Allan Hancock Joint Community College District

Transcription

1 One Stop Studen Allan Hancock Joint Community College District One Stop Student Services Public S Public Safety Com Public Safety Complex Childc Childcare Addit Childcare Addition BOND MEASURE I Progress Report Quarterly Citizens Oversight Committee Meeting February 3, 2009 Prepared by the Project Management Team

2 Allan Hancock Joint Community College District Bond Measure I Progress Report October 2008 December 2008 PROGRAM PROGRESS SUMMARY Capital Projects During the period of October 1, 2008 through December 31, 2008, the district capital construction program reached a major milestone when the board of trustees approved the facilities site and utilities master plan. The approved master plan documents were then distributed to the design teams in December 2008 to guide their work on the various capital projects. Plan check review of the one stop student services center by the Division of the State Architect (DSA) continues on schedule. Once the project plan approval process has been completed, the district can seek approval to bid the project. The public safety complex user group meetings have continued with the development of the preliminary plans for the project focusing on site development, exterior training grounds, and additional site buildings. The childcare center addition preliminary plans continue to develop. Scheduled Maintenance Projects During this period, three (3) construction contracts were awarded for scheduled maintenance projects with a combined construction cost of $1.02M. Five (5) scheduled maintenance projects, with an estimated collective construction cost of $4.2M, continue in the planning/design phase. Technology Projects The Phoenix Project The go live date of the financial module of the new integrated financial and administration solutions (IFAS) system remains scheduled for February The kickoff of the Luminis web portal project was held and the input of catalog and admissions data has started. Technology and Instructional Equipment Modernization The technology advisory committee (TAC) recommended 41 projects in fall COC Quarterly Report 1

3 Capital Projects Construction AUDIO VISUAL SYSTEMS FOR BUILDINGS M AND S All construction and additional work was concluded during this period. The contractor is completing items noted by the design team on the punchlist walk through conducted in September. User training for the new audio visual equipment has been completed, with additional technical training for multimedia staff being scheduled for completion next month. Of the $1,580,000 budget, 63% has been committed and 95% has been expended. BFGC Architects Planners, Inc. Bachini Deferville Management Smith Electric Services Estimated budget: $ 1,580,000 Measure I funds: $ 1,580,000 Construction start: Spring 2008 Construction completion: Summer 2008 COC Quarterly Report 2

4 Capital Projects Planning/Design PUBLIC SAFETY COMPLEX MVE Institutional continued the extensive user group meetings and workshops to gather detailed input needed to complete the preliminary design for the fire tower, emergency vehicle operation course (EVOC), apparatus storage building, vehicle maintenance building, shooting range, 1/4 mile track, and other site development issues. The budget for this project is $46,163,902, with a total of 2% committed thus far. MVE Institutional Inc. Kitchell CEM, Inc. Pending Future Award Revised budget: $46,163,902 Measure I funds: $26,000,000 Measure I augmentation (2/08) $20,163,902 Design start: Fall 2007 Estimated construction start: Summer 2010 ONE STOP STUDENT SERVICES CENTER Plan check review by the Division of the State Architect (DSA) continues on schedule. Concurrent with the review process, Dovetail Decision Consultants continued with refinements to the furniture procurement specifications. Of the current project budget of $39,257,000, a total of 15% has been committed. Steinberg Architects Bachini Deferville Management Pending Future Award Revised budget: $39,257,000 Measure I funds: $ 7,800,000 Measure I augmentation (2/08) $14,900,000 Other funds: $16,557,000 Design start: Fall 2007 Estimated construction start: Fall 2009 COC Quarterly Report 3

5 Capital Projects Planning/Design CHILDCARE CENTER ADDITION The architect, MVE Institutional Inc., is nearing completion of preliminary plans based on a series of meetings with the user group to refine priorities. Of the $6,500,000 project budget, a total of 2% has been committed. MVE Institutional Inc. Pending Future Selection Pending Future Award Estimated budget: $6,500,000 Measure I funds: $6,500,000 Other funds: N/A Design start: Fall 2007 Estimated construction start: Spring 2010 FACILITIES SITE AND UTILITIES MASTER PLAN Steinberg Architects completed the final draft of the facilities site and utilities master plan report after a final planning workshop in October The final draft was presented to the board of trustees for information and input on Tuesday, November 18, The report was approved by the board of trustees on Tuesday, December 16, COC Quarterly Report 4

6 Scheduled Maintenance Projects Construction PHASE I ENERGY PROJECT This project upgrades or retrofits the existing lighting systems and fixtures in selected buildings throughout the Santa Maria campus for energy efficiency. The project was re bid in early October after a rejection of all bids at the September board meeting. Authorization to award the construction contract to Electricraft, Inc., was granted at the October 21, 2008 board meeting. The contractor is working on resolving punchlist items noted by the design team and district during a walkthrough in December Of the current $600,000 budget, a total of 93% has been committed. JMPE Electrical Engineering Lighting Design Bachini Deferville Management Electricraft, Inc. Current budget: $ 600,000 Measure I funds: $ 469,573 Other funds (CCC/IOU): $ 130,427 Construction start: Fall 2008 Construction completion: Winter 2008 BUILDING M300 HVAC UPGRADES This project addresses the replacement and modifications necessary for the M300 HVAC system; provides a master plan layout for the data center, including a UPS and HVAC for current and future needs. The contractor began construction on the data center portion of this project in October and successfully completed the installation of all components for this space. During the month of December the contractor began construction on the M300 HVAC units. The work is progressing on schedule. Of the current $450,064 budget, a total of 68% has been committed. AE Group Mechanical Engineers, Inc. Bachini Deferville Management Smith Electric Services Current budget: $ 450,064 Measure I funds: $ 450,064 Other funds: N/A Construction start: Winter 2008 Construction completion: Spring 2009 COC Quarterly Report 5

7 Scheduled Maintenance Projects Construction ROOF REPAIRS AND REPLACEMENT BUILDINGS E, F, G, AND M300 CANOPY The architect, Architect s Consulting Service, completed the design of this project in early September. This project was awarded at the October 21, 2008 board meeting to Channel Islands Roofing. Construction began during the month of November with several delays due to rain. The completion date for this project has been extended to account for the wet weather. Of the current budget of $ 1,146,116, a total of 42% has been committed. Architect s Consulting Service Kitchell CEM Channel Islands Roofing, Inc. Current budget: $1,146,116 Measure I funds: $1,146,116 Construction start: Fall 2008 Construction completion: Spring 2009 COC Quarterly Report 6

8 Scheduled Maintenance Projects Planning/Design FIRE ALARM UPGRADES BUILDINGS E, F, H, K, N AND M300 This project includes upgrades to existing fire alarm systems and devices. Originally, the scope included buildings D and M300, however, additional buildings were identified by the engineer and added to the scope of this project. The project now includes buildings E, F, H, K, and N, and the fire alarm upgrade to building D has been moved from this project to the building D roof, HVAC, and ADA upgrades project. The engineer completed preliminary design and submitted to the district for review. Of the current $140,000 budget, a total of 26% has been committed. JMPE Electrical Engineering Lighting Design Current budget: $ 140,000 Measure I funds: $ 140,000 Other funds: N/A Construction start: Summer 2009 Construction completion: Fall 2009 BUILDING C ROOF, PAINT, FLOORING AND ADA UPGRADES This project addresses the necessary repairs/replacement of roof, roof structure, ceiling tiles, and plaster damage throughout building C. It also includes interior and exterior painting, as necessary, and remodeling and upgrades for ADA compliancy. Harris Architecture and Design submitted a 90% design to the district and the Division of State Architect (DSA) for review. Comments from these reviews will be incorporated into the final bid documents. Of the current $ 878,751, a total of 17% has been committed. Harris Architect and Design Kitchell CEM Current budget: $ 878,751 Measure I funds: $ 775,000 Other funds $ 103,751 Construction start: Spring 2009 Construction completion: Fall 2009 COC Quarterly Report 7

9 Scheduled Maintenance Projects Planning/Design BUILDING D ROOF, HVAC, AND ADA UPGRADES This project addresses the necessary repairs/replacement of water lines, HVAC units, roof, ceiling tiles, and theatre catwalk. It also addresses partial interior and exterior painting of building D, along with remodeling and upgrades for ADA compliancy. Fire alarm upgrades were added to the scope of this project for coordination purposes. Design meetings were conducted to update the users on the findings regarding the existing structure and systems. The architect, Westberg + White, Inc., has been working with their consultants to design the mechanical upgrades for the project. Investigation of the existing catwalk structure continued and theatre consultants were brought in to assist in the evaluation. The architect continued design and estimate of costs to allow a final decision on the scope of work to be done. Of the current $2,076,630 budget, a total of 8% has been committed. Westberg + White Inc. Current budget: $2,182,454 Measure I funds: $2,076,630 Other funds (12/08): $ 105,824 Construction start: Winter 2009 Construction completion: Summer 2010 BUILDING M300 HVAC UPGRADES, PHASE II This project includes additional upgrades to the heating/ventilation/air conditioning (HVAC) for building M300. The engineer, AE Group Mechanical Engineers, Inc., began design of the project and submitted a preliminary design to the district for review. Of the current $248,339 budget, a total of 11% has been committed. AE Group Mechanical Engineers, Inc. Current budget: $ 248,339 Construction start: Summer 2009 Measure I funds: $ 248,339 Construction completion: Winter 2010 COC Quarterly Report 8

10 Scheduled Maintenance Projects Planning/Design PARKING LOT ONE EXPANSION, PHASE II This project expands parking lot one (located south of building C) to the west and south. The engineer, Penfield and Smith, has met with the stakeholders twice to discuss the preliminary design and has received direction on the course of the project. They will continue with the design next period. Of the current $ 975,000 budget, a total of 10% has been committed. Engineer: Penfield and Smith Current budget: $ 975,000 Construction start: Summer 2009 Measure I funds: $ 975,000 Construction completion: Winter 2009 VOICE OVER INTERNET PROTOCOL (VOIP) The new one stop student services center will demolish building B, that houses the main phone switch for the district. Since the existing phone switch is outdated, the college plans to upgrade the old phone system to a new Voice Over Internet Protocol (VOIP) system. This conversion project will be accomplished in two parts; an underground utilities phase and an equipment phase. The VOIP underground utilities phase, the first phase, will provide the necessary infrastructure for the underground utilities. In addition, the project scope of work will affect a large area of the campus north quad developing new landscape and hardscape, thus reshaping the area as outlined in the Facilities Site and Utilities Master Plan. The VOIP equipment phase, the second phase, installs all the hardware and software that will reside inside the buildings, including replacing existing phones. A design kickoff meeting with the stakeholders was held and the scope of this project was finalized, including the decision to bid this project in two phases due to scheduling requirements and implementation expertise. Steinberg Architects began the preliminary design and site investigation this period. Of the current $1,250,000 budget, a total of 21% has been committed. Steinberg Architects, Inc. Current budget: $ 1,250,000 Underground Utilities Construction start: Summer 2009 Measure I funds: $ 1,250,000 Underground Utilities Construction completion: Fall 2009 COC Quarterly Report 9

11 MAINFRAME REPLACEMENT PROJECT Technology Projects The go live date of the financial module of the new integrated financial and administration solutions (IFAS) system is scheduled for February 2009, with user training being planned for January and February For the new student Banner system, the catalog and admissions teams continued to set up tables and add data to the new system. Kickoff of the Luminis web portal project was held. Of the $6,500,000 budget, a total of 73% has been committed. Vendors: Strata Information Group (SIG) SunGard Public Sector Bi Tech (Financial and HR) SunGard Higher Education (Student) Measure I Funds: $6,500,000 SunGard Bi Tech Agreement 04/04/2007 SunGard Higher Ed Agreement 12/20/2007 Estimated Financial System live Feb 2009 Estimated Student System live June 2010 Electronic Trainer TECHNOLOGY EQUIPMENT MODERNIZATION The Technology Advisory Committee (TAC) recommended 41 technology improvements in fall This included 130 computers for student labs, classrooms, and offices. A server for the firewall logs was purchased to replace the previous server that quit working. Replacement of three 25 year old dimmer rack controls in the Marian theater was recommended along with seven GM specialized electronic training programs for the auto tech classes. Of the $11,888,795 budget, a total of 22% has been expended. Vendors: Director, Information Technology Services Associate Dean, Learning Resources Various Measure I Funds: $11,850,000 Develop process for modernization requests 12/2006 TAC complete 2006/2007 recommendations 04/2007 TAC complete 2007/2008 recommendations 05/2008 TAC complete 2008/2009 recommendations 05/2009 COC Quarterly Report 10