 $ 45,799 Sanitary Piping $ 28,921 $ 28,921 Supply Piping $ 16,879 $ 16,879

98 TROPICAL ELEMENTARY (4041)/FACILITY RENEWAL FY15 Description System Category Component Att. F Amount Spent Balance Electrical Distribution System Renewal $ 196,784 $ 196,784 Panel Boards Condition/Capacity $ 106,053 $ 106,053 TSS Surge Suppression $ 90,731 $ 90,731 Interior & Exterior Lighting Equipment Renewal $ 34,266 $ 34,266 Motion Detection $ 27,253 $ 27,253 Performance Lighting $ 7,013 $ 7,013 Air Supply and Exhaust System Renewal $ 738,772 $ 738,772 Ductwork Renewal $ 738,772 $ 738,772 Site Utility Systems (Gas, Electrical, Stormwater, Water, Sanitary) Renewal $ 11,552 $ 11,552 Backflow Preventer $ 11,552 $ 11,552 TOTAL FACILITY RENEWAL $ 2,727,964 $ 7,156 $ 2,720,808

99 TROPICAL ELEMENTARY (4041)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 81,879 Administration $ 1,106 Perimeter/Entry Fencing and Gates $ 56,071 Pedestrian Access and Safety (Fencing) $ 56,071 Building Access Security Equipment $ 25,809 Public Access Control $ 25,809 TOTAL DISTRICT SCHOOL SECURITY $ 81,879 $ 1,106 $ 80,773

100 WILLIAMS ELEMENTARY SCHOOL (4041) FY15 EXPENSE SUMMARY DISTRICT SCHOOL SECURITY Administration $571 TOTAL $571

101 WILLIAMS ELEMENTARY (1151)/DISTRICT SCHOOL SECURITY FY15 Description System Category Component Att. F Amount Spent Balance DISTRICT SCHOOL SECURITY $ 31,165 Administration $ 571 Perimeter/Entry Fencing & Gates $ 6,245 Pedestrian Access & Safety (Fencing) $ 6,245 Building Access Security Equipment $ 24,920 Public Access Control $ 24,920 TOTAL DISTRICT SCHOOL SECURITY $ 31,165 $ 571 $ 30,594

102 APPENDIX V Replace at Failure List and Chiller/Mechanical Replacement List

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