A. COTW Meeting held Tuesday, February 27, A. Flood Recovery Update March B. Review the March 13, 2018 Regular Council Agenda

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1 DISTRICT OF PEACHLAND COMMITTEE OF THE WHOLE AGENDA Council Chambers Community Centre th Street Peachland Tuesday, March 13, 2018 at 9:00 A.M. Mission Statement Our Mission is to provide our taxpayers, residents and businesses with affordable quality services and to keep them apprised of and engaged in District affairs by conducting ourselves in a transparent way Page 1. CALL TO ORDER 2. AMENDMENTS TO AGENDA 3. APPROVAL OF THE AGENDA 4. PRESENTATIONS AND DELEGATIONS 5. ADOPTION OF MINUTES A. COTW Meeting held Tuesday, February 27, REPORTS / DISCUSSION A. Flood Recovery Update March B. Review the March 13, 2018 Regular Council Agenda C Financial Plan General Operating Budget Cutback Schedule D. Water and Sewer Fund Operating Budgets OTHER BUSINESS 8. ADJOURNMENT Polly Palmer Corporate Officer March 8, 2018 Page 1 of 23

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3 AGENDA ITEM # 5.A. THE CORPORATION OF THE DISTRICT OF PEACHLAND Committee of the Whole Meeting Minutes Held Tuesday, February 27, 2018 at 9 AM In the Council Chambers Community Centre PRESENT: Mayor Fortin, Councillors Condon, Kent, Schierbeck and Thom CAO Elsie Lemke Corporate Officer Polly Palmer Director of Finance Doug Pryde Director of Operations Joe Mitchell Director of Planning Cory Gain Director of Community Services Cheryl Wiebe Members of the Public ABSENT: Councillor Cunningham Councillor Vucinovic CALL TO ORDER AMENDMENTS TO AGENDA APPROVAL OF THE AGENDA Mayor Fortin called the meeting to order at 9:02 a.m. Nil. MOVED by Councillor Schierbeck: COTW THAT the agenda be approved at presented. PRESENTATIONS AND DELEGATIONS ADOPTION OF MINUTES CARRIED. COTW MEETING HELD TUESDAY, FEBRUARY 13, 2018 MOVED by Councillor Condon: COTW THAT the COTW Meeting minutes held Tuesday, February 13, 2018 be approved as presented. CARRIED.. REPORTS / DISCUSSION It was suggested for next term, that the Council member that is appointed to the Peachland Economic Development Committee, also be appointed to the Central Okanagan Economic Development Committee. MOVED by Councillor Condon: COTW THAT funding requests of $3,000 for the Peachland Economic Development Committee and $3,000 for the Mayor s Task Force on Climate Change be forwarded to the 2018 budget deliberations. CARRIED. COTW Meeting held Tuesday, February 27, 2018 Page 3 of 23

4 COTW Meeting Minutes February 27, 2018 Page 2 FIRE ARMS AND BOW USE BYLAW NO. 2218, 2018 Director of Planning and Development, Cory Gain, presented the Firearms and Bow Use Bylaw No. 2218, 2018 for final reconsideration and adoption. MOVED by Councillor Thom: AGENDA ITEM # 5.A. COTW THAT the COTW recommends that Council give final reconsideration and adoption to Firearms and Bow Use Bylaw No. 2218, CARRIED. SOUTHERN INTERIOR LOCAL GOVERNMENT ASSOCIATION DRAFT RESOLUTION MOVED by Councillor Thom: COTW THAT the COTW recommends that Council forward the following resolution to the SILGA Conference: Discharge of Firearms and Bow and Arrows "WHEREAS municipal authority to regulate the discharge of firearms and bows and arrows is limited by the provisions of the Farm Practices Protection (Right to Farm) Act on properties with farm status under the BC Assessments Act; AND WHEREAS local authorities would like to enact such measures necessary in order to adequately protect personal safety in their communities; THEREFORE, BE IT RESOLVED that UBCM request that the applicable Provincial and Federal ministries consider amendments to the various Acts regulating such matters to further permit local authorities to adopt a complete prohibition on the use of firearms and bows and arrows for "the protection of crops, livestock or domestic animals" in their respective jurisdictions based on local context." CARRIED FINANCIAL PLAN GENERAL OPERATING BUDGET CUTBACK SCHEDULE Director of Finance, Doug Pryde presented the 2018 Financial Plan General Operating Budget Cutback Schedule. Discussion ensued relative to: Considering tax increase being more than 2% 1% increase to tax revenues is equal to $38,775 Water Fountain Cross Connection will stop back flows which will ensures there is no contamination in water lines. If the three fountains do not get repaired this year the fountains will be turned off Fenced Dog Park waiting for the outcome of the Parks Study to determine where a fenced dog park is feasible $20,000 is not justified for a fenced dog park at this time $163,000 Fire Department surplus was suggested to be allocated to Fire Equipment Reserve contribution and Non-DCC Road Reserve contribution 2017 flooding incident caused an extra $40,000 costs for sewer treatment Staff will look at additional project that will qualify for Community Works Fund COTW Meeting held Tuesday, February 27, 2018 Page 4 of 23

5 COTW Meeting Minutes February 27, 2018 Page FINANCIAL PLAN GENERAL OPERATING BUDGET CUTBACK SCHEDULE CONTINUED Community Works Fund Projects: 8 th Street Boat Launch $75,000 re-configuration (dismantle and rebuild) o 20 foot extension $15,000 to current boat launch Parks Planning for Sanderson and Cousins Parks Parks Planning for Heritage Park The plan will include the infrastructure that is needed and costs associated with developing the park. o o AGENDA ITEM # 5.A. Support for two baseball diamonds at Sanderson Park and a Water Park in Cousins Park Having a Parks Plan in place will allow for grant opportunities MOVED by Councillor Schierbeck: COTW THAT following projects be included in the Community Works Grant Funding: Museum electrical to New Hose Cart Display- $1,000 Waterfront Infrastructure Improvements 8 th Street Boat Launch, 20 foot extension -$15,000 Parks Planning for Sanderson and Cousins Park-$40,000 Seasonal Ice Rink-$10,000 Move Light at Turner Park-$15,000 Parks Planning for Heritage Park-$20,000 8 th to 13 th Street Shoreline Plan-$15,000 Renfrew Road Slide Replanting-$12,000 CARRIED. OTHER BUSINESS ADJOURNMENT MOVED by Councillor Condon: COTW THAT the meeting be adjourned at 10:31 a.m. CARRIED. Certified Correct. Corporate Officer Mayor Dated at Peachland, B.C. This 13 th day of March, COTW Meeting held Tuesday, February 27, 2018 Page 5 of 23

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7 District of Peachland Information Report AGENDA ITEM # 6.A. To: From: COTW Director of Community Services Cheryl Wiebe Date: March 5, 2018 Subject: Flood Recovery Update March 2018 General: Staff have been working with Donalda Ritchie, Recovery Director, on an action plan for flood mitigation efforts. The Recovery Director is responsible for assisting the community with the financial recoveries and project initiation to recuperate costs from the Provincial and Federal assistance programs (DFA). In February, the District received approvals for eligible projects (both complete and in progress) totally $616,238 from DFA. Project initiation is taking place based on the following priority: Addressing health and safety hazards Likelihood of DFA cost recovery Engineers findings and observations Environmental permitting Staff and contractor capacity The summary of projects is as follows: 2018 Project DFA Approved Minor dock repair Memorial bench pads Swim Bay wheelchair ramp Day Use Wharf area stairs and walkways 13 th Street retaining wall Swim Bay retaining wall Heritage Park Spirit Square Repair 2019 Projects DFA Approved Dock replacement Projects Complete/DFA Approved Doggie Beach Fencing Trepanier Creek Water Intake Peachland Creek Water Intake Wellness Centre Community Police Hazard dock removal Minor dock repair (2) 2018 Projects Under development/approvals pending Centennial Walkway patch repair 2019 Projects Under development/approvals pending Centennial Walkway permanent repair and Rip Rap re-stabilization Roadway erosion (north Beach Ave) Flood Recovery Update March 2018 Page 7 of 23

8 AGENDA ITEM # 6.A. All of the known projects to date have been updated on the Flood Recovery Status. Cost estimates to date are $821,403 (costing for 2 projects are still outstanding/costing includes Recovery Director). To date, based on DFA acceptance and approved 80% funding, the District portion (20%) will be over $164,281. We will work towards achieving the maximum 80% recovery wherever possible, for all of our DFA approved projects. Background: Flood recovery efforts were initiated as a result of the 2017 flood event which saw Okanagan Lake at its highest levels since Report/Document: Attached: x Available: Nil: Peachland Flood Recovery Status March 1, 2018 Flood Recovery Update March 2018 Page 8 of 23

9 Flood Recovery Update March 2018 Page 9 of 23 Project Restoration Works or Recommendation Priority Project Status DFA Eligible cost DFA Comments Enhancement Wellness Centre Repair drywall, insulation, paneling, trim / flooring Complete $16, approved $0.00 Community Policing Office Drying out and bio-wash application Complete $ approved $0.00 Trepanier Creek Water Intake Removed washout debris - some minor ground restoration in April 2018 $160, approved $0.00 Peachland Creek Water Intake Removed washout debris Complete $90, approved $0.00 Doggie Beach Fence Replace and install new fence Complete $4, approved $0.00 Docks Day Use Wharf Area - Stairs, north end wharf and south end wharf - all undermined 13th Street to 4150 Beach Ave. - Wall undermined Retaining Swim Bay - Retaining Wall Reconstruction Phase 1: Minor repair (early spring) Phase 2: Design / Build (2019) Grout under stairs / pathway, replace lost armouring and enhance with new riprap Grout at base of retaining wall to protect exposed footing - deemed safety hazard Reset failed portion of wall (potentially 80% of wall requires re-construction) Swim Bay - Wheel Chair Ramp Replace and reset pavers, backfill labour 5 Benches and Picnic Tables 8th - 13th Street - Emergency Rip Rap and Centennial Way Restoration Roadway Erosion North End Beach Ave to 3822 Beach Ave DFA FLOOD RECOVERY Peachland Status to Date March 1, 2018 Equipment and backfill labour to reset and pour new pads Permanent repair to pathway asphalt surface, repair concrete restraint, re-establish shoreline protection with pedestrian friendly application Phase 1: Develop shoreline erosion plan around pathway damage Phase 2: Develop shoreline erosion plan around remainder of emergency riprap Re-establish shoulder in various locations and enhance with shoreline protection Sunken Bricks at Spirit Square in Heritage Park Repair pathway bricks - deemed a safety hazard 9 1 Phase 1: RFQ awarded on minor repairs Phase 2: Developing RFQ $273, approved TBD 2 approved $33, Construction March $128, approved $15, Construction April $52, approved $10, Coordinating backfill labour hire Coordinating backfill labour hire $ approved $0.00 $41, approved $ In design phase TBD TBD TBD 8 Complete Civil assessment rescheduled for March 15 - weather permitting Coordinating backfill labour hire DFA Eligible Costs: Less first $1000: Eligible Recovery 80% TBD TBD TBD $2, approved $0.00 $771, $770, $616, AGENDA ITEM # 6.A.

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11 AGENDA ITEM # 6.C. District of Peachland 2018 Financial Plan General Fund Operating Budget Amended Schedule of Cutbacks (March 13, 2018 COTW) 2018 Financial Plan General Operating Budget Cutback Schedule Page 11 of 23

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13 AGENDA ITEM # 6.C. District of Peachland 2018 Special Operating and Capital Priorities Funded from Taxation Schedule of Budget Cutback Requirements to Maintain 2.0% Tax Increase to Single Family Dwellings Reduction of $55,000 Required (Assuming an Estimated $615,200 Surplus in 2017) Tax Tax Revenue Percentage Budget Budget Cumulative Percentage Increase per Tax Description Priority Category Amount Balance Increase Single Family Requirement Cutback Requirement 55, % 2.00% 3,933, % 3.43% 3,988,751 1 Outdoor Folding Chairs Low Operating % 3.41% 3,988,001 2 Fenced Dog Park Low Operating 20,000 20, % 2.89% 3,968,001 3 Volunteer AD&D Insurance Low Operating , % 2.86% 3,967,101 4 Concession/Washrooms - Asbestos Testing Low Operating 1,500 23, % 2.83% 3,965, th Street - Community Policing Office Blinds Low Operating 1,500 24, % 2.79% 3,964,101 6 Fire Dept. - Bay Paint Low Operating 2,500 27, % 2.72% 3,961,601 7 Other Events - Glow Run Kinshira Fire Dancers Low Operating 1,600 28, % 2.68% 3,960,001 8 Seasonal Staff Support - Extended Operating Hours Low Operating 6,000 34, % 2.53% 3,954, Centre - Radon Low Operating 5,000 39, % 2.40% 3,949, Watt Electric Generator Medium Capital 5,100 44, % 2.26% 3,943, Anticipated Planning & Development Services Contracts Medium Operating 10,000 54, % 2.01% 3,933, Pole Mount Christmas Display Medium Operating 12,000 66, % 1.69% 3,921, Thermal Imager Medium Capital 14,500 81, % 1.32% 3,907, Public Works Yards - Radon Medium Operating 5,000 86, % 1.19% 3,902, Pickup Truck Medium Capital 55, , % -0.24% 3,847, New Pagers Medium Operating 9, , % -0.48% 3,837, Electric Powered Positive Pressure Fan Medium Capital 6, , % -0.65% 3,831, Electronic Document Management Needs Assessment Medium Operating 7, , % -0.84% 3,824, Relief Staff for Bylaw Administration Medium Operating 2, , % -0.90% 3,821, Canada Day - Canada 150 Concert Series Medium Operating 3, , % -0.98% 3,818, Crushing for Road Gravels Medium Operating 40, , % -2.02% 3,778, Public Works Yards - Bay Doors Medium Operating 6, , % -2.17% 3,772, Public Works Yards - Asbestos Testing High Operating 1, , % -2.21% 3,771, Community Centre - Radon High Operating 5, , % -2.34% 3,766, th Street - Community Policing Office Furnace High Operating 5, , % -2.47% 3,761, Fire Dept. - Bay Upgrades High Operating 6, , % -2.63% 3,755, Water Fountain Cross Connection High Operating 5, , % -2.77% 3,749, Pincushion Washrooms High Operating 1, , % -2.79% 3,748, File Trail Upgrade High Operating 5, , % -2.92% 3,743, New Dump Truck/Snow Plow MFA Equipment Financing High Operating 13, , % -3.27% 3,730, Centennial Walkway Rehabilitation High Capital 14, , % -3.63% 3,716, Fire Equipment Reserve Contribution High Operating 195, , % -8.68% 3,521, Non-DCC Roads Reserve Contribution High Operating 93, , % % 3,428,667 Total Projects Funded from Taxation 560, Financial Plan General Operating Budget Cutback Schedule Page 13 of 23

14 AGENDA ITEM # 6.C. Community Works Projects 34 Waterfront Infrastructure Improvements - Day Use Wharf CW Available Capital 83,565 Recreation Infrastructure 35 Waterfront Retaining Walls CW Available Capital 25,505 Recreation Infrastructure or Disaster Mitigation 36 Wellness Centre Upgrades CW Available Operating 13,000 Cultural Infrastructure 37 Community Groups Office Roof CW Available Operating 8,000 Cultural Infrastructure 38 Fire Dept. - New A/C CW Available Operating 9,000 Energy Systems Centre Upgrades CW Available Operating 6,500 Cultural Infrastructure 41 Community Centre - Sound System CW Available Operating 7,000 Recreation Infrastructure Sub-Total 152,570 Museum - Electrical to New Hose Cart Display COTW Approved Operating 1,000 Cultural Infrastructure Waterfront Infrastructure Improvements - 8th Street Boat Launch COTW Approved Operating 15,000 Recreation Infrastructure Parks Planning for Sanderson and Cousins Parks COTW Approved Operating 40,000 Long-Term Infrastructure Plans Seasonal Ice Rink COTW Approved Operating 10,000 Sport Infrastructure Move Light at Turner Park COTW Approved Operating 15,000 Sport Infrastructure Parks Planning for Heritage Park COTW Approved Operating 20,000 Long-Term Infrastructure Plans 8th to 13th Street Shoreline Plan COTW Approved Operating 15,000 Long-Term Infrastructure Plans Renfrew Road Slide Replanting COTW Approved Operating 12,000 Local Roads, Bridges, and Active Transportation Sub-Total 128,000 Total Community Works Projects 280, Speaker Timer for Council Council Operating 1, Mayor's Task Force on Climate Change Council Operating 3, Peachland Ambassadorial Committee Council Operating 8, Peachland Historical Society Council Operating 9, Community Policing Council Operating 1, Peachland Citizens Patrol Council Operating 2, Peachland Community Arts Council Council Operating 15, Peachland Wellness Centre Council Operating 10, Boxing Club Council Operating 1, The Bridge Youth and Family Services Council Operating 1, Peachland Scarecrow Fest Council Operating 1, Tourist Promotion Committee contribution Council Operating 2, Peachland Economic Development Committee contribution Council Operating 3, Historic Signage Project (with Historical Society) Council Operating 2, Waterfront Infrastructure Improvements - Day Use Wharf Approved Capital 97, Waterfront Retaining Walls Approved Capital 43, Front-End Loader Engine Replacement Approved Capital 24, Trailer Approved Capital 16, Duck & Pub Demolition Approved Capital 60, Update Orthophotography (early budget approval) Approved Operating 8, Primary School - Stairs Approved Operating 6,000 Note 1. Further cutbacks may be required if Council chooses to add more contributions to reserve funds, or to transfer the funding source of capital projects from reserve funding to taxation. Note 2. Final cutback requirement may be adjusted to reflect actual 2017 surplus once the District finalizes its year-end Financial Plan General Operating Budget Cutback Schedule Page 14 of 23

15 AGENDA ITEM # 6.C. District of Peachland Community Works Fund For the Year Ended December 31, 2017 Opening Balance 1,236, Contributions 274, Interest Earned 23, ,534, Less: Eligible Expenditures -743, Closing Balance 790, Eligible Projects Expensed in 2017: Update Recreation Master Plan 59, Bleachers - Cousins Shade Structure 3, Traffic Island OCP Update 36, Renfrew Road Re-build 489, MacKinnon Road Storm 153, , Closing Balance - December 31, , Operating Projects Deferred to , Projects approved by Council -128, Capital projects Funded from Community Works Reserve -621, Includes $173,291 for the 2nd St. Parking Lot New projects available for funding -152, Balance before 2018 Gas Tax Contributions -192, Contributions 274, Estimated interest earned 20, Projected Ending Balance - December 31, , Financial Plan General Operating Budget Cutback Schedule Page 15 of 23

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17 AGENDA ITEM # 6.D. District of Peachland 2018 Financial Plan Water & Sewer Fund Operating Budgets (March 13, 2018 COTW) Water and Sewer Fund Operating Budgets Page 17 of 23

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19 AGENDA ITEM # 6.D. District of Peachland 2018 Financial Plan Water Operating Fund 2017 to Budget Actual Actual Actual Budget Budget Variance REVENUE User Fees 985, , , , ,142 19,112 Parcel Tax 1,014,154 1,152,290 1,155,068 1,155,462 1,155,462 0 Revenue from Other Sources Investment Income 8,619 7,439 3,217 6,200 4,000-2,200 Late Penalties 8,984 7,741 8,325 8,800 8,800 0 Proceeds from Sale of Assets , , ,729 Recoveries 13,349 11, ,148 10,601 10, ,952 26, , ,330 23, ,873 Conditional Grants 12,978 27,949 2,978 2,978 30,000 27,022 Transfers from Reserves and Surplus ,043,503 2,162,331 2,523,086 2,324,800 2,199, ,739 EXPENDITURES Administration General 183, , , , ,157 5,532 Outside Crew Staff Costs ,811 5, Standby 45,513 47,834 49,534 51,112 52,135 1, , , , , ,219 6,671 Operations Pump Houses, Buildings & Yards 5,259 6,014 6,243 5,320 5, Chlorination 42,452 49,816 54,789 59,045 60,226 1,181 Transmission & Distribution 154, , , , ,386 3,183 Service Connections ,082 1, Hydrant Maintenance 6,866 17,016 9,976 15,649 15, General Projects 98,728 76,745 68, , ,000 19,122 Pump Maintenance 61,105 55,243 49,298 48,427 49, Reservoirs 2,515 5,489 1,692 2,421 2, Summer Water Pumps 7,917 5,093 15,320 21,115 21, Intake 35,089 35,271 46,280 35,744 36, Dam Sites 27,817 27,148 35,499 31,964 32, Water Testing 7,852 7,211 8,342 17,238 17, Meter Maintenance - Residential 23,385 29,696 21,943 26,990 27, Meter Maintenance - Agricultural 12,743 9,408 9,230 12,977 13, Recoverable Expenses 14,167 12, ,895 10,601 10, , , , , ,575 27,921 Fiscal Services 58,763 58,763 58,763 58,764 58,764 0 Depreciation 372, , , , ,000 0 Transfers to Reserves & Capital 1,126,397 1,246,101 1,346,834 1,346,834 1,186, ,331 2,288,303 2,428,965 2,744,954 2,696,800 2,571, ,739 Less Non-Cash Items -372, , , , , ,916,169 2,050,166 2,359,952 2,324,800 2,199, ,739 Surplus (Deficit) 127, , , Water and Sewer Fund Operating Budgets Page 1 Page 19 of 23

20 AGENDA ITEM # 6.D. District of Peachland 2018 Financial Plan Sewer Operating Fund 2017 to Budget Actual Actual Actual Budget Budget Variance REVENUE User Fees 586, , , , ,041 35,123 Parcel Tax 336, , , , ,318 0 Revenue from Other Sources Investment Income 16,599 15,586 14,292 15,000 17,000 2,000 Late Penalties 3,874 3,613 3,474 3,300 3, ,473 19,199 17,766 18,300 20,300 2,000 Conditional Grants 213, , , , ,089 0 Transfers from Reserves, Surplus & DCC's ,156,883 1,144,163 1,135,545 1,144,625 1,181,748 37,123 EXPENDITURES Administration 30,060 29,048 29,572 32,890 33, Operations 12,120 8,094 30,026 25,580 20,593-4,987 Recoveries 0 9, ,300 2,300 0 Fiscal Services 461, , , , ,777 0 Regional District Transfers 510, , , , ,372 42,899 Depreciation 279, , , , ,000 0 Transfers to Reserves & Capital 111, , , , ,933-1,672 1,404,973 1,414,538 1,430,991 1,423,625 1,460,748 37,123 Less Non-Cash Items -279, , , , , ,125,829 1,131,070 1,143,448 1,144,625 1,181,748 37,123 Surplus (Deficit) 31,054 13,093-7, Water and Sewer Fund Operating Budgets Page 2 Page 20 of 23

21 AGENDA ITEM # 6.D. District of Peachland 2018 Financial Plan Water Utility Primary Functions The water utility is responsible for the distribution of potable water to all properties within the District service area. The 2015 Amendment to the 2007 Water Master Plan provides a guide for future improvements to the water system which is a phased plan to ensure we can provide safe water according to IHA requirements. The Water department has seen significant changes over the last couple of years due to regulated requirements and the installation of water meters Objectives and Major Plans Cross connection control / back flow prevention program maintenance Continue to implement the leak detection program Continue with implementing implementation of Water Master Plan recommendations Complete detailed design of new Water Treatment Facility and initiate construction Complete design of the Trepanier Creek Interconnect project Employees The water utility is currently supported by 2.6 Full Time Employees. OPERATIONS Variances from 2017 approved administration and operations budget +$34,592 General Projects: Sampling Stations +4,000 Two new strategically located water sampling stations are required to complete weekly water quality monitoring within the District. Peachland Lake Dam Safety Review mwater Treatment Plant Staff Training Requirements -$40,000 A Daw Safety Review is required by the Province for Peachland Lake Dam (Very High Consequence Dam). This project was a two year project, initiated in The original budget was $100,000, with $60,000 remaining to be completed. +3,000 Additional training directly related to the future Water Treatment Facility is required for our existing water department crew. Forestry Reviews +$15,000 Following presentations to Council by members of the forestry industry, Council requested that forestry related referrals be completed by professionals with experience in the industry. This budget will also assist with costs related with potentially initiating a forestry technical advisory committee. Leak Detection +$10,000 Following the successful Leak Detection program in 2016, approximately 25% of the District Water System will be reviewed annually. OBWB 2016 Grant -$7,878 Work completed in OBWB 2018 Grant +$30,000 Application was made to the OBWB for a grant of $30,000 for flood mapping and analysis of the Law Creek catch basin. This project will only proceed if the grant is successful. Watermain Replacement +$8,000 Replacement of a galvanized watermain under the 2 nd Street Parking Lot (prior to paving) Total General Projects +$22,122 Water and Sewer Fund Operating Budgets Page 21 of 23

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23 AGENDA ITEM # 6.D. District of Peachland 2018 Financial Plan Sewer Utility Primary Functions The sewer utility is currently under contract for maintenance with the RDCO to ensure all general and seasonal maintenance is kept to best management practices. The RDCO staff will perform a variety of maintenance under the agreement such as sewer main flushing, odour control, repairs and blockage removal. The reporting method now used by the RDCO will ensure all operational items are identified and separated from the overall user fees. Employees This work is completed under our contract with the RDCO. Emergency response is required by both parties under the agreement and is covered by regular full time staff from Operations department. Sewer Utility Administration Variances from the 2017 budget: +$883 - Inflationary increase only. Operations Variances from the 2017 budget: -$4,987 Replacement of VFD (Variable Frequency Drive) in 6 th Street Lift Station (Purchased in 2017 and installed in 2018): The total 2017 budget for this project was $12,000. The purchase of the equipment was made in 2017 for $5,500. The contractor was unable to complete the install until 2018 (remaining $6,500 from the $12,000 budget). RDCO Requisition Variances from the 2017 budget: +$42,899 Due to increase in 3-year rolling average flows from 7.71% to 8.44% Water and Sewer Fund Operating Budgets Page 23 of 23