Bond Oversight Committee Bond program. January 7, 2016

Transcription

1 Bond Oversight Committee 2014 Bond program January 7, 2016 Bond Oversight Committee 1

2 AGENDA Welcome, introductions, reminder of scope/role of BOC Stewart Jacobson, Chair Program Management: Max Cleaver & Ron Holleyhead Review Bond Monthly Report Zandra Becerra Review the updated Master Budget Zandra Becerra Review the Master Schedule Ron Holleyhead Scope to Budget Process for Lifecycle/Deficiency Projects Max Cleaver & Oscar Perez Accomplishments Since Last Meeting Ron Holleyhead Sullivan ES (ES 47 in Riverstone) Update Ashley Dixon ES 48, 49, 50 Schematic Design Update Oscar Perez Next Steps Ron Holleyhead 2

3 AGENDA (CONT.) Update other projects (IT, Security, Transportation) Long Pham, David Rider and Max Cleaver Small Business Initiative Bob Fazakerly Additional Resources Max Cleaver & Steve Bassett Communication Plan Update Nancy Porter Debt Service Fund Update Steve Bassett Review and approval of meeting dates Stewart Jacobson Open Feedback from BOC Members Stewart Jacobson 3

4 MONTHLY REPORT BUDGET REVIEW Value of Project by Schedule Phase (as of October 8, 2015 BOC meeting) * (as of January 7, 2016 BOC meeting) * * Not Started= $ 77,202,258 Pre-Design= $ 93,875,028 Design= $ 167,053,023 Construction= $ 42,984,737 District-wide* = $ 102,884,954 TOTAL = $484,000,000 Not Started= NA Pre-Design= $ 123,418,596 Design= $ 214,684,473 Construction= $ 43,011,977 District-wide* = $ 102,899,107 TOTAL = $ 484,014,153 ** *District-wide includes district managed work not assigned to a specific location including transportation, technology, land, bond support, security camera infrastructure and classroom additions. **Amount includes interest earned to date 4

5 MONTHLY REPORT BUDGET/COST REVIEW Program Budget Cost Status (as of October 8, 2015 BOC meeting) (as of January 7, 2016 BOC meeting) Commitments = $73,268,761 New Construction = $ 38,420,879 Renovations and Additions= $ 3,812,545 District-wide * = $ 31,035,337 Cost To Date = $13,629,170 New Construction = $ 4,122,857 Renovations and Additions= $ 496,368 District-wide* = $ 9,009,946 Commitments = $88,569,527 New Construction = $ 38,979,109 Renovations and Additions= $ 10,466,018 District-wide* = $ 39,124,401 Cost To Date = $30,712,345 New Construction = $ 7,489,138 Renovations and Additions= $ 6,521,384 District-wide* = $ 16,701,822 *District-wide includes district managed work not assigned to a specific location including transportation, technology, land, bond support, security camera infrastructure and pending classroom additions. 5

6 MASTER BUDGET INDICATOR As of November 30, 2015: Total Bond = $484M (100%) $480M $400M Total Bond: $484M Committed= $88.5M (18.3%) $300M Cost To Date= $30.7M ( 6.3%) $200M $100M Committed Cost: 18.3% - $88.5M as of 11/30/2015 Cost to Date: 6.3% - $30.7M as of 11/30/2015 6

7 MASTER SCHEDULE Overall on schedule District-wide Civil/Lighting: Advertise General Contractor (GC) procurement in January 2016 ES 48, 49, 50 and MS 15: Advertise GC procurement in February/March 2016 Classroom Additions: Advertise GC procurement in March/April 2016 Schedule clarification Career and Technical Education: Scheduled to be completed by Summer 2018 PHASE III PHASE II PHASE I Year /2016 SUMMER TIME FRAME 7

8 SCOPE TO BUDGET (STB) PROCESS REVIEW STB Process for Lifecycle/Deficiency Projects FACILITY ASSESSMENT - Used to define Lifecycle/Deficiency scope for 2014 Bond Program DESIGN TEAMS Contractually obligated to perform a STB process for each campus INVESTIGATION - Design teams reviewed the lifecycle/deficiency list for each campus FINDINGS Design teams submitted a standardized STB Report that includes: Photographs Narratives regarding the specific deficiencies Quantities of each specific item Revised estimated cost Possible alternates APPROVAL STB Report presented to FBISD for review and approval (Approval establishes the final project scope and cost) 8

9 ACCOMPLISHMENTS Accomplishments Since Last BOC Meeting (October 2015) Developed AIA 101/201 contract for General Contractor All Phase I Schematic Design (SD) packages have been approved All Phase II Architect/Engineer (AE) contracts have been executed and Notice to Proceed issued All AE firms for new elementary schools have been released to proceed into the Design Development (DD) phase AE firm for Middle School 15 has been released to proceed into DD phase BOT approved conceptual planning for Career and Technical Education (CTE) RFQ for architectural services for CTE work currently being advertised Phase III Architects have received Notice of Intent for future contract 9

10 CONSTRUCTION UPDATE ES 47 Anne McCormick Sullivan Elementary Milestones Project Milestones Interior masonry installation begun October 2015 Exterior masonry installation begun November 2015 AHU Arrived onsite November 2015 Roofing installation begun November 2015 Final structural slab poured January 2016 Permanent power to building scheduled for February

11 CONSTRUCTION UPDATE ES 47 Anne McCormick Sullivan Elementary Milestones Interior masonry installation began October 2015 Exterior masonry installation began November 2015 HVAC Air Handler Units arrived on site November 2015 Roofing installation began November 2015; 3 of 5 construction areas dried-in Final structural slab pour scheduled for January 2016 Permanent power to building scheduled for February 2016 Approximately 40% complete On schedule for Substantial Completion July 21,

12 CONSTRUCTION UPDATE ES 47 Anne McCormick Sullivan Elementary Milestones Current construction activities include: Paving installation Wall rough-in electrical and plumbing Areas A, C, D and E HVAC installation A, C, D and E Roofing installation in Area A Interior masonry installation D and E, Exterior Masonry installation D and E One siding sheetrock Areas D and E Temporary window enclosures areas D and E 12

13 CONSTRUCTION UPDATE ES 47 Anne McCormick Sullivan Elementary Milestones Completed construction activities include: Foundation system Major Structural steel installation Roof Dried in Areas C, D and E Sanitary sewer installation and underground electrical 13

14 SCHEMATIC DESIGN UPDATE Phase I Schematic Design Update Budget Development Budget Development Summary Type of Work New Elementary School Budget (*Project budgets for ES 48 and ES 49 include 2 years inflation, project budget for ES 50 includes 3 years of inflation due to the date originally projected for school opening) Formula Project Budget Building Size SF Student $218 SF 850 Students (Inflation and Contingency) $30,447,522* 116,195 SF Additions Budget (For a 10 classroom addition) 1,200 SF Classroom $218 SF 10 Classrooms $2,616,000 12,000 SF Life Cycle/Deficiency Budget Varies and is based on RS Means cost data 14

15 SCHEMATIC DESIGN UPDATE Phase I Schematic Design Update Space Requirements Building Size Comparison (Note: Totals may not sum due to rounding) New Additions Type of Work Elementary (Per Classroom) School Total Budget Planning Square Feet 116,195 1,200 - Quantity of Schools/Classrooms Budget Planning Square Feet Total Square Feet at Conclusion of SD ,585 74, , ,784 76, ,239 Difference* 19,199 2,055 21,254 *Difference consists of BOT approved 1000 student core and 21 st century attributes 15

16 SCHEMATIC DESIGN UPDATE Phase I Schematic Design Update Budget and Cost Comparison New Construction Comparison Construction Contingency Other Soft Costs Total Budget $ 68,743,077 $ 12,148,140 $ 12,706,722 $ 93,597,939 Estimate $ 75,461,785 $ 2,263,854 $ 13,947,750 $ 91,673,388 Difference $ (6,718,708) $ 9,884,286 $ (1,241,028) $ 1,924,551 Additions Comparison Construction Contingency Other Soft Costs Total Budget $ 11,941,554 $ 1,513,679 $ 2,763,968 $ 16,219,200 Estimate $ 15,878,805 $ 793,940 $ 2,991,899 $ 19,664,644 Difference $ (3,937,251) $ 719,738 $ (227,932) $ (3,445,444) Life Cycle/Deficiency Comparison Construction Contingency Other Soft Costs Total Budget $ 34,063,799 $ 5,204,975 $ 5,708,871 $ 44,977,646 Estimate $ 29,378,269 $ 1,468,913 $ 5,535,481 $ 36,382,663 Difference $ 4,685,530 $ 3,736,062 $ 173,391 $ 8,594,983 Net for New, Additions, Life Cycle/Deficiency $ 7,074,090 Based on SD cost estimates, when all Phase I projects are considered together, staff estimates that there are sufficient funds budgeted to complete the Phase I projects. When all budget categories are considered together, staff projects a positive budget balance of $7,074,090 at the conclusion of the Phase I SD Phase. Based on this information, the architects have been given direction to proceed into Design Development (DD). 16

17 NEXT STEPS Next Steps Architect selection for Career and Technical Education (CTE) work Design phase for CTE work Complete design for Phase I projects Procurement process for Bid Package 2, District-wide Civil and Site Lighting Procurement process for ES 48, 49, 50, and MS 15 Procurement process for Classroom Additions Scope to Budget (STB) process for Phase II projects 17

18 SMALL BUSINESS INITIATIVE Small Business Initiative The SBEP is a race-neutral and gender-neutral program Board Policy CV (Local) contains a SBEP goal that 25% of the dollar amount of all SBEP eligible construction contracts be paid to certified small businesses Applies to construction contracts valued at $50,000 or higher, (except-when federally funded, sole source, or not capable of being subcontracted) Actual participation may vary based on legal requirements, subcontracting opportunities, availability of small businesses, and price competitiveness 18

19 FBISD SBEP SCORING CRITERION SBEP offers additional points to proposers based on their small business subcontracting commitment Proposed SBE Subcontracting Goal Available Points Less than 5% or Good 0 Faith Efforts 5% - 9% 1 10% - 14% 2 15% - 19% 3 20% - 24% 4 25% or more 5 19

20 CERTIFYING AGENCIES APPROVED BY SBEP POLICY The City of Houston The Port Authority METRO All three agencies have separate M/WBE and SBE certification programs; publicly available databases 20

21 KICK-OFF MEETING FOR SBE PROGRAM January 19, 2016 at 555 Julie Rivers Drive FBISD, not the prime contractors, is the owner of the SBE program A vendor must be a certified SBE in order to receive up to 5 additional points in the scoring process Prime contractors will not-want to miss the opportunity for 5 additional points FBISD s business opportunity services team will be an advocate for the subcontractors interests from beginning to end 21

22 SMALL BUSINESS INITIATIVE Full Page ad in the SubContractors USA Houston Journal and a rotating banner ad on the FBISD Home Page to promote the event 22

23 OTHER PROJECTS Information Technology (IT) Cabling for wireless and security cameras Completed: Phase 1: Marshall, Kempner, Elkins, Clements Phase 2: Dulles, Ridge Point, Travis, Willowridge Phase 3: Austin Scheduled: Phase 3: Bush, Hightower, and Progressive Power provided to network closets to support equipment Completed: Phase 1: Marshall, Kempner, Elkins, and Clements Phase 2: Dulles, Ridge Point, Travis, Willowridge Phase 3: Austin Scheduled: Phase 3: Bush, Hightower, and Progressive 23

24 OTHER PROJECTS Information Technology (IT) Wireless equipment installation Completed: Marshall High School 9/23/2015 Kempner High School 10/12/2015 Elkins High School 10/26/2015 Clements High School 11/9/2015 Willowridge High School 11/23/2015 Ridge Point High School 12/07/2015 Dulles High School 12/21/2015 Scheduled: Travis High School (est.) 1/18/2016 Austin High School (est.) 2/8/2016 Bush High School (est.) 2/22/2016 Hightower High School (est.) 3/7/2016 Progressive High School (est.) 3/21/2016 Core Network Upgrade Scheduled 1/30/

25 OTHER PROJECTS Security Security camera installation: Digital Cameras Install Campus Preparation Completed Marshall 10/15/ /16/2015 Phase 1 Kempner 10/9/ /28/2015 Elkins 11/2/ /13/2015 Clements 11/16/ /25/2015 High Schools Phase 2 Phase 3 Data Center Willowridge 12/21/2015 1/10/2016 Ridge Point 1/25/2016 2/5/2016 Dulles TBD TBD Travis TBD TBD Austin TBD TBD Bush TBD TBD Hightower TBD TBD Progressive TBD TBD Servers 9/24/ /5/2015 Software Setup 11/2/ /2/2015 Storage Array 1/15/2016 3/15/16 Permissions to Vendors (VPN) 10/2/ /2/

26 OTHER PROJECTS Transportation Board approved the purchase of 55 regular route buses and 25 special needs buses in October 2015; all diesel powered District has received 17 regular route buses and 8 special needs buses Staff anticipates delivery of all 80 buses by the end of March GPS installation for school buses 100% 26

27 ADDITIONAL RESOURCES Small Business Enterprise Coordinator Daily Site Inspection Personnel Each inspector to visit 4 campuses per day 17 Inspectors required at peak of workload (86 campuses) Estimate by Scenario Total Scenario 1 New Construction $628,000 Scenario 2 Addition $830,000 Scenario 3 Life Cycle/Deficiencies $4,375,000 Summary Scenario 1, 2 & 3 as individual packages $5,833,000 Scenario 1, 2 & 3 as a total package $4,945,000 Package Savings Difference $888,000 The estimate was generated based on the following conditions: 1. Travel and technology reimbursement is not included (laptops, cameras, hot-spot hardware and service). 2. Estimated costs based on four reports generated per Inspector each day plus one report by PM per week. 3. Package savings difference due to more efficient use of labor workforce. 4. Inspections would begin April

28 COMMUNICATIONS PLAN UPDATE Latest Quarterly Bond Program Update Monthly Project Updates on Bond Webpage 28

29 DEBT SERVICE FUND UPDATE Refunding of 2005 bonds: Savings of $3.6M, NPV savings of 9.2%, paying $15.6M of debt early, striving to lower tax rate Spring/Summer 2016 Refunding of 2006 bonds Spring 2016 Continue to refine cash flow forecast Fall 2016 Begin Commercial Paper Program (up to $100M) Fall 2016-Spring 2017 Issue new bonds to replace commercial paper 29

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