Budget Forum. October 18, :30am Noon Hughes Hall Lounge

Transcription

1 Budget Forum October 18, :30am Noon Hughes Hall Lounge

2 Agenda Topic Presenter(s) Welcome Nana An FY2017 Luella Russo FY Operating Budget Status Luella/Bill Brown Business Intelligence (BI) Roles and Responsibilities BI - Budget Financial Management (BFM) Training EagleData Migration to SQL BI Maturity Assessment Nana An Heather Kirkland Kirill Lobachyov Kamalika Sandell Capital Projects Update David Dower Closing/Questions

3 FY 2017 Performance Multi-year vs. Approved Budget Projection 800 millions FY96 FY97 FY98 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 5-Year Projections Current AU Budget Actual Revenue

4 FY

5 FY18-19 Budget Highlights Last phase of the current Strategic Plan with an additional $36M investment $1.4B two-year operating budget 4% tuition increase each year (3.5% law); housing rates 1% -3%; 3.3% overall increase No increase in parking 3% salary increase in Sept 17; 2.5% in Sept 18 $13.7M cash investment for RiSE and fundraising campaign

6 FY2018 Budget ($683.6 million) REVENUE EXPENSE 20% 26% 81% 7% 2% 4% 6% 44% 2% 4% 4% Tuition and Fees Auxiliary WAMU Residence Halls Investment, Gift, and Other Personnel Supplies and Other Tech/ Furnish/ Facilities Financial Aid Utilities Debt Service

7 FY2019 Budget ($718 million) REVENUE EXPENSE 20% 28% 82% 7% 5% 2% 3% 2% 4% 4% Tuition and Fees Auxiliary WAMU Residence Halls Investment, Gift, and Other 43% Personnel Supplies and Other Tech/ Furnish/ Facilities Financial Aid Utilities Debt Service

8 Strategic Plan Funded Positions Budgeted/Authorized Positions FY15 FY16 FY17 FY18 FY19 Total Positions Total Funding Staff $6.8M Tenure/Tenure Track Faculty* $1.2M Term Faculty* $4.3M Total $12.3M * Faculty position count derived from the allocation amount

9 Strategic Plan Funded Positions Staff Positions as of October 18, 2017 Fiscal Year Positions Authorized Positions Created Positions Filled n/a n/a

10 FY2018 Performance Operating Budget Status as of August 31, 2017 ($000s) FY2018 Budget FY2018 Actual Surplus/ (Deficit) Actual % to Budget Total Revenue $683,600 $358,190 ($325,410) 52.4% Total Expense 683, , , % Net Surplus/(Deficit) $93,621 Revenue as of August 31, 2017 ($000s) FY2018 Budget FY2018 Actual Surplus/ (Deficit) Actual % to Budget Main Campus Tuition & Fees $481,814 $266,021 ($215,793) 55.2% Washington College of Law Tuition & Fees 74,038 40,272 (33,766) 54.4% Total Student Tuition and Fees $555,852 $306,293 ($249,559) 55.1% Residence Halls $50,289 $23,922 ($26,367) 47.6% Auxiliary Enterprises 38,459 18,018 (20,441) 46.8% Other Revenue 39,000 9,957 (29,043) 25.5% Total Revenue $683,600 $358,190 ($325,410) 52.4%

11 FY2018 Performance Expense as of August 31, 2017 ($000s) FY2018 FY2018 Surplus/ Budget Actual (Deficit) Actual % to Budget Full Time Salaries $208,656 $62,826 $145, % Part Time Salaries 29,099 10,323 18, % Total Salaries and Benefits $301,278 $95,155 $206, % Financial Aid 140,770 71,374 69, % Supplies and Other Expenses 246,971 98, , % Transfer to Fund Strategic Initiatives (5,419) 0 (5,419) 0.0% Total Expenditures $683,600 $264,569 $419, % Net Surplus/(Deficit) $93,621

12 FY2018 Performance Summer 2017 Enrollment (Credits) Enrollment Category Budget Actual as of 9/27/17 Variance % Actual to Budget Undergraduate Hours 6,085 5,855 (230) 96% AU Abroad Hours % SPExS Hours (2) 98% Graduate Hours 4,092 4, % Non-degree Hours Undergraduate Hours (52) 92% Graduate Hours (31) 85% Instructional Revenue Centers Hours % Online Partnership Program Hours 3,095 3, % Main Campus Total 15,403 15, % Law Hours 2,750 2,661 (89) 97% Total 18,153 18,083 (70) 100% Source: MicroStrategy BI Enrollment & Tuition Revenue Summary Report, Summer 2017 as of 9/27/17

13 FY2018 Performance Summer, 2017 Tuition Revenue Summary Data for Academic Census as of 09/29/2017 Semester Summer Academic Term Summer, 2017 Event Type Academic Census Category General Revenue Summary Budget Actual Variance % Undergraduate $8,926,700 $8,813,886 ($112,814) (1.3%) Study Abroad AU Abroad $418,100 $755,841 $337, % Total $418,100 $755,841 $337, % SPExS $230,586 $280,556 $49, % Graduate $6,461,200 $6,554,494 $93, % Non-Degree Undergraduate $955,000 $920,913 ($34,087) (3.6%) Graduate $315,900 $250,927 ($64,973) (20.6%) Non-Law Budget Summary $17,307,486 $17,576,617 $269, % Law $5,282,800 $5,108,654 ($174,146) (3.3%) Budget Summary $22,590,286 $22,685,270 $94, % Budget Actual Variance % IRC IRC - Credit $1,299,876 $1,385,703 $85, % IRC - NonCredit $1,885,730 $1,903,035 $17, % SPExS Non-Credit $978,005 $202,934 ($775,071) (79.3%) Online Partnership Programs $5,163,976 $5,637,071 $473, %

14 FY2018 Performance Fall 2017 Enrollment Enrollment Category Budget Actual as of 9/29/17 Variance % Actual to Budget Undergraduate AU Abroad AU SPExS (heads) Full-time (heads) 6,673 6, % Part-time (credits) 1,500 1, % AU Students Studying Abroad % Non-AU Students Studying Abroad n/a Abroad at AU Non-credit Students % Abroad at AU Tuition Exchange Students % Washington Semester (15) 88% Washington Mentorship % All Other % Graduate (credits) 20,129 19,281 (848) 96% Non-degree Undergraduate (credits) % Graduate (credits) (91) 81% Instructional Revenue Centers (credits) 1,300 1,282 (18) 99% Online Partnership Program (credits) 9,498 8,683 (815) 91% Law Full-time (credits) 1,065 1, % Part-time (credits) 3,025 3,007 (18) 99% Source: MicroStrategy BI Enrollment and Revenue Analysis, Fall 2017 as of 9/29

15 FY2018 Performance Fall, 2017 Tuition Revenue Summary Data for Academic Census as of 09/29/2017 Semester Fall Academic Term Fall, 2017 Event Type Academic Census Category General Revenue Summary Budget Actual Variance % Undergraduate $155,126,400 $156,658,421 $1,532, % Study Abroad AU Abroad $9,047,000 $9,988,658 $941, % Abroad at AU $206,100 $186,798 ($19,302) (9.4%) Total $9,253,100 $10,175,456 $922, % SPExS $8,008,800 $7,864,154 ($144,646) (1.8%) Graduate $33,202,700 $31,273,973 ($1,928,727) (5.8%) Non-Degree Undergraduate $1,125,900 $1,233,008 $107, % Graduate $776,800 $617,392 ($159,408) (20.5%) New Revenue Initiative Non-Law Budget Summary $207,493,700 $207,822,404 $328, % Law $34,605,200 $33,939,206 ($665,994) (1.9%) Budget Summary $242,098,900 $241,761,610 ($337,290) (0.1%) Budget Actual Variance % IRC IRC - Credit $1,709,726 $1,977,331 $267, % IRC - NonCredit $2,061,768 $953,157 ($1,108,611) (53.8%) SPExS Non-Credit $772,139 $344,850 ($427,289) (55.3%) Online Partnership Programs $16,099,991 $14,737,137 ($1,362,854) (8.5%)

16 First-year Freshmen Source: Office of Institutional Research and Assessment (OIRA)

17 2018 Ranking US News & World Report

18 BI and Analytics Steering Committee Charge: provides oversight, governance, and prioritization for all enterprise business intelligence and analytics initiatives at the university. 1. Assess and advance analytical maturity of the university overall, and of individual units 2. Recommend BI project prioritization (scope, schedule, and budget as appropriate) 3. Promote a data-driven culture and champion the use of data for decision making

19 BI and Analytics Steering Committee Steering Committee Membership Nana An Co-chair OFT Vi Ettle Co-chair Office of the Provost Fanta Aw OCL Nicole Bresnahan OFT Karen Froslid Jones OIRA Kirill Lobachyov OIT Beth Muha HR Kamalika Sandell OIT (Other stakeholders were invited on as-needed basis)

20 BI and Analytics Steering Committee Roles and Responsibilities (handout) BI Budget and Financial Management (FMB) Pilot Training - Heather EagleData Migration to SQL - Kirill BI Maturity Assessment - Kamalika

21 BI-BFM Training Initiative Functional training for Business Intelligence (BI), Budget and Financial Management (BFM) Tiered training approach Culminate in a certificate program

22 Introductory Video to Budget & Financial Management at AU This video is located here:

23 BI-BFM Course Selection Criteria Prerequisite: Fiscal Management Basics & Introductory Video to Budget and Financial Management Designed for staff who answer yes to any of the following : Do you play a role in developing the budget proposal for your unit? Are you responsible for budget coordination and management? Do you prepare journal entries and/or budget change requests? Do you track enrollment and tuition revenue? Do you track actual revenue and expense? Do you coordinate purchasing? Do you coordinate HR/payroll functions?

24 BI-BFM Training Learning Objectives Functional understanding of how-to complete job specific duties Ability to utilize existing BI reports to: - support job specific duties - analyze revenue and expense data Ability to identify the business processes: - related to common job specific activities - the offices involved

25 BI-BFM Training Case Study Approach This training will provide scenario-driven practical exercises Utilizing a case study as a unifying thread we will design the following:

26 BI-BFM Training Modules In-person instructor led training Round table discussions Subject matter & collaborative workshops Facilitated learning labs for peer-to-peer training

27 BI-BFM Timeline for Implementation Milestone Date Draft Training Plan & Project Plan to Stakeholders August 11, 2017 Inventory of Existing Documentation October 2017 Complete Draft Training Set October 31, 2017 BI-BFM Pilot Launch November 14, 2017 Training Evaluation Questionnaire November 16, 2017 Refine Training Set and How-to s Spring 2018 BI-BFM Training Roll Out Spring 2018 Resource Library Summer 2018

28 EagleData Migration Oracle SSRS Sharepoint EagleData Operational Reports

29 Operational Reports Layout All Operational Reports are organized into Subject Areas Subject Areas Security Roles control access to individual reports Security Roles Reports Security Roles Faculty HR UBO HR Representatives

30 Enhanced User Experience Searching and bookmarking operational reports Export to Excel and other formats

31 Current status OSP fully migrated; EagleData links are disabled People Sheets sign-off in progress; EagleData links are still enabled Labor Distribution sign-off in progress; EagleData links are still enabled UBO Audit and Administration under development; EagleData links are still enabled HR Employment Verification under development

32 BI Maturity Assessment Part of overall maturity assessment work being done across ten categories Campus Administrative Systems, Analytics, Web, Network and Connectivity, Workstations and Printers, Customer Service, Security and Risk Management, Governance, Project Management, Operations Leveraged CMM framework (1 = Initial, 2 = Repeatable, 3 = Defined, 4 = Managed, 5 = Optimizing) BI was identified as one of three areas that has opportunities for improvement Next step is to do maturity assessment for BI by functional domains we are starting with a deeper dive for Budget and Financial Management (BFM) reporting Will be following up with a survey and would appreciate your input. May need to conduct additional focus groups and post-survey data analysis

33 Capital Projects Update PROJECT INFORMATION (University Avenue Beyond) Need Enrollment growth in sciences Compromised science facility if Beeghly is renovated and expanded Site Asbury parking lot Program Teaching Laboratories Research Laboratories Vivarium Classrooms Lecture hall Collaboration spaces Building 92,970 GFA 3 stories above grade, 2 below Height 54-6 T.O. Parapet, 70-0 T.O. Penthouse Over 500 feet from University Avenue AERIAL VIEW FROM SOUTHEAST Green Building Certification Gold Mandate

34 MODEL SHOTS Build UP Existing Campus (University Avenue Beyond)

35 MODEL SHOTS Build UP New Hall of Science (University Avenue Beyond)

36 Landscape Plan

37 VIEW FROM NORTHEAST

38 VIEW FROM SOUTHWEST: BRICK AND WINDOW

39 Interior Character - First Floor Lecture Hall Teaching Laboratory Lecture Hall, Teaching Laboratories & Offices

40 Interior Character - Second Floor Interactive Classroom Roof Garden Classrooms, Multi-purpose Room, Teaching Laboratories, Research Laboratories & Offices

41 Interior Character - Third Floor Research Laboratory Office and Interaction Areas Research Laboratories, Teaching Laboratories & Offices

42 2017 Budget Forum Thank you for attending Questions/Comments are welcome