Table of Contents. Executive Summary 1-2. Capital Projects 3. Personnel Summary 4-5. Departmental Operating Performance. SUMMARY Operating Budget 6-9

Transcription

1 Budget Variance Report June 2016

2 Table of Contents Executive Summary 12 Capital Projects 3 Personnel Summary 45 Departmental Operating Performance SUMMARY Operating Budget 69 General Government 10 Legislative 11 Administration 1215 Community Development 1617 Fire Department 1819 Protection Services 2023 Public Health 2425 Public Relations 26 Waste Management 27 Recreation and Culture 2829 Sewer 3033 Transportation 3437 Water 3841 N:\Treasurer\Budget\Budget Variance Reports\ Budget Variance Report.xlsx

3 Executive Summary The financial planning process is fundamentally a process of determining how the limited resources, financial and human, of the District, are to be allocated and used. Establishing how these funds are to be used, and reporting on their ultimate use are a key means of demonstrating fiscal responsibility and accountability to the public. The purpose of this report is to update Council on the use of these funds for the year to June 2016, compared to the approved budget. Capital Projects The following are the major highlights on capital project overspending or delays: Rescue truck box the purchase of the rescue truck box was slightly over budget because the foam system was not included in the tender package. Hwy3/43 working with MOTI, BC Hydro and other parties to reduce costs. District share of WJ roads the District has assumed responsibility for construction. District share of WJ water waiting on Whiskey Jack. Land purchase and development no sales in progress. Clarifier weir engineering costs weren't budgeted and there was unexpected maintenance resulting in cost overruns. Personnel The following positions are vacant or have been filled: Director of Operations in process of hiring. Recreation Maintenance, Life Guard, 13 Summer Student and 2 Coop Student positions were filled. Initiatives The following is a summary on the status of departmental initiatives: Administration: Office renovations renovations to the Council Chambers and main building ventilation and sound enhancements have been completed. Information technology outdated desktop computers have been replaced. New website anticipated launch end of summer Community Development: GPS base station working on RFP. Waste water treatment plan study has been completed. Gravel pit investigations under negotiation with Teck. Subdivision and servicing bylaw under development. Pavement management work is being done in conjunction with Waterloo. Legacy agreement work is ongoing with Urban Systems. Zoning bylaw on hold. Heritage context study more consultation in the fall to determine scope of project. Cherrywood trees project has been completed. Rock barrier installation is underway project scope expanded with additional funds from Planning budget. Page 1

4 Executive Summary Recreation: Cypress trail rehabilitation will be completed in July. Hwy 43 trail pending approval from MOTI. Trail signage will be completed over July/August. Windows for 141 Aspen deferred until Heritage Society agreement has been completed. Aquatic and Arena entrance doors completed. Chemical controllers were repaired (rather than replaced). Chlorination system and chemical controllers submitted grant application (Canada 150). Bleacher storage permanent lighting completed. Rock barriers at leisure centre have been installed. Red Cedar Hill and Heritage Park concept design work approved by Council. Playground landscaping project complete. Sewer: Rotors one rotor has been replaced. Conveyor has been completed but not yet built. Transportation: Small equipment purchased pesticide sprayer and attachments for new loader. Asset/fleet management software delayed purchase. Water: Well 3 maintenance completed. Leak detection inspection completed, 5 leaks were found and work for repair will be tendered. Departmental Operating Budget Performance Operating Revenues and are in line with the budget for 2016, with the following anticipated variances highlighted: Information Technology some budget overruns are expected due a higher number of workstations that needed replacement, and some computer failures. Contract Services expected budget overrun due to centrifuge failure. Wages reallocated wages from contract services due to weed control and pavement crack sealing being done internally. This work was budgeted as an external cost. Page 2

5 2016 Capital Projects Project Status % Complete Comments Jun 2016 YTD Spending Budget 2016 Equipment Snow Plow Truck Ordered 5% Delivery expected July ,500 Server Replacement Completed % Project completed. Foam system was 51,894 50,000 Rescue Truck Box and Foam Unit not included in tender Completed % Project completed. Foam system was not included in tender. 139, ,000 Buildings Fire Hall #1 Upgrades Ongoing 80% Office and stair flooring complete, gym area still pending. Parks and Recreation Skate Park Deferred 10% Engineering work complete, society fundraising for additional resources. 19,190 27, ,400 Engineering Structures Corbin Road Completed % Final 2013 flood funding has been 218, ,500 received from DFA. Hwy 3/43 Middletown Ongoing 25% Working with MOTI, BC Hydro and 123,569 4,216,300 other parties to reduce costs. IT Network Operations Ongoing 20% Work is being done as budget is 2,552 10,000 Centre available. Transfer Station Initiated 5% Preliminary design completed 802,500 Intersection internally, working with prospective purchasers on options before reporting back to Council. District Share WJ Roads Delayed 0% District of Sparwood has assumed 1,207 1,900,900 responsibility for construction and is not proceeding at this time. District Share WJ Water Initiated 0% Waiting on Whiskey Jack. 2,538,000 Sparwood Drive Fibre Delayed 0% Delayed, to be completed during 30,000 Expansion intersection construction. Fibre Optic Network Allowance 0% Capital allowance for adding services due to expansion, not yet accessed. 44,800 Land Purchase and Development Land Purchase and Development Allowance 0% No sales in progress. 1,210,000 Sanitary Sewer System Clarifier Weir Completed % Costs over budget, engineering wasn't budgeted and unexpected maintenance. Infiltration Study Ongoing 5% Study completed in 2015, Buckthorn work tendered. SCADA System Delayed 5% Budget reduced due to other priorities, scope being reevaluated. 131, , ,000 1, , Total Capital Expenditure 688,942 12,184,900 Page 3

6 Personnel Summary Vacancies and Hiring Director of Operations in process of hiring. Recreation Maintenance (full time) employment commenced May Summer Students (13 positions) employment commenced May Coop Students (2 positions) employment commenced May Life Guard (part time) employment commenced July Banked Time Summary (Year to Date) Target Spending to Date 50.0% Overtime Hours Hours 1, , , , Graph Overtime $ Amount, , , , , Banked at 1.5 Banked at 2.0 Overtime at 1.5 Overtime at 2.0 Total $ Page 4

7 Personnel Summary Banked Time Summary (Year to Date) Target Spending to Date 50.0% Banked Time at 1.5 Banked Time at 2.0 Jun 2016 Budget % Spent Jun 2016 Budget % Spent Department Main Office Admin % Main Office Union % % Engineering/Planning Admin % Engineering/Planning Union % % Public Works Admin % Public Works Union % % Rec Centre Union % % Leisure Centre Admin % Leisure Centre Union % % Summer Students % Fire Department Admin % Total Hours % % Total $ Amount $ 46,059 $ 55, % $ 17,256 $ 24, % Overtime Paid Summary (Year to Date) Target Spending to Date 50.0% Overtime at 1.5 Overtime at 2.0 Jun 2016 Budget % Spent Jun 2016 Budget % Spent Department Main Office Union % % Engineering/Planning Union 3.00 Public Works Union % % Rec Centre Union % % Leisure Centre Union % Summer Students % % Total Hours % % Total $ Amount $ 1,867 $ 5, % $ 4,223 $ 21, % Total Overtime Hours (paid and banked) , % Total Overtime $ Amount (paid and banked) $ 69,404 $ 106, % Management banked time is limited to 3 weeks annually. Union employees banked time is limited to 2 weeks annually, thereafter overtime is paid out. Page 5

8 Target Spending to Date 50.0% 7,000 6,000 5,000 Total Operational Budget Summary Revenue by Department 4,000 3,000 2,000 1,000 Graph by Department 2,300 1,800 1, (200) Page 6

9 Total Operational Budget Summary Target Spending to Date 50.0% By Department Jun YTD Budget Spent Actual Revenues General Government (7,171,667) (7,197,345) 99.6% (7,078,756) Administration (588,177) (770,386) 76.3% (785,883) Protection (43,449) (66,500) 65.3% (68,349) Fire Department (60,037) (58,000) 103.5% (82,301) Transportation (326,055) 0.0% (293,658) Waste Management (767,733) (980,990) 78.3% (957,809) Public Health (8,087) (9,000) 89.9% (14,077) Community Development (1,950) (2,000) 97.5% (2,050) Recreation and Culture (217,711) (404,520) 53.8% (419,643) Water (395,402) (499,818) 79.1% (471,316) Sewer (454,082) (577,684) 78.6% (566,731) Total Revenues (9,708,296) (10,892,299) 89.1% (10,740,573) Legislative 79, , % 180,606 Administration 737,083 1,448, % 1,349,678 Protection 48, , % 151,417 Fire Department 213, , % 644,590 Transportation 714,227 1,934, % 1,536,840 Waste Management 128, , % 270,053 Public Health 49, , % 105,014 Public Relations 405, , % 439,225 Community Development 391,152 1,078, % 654,776 Recreation and Culture 999,297 2,232, % 2,052,115 Water 178, , % 370,479 Sewer 214, , % 340,549 Total 4,160,079 9,879, % 8,095,344 (Surplus)/Deficit (5,548,217) (1,012,889) 547.8% (2,645,229) General Government Revenue all taxes are processed as revenue in May Transportation Revenue equipment recoveries are only processed at yearend. Water Revenue incudes billing for Q3 of Sewer Revenue incudes billing for Q3 of Page 7

10 Target Spending to Date 50.0% 7,000 6,000 5,000 Total Operational Budget Summary Revenue by Type 4,000 3,000 2,000 1,000 Graph by Type 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1, Page 8

11 Total Operational Budget Summary Target Spending to Date 50.0% By Revenue/Expense Type YTD Budget Spent Actual Revenues Property Taxes (6,563,035) (6,599,577) 99.4% (6,472,301) Parcel Taxes (473,344) (473,611) 99.9% (473,166) Grants in Lieu of Taxes (60,630) (49,500) 122.5% (45,760) Service Fees and Charges (1,902,629) (2,574,412) 73.9% (2,538,554) Grants (492,543) (567,000) 86.9% (541,028) Franchise Fee (74,658) (74,657).0% (87,528) Lease Revenue (43,169) (76,086) 56.7% (77,140) Interest on Investments (21,244) (47,500) 44.7% (86,052) Donations (4,410) (30,000) 14.7% (20,856) Sundry Revenue (72,633) (399,955) 18.2% (398,186) Total Revenues (9,708,296) (10,892,299) 89.1% (10,740,573) Salaries, Wages and Benefits 2,220,524 4,853, % 4,679,813 Advertising 22,288 85, % 55,411 Contract Services 290,330 1,286, % 745,166 General Material Purchases 430,982 1,117, % 607,147 Information Technology 97, , % 98,014 Insurance 109, , % 108,375 District Equipment Costs 232, , % 664,062 Public Relations 406, , % 443,364 Telephone 27,502 64, % 57,753 Travel, Training and Dues 67, , % 140,870 Utilities 255, , % 495,370 Total 4,160,079 9,879, % 8,095,344 (Surplus)/Deficit (5,548,217) (1,012,889) 547.8% (2,645,229) All taxes are processed as revenue in May Insurance liability insurance is billed for the full year in May. Page 9

12 Target Spending to Date 50.0% Department: General Government Revenue by Department 6,000 5,000 4,000 3,000 2,000 1,000 By Department Jun YTD Budget Spent Actual Revenues Taxation General (6,336,426) (6,372,969) 99.4% (6,264,162) Taxation 1% Utility (226,609) (226,608).0% (208,139) Grant in Lieu (60,630) (49,500) 122.5% (45,760) Local Service Areas (473,344) (473,611) 99.9% (473,166) Franchise BC Gas (74,658) (74,657).0% (87,528) Total Revenues (7,171,667) (7,197,345) 99.6% (7,078,756) All taxes are processed as revenue in May Penalties on late payment of taxes will be proccessed in July 2016, at an estimated $40,000. Taxation General includes penalties and interest on arrears. Page 10

13 Target Spending to Date 50.0% Department: Legislative (Council) by Type By Expense Type Jun YTD Budget Spent Actual Salaries, Wages and Benefits 63, , % 122,791 General Material Purchases 1,941 8, % 8,720 Information Technology 3,224 1, % 2,593 Insurance % 262 Travel, Training and Dues 11,103 38, % 46,240 Total 79, , % 180,606 Information Technology purchased a new laptop for Council Chambers, item not budgeted. Insurance liability insurance is billed for the full year in May. Page 11

14 Target Spending to Date 50.0% Department: Administration Revenue by Department Graph by Department 1,200 1, Page 12

15 Department: Administration Target Spending to Date 50.0% By Department Jun YTD Budget Spent Actual Revenues Broadband Revenue (23,300) (44,) 52.8% (61,200) Federal Grants (2,000) (2,000).0% (2,000) Provincial Grants Small Communities Protection Grant (437,783) (425,000) 103.0% (460,834) Other Grants (57,170) (170,000) 33.6% (99,051) Lease Revenue (43,169) (76,086) 56.7% (77,140) Return on Investments (12,866) (41,000) 31.4% (67,181) Sundry Revenue (11,889) (12,200) 97.5% (18,354) Total Revenues (588,177) (770,386) 76.3% (785,760) Community Broadband 12,825 40, % 19,200 Facilities 4,758 18, % 5,267 General Administration 637,790 1,215, % 1,178,213 Main Office Building 67,716 98, % 103,400 Other Government 13,994 76, % 43,598 Total 737,083 1,448, % 1,349,678 (Surplus)/Deficit 148, , % 563,918 Broadband Revenue Tough Country cancelled their 10 mg full duplex broad band service effective January 2016, revenue will be $11,000 less than Grants Federal Grants (Canada Day) and Small Communities Protection Grant received in June Other Grants includes unbudgeted $21,500 in sponsorship revenue for the Elk Valley Economic Initiative. Sundry Revenue includes school tax admin fee, tax searches and fees charged to mortgage companies paying property taxes on behalf of their customers. General Administration includes in spending in excess of 80% on information technology, resulting from outdated hardware replacement necessitated by the server upgrade. Main Office Building includes modifications to the Council Chambers during Q1 of Page 13

16 Target Spending to Date 50.0% Department: Administration Revenue by Type Graph by Type Page 14

17 Department: Administration Target Spending to Date 50.0% By Revenue/Expense Type YTD Budget Spent Actual Revenues Grants (492,543) (567,000) 86.9% (541,028) Donations (4,410) (30,000) 14.7% (20,856) Interest on Investments (12,866) (41,000) 31.4% (67,304) Lease Revenue (43,169) (76,086) 56.7% (77,140) Sundry Revenue (11,889) (12,200) 97.5% (18,354) Service Fees and Charges (23,300) (44,) 52.8% (61,200) Total Revenues (588,177) (770,386) 76.3% (785,883) Salaries, Wages and Benefits 492, , % 990,145 Advertising 3,466 8, % 7,630 Contract Services 77, , % 114,421 General Material Purchases 22,104 66, % 51,847 Information Technology 77,459 94, % 78,883 Insurance 8,826 33, % 7,764 District Equipment Costs 186 1, % 1,811 Public Relations 8,576 27, % 23,159 Telephone 5,458 13, % 11,267 Travel, Training and Dues 27,773 43, % 38,454 Utilities 13,088 25, % 24,297 Total 737,083 1,448, % 1,349,678 (Surplus)/Deficit 148, , % 563,795 Grants includes Small Communities Protection Grant of $437,783 received in June Sundry Revenue includes school tax admin fee, tax searches and fees charged to mortgage companies paying property taxes on behalf of their customers. Information Technology includes the replacement of outdated hardware with the server upgrade. Insurance liability insurance is billed for the full year in May. Page 15

18 Target Spending to Date 50.0% Department: Community Development by Department By Department Jun YTD Budget Spent Actual Revenues Sundry Revenue (1,950) (2,000) 97.5% (2,050) Total Revenues (1,950) (2,000) 97.5% (2,050) Engineering 174, , % 342,821 Engineering Projects 30, , % 68,130 Planning 134, , % 223,776 Planning Projects 51, , % 20,050 Total 391,152 1,078, % 654,776 (Surplus)/Deficit 389,202 1,076, % 652,726 Sundry Revenue includes subdivision and miscellaneous permit fees. Engineering projects includes the completion of the waste water treatment plant study. Planning projects includes ongoing work on the Legacy agreement, consultation on the heritage context study and completion of the Cherrywood tree project. Page 16

19 Target Spending to Date 50.0% Department: Community Development by Type By Revenue/Expense Type YTD Budget Spent Actual Revenues Service Fees and Charges (1,950) (2,000) 97.5% (2,050) Total Revenues (1,950) (2,000) 97.5% (2,050) Salaries, Wages and Benefits 273, , % 510,369 Advertising 2,745 2, % 4,627 Contract Services 44, , % 86,401 General Material Purchases 55,634 92, % 24,721 Information Technology 4,743 13, % 5,802 Insurance 1, % 931 District Equipment Costs 11, % 10,768 Telephone 1,093 2, % 2,387 Travel, Training and Dues 7,660 16, % 8,771 Total 391,152 1,078, % 654,776 (Surplus)/Deficit 389,202 1,076, % 652,726 Advertising anticipate exceeding budget by approximately $3,000 for the year. Contract Services zoning bylaw review ($50,000) is on hold and the gravel pit investigation ($,000) is still under negotiation with Teck. There will be further consultation regarding the heritage context study ($75,000) to determine the scope of the project. Insurance liability insurance is billed for the full year in May. Page 17

20 Department: Fire Target Spending to Date 50.0% by Department By Department Jun YTD Budget Spent Actual Revenues Fire Dept & PEP Revenue (60,037) (58,000) 103.5% (82,301) Total Revenues (60,037) (58,000) 103.5% (82,301) Communication/Alarm 3,028 15, % 6,926 Fire Administration 137, , % 249,205 Fire Equipment 28, , % 190,246 Fire Stations 30,404 58, % 63,489 Investigation & Prevention 1,341 3, % 2,247 Travel & Training 8,799 34, % 29,288 Volunteers 4, , % 103,189 Total 213, , % 644,590 (Surplus)/Deficit 153, , % 562,289 Fire Dept Revenue Upper Elk Valley Fire Service agreement billed in June 2016 at $57,000. Volunteers wages are paid annually in November. Page 18

21 Department: Fire Target Spending to Date 50.0% by Type Target Spending to Date 50.0% By Revenue/Expense Type YTD Budget Spent Actual Revenues Sundry Revenue (60,037) (58,000) 103.5% (82,301) Total Revenues (60,037) (58,000) 103.5% (82,301) Salaries, Wages and Benefits 129, , % 349,892 Advertising % Contract Services 12,582 31, % 28,266 General Material Purchases 25,793 55, % 50,868 Information Technology 6,187 10, % 2,044 Insurance 16,194 17, % 17,081 District Equipment Costs , % 145,159 Public Relations 419 1, % 1,123 Telephone 3,028 7, % 6,926 Travel, Training and Dues 7,851 27, % 22,375 Utilities 10,749 21, % 20,855 Total 213, , % 644,590 (Surplus)/Deficit 153, , % 562,289 Wages will be under budget for most of the year since volunteers are paid annually in November. Insurance liability insurance is billed for the full year in May. Page 19

22 Target Spending to Date 50.0% Department: Protection Services Revenue by Department Graph by Department Page 20

23 Department: Protection Services Target Spending to Date 50.0% By Department Jun YTD Budget Spent Actual Revenues Building Permits (14,266) (36,000) 39.6% (37,288) Business Licences (26,805) (25,000) 107.2% (25,540) Sundry Revenue (2,378) (5,500) 43.2% (5,521) Total Revenues (43,449) (66,500) 65.3% (68,349) Animal Control 5,297 11, % 14,128 Building Inspection 17,389 47, % 77,179 Bylaw Enforcement 21,775 55, % 40,820 Police Protection 10, % 10,000 Prov Emergency Program 3,893 14, % 9,290 Total 48, , % 151,417 (Surplus)/Deficit 4,904 71, % 83,069 Business Licences are billed in January of each year. Page 21

24 Target Spending to Date 50.0% Department: Protection Services Revenue by Type Graph by Type Page 22

25 Department: Protection Services Target Spending to Date 50.0% By Revenue/Expense Type YTD Budget Spent Actual Revenues Service Fees and Charges (42,742) (62,800) 68.1% (64,476) Sundry Revenue (707) (3,700) 19.1% (3,873) Total Revenues (43,449) (66,500) 65.3% (68,349) Salaries, Wages and Benefits 20,184 43, % 32,217 Advertising 2,350 5, % 5,983 Contract Services 19,693 54, % 85,394 General Material Purchases 922 6, % 3,700 Information Technology % 232 Insurance 1,687 1,686.0% 1,571 District Equipment Costs 6, % 4,203 Public Relations 10, % 10,000 Telephone 2,843 6, % 5,996 Travel, Training and Dues 3, % 1,230 Utilities % 892 Total 48, , % 151,417 (Surplus)/Deficit 4,904 71, % 83,069 Insurance liability insurance is billed for the full year in May. Contract Services building inspector contract with Elkford. Page 23

26 Department: Public Health Target Spending to Date 50.0% Graph by Department (5) By Department Jun YTD Budget Spent Actual Revenues Cemetery Revenue (8,087) (9,000) 89.9% (14,077) Total Revenues (8,087) (9,000) 89.9% (14,077) Elk Valley (Michel) Cemetery Burials 475 2, % 959 Elk Valley (Michel) Cemetery Maintenance 13,788 23, % 23,740 Public Health 21,228 51, % 30,419 Rivercrest Burials 4,572 13, % 16,175 Rivercrest Cemetery Maintenance 9,502 27, % 33,720 Total 49, , % 105,014 (Surplus)/Deficit 41, , % 90,937 Cemeteries most work will be completed in the summer and fall. Public Health includes the mosquito control program. Page 24

27 Department: Public Health Target Spending to Date 50.0% Graph by Type By Revenue/Expense Type YTD Budget Spent Actual Revenues Service Fees and Charges (8,087) (9,000) 89.9% (14,077) Total Revenues (8,087) (9,000) 89.9% (14,077) Salaries, Wages and Benefits 14,240 39, % 38,130 Contract Services 19,890 49, % 31,413 General Material Purchases 3,775 2, % 10,119 Insurance % 348 District Equipment Costs 4,861 12, % 12,513 Public Relations 1,371 7, % 6,760 Utilities 5,080 5, % 5,732 Total 49, , % 105,014 (Surplus)/Deficit 41, , % 90,937 General Material Purchases includes $1,600 for new cemetery signs. Insurance liability insurance is billed for the full year in May. Utilities includes the annual District parcel tax. Page 25

28 Target Spending to Date 50.0% Department: Public Relations Revenue by Department By Department Jun YTD Budget Spent Actual Chamber of Commerce 31,514 57, % 57,221 Coal Miner Days 32,878 37, % 33,141 Economic Development 11,976 89, % 72,680 Elk Valley Economic Initiative 73,458 78, % 5,702 Golf Course 14, % 8,000 Heritage Projects 66,013, % 10,417 Miscellaneous donation programs 37,639 67, % 3,180 Sparwood Arts & Heritage Council 2,000 5, % 4,021 Sparwood Public Library 136, , % 183,766 Spec Grant Programs 10,639 88, % 51,604 Special Community Projects 2,824 12, % 7,384 Sunset Ridge Ski Society 5, % 2,110 Total Revenues 405, , % 439,225 Economic Development new website anticipated launch end of summer Elk Valley Economic Initiative includes costs to host the Adventure Capital conference, offset by revenue from sponsorships, ticket sales and a grant from Columbia Basin Trust. Heritage Projects includes the Sparwood 50th Anniversary celebrations and planning for the Balmer North Explosion 50th Anniversary in Page 26

29 Target Spending to Date 50.0% Department: Waste Management Graph by Type By Revenue/Expense Type YTD Budget Spent Actual Revenues Service Fees and Charges (767,733) (980,990) 78.3% (957,809) Total Revenues (767,733) (980,990) 78.3% (957,809) Salaries, Wages and Benefits 80, , % 168,472 Advertising 540 2, % 1,889 Contract Services , % 3,739 General Material Purchases 2,602 4, % 2,215 Insurance % 699 District Equipment Costs 43, , % 93,041 Total 128, , % 270,053 (Surplus)/Deficit (639,224) (681,667) 93.8% (687,756) Service Fees and Charges incudes billing for Q3 of Contract Services expected budget overrun due to centrifuge failure. Insurance liability insurance is billed for the full year in May. Page 27

30 Department: Recreation and Culture Target Spending to Date 50.0% Graph by Department By Department Jun YTD Budget Spent Actual Revenues Recreation revenue (217,711) (404,520) 53.8% (419,643) Total Revenues (217,711) (404,520) 53.8% (419,643) Aquatic Centre 297, , % 721,172 Aquatic Programs 6,096 10, % 8,694 Arena 202, , % 372,833 Curling Rink 29,717 38, % 36,921 Exterior Grounds 26,972 57, % 43,948 Fitness area 6,577 26, % 24,827 Hall & Kitchen 15,682 34, % 29,446 NonAquatic Programs 52, , % 101,458 Parks & Playgrounds 145, , % 274,097 Recreation Administration 217, , % 438,720 Total 999,297 2,232, % 2,052,115 (Surplus)/Deficit 781,586 1,828, % 1,632,472 Revenue reduced revenue of $3,500 due to concession closure. Revenue reduced revenue due to dance program moving to private business, offset by saving in contract wages. Parks weed control being done internally, anticipate higher wages offset by lower contract services. Page 28

31 Department: Recreation and Culture Target Spending to Date 50.0% Graph by Type 1,400 1,200 1, Salaries, Wages and Benefits 666,469 1,452, % 1,418,252 Advertising 6,750 18, % 14,655 Contract Services 31,909 89, % 78,473 General Material Purchases 110, , % 226,857 Information Technology 1,778 4, % 3,662 Insurance 47,126 47, % 46,801 District Equipment Costs 28,870 73, 39.5% 70,167 Telephone 5,242 11, % 10,181 Travel, Training and Dues 8,075 21, % 13,340 Utilities 92, , % 169,727 Total 999,297 2,232, % 2,052,115 Wages savings from the use of selfwatering baskets estimated at $26,000 annually. Insurance liability insurance is billed for the full year in May. Special projects: Cypress trail rehabilitation will be completed in July, trail signage will be completed over July/August, hwy43 trail pending approval from MOTI. Windows for 141 Aspen deferred until Heritage Society agreement has been completed. Aquatic and Arena entrance doors completed. Repaired (rather than replaced) chemical controllers. Submitted grant application for chlorination system and chemical controllers (Canada 150). Bleacher storage permanent lighting completed. Installed new rock barriers at leisure centre. Concept design work for Red Cedar Hill and Heritage Park approved by Council. Playground landscaping project complete. GC project completed successfully to 95%. Page 29

32 Department: Sewer Target Spending to Date 50.0% Revenue by Department Graph by Department Page 30

33 Department: Sewer Target Spending to Date 50.0% By Department Jun YTD Budget Spent Actual Revenues Service Fees and Charges (447,634) (572,684) 78.2% (553,785) Interest on Investments (6,449) (5,000) 129.0% (12,945) Total Revenues (454,082) (577,684) 78.6% (566,731) Sewer Collection System 26,256 71, % 78,302 Sewer Treatment & Disposal 188, , % 262,247 Total 214, , % 340,549 (Surplus)/Deficit (239,682) (147,936) 162.0% (226,182) Service Fees and Charges incudes billing for Q3 of Page 31

34 Department: Sewer Target Spending to Date 50.0% Revenue by Type Graph by Type Page 32

35 Department: Sewer Target Spending to Date 50.0% By Revenue/Expense Type YTD Budget Spent Actual Revenues Interest on Investments (6,449) (5,000) 129.0% (12,945) Service Fees and Charges (447,634) (572,684) 78.2% (553,785) Total Revenues (454,082) (577,684) 78.6% (566,731) Salaries, Wages and Benefits 101, , % 164,076 Contract Services 10,755 31, % 27,462 General Material Purchases 47, , % 38,368 Information Technology 1, % 200 Insurance 6,137 6, % 6,244 District Equipment Costs 20,212 38, % 36,833 Telephone 1,217 2, % 2,305 Travel, Training and Dues 200 5, % 4,579 Utilities 27,280 60, % 60,483 Total 214, , % 340,549 (Surplus)/Deficit (239,682) (147,936) 162.0% (226,182) Wages additional staff time involved in repair of centrifuge, clarifier and replacement of screw conveyor. Contract Services replaced one rotor, conveyor has been completed but not yet built. Insurance liability insurance is billed for the full year in May. Page 33

36 Target Spending to Date 50.0% Department: Transportation Revenue by Department Graph by Department Page 34

37 Department: Transportation Target Spending to Date 50.0% By Department Jun YTD Budget Spent Actual Revenues Equipment Recoveries (325,055) 0.0% (292,658) Sundry Revenue (1,000) 0.0% (1,000) Total Revenues (326,055) 0.0% (293,658) Christmas Lights & Banners 8,265 53, % 29,365 Corbin Road Expenses 5,425 13, % 11,935 Ditches & Shoulders 10, % 3,041 Dust Control 40,958 35, % 66,383 Greenbelt 129, , % 263,464 Pavement 5,451 56, % 50,971 Pub Wks Administration 144, , % 320,015 PW Inspections 6,247 22, % 22,435 Sidewalks & Stairways 5,815 84, % 77,181 Snow & Ice Removal 135, , % 263,268 Storm Sewers 4,038 63, % 34,355 Street Cleaning 40,668 66, % 62,141 Street Lighting 50, , % 113,849 Traffic Services & Signs 30,206 69, % 45,034 Workshop 107, , % 173,402 Total 714,227 1,934, % 1,536,840 (Surplus)/Deficit 714,227 1,608, % 1,243,182 Equipment Recoveries only processed at yearend. Dust control additional purchase of calcium due to longer spring. Pavement crack sealing and patching being done internally, anticipate higher wages offset by lower contract services. Page 35

38 Target Spending to Date 50.0% Department: Transportation Revenue by Type Graph by Type Page 36

39 Department: Transportation Target Spending to Date 50.0% By Revenue/Expense Type YTD Budget Spent Actual Revenues Sundry Revenue (326,055) 0.0% (293,658) Total Revenues (326,055) 0.0% (293,658) Salaries, Wages and Benefits 335, , % 723,155 Contract Services 61, , % 224,860 General Material Purchases 82, , % 139,496 Information Technology 4,043 4, % 4,185 Insurance 20,183 20, % 20,299 District Equipment Costs 126, , % 260,643 Telephone 4,487 12, % 10,494 Travel, Training and Dues 3,089 11, % 5,565 Utilities 76, , % 148,141 Total 714,227 1,934, % 1,536,840 (Surplus)/Deficit 714,227 1,608, % 1,243,182 Sundry Revenue equipment recoveries only processed at year end. Wages low due to more labour focused on sewer projects. General Material Purchases purchased pesticide sprayer and attachments for new loader, delayed purchase of asset/fleet management software. Information Technology includes the replacement of outdated hardware with the server upgrade. Insurance liability insurance is billed for the full year in May. Page 37

40 Department: Water Target Spending to Date 50.0% Revenue by Department Graph by Department Page 38

41 Department: Water Target Spending to Date 50.0% By Department Jun YTD Budget Spent Actual Revenues Service Fees and Charges (393,473) (498,318) 79.0% (465,514) Return on Investments (1,929) (1,500) 128.6% (5,802) Total Revenues (395,402) (499,818) 79.1% (471,316) Pumping & Treatment 147, , % 219,720 Water Meter Maintenance 2,985 48, % 2,804 Water System Maintenance 27, , % 147,868 Total 178, , % 370,393 (Surplus)/Deficit (216,849) 83, % (,923) Service Fees and Charges incudes billing for Q3 of Water costs low due to focus on sewer and waste water projects. Page 39

42 Department: Water Target Spending to Date 50.0% Revenue by Type Graph by Type Page 40

43 Department: Water Target Spending to Date 50.0% By Revenue/Expense Type YTD Budget Spent Actual Revenues Interest on Investments (1,929) (1,500) 128.6% (5,802) Service Fees and Charges (393,473) (498,318) 79.0% (465,514) Total Revenues (395,402) (499,818) 79.1% (471,316) Salaries, Wages and Benefits 41, , % 148,786 Contract Services 11, , % 64,737 General Material Purchases 78, , % 49,561 Information Technology % 296 Insurance 4,753 4, % 4,511 District Equipment Costs 7,393 43, % 28,924 Telephone 4,135 8, % 8,197 Travel, Training and Dues 1,775 10, % 225 Utilities 29,626 68, % 65,243 Total 178, , % 370,479 (Surplus)/Deficit (216,849) 83, % (,837) Wages low due to more labour focused on sewer projects. Insurance liability insurance is billed for the full year in May. General Material Purchases Well 3 Maintenance has been completed. Contract Services Leak detection inspection has been completed, 5 leaks found, work for repairs needs to be tendered. Page 41