Capital Maintenance Planning Community Listening Garrison Public Schools School Board Report May 16, 2017

Transcription

1 Capital Maintenance Planning Community Listening Garrison Public Schools School Board Report May 16, 2017 Consolidated Construction Co., Inc. Paul Breiner, AIA Bismarck, ND (701) engtech-kpe.com Your Vision. Our Passion. Jim Perras, Principal Bismarck, ND Appleton, WI Rapid City, SD (701) call2build.com

2 Consolidated Construction Consolidated Construction Company (CCC) Founded 1950, Bismarck Office 12 States of Upper Midwest 22 ND School Districts since 2013 Facility Planning Parshall, Des Lacs/Burlington, TGU, Devils Lake, Valley City, Beulah Pre-Referendum Services Construction Management at Risk Glenburn, Underwood, Strasburg, Mott-Regent, Maple Valley CCC s presentations to the North Dakota Council of Educational Leaders include the following topics: Engaging your Community for Referendum Success Summer, 2014 Getting to Yes Referendum Panel Discussion Fall, 2014 Why Construction Management for North Dakota Schools? Mid Winter, 2015 Avoiding the Money Pit Capital Maintenance Planning for North Dakota Schools Fall, 2016 Mott-Regent Referendum Success Fall, 2016

3 CCC Team Principal, Jim Perras Responsible for CCC Services to Public Schools, Churches, Non-Profits Certified Construction Manager Over $500 million of Schools 35+ Bond Referendums Director of Pre-Construction, Mike Barsness Valley City High School NDSU Construction Engineering All North Dakota Schools Pre-Referendum Pre-Construction

4 EngTech Team Architect, Paul Breiner Over 14 years of experience in a variety of project types Forensic Experience Architecture Dept. Manager, Trever Huffaker 21 years of experience with K-12 schools Forensic experience Assess, Visualize, Design, Reality Recent Experience with ND Schools Mott-Regent Public Schools Edgeley Public Schools Des Lacs/Burlington Public Schools Montpelier Public School Parshall Public Schools TGU Public Schools

5 Why CAPITAL MAINTENANCE PLANNING? ü Determine Expected Useful Life of Systems ü Determine Expected Useful Life of a Facility ü Prevent Costly Emergency Repairs = Save Money ü Level Resources/Expenses ü Prioritize for Funding ü Identify Issues to be considered w/educational Needs SUCCESS is what happens when PREPARATION meets OPPORTUNITY! 5

6 TODAY S DISCUSSION Capital Maintenance Planning Overview of the Process Critical Issues to Consider Budgeting/Prioritization Community Listening Focus Groups to Date Suggested Next Steps 6

7 3-Legged Stool of PLANNING SUCCESS 7

8 Planning PROCESS ü Community Listening ü 5-10 Year Capital Maintenance Plan q Enrollment Projections q Educational Adequacy Study q Consider Options q Analyze Funding/Tax Impact q Marry Design w/budget q Recommendation to Board q Public Meeting/Feedback q School Board Decision 5 Marry Design with Budget 4 Study Options 1 Listen to Community 3 Educational Needs 2 Capital Maintenance Planning 8

9 ü Researched Historical Records Information GATHERING ü Square Footages/Ages of Facilities ü Work Recently Done ü Asbestos Reports ü Field Work ü Toured Facilities ü Photos of Existing Conditions ü Discussions w/staff and Administration ü Eng Tech Engineering Reports ü Roofing Report (Twin City Roofing) 9

10 ELEMENTARY SCHOOL Elementary School Built 1951, 1979 q Site drainage q Exterior sealants q Secure entrance q ADA accessibility q HVAC Controls q Main distribution q Fire alarm/fire protection 10

11 MIDDLE/HIGH SCHOOL Middle/High School Built 1956 q Site drainage q Exterior sealants q Damaged stucco/eifs q Secure entrance q ADA accessibility q HVAC Controls q Main distribution q Fire alarm/fire protection 11

12 BUDGETING Based on Historical Costs for Similar Projects Input from Vendors Consider bundling priorities for cost effectiveness Garrison Public Schools Example: 1951 Elementary QTY UNIT TOTAL BUDGET YEARS COST COST $2,658,757 $2,800 $1,975,523 $680,434 Furr out walls and add Insulation al $129,600 $0 $129,600 $0 Misc. Firestopping 0 al 0.00 $0 $0 $0 $0 Fire Rated Corridors - Inc. in Fire Protection 0 al 0.00 $0 $0 $0 $0 Roof Access 1 al 10, $10,000 $0 $0 $10,000 Roofing/Flashing - Repairs al 6, $0 $0 $0 $0 Roofing-Replacement Fully Adhered EPDM 9421 sf $113,046 $0 $113,046 $0 Roofing-Replacement Fully Adhered EPDM 0 sf $0 $0 $0 $0 Roofing-Replacement Shingles 0 sf 4.50 $0 $0 $0 $0 Remove & Replace Ceiling Tile for Mechanical System 0 sf 0.00 $0 $0 $0 $0 Exterior Painting 0 al 0.00 $0 $0 $0 $0 12

13 PRIORITIZATION 1) Immediate to 2 Years a. Life Safety/Security b. High Risk of Emergency Repair/Prevent Secondary Damage c. Educational Needs 2) 3 to 5 Years a) Code Recommendations b) Energy Efficiency w/justifiable Payback c) Cosmetic Ongoing d) At end of useful life 3) 6 to 10 Years a. Cosmetic Ongoing b. At end of useful life 13

14 EXECUTIVE SUMMARY 10 Year Per 0-2 years 3-5 years 6-10 years Totals Average Square Foot BUILDINGS AREA Elementary North Wing 15,927 $198,918 $1,351,089 $66,705 $1,616,712 $161,671 $ Elementary 18,841 $2,800 $1,975,523 $680,434 $2,658,757 $265,876 $141 (2) Middle School/High School 50,946 $364,527 $2,214,064 $1,795,959 $4,374,550 $437,455 $86 TOTALS 69,787 $566,245 $5,540,676 $2,543,098 $8,650,019 $865,002 (1) $124 (1) Can we maintain our facilities with current funding? (2) How long does it make sense to keep investing in the 1951 Elementary Bldg? 14

15 FUNDING/FINANCING q Lease Revenue Bonds Up to $4 million, paid back by General Fund Can be authorized by School Board, without voter approval q Building Fund Levy Garrison currently levying 10 mills 10 mills would pay back a conventional loan of +/- $2.7 million 20 mills allowable by Century Code, with voter approval q Bond Referendum Current Taxable Valuation +/- $20 million = +/- 10% Debt Limit Requires 60% voter approval up to +/- $10 million (5% Debt Limit) Requires 2 nd vote w/50% voter approval, up to $20 million (10% Debt Limit) Current interest rates at low end of 30 year historical range, +/- 3.5% q Bank of North Dakota 2% Interest Loans Requires voter approval of Bond Referendum 100% up to $10 million in value 15

16 COMMUNITY LISTENING April Focus Groups > A snapshot of where we are 4 meetings, 35 participants > good sampling, but inconclusive Purely listening/brainstorming, not debating Participants voted on ideas they support Questions asked: 1) What is the School District known for today? 2) What do you want us to be known for in the future? 3) What are our biggest changes in the last years? 4) What new skills/support do our students need now? 5) What are our obstacles/challenges? 6) What facility improvements are needed? 16

17 COMMUNITY LISTENING What we heard: Garrison is a great community with many benefits Opportunities for Community/School District partnerships Participants gained a greater awareness of educational changes Greatest obstacle/challenge is apathy Many great ideas, but few supported across all groups Not a clear consensus on facility needs, except: High School Kitchen/Commons/Cafeteria Capital Maintenance 17

18 RECOMMENDED ACTION q Capital Maintenance q Review 0 2 Year Priorities, align w/available funding q Consider Furnishings, Technology q Consider Further Investigation, i.e. Camera Sewer Piping q Consider Funding/Financing Method(s) qcommunity Listening q Communications q Additional Focus Groups 18

19 Planning PROCESS ü Community Listening ü 5-10 Year Capital Maintenance Plan q Enrollment Projections q Educational Adequacy Study q Consider Options q Analyze Funding/Tax Impact q Marry Design w/budget q Recommendation to Board q Public Meeting/Feedback q School Board Decision 5 Marry Design with Budget 4 Study Options 1 Listen to Community 3 Educational Needs 2 Capital Maintenance Planning 19

20 Q & A What would make this a great meeting for you? 20