Measure K Board Workshop December 1, 2008 Building on Success: Schools for the Next Generation

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1 Measure K Board Workshop December 1, 2008 Building on Success: Schools for the Next Generation

2 Workshop Items Citizens Oversight Committee Measure K Next Steps Projects in Planning

3 Milestones Board s Vision for Development of a Facility Master Plan 2005 Kick-off in July 2006 First Planning Area meetings start October 2006 Committee Meetings end June 2007 Draft Facility Master Plan December 2007 Board approves Final Facility Master Plan January 2008 Board orders election for $1.2 billion facilities general obligation bond July 2008 Measure K is passed by voters November 2008

4 Measure K Classroom Repair, Student Safety Measure November 4, 2008 General Election 71% voter approved (55% needed) $1.2 billion general obligation bond Thank you for supporting our schools!

5 The Road to Success Our Next Steps

6 Citizens Oversight Committee Establishment The Board shall establish and appoint members to an independent citizens oversight committee within 60 days of the date that the governing board enters the election results into its minutes [EDC 15278]

7 Citizens Oversight Committee Purpose [EDC 15278] Inform the public concerning the expenditure of bond revenues -receive, review, report Sample Activities Inspect school facilities Review plans by the district (i.e. deferred maintenance plans, facility master plan, cost saving plans, annual financial and performance audits, etc.)

8 Citizens Oversight Committee Membership (7 members) [EDC 15282] (1) parent or guardian of a child enrolled in District (1) both a parent or guardian of a child enrolled in the District and be active in a parent-teacher organization, such as the PTA or a school site council (1) active in a business organization representing the business community located in the District (1) active in a senior citizens organization (1) active in a bona-fide taxpayers association (2) community at-large

9 Citizens Oversight Committee Requirements Members shall serve without compensation 2 year term, no more than 2 consecutive terms No employee or official of the district shall be appointed Annual report must be issued Minutes and all documents received must be available on the internet website

10 Citizens Oversight Committee Policies and Procedures Appointments by the Board (solicit for applications and recommendations by the Superintendent) ByLaws (duties, membership, meetings, vacancies, etc.) Ethics Policy

11 Estimated Timeline for Establishment LA County Registrar has 30 days to Certify Election LBUSD Board Certifies Election Results to County of LA Supervisors (Resolution) Draft of Resolution for Establishment of COC Draft of COC Bylaws and Ethics Policy Draft of Process of COC Appointments and COC Applications Review Proposed Process of COC Appointments and Applications Finalize COC Establishment Documents LBUSD Board Adopts Resolution for Establishment of Citizens' Oversight Committee, Bylaws, Ethics Policy and Application Process Begin Advertisement for Recruitment-Applications for COC Deadline for Application Submittals for COC Review COC Applications LBUSD Board Appoints Members to COC 12/4/2008 2/17/2009* November November November December 1/6/2009 1/20/2009* or 2/3/2009* 2/4/2009 3/4/2009 3/5/2009-3/18/2009 4/7/2009* 60 day timeclock begins to appoint COC members 11/10/2008 SYCR sent Drafts Currently under review by staff Currently under review by staff 4/17/2009 deadline to appoint COC members

12 Your School Facilities Program: Your School Facilities Program: Planning for Success

13 Your School Facilities Program: Your School Facilities Program: Planning for Success Key Components District s Vision Stakeholder Needs State Agency Roles Facility Master Plan Implementation Plan

14 Implementation Plan Typical Components Management Plan Funding Plan Communications Plan Project Development Plan

15 Management Plan Outlines the process and organizational structure Identifies key team members and manpower needs Identifies the infrastructure/support needs of the District to manage a major capital facility program For example: Document Management Project Accounting Contract Documents Request for Qualifications

16 Funding Plan Typical Components Prioritized Projects Master Program Budget Master Program Schedule Cashflow Plan State Funds and Available Resources Current and Future Resources

17 Prioritization of Projects The Balancing Act Mandated Priorities Health & Safety Repairs Stakeholder Needs Board Recommendations Facility Master Plan Recommendations Staff Recommendations Voter Expectations

18 Community & Stakeholder Priorities Keep our schools safe, drug-free and gang-free. With more than 4,000 students on a single high school campus, Long Beach has some of the largest high schools in the state. By creating smaller learning environments, teachers and principals can better monitor students, provide more individualized attention, and instill discipline and respect. Expand career education and job training programs. The economic health of our area depends on our schools turning out a trained work force that will be attractive to industry. This will ensure that local students have access to rewarding, high-paying jobs.

19 Community & Stakeholder Priorities Build more classrooms. More than 28,000 students attend class every day in portable classrooms, many of which are outdated and deteriorating. By building more classrooms, we can ensure that local students learn in high quality classrooms, with access to computers and other technology. Strengthen and repair school buildings vulnerable to serious damage in a major earthquake. Our schools met earthquake standards at the time they were built, but newer standards have been enacted since then. We must retrofit school buildings that would be vulnerable to serious damage in a major earthquake.

20 Master Program Budget By project By type of project Soft and hard costs Funding sources Object codes OPSC audit categories

21 Master Program Schedule Stages of a project planning, design, agency approvals, prebid, bid, construction, occupancy, close-out Manpower needs Critical points in program implementation Tracks and monitors progress as well as delays Changes to schedule

22 Cash Flow Plan Objective: Maximize available resources both state and local funding. Getting the biggest bang for your buck! Based on: Timing of anticipated needs (# of bond series, state funds, etc.) List of prioritized projects Estimated timeline for agency approvals Bid & Construction timelines Anticipated receipt of funding* (state funds and local fundsbond funds)

23 Communications Plan Objective: Inform stakeholders on the progress of projects and bond expenditures. Typical Items: Mailers Website updates Board updates Community updates

24 Project Development Plan The Pipeline of Planning: Evolution of a project Scoping the project Criteria Budget Critical timelines Project delivery (planning & construction)

25 What will Impact the Project Priorities of Your School Facility Program? Scope of Work v. Project Budget

26 What will Impact the Construction Time of Your School Facility Program? Project Planning (Due Diligence Requirements): Environmental, Design, Agency Approvals, Contract/Bid, Board Approvals and Construction Delays Availability of Funds and Resources (State & Bond) Construction Market Cashflow Plan The Unpredictables

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28 Projects in the Pipeline of Planning (Phase I) New 9-12 Early College Academic Technical School (ECATS) New 6-8 Middle School (due diligence review) AB 300 buildings (under review)

29 New 9-12 High School (Thematic #1) ECATS Mission Provide an innovative program which introduces students to academic and technical experiences through LBUSD, ROP, LBCC and CSULB coursework, in partnership with local business and industry.

30 Last Board Update Board Workshop in May 2008 Committee(s) Business Plan Schedule Educational Specifications Curriculum Development Grants Committee Development Options

31 New ECATS High School (Thematic #1) Current ECATS Committee Recommendations 9-12 grade levels 1080 Students (1200 capacity) 49 Proposed Classrooms (149,000 s.f.) 4 Pathways Health/Medical Goods Movement/Global Logistics Law Enforcement, Legal Services, Forensics Engineering Self Contained Athletics/Extra-Curricular Programs

32 New ECATS High School (Thematic #1) Facility Master Plan Recommendations Convert DeMille MS to a 7th 12th Grade Thematic School 4 Pathways Approximately 1200 Students Scope: Major Renovation Combination New Construction Estimated Cost $72.8M-$103.3M

33 Existing DeMille Middle School 24 acres 6-8 grade levels 50 Teaching Stations (43 Standard & 7 Labs) Current Enrollment 1000 students Existing Minimum Essential Facilities Auditorium, Gymnasium, Cafeteria

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35 Development Options Criteria Scope of work (from maintenance, minor renovation, major renovation, building replacements, combinations) Costs Program needs Agency and project approvals Timeline for opening Multiple options studied

36 Project Challenges Site adaptation CEQA (conversion of 6-8 to 9-12), access, parking, circulation, etc. CDE plan approval undersized classrooms 850 s.f. Accessibility upgrades Structural constraints Timeline for opening, phasing of work Site, utility, easements, etc. Cost inefficiencies Renovations trigger other mandated work

37 DRAFT ECATS Proposed Site Plan

38 ECATS Activities Underway Architectural Design Development CEQA analysis (Initial Study, Traffic Study, other) Cost Estimating Site Survey Geotechnical investigations Constructability reviews Hazardous Material investigations Interim Housing Plan (approx th graders) Construction Schedule & Potential Phasing Plan

39 ECATS Current Estimated Project Budget Facility Master Plan Estimated Cost: Range $72.8M -$103.3M (2007 dollars w & w/o esc) Current Total Project Budget: $100 M Pending Construction Budget: $65 M Pending Potential Available State Funding Under Review SFP Modernization $6.4 Million Estimated State Project Funding Career Technical Education (if program is refunded) $3 Million Estimated in State Funding $3 Million Estimated District Matching Requirement

40 Preliminary Schedule ECATS Opening TASK DURATION TIMING Educational Program 02/21/07-05/09/08 Complete Educational Specifications 05/10/08-01/30/08 8 months Notice of Closed Enrollment school year Architectural Design 04/07/08-03/20/09 11 months DSA Approval 03/22/09-11/19/09 8 months Bidding 11/20/09-05/25/10 6 months Construction 05/26/10-08/20/11 15 months School Opening 09/06/11 Notes: (1) Interim housing will be needed for approx th grade students when construction begins in (2) Work may need to be phased as the final build out of plans is dependent upon the cashflow plan currently in development.

41 Proposed New 6-8 Middle School #1 (Poly Planning Area) Current Recommendation 6-8 Middle School in the Poly Planning Area Site is located at E. 20 th St/Cherry Ave (8+ acres) 800 students (840 capacity) 31 classrooms (89,288 s.f.) Library/media center, gymnasium, multipurpose room, other support facilities, including, a soccer field and hard court areas

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44 New 6-8 Middle School #1 Current Estimated Project Budget Facility Master Plan Estimated Cost: Range: $37.6 M - $53.4 M (2007 dollars w & w/o esc) Current Total Project Budget: $50 M Pending Construction Budget: $35 M Pending State Funding Set Aside of $12.1 M under Critically Overcrowded Schools (COS) Program

45 New 6-8 MS #1 Activities Underway Due Diligence review of plans for conformance with Master Plan Education Specifications and Standards since plans were DSA approved in 2004 Constructability Review Cost Estimating Completion of Environmental Remediation Phase II

46 Considerations Design of the school was approved by the Division of the State Architect (DSA) in October Plans will expire August Must award contract for construction by July 2009 to retain State funds and the DSA approval. Review 6-8 enrollment trends in Poly Planning area and confirm need.

47 Preliminary Schedule 6-8 Middle School Opening TASK DURATION TIMING OPSC Application 10/30/08 Complete CDE Plan Approval 8/12/08 Complete Design Review Oct-Jan 3 months DSA Approval Expires 8/7/09 Bidding Jan-July 6 months Construction Aug 09-Feb months School Opening 09/06/11

48 Board Discussion Questions & Comments