ADMINISTRATIVE SERVICES

Transcription

1 Annual Program Review Form and Instructions ADMINISTRATIVE SERVICES San José City College INSTRUCTIONS The purpose of the Annual Program Review is to prepare a document to summarize the current status of an Administrative Service program. The Annual report should be a reflection of the previous year and a plan moving forward for the upcoming year. Use this reporting form for all of the following: To report the updates and major changes which have occurred in your program/department over the past year. Provide empirical data and discuss trends in data as a reflection of these changes. To report the SAO assessment activities of the Program. Plan ahead for projected changes and request budgetary support for the next academic year. Program Description: This section should briefly address the function(s) of the Program. Please include data or survey information where appropriate. Goals and Activities: This section should focus on program goals targeted this academic year. Information on program activities (types and frequency), and evidence of service delivery should be included. SAOs Assessment Process: Provide a summary of the data collected that documents the progress that has been made in the development and assessment of (SAOs) Service Area Outcomes. Include data where applicable. Staffing Information (If you are requesting unstaffed positions, please include this information as an ongoing or a one-time expenditure in the Budget Information section) : This section should summarize current staffing in the program and anticipated staffing needs for the next academic year. Technology Information (If you are requesting technology, please include this information as an ongoing or a one-time expenditure in the Budget Information section): This section should summarize current technology use in the program and anticipated technology needs for the next academic year. Equipment information (If you are requesting equipment, please include this information as an ongoing or a one-time expenditure in the Budget Information section): This section should summarize current equipment use in the program and anticipated equipment needs for the next academic year. Please limit these projections to anticipated major expenditures. Budget Information: This section should summarize the current budget for the program and anticipated budgetary needs for the next academic year. Please separate ongoing budget needs from one-time expenditures. Other: This section should address any changes in areas not noted above. This might include information on community needs, state regulations, and new initiatives with direct bearing on the program s activities.

2 Annual Program Review ADMINISTRATIVE SERVICES - SAN JOSÉ CITY COLLEGE PROGRAM: Division of Math & Science PREPARED BY: Jamie Alonzo ADMINISTRATOR: Jamie Alonzo (Dean) EVALUATION YEAR (INDICATE ONE): ONE TWO PROGRAM REVIEW SUBMISSION DATE: 11 Nov 2015 THREE Program description SAOs Assessment process SJCC Division of Mathematics & Science Division Office: The Division Office, which houses the departments of Biology, Chemistry, Mathematics, Physics and Physical Sciences, is primarily responsible for supporting student success through the support of faculty, and classified staff. Specifically, the Division Office serves 83 salaried personnel, and provides oversight of ~80 classrooms, labs, prep/storage areas and offices in the Multidisciplinary Building, Science Complex and 1 st floor of the Cesar Chavez Library. Over the 2014/15 academic year, the Division served ~10,015 students in ~383 sections of ~55 different courses. Specifically, the Division Office performs the following functions: Course scheduling, including faculty and room assignments; faculty & staff evaluation; coordination of faculty & staff hiring; convenes ~monthly department meetings, in addition to 1-2 Division-wide meetings held each semester; budget coordination among departments and for the Division Office, which includes the provisioning of materials and supplies used Division-wide (e.g. white-erase markers; copy paper, Scantron forms); facilitation of the CSLO/PSLO development, assessment, evaluation, and reporting process; and, facilitates the resolution of student, faculty and staff problems. 1. In support of student learning, the Division Office will use data to inform the development of a course schedule that best serves the interests of students. In Fall 2014/Spring 2015, 6 & 11 sections were cancelled, respectively. Building an effective schedule involves a multipronged approach: Over the 2014/15 academic year, we distributed supplemental student surveys within our division (see Fall Scheduling Decision Data at ) and this data will be used to inform schedule building moving forward. Additionally, during the Spring 2015, we looked at enrollment trend data from the past 3 years to inform the Spring 2016 schedule something we will continue to do moving forward. Finally, my department coordinators have all been asked to assist with the building of a 2-year schedule that avoids course conflicts (see Fall Comprehensive Course Info at ), fits within SJCC s schedule blocks, and takes into consideration EVC course offerings.

3 Success will be measured by keeping track of how many sections need to be added and cancelled each semester. 2. In support of student learning, the Division Office will work with each department to facilitate the ongoing development and implementation of strategic goals. Over the course of the 2014/15 academic year, the Division Office spearheaded an Environmental Scan initiative in preparation for an associated Strategic Planning initiative which kicked-off at the beginning of the current semester (see all data collected at ). The Division Office is currently working with each department to build individual strategic plans, in addition to soliciting feedback for the Division Office s strategic plan. As envisioned, all plans will be available by February Once the plans have been developed, the Division Office will facilitate plan implementation in any ways possible, and otherwise work with the department coordinators to ensure the individual initiatives have associated benchmarks and timelines, and that working groups give regular updates at department meetings. The Division Office is committed to revisiting this process every 3-5 years as necessary. Success will be measured by the degree to which every department and the Division Office have a completed strategic plan by February Additionally, success will be measured by the degree to which individual strategic planning initiatives are completed. 3. In support of student learning, the Division Office will facilitate the development, assessment, and evaluation of student learning outcomes to continually improve the quality of our instructional products and services. The Division Office currently works with department coordinators and individual faculty to help ensure that all assessments occur and that all associated data is entered into the reporting system on time. The Division Dean attended the June 2015 Association for the Assessment of Learning in Higher Education conference. Upon returning, he began working with Joyce Lui SJCC s campus research analyst to develop a series of workshops intended to shift the culture around outcomes assessment back to one based in good pedagogy (aka the SLOs As Good Pedagogy initiative). To date, one workshop has been developed along with five additional workshop titles. As envisioned, these will be piloted in the Division in consultation with SJCCs academic deans and the Division s department coordinators, and disseminated more broadly depending on success. Success will be determined based on the percentage of Division faculty submitting SLO results on-time in the data reporting system. Assessment of the SLO As Good Pedagogy initiative mentioned above will be more difficult, though as envisioned program assessments will be developed along

4 with the workshop curriculum. 4. In support of student learning, the Division Office will efficiently and effectively accomplish the above. As part of the Environmental Scan detailed above, the Division Office has solicited feedback from students, faculty and staff regarding, among other things, how we can best serve these various constituencies (see _Strategic Planning Faculty-Staff Survey RESULTS and 2015 Fall Adjunct Faculty Strategic Planning Goals at ; additional feedback from student focus groups is not currently in a format appropriate for dissemination). In many ways, this feedback will turn into the Division Office s strategic plan. Success will be measured by the degree to which we collect this type of data from our various constituencies on an ongoing basis, and the degree to which we are successful in forming action plans and responding to input. Goals and Activities 1. Finish the strategic planning process currently underway. Have a completed plan representing all academic departments, the Tutoring Center, the LRC, and the Division Office ready for dissemination by February a. Make significant progress on addressing specific priorities identified as part of the Division Office s strategic plan. 2. Continue to make progress on the SLOs As Good Pedagogy initiative. 3. Develop an efficient 2-year schedule as previously described. 4. Hire 4 outstanding faculty per the recent allocations to the Division. Staffing information The Division Office currently has 2 staff: The Division Dean and a Senior Division Administrative Assistant. The Division has 89 faculty (21 full-time and 62 part time) and 8 classified staff. Technology information The technology associated with the Division Office is that typical of an academic division main office (i.e. printers, FAX, copier/scanner, Scantron machines, faculty computer stations, staff/administrator computer stations). Equipment information The equipment associated with the Division Office is that typical of an academic division main office (i.e. copier/scanner, Scantron machines, faculty computer stations, staff/administrator computer stations). Budget information (please Ongoing Budget Needs: indicate whether previous Funding for adjunct faculty to attend department meetings: 15 budget requests were met). adjuncts (estimated based on current participation) x 10 meetings x 2.5 hours $76.19 = $28, (Hourly Non- Division Office Materials / Supplies: ~$2,700 (Supplies, Non- Mileage: $500 (Mileage) Printing Budget: $300 (Printing / Reprographic Expenses) 2016 Annual STEMTech Conference $2,269) + Association for the Assessment of Learning in Higher Education 2016 Annual Conference $1,944) (minus potential funds available through BSI Conference Funding ($500-$1,000), Professional

5 Development Funds Request ($500), President s Matching Funds Pilot Program ($500)) = -$1,820 = $2,393 (Conference) One-time Expenditures: Logitech R400 Wireless Presenters (to be kept in Division Office for faculty use): 25 $ % tax/shipping = $1, (Supplies, Classroom Response System (to be kept in Division Office for faculty use ; Turning Point Teacher Classroom RCIR-02 Clicker IR ResponseCard System - Set of 32 Clickers): $ % tax/shipping = $1,944 (Supplies, Division Hanging & Table Banners (marketing): $ % tax/shipping = $360 (Supplies, Non- Supplemental student surveys $108) + Marketing Flyer for outreach using new Division logo from logo contest $300) = $408 (Supplies, Non- HP LaserJet Pro 400 M401dw Printer (for Dean s Office): $ % tax/shipping = $ (Equipment) Fujitsu Scanner (for Division Office): $ % tax/shipping = $504 (Equipment) Enclosed Bulleting Board (3'x6'): $ % tax/shipping = $558 (Supplies, Non- Replacement WolfVision Document Visualizers (Model VZ-8Lite): $3, % tax/shipping = $40,590 (Supplies, SMARTBoards (SMARTBoard M600 Series; one for chemistry, biology and math to pilot): $5, % tax/shipping = $19,980 (Supplies, Faculty Workroom (Equipment) o Cubicles: $2, % tax/shipping = $9,000 o Chairs: $ % tax/shipping = $1,800 o Conference Table: $1, % tax/shipping = $1,800 o Remodel: Unknown Rotunda Furniture (Equipment) o Mobile Magnetic Glass Board: $ % tax/shipping = $3, o Steelcase Groupwork 36 Inch Table: $ % tax/shipping = $3,468