Community Budget Forum
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1 Community Budget Forum June 2, 2014 Garfield Elementary
2 Agenda Welcome and Introductions Budget Information Presentation Next Steps 2
3 Budget Planning Calendar October 16 November December 18 January 13 January 22 February 12 March March 13 April May June 2 June 4 June 25 July 10 August 13 School Board work session to develop initial budget considerations Conduct meetings with Citizens Advisory Committee (CAC), Principals, and District Leadership Team to obtain feedback on Board s initial budget considerations School Board adopts budget considerations Regular State Legislative session convenes Preliminary budget forecast presented to School Board School Board work session on budget preparation Departmental budget worksheets and staffing projections distributed Regular State Legislative session ends Principal/Administrator meeting to discuss budget priorities Departmental budget hearings Budget Advisory Committee meetings, CAC budget update, Board work sessions on legislative impacts and budget priorities Community Budget Forum School Board work session on preliminary budget Superintendent s preliminary recommended budget presented to School Board Recommended budget available to the public School Board adoption of budget
4 Types of School District Funds General Fund Funds to operate schools each year provided by state, federal and local sources Capital Projects Fund Funds restricted to improvement of facilities and technology provided by voter approved local bonds Associated Student Body Fund Funds for student government activities provided from school-based fundraisers 4
5 Budget Planning Standards with School Board Priorities Focus financial resources on programs that directly support the District s Strategic Plan and student achievement, with an emphasis on: preparing students to successfully complete some form of higher education: technical program, 2-year or 4-year degree (T-2-4) supporting high-achieving students at all grade levels ensuring content-rich offerings for all students of all academic abilities maintaining a strong K-3 foundation (e.g., all-day kindergarten and lower class size) Maintain a safe learning and working environment for students and staff Sustain staff, parent and community support Maintain the District s: financial integrity investment in facilities, technology, and other physical assets Retain an essential level of support services for District operations Assure revenue generating programs break even Budget decisions should be: student focused practical sustainable timely cost effective legal commensurate with adjustments in student enrollment evaluated on an ongoing basis, based on the standards
6 Context for Budget Development Supplemental Legislative Session Legislature adopted policy bills directed toward improving student success (ESSB 6552) Legislature allocated additional resources in response to McCleary, full funding lawsuit Local budget development incorporates Revenue assumptions Expenditure assumptions Use of Fund Balance savings based on April 30 forecast Enrollment increase 215 FTE New budget requests to address Strategic Plan goals 6
7 Revenue Assumptions State Funding Increases K-1 High Poverty Class Size reduction Full funding of Transportation formula Increase in funding for materials, supplies, and other costs (MSOC s) to reflect enhanced funding plus 1.3% inflation SHB 6552 funding driver increases Lab science class size, HS guidance counselors, MSOC s (materials, supplies & other costs) Local Effort Assistance Increase Learning Assistance Program Enrollment Increase 215 FTE Local Revenue 2015 Levy Authorization Other fees Federal Revenue Title I required set-aside due to loss of waiver Expiration of Student Improvement Grant 7
8 General Fund Revenue Summary Budget (In Millions) Change Local Tax (Levy) $ 62.3 $ 63.0 $ 0.7 Local Non-Tax State General Purpose State Special Purpose Federal Special Purpose Other Revenues Total Revenue $ $ $ Budget Budget Preliminary
9 General Fund Expenditures Teaching activities Teaching: classroom instruction and instructional assistants, extracurricular activities Teaching Support: counselors, librarians, nurses, curriculum development, instructional professional development, student safety, etc. Building administration Principal s office: duties assigned to the principal, assistant or vice principal, and secretarial/clerical assistants, to coordinate and manage the operation of a school building Central administration Supervision of instruction, food service, facilities, transportation Board of Directors, Superintendent s office, business office, human resources, public relations, legal and audit fees, election costs Other Supportive activities Food service operations, pupil transportation, insurance, information systems, printing, facilities maintenance and operations, utilities, warehouse, and Express child care 9
10 General Fund Expenditure Budget Highlights Maintenance Level Budget $333.9 million Supports current operations and service levels Implements existing salary schedules and collective bargaining agreements Adjusts basic education staffing to support projected enrollment Secondary staffing allocation follows factor model Adjusts special education staffing to support projected enrollment Implements staffing adjustments for school/program moves and unification of the Montessori school Incorporates estimated cost increases for utilities, fuel and inflation Excludes one-time expenditures authorized in
11 PRELIMINARY Expenditure SUMMARY BY PROGRAM Basic & Vocational Education Expenditure Type Special Education Title & LAP Fed & State Special Purpose Budget Other Instructional Programs Budget Budget Preliminary Budget Community Services Preliminary Basic & Vocational Education $216.7 $230.1 $236.6 Special Education Title & LAP Fed & State Special Purpose Other Instructional Programs Community Services Support Service Operations Total Expenditures $316.4 $329.1 $340.9 Support Service Operations BY ACTIVITY Expenditures by Activity Budget Budget Preliminary Teaching Activities $177.8 $186.6 $196.9 Teaching Support Other Support Activities Building Administration Central Administration Total Expenditures (in millions) $316.4 $329.1 $ Teaching Activities Teaching Support Other Support Activities Building Administration Budget Budget Preliminary Central Administration 11
12 Fund Balance Estimate Projected Fund Balance Summary Total Beginning Fund Balance, 9/1/2013 (Actual) $ 27,565, Revenues Over (Under) Expenditures (Projection) $ (3,800,000) Projected Fund Balance, 8/31/2014 $ 23,765,597 Fund Balance Classifications 5% Reserve, Based on On-going expenditure budget $ 16,800,000 Operating Contingency $ 3,000,000 Curriculum Reserve $ 800,000 Total Fund Balance Assignments/Commitments $ 20,600,000 Projected Available Fund Balance for Budget $ 3,165,597 12
13 Budget Development Process Update Conducted internal budget hearings to obtain budget request information Requests addressed Strategic Plan goals School level priorities focus on continuation of T- 2-4 work, options for students, maintaining safe learning environments and quality services for all students Further refinement of cost estimates is in process in order to develop a balanced budget School Board direction is to ensure that the recommended budget protects on-going revenue to expand the elementary school day in fall 2015 Implementation strategies include the allocation of resources to qualifying one-time budget requests Continuation of select programs for an additional year 13
14 Summary of Requests Example of requests under consideration to support Strategic Plan Goals Goal 1: Increase student achievement Additional counselors for kindergarten through 12 th grade Kindergarten instructional materials to support enrollment Elementary building support staff Implementation of new highly capable student service plan New math curriculum Staffing to continue Rogers HS extended school day and the ICAN program Membership in project based learning network and professional development for The Community School Sustainability of option school development Additional library materials to support common core curriculum Upgrades for K-6 science curriculum, assessment and other program support to implement T-2-4 initiatives Additional ELD staff to meet student needs Classroom computers to meet Common Core and online testing requirements Sustained school location budgets Expansion of elementary extracurricular activities Support to reduce elementary classroom supply lists and secondary student fees 14
15 Summary of Requests continued Goal 2: Provide a safe, productive learning and working environment Increase funding for positive behavior intervention supports (PBIS) Continue current building support for On-Track Program Continue support for Middle School afterschool bus supervision Complete interior classroom door safety lock project Goal 3: Build and maintain a talented, effective workforce Increase recruitment budget Enhance elementary staffing to reduce grade 5/6 combination classes Continue principal mentor program Enhance professional development and support for various programs and departmental initiatives Goal 4: Operate Efficiently Replace middle school technology Add a locksmith in carpentry shop to support maintenance work Goal 5: Ensure public support and customer satisfaction Provide regional bussing for Odyssey Purchase software for community dashboard Provide transportation to Montessori School 15
16 Next Steps Balance budget to ensure on-going revenue supports on-going expenditure requests and the implementation of an extended elementary school day; recommend use of one-time funds (e.g. fund balance) as appropriate School Board Work Session Wednesday, June 4 Superintendent s Recommended Budget presented to the School Board Wednesday, June 25 Preliminary Budget available to the public Thursday, July 10 School Board Adoption of Budget Wednesday, August 13 Send questions or comments to: BudgetSPS@spokaneschools.org 16
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