SOCCCD FY Basic Aid Allocation Recommendations

Transcription

1 SOCCCD FY Basic Aid Board of Trustees Meeting May 18, 2015

2 How did the Basic Aid allocation process come about? In February, 2011, both IVC and SC were placed on warning by ACCJC, with 6 recommendations, several involving the need for comprehensive district-wide planning that drives resource allocation. Accreditation Recommendation #2: 2

3 How did the Basic Aid allocation process come about? The Accreditation Recommendation #2 Committee was formed to address the issue. Based on general consensus of the input across the district, the committee determined that the issues were not with the DRAC model, which folks felt worked rather well. However, there were districtwide concerns with the lack of a credible process for making recommendations for basic aid resources, that those allocations were not based on planning, nor communicated in an open, timely, or transparent manner. The committee recommended that a policy and administrative regulation for basic aid allocation be developed based on planning and that the process be participative, transparent, and open. BP 3110 (approved ) AR 3110 (approved ) 3

4 BP approved AR approved Only one-time projects are to be funded by basic aid monies, to protect the district and colleges and to be fiscally conservative. In accordance with the vision, mission, strategic directions and planning documents of the District and colleges, the Board of Trustees will allocate basic aid funds for the following purposes: 1. Capital construction, major renovation, large infrastructure projects, and site development. These projects will follow district and college strategic plans, Education and Facilities Master Plan, 20-year Facility, Renovation and Scheduled Maintenance Plan and Five Year Construction Plan. 2. Retirees benefit trust fund and other long term obligations. 3. Trustee elections, legislative advocacy, major legal fees and judgments 4. Major technology initiatives as identified in the District and College Technology Plans. 5. Small renovation projects, including maintenance equipment and fifty percent matching funds for scheduled maintenance as identified in the 20-year Facility, Renovation and Scheduled Maintenance Plan. The other fifty percent will be funded by the site requesting the funds, whether district office or college. 4

5 Basic Aid Process BP and AR 3110 were established to ensure basic aid funding recommendations followed a transparent, participatory, and inclusive process and that planning drives all basic aid funding recommendations. Basic Aid Allocation Recommendation Council (BAARC), is the district-wide participatory committee responsible for making recommendations to the Chancellor. BAARC received recommendations from district-wide planning committees (CIC and DTC) which were based on the EFMP, strategic plans, Information Technology Plan and other planning documents. 5

6 How has the new BP and AR 3110 process been working? In May 2012, $74,337,592 was recommended and approved to be funded for capital and technology related projects, which represented two years of basic aid funding (excess property tax revenue) In June 2013, $52,853,446 was allocated for basic aid projects In June 2014, $47,263,390 was allocated for basic aid projects This month, an additional $61,352,373 is being recommended This totals approx. $236 million of funding for capital and major technology projects in a 4 year period 6

7 How has the new BP and AR 3110 process been working? The feedback regarding the processes for the first four years was extremely positive; there seems to be general consensus that the process has been working well and as intended. We committed to continual improvement and refinement of the process. We will conduct our annual review of the BP and AR 3110 process after this basic aid cycle is completed because we noticed there was some clarification language needed on a couple aspects of the AR. 7

8 BAARC: Met this spring semester to review district-wide & college plans and funding priorities for basic aid funding Finalized recommendations to Chancellor on May 11, 2015 Chancellor and college presidents support BAARC recommendations as presented this evening BP and AR 3110 was strictly followed; the process went well BAARC discussions were collegial; input was broad-based Final recommendations were reflective of the mindful discussion & integrated planning efforts 8

9 Allocations-Based on Conservative Estimates: Total estimated Property Taxes for Basic Aid $47,995,843 Less 20% Contingency for Unrealized Tax Collections ($9,599,169) Plus Prior Year Contingency and Unallocated Funds $22,955,700 Amount Available for Allocation $61,352,374 Long Term Obligations and Fixed Expenses ($3,825,000) Net Amount Available for BAARC Allocation $57,527,374 9

10 Allocations (Please refer to the following pages in board item 4.1) Long Term Obligations (bottom of p. 5) $3,825,000 Capital Projects (p.5,6, descriptions are on page11-12) $29,485,000 Capital Projects Construction Defects/Code Requirements (p. 8) $0 Planning, Technical, Specialty, and Legal Consultants to support Capital Programs (p. 7) $11,765,108 Scheduled Maintenance Projects (Basic Aid Portion) (p.10) $0 Small and Major Renovation Projects (p. 9) $3,473,268 District-Wide Technology Projects (p including descriptions) $12,045,930 ATEP Operations (p ) $758,067 Total Allocations $61,352,374 Remaining Balance to remain in basic aid fund $1 Contingency for Unrealized Tax Collections (20%) $9,599,169 10

11 Allocations (Please refer to the following pages in board item 4.1) Long Term Obligations (bottom of p. 3) $3,825,000 Retiree Benefits $3,600,000 Legislative Advocacy $125,000 Insurance Fund for Deductibles $100,000 Trustee Election $0 11

12 Allocations (Please refer to the following pages in board item 4.1) Capital Projects (p.5,6, descriptions are on page11-12) $29,485,000 Capital Projects Construction Defects/Code Requirements (p. 8) $0 Planning, Technical, Specialty, and Legal Consultants to support Capital Programs (p. 7) $11,765,108 Scheduled Maintenance Projects (Basic Aid Portion) (p.10) $0 Small and Major Renovation Projects (p. 9) $3,473,268 Total CIC Recommendations for Capital Related Projects $44,723,376 12

13 Allocations (Please refer to the following pages in board item 4.1) Capital Projects (p.5,6, descriptions are on page11-12) $29,485,000 SC Site Improvement IVC ATEP Building IVC New Parking Lot IVC Health Ctr Concessions SC Athletics Stadium SC MSE Building Reno $ 7,945,000 $ 3,250,000 $ 90,000 $ 400,000 $ 17,050,000 $ 750,000 Planning, Technical, Specialty, and Legal Consultants to support Capital Programs (p. 7) $11,765,108 DSA Closeout ATEP Site Development ATEP Site Dev Utilities Parking Study Sustainability Planning Consult ADA Physical Transition Plan Data Center (DTC list) $ 60,000 $ 1,000,000 $ 7,000,000 $ 200,000 $ 200,000 $ 400,000 $ 2,905,108 Small and Major Renovation Projects (p. 9) $3,473,268 SC Fine Arts HVAC SC Cafeteria Upgrades IVC Key FOB Project DW Union Relocation (augmentation) $ 2,750,000 $ 330,259 $ 330,259 $ 62,750 13

14 Allocations (Please refer to the following pages in board item 4.1) District-Wide Technology Projects (p including descriptions) $12,045,930 Campus Desktop Refresh IVC, SC $1,500,000 District IT Back Office Solution (IT Automation Efficiency) DS $210,000 Classroom Technology & Audio Visual Refresh (year 1of 2) IVC, SC $1,500,000 Workday Student BPA Sessions District-Wide $227,800 Tableau for Data Visualization, Research and Reporting District-wide $270,000 Early Alert (at risk students) IVC, SC $226,800 New Student Print Solution IVC, SC $221,634 Workday Big Data District-wide $170,000 Workday Student Strategic Influencer Program Year 1 District-wide $375,000 HR/Financial System Software Project- Workday (year 3 request for augmentation) IVC, SC, DS district-wide $877,000 14

15 Allocations (Please refer to the following pages in board item 4.1) District-Wide Technology Projects (p including descriptions) $12,045,930 Server and Storage Scheduled Maintenance IVC, SC, DS district-wide $925,000 District-wide Platform for Online Tutoring, Supplemental Instruction, Office Hours and Appointment Scheduling District-wide $201,000 District-wide Data Backup and Disaster Recovery System IVC, SC, DS district-wide $900,000 SIS Enhancements IVC, SC, DS district-wide $1,814,400 System Testing and Stability IVC, SC, DS district-wide $377,000 MAP Enhancements IVC, SC $262,080 Unified ID Student Card System District-wide $452,000 Waitlist Mobile One-Click Registration IVC, SC district-wide $262,600 Refresh MDF and IDF s (Network Closet Racks) (year 2 of project) IVC, SC $500,000 Capture and Report (Student) Positive Attendance Hours Electronically IVC, SC district-wide $198,000 15

16 Allocations (Please refer to the following pages in board item 4.1) ATEP Operations (p ) $758,067 16

17 This item 4.1 is presented for information and discussion for the Board of Trustees We want your questions and input this evening After this evening, the next steps are that the basic aid projects get incorporated into the FY Tentative Budget The FY Tentative Budget comes to the board of trustees at the June Board meeting each year, for review and approval 17

18 Thank you to CIC, DTC, BAARC members and all other participants! Questions and Discussion 18