Measure K Bond Program Update. August 18, 2009 Board of Education Workshop

Transcription

1 Measure K Bond Program Update August 18, 2009 Board of Education Workshop

2 Presentation Summary I. Implementation Update II. Current Project Updates III. Project Prioritization IV. Master Program Budget V. Master Program Schedule Next Steps

3 I. Implementation Update Citizens Oversight Committee (COC) and Measure K Audit Bond Program Management Plan Bond Program Structure Program Guiding Principles Program Policies, Procedures and Processes Funding Fiscal and Accounting Technology Communications Project Development and Progress

4 I. Implementation Update COC and Measure K Audit COC Members and Terms Calendar and Meeting Schedule: June 25, 2009 Meeting Upcoming August 27, 2009 Workshop Measure K Audit

5 I. Implementation Update COC Members and Terms Victor McCarty, Chair Member of Community At-Large Karen Hilburn, Vice-Chair Byron Bolton Active in Senior Citizen s Organization Active in Bona-Fide Taxpayer s Organization Kristine Hammond Parent/Guardian of Child Enrolled in District Julia Jackson Parent/Guardian and Active in PTO Peggy Krynicki Michael Noll Member of Community At-Large Active in Business Organization 2-year term 2-year term 1-year term 2-year term 1-year term 2-year term 1-year term

6 I. Implementation Update COC Calendar and Meeting Schedule June 25, 2009 Meeting Introduction of Members, Staff and Others Meeting Procedures Selection of 1 and 2 Year Terms Vice-Chair Election Staff and Bond Consultant Reports (COC Bylaws, Ethics Policy Statement, Measure K Bond Program Overview and Update, Sale of 1 st Bond Measure, Handbook and Upcoming August Workshop Review) August 27, 2009 Workshop

7 I. Implementation Update COC Calendar and Meeting Schedule Calendar for Typically meets on 4 th Thursday of March, June and September and 3 rd Thursday of December from 5-7 PM. June 25, 2009 August 27, 2009 September 24, 2009 December 17, 2009 January 19, 2010 March 25, 2010 June 24, 2010 (Kick-Off Meeting) (Workshop) (Regular Meeting) (Regular Meeting) (Annual Report to Board) (Regular Meeting) (Regular Meeting)

8 I. Implementation Update Measure K Audit Two Types Required: Performance Financial Currently Preparing for 2008/2009 Year Audit First Annual Report to Board Projected in January 2010

9 I. Implementation Update Bond Program Management Plan Bond Program Manager Selection On-Going Program and Project Meetings Work Plan Development (9 Plans) Bond Program Structure (5 Areas) Bond Program Guiding Principles Bond Program Policies, Procedures and Processes

10 I. Implementation Update Bond Program Structure

11 I. Implementation Update Program Structure Program Management

12 I. Implementation Update Program Structure - Planning

13 I. Implementation Update Program Structure Program Accounting and Financials Audits Expenditure Reporting Funding/Eligibility/Grants OPSC Coordination Payments Program Accounting Budgeting Tax and Interest Reporting

14 I. Implementation Update Program Structure Project Support

15 I. Implementation Update Program Structure Project Execution

16 I. Implementation Update Program Guiding Principles Transparent and Accessible Integrity Individual, Team, Systems and Program Inclusive, Collaborative and Collegial Build Upon Positive Momentum Build Upon Existing Relationships and Form New Alliances Foster an Integrated Team Environment Define and Meet Expectations of Team Members and Stakeholders Forward-looking, Plan for Future Phases, Plan for Program and Team Transitions Maximize Resources and Buying Power Align Systems with District and Board Initiatives, Goals, Policies and Regulations

17 I. Implementation Update Program Guiding Principles Simplify and Standardize Balance Risks and Liabilities with Flexibility and Fairness Balanced, Strategic Approach to Program and Project Budget, Scope, Schedule and Quality Coordinated and Efficient Information Collection and Dissemination Educate Team Members and Stakeholders Implement Lessons Learned Program Self-Auditing with Continuous Improvement Benchmark and Implement Best Practices Measure Successes and Accountability

18 I. Implementation Update Program Policies, Procedures and Processes

19 I. Implementation Update Measure K Bonds Differ from Other LBUSD Funds Some Sources of Funds Being Considered: State Funding/Eligibility: Modernization New Construction 50-Year Site Critically Overcrowded Schools (COS) Program Overcrowding Relief Grant (ORG) Career Technical Education (CTE) Deferred Maintenance Local Funding: Port of Long Beach Air Quality Grant Federal Funding: Qualified School Construction Bond Program E-Rate and Rebate Programs Funding

20 I. Implementation Update Fiscal and Accounting Accounting Code Structure Budget Development Worksheet New Project Accounting Measure A Expenditure Review and Reconciliation

21 I. Implementation Update Technology Guiding Documents Review and Alignment: Strategic Plan Facility Master Plan Design and Construction Material Standards Educational Specifications Technology Master Plan Project Reviews for Technology Master Plan Implementation: New 6-8 Middle School #1 at Former GTE Site Thematic 1 - Early College and Academic Technical School (ECATS) Project Development in Support of Technology Master Plan

22 I. Implementation Update Communications Bond Program Logo Program FAQs Project Fact Sheet Template Proposed Committees Website Research and Planning

23 I. Implementation Update Project Development and Progress Consultant Pool RFP/RFQ DSA Certification ADA Transition Planning Projects: New 6-8 Middle School #1 (former GTE Site) Thematic 1 - Early College and Academic Technical School (ECATS) AB 300 Projects

24 II. Current Project Updates New 6-8 Middle School #1 6-8 Middle School in Poly Planning Area Site Located at E. 20 th St/Cherry Ave (8+ acres) Former GTE Site 800 Students (840 Capacity) 31 Classrooms (89,288 square feet) Library/Media Center, Gymnasium, Multipurpose Room, Other Support Facilities Including a Soccer Field and Hard Court Areas

25 II. Current Project Updates New 6-8 Middle School #1 Site Location

26 II. Current Project Updates New 6-8 Middle School #1 Site Plan

27 II. Current Project Updates New 6-8 Middle School #1 Construction Progress

28 II. Current Project Updates New 6-8 Middle School #1 Budget, Current Activities and Schedule Budget: Construction Budget: GMP - $38,459,172 State Funding Set Aside of $12.1 M Under Critically Overcrowded Schools (COS) Program Current Activities and Schedule: Construction Contract Awarded July 7, 2009 Notice to Proceed Issued and Work Begun July 30, 2009 Soil Remediation Began August 18, 2009 Construction Duration - 22 months School Opening - September 6, 2011

29 Proposed ECATS School II. Current Project Updates Thematic 1 - Early College and Academic Technical School (ECATS) Conversion of DeMille Middle School into Thematic High School 1080 Students in Grades 9 th 12 th 7 New Buildings (Administration, North Academy, Science, Food Service, Gym, South Academy, Lecture Hall) 43 Total Classrooms Self Contained Athletics/Extra-Curricular Programs

30 II. Current Project Updates Thematic 1 ECATS Sub-Committee Updates Educational Specifications Curriculum Development Business Plan Master Schedule Grant Applications

31 II. Current Project Updates Thematic 1 ECATS Educational Specifications From 4 to 3 Academies 3 Current Academies Engineering Legal, Law Enforcement and Forensics Health-Medical Global Logistics Academy Deleted

32 II. Current Project Updates Thematic 1 ECATS Curriculum Development Refined and Further Developed Master Schedule and Course Offerings Identified Increase in Science Class Space Reduction in Square Footage Changes Incorporated into Drawings

33 II. Current Project Updates Thematic 1 ECATS: Business Plan and Proposed Master School Schedule Business Plan - DRAFT Business Plan Updated Proposed Master School Schedule: First School Year: 9 th 10 th Grades with 540 Students Second School Year: 9 th 11 th Grades with 810 Students Third School Year: 9 th 12 th Grades with 1080 Students

34 II. Current Project Updates Thematic 1 ECATS Grant Applications Career Technical Education Facilities Program Grant Applications Due September 18, 2009 District Planning to Submit 3 Separate Applications, One for Each Academy Working with Committee Members and District Staff to Complete Applications

35 II. Current Project Updates Thematic 1 ECATS Facilities Update Design Budget Schedule Issues That Can Delay Schedule

36 II. Current Project Updates Thematic 1 ECATS Design Curriculum and Program Changes Incorporated into Design Drawings Value Engineering Completed to Reduce Scope/Cost Coordination with District Staff for Feedback and Comments on General Design Issues

37 II. Current Project Updates Thematic 1 ECATS Budget Facility Master Plan Estimated Cost: $72.8 M - $103.3 M (2007) Current Estimated Construction Costs: $76 M Current Estimated Total Project Budget: $100.3 M

38 II. Current Project Updates Thematic 1 ECATS Anticipated Schedule Architectural Design To Be Completed 8/24/09 DSA Approval (8 months) * 8/24/09 4/24/10 GMP-LLB Approval (2 months) 4/24/10 7/6/10 Construction (24 months) 8/10/10 7/30/12 Target School Opening Date 9/6/12 * Tentative

39 II. Current Project Updates Issues That Can Delay Schedule: Thematic 1 ECATS Schedule Considerations DTSC s Timely Review of Phase I and Phase II Report and Their Response for No Further Action DSA s Approval of Construction Drawings Coordination with City Regarding Traffic Issues Completion of CEQA Document Review Process

40 II. Current Project Updates AB 300 Projects 31 Buildings Submitted to DSA Buildings Not Eligible per DSA in Seismic Mitigation Prop 1D Program Currently Preparing Funding Applications for OPSC Regulatory Changes of Eligibility Criteria Being Pursued Reviewing/Assessing Scope of Work

41 III. Project Prioritization Overall Strategy

42 III. Project Prioritization Overarching Strategy

43 III. Project Prioritization Primary Criteria

44 III. Project Prioritization Key Primary and Influencing Criteria

45 III. Project Prioritization Impact of Key Primary Criteria ** In order for the PAAL project to start, the Polytechnic High School project will need to be elevated on the priority list and completed.

46 III. Project Prioritization Key Primary and Influencing Criteria Key Primary Criteria Deteriorated and Outdated Schools AB 300 School Site Capacity and Utilization Educational Program Enhancements Influencing Criteria AB 300 ADA Compliance Board Recommendations Educational Program Enhancements Enrollment Changes-Shifts / Site Utilization Equity Technology Needs Interim Housing and Phasing Site Acquisition / Due Diligence DSA Certification Cash Flow and Funds Leveraging District-wide Prerequisites ** (1) In order for the PAAL project to start, the Polytechnic High School project will need to be elevated on the priority list and completed.

47 III. Project Prioritization Recommended Group 1 Project List

48 III. Project Prioritization Basic Work Scope To Extent Possible, Basic Project Work Scope: Educational Specifications Compliance Design Standards Compliance Technology Master Plan Compliance ADA (Americans with Disabilities Act) Compliance Regulatory Compliance Deferred Maintenance Needs

49 IV. Master Program Budget Overall Budget Summary

50 IV. Master Program Budget Unassigned Projects and District-wide Projects (Various Sites)

51 IV. Master Program Budget Project Scope Impact to Budget and Prioritization Work Scope Impacts Budget Work Scope Impacts Prioritization Examples in Recommended Group 1 Projects: Jordan High School Roosevelt Elementary School Thematic 2 Browning Site Avalon K-12 Cabrillo High School Pool

52 V. Master Program Schedule Project-Specific Schedules Develop Project-Specific Schedules Site Acquisition (if needed) Planning Design Agency Approvals Builder Selection Construction Occupancy Close-Out Develop Program Master Schedule

53 Master Program Schedule Typical Project Delivery Timelines and Considerations

54 Master Program Schedule Current Projects and Activities Three Year Look-Ahead

55 Develop and Strategically Plan Projects in Recommended Group 1 Project List Next Steps

56 For More Information This Presentation (along with Board Workbook Materials) is available at: