TRAIL PARKS & RECREATION DEPARTMENT

Transcription

1 2019 Operating Budget Presentation TRAIL PARKS & RECREATION DEPARTMENT City of Trail

2 Key Revenue Highlights Page 52 Budget Binder User Fees budgeted increase 1.58% Revenue from fees charged for services (admissions, rentals etc) Fees are governed by the Recreation Fees Bylaw No $1,000,000 $900,000 $800,000 $700,000 Government Grants (School District) no change School District 20 cost sharing on the Fieldhouse Anticipated budgeted revenue decreased by 17% Local Government Transfers budgeted increase of 2.17% $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 User Fees Gov't Grants Gov't Transfers Budget 2018 Actual Long term agreements are in place with Warfield and Beaver Valley, revenue adjusted accordingly REVENUE 2019 Budget reflects a 1.44% increase ($15,800) from 2018 budget Total Budgeted Revenue 2019 = $1,112,550

3 Page 52 Trail Parks & Recreation Revenue 5 Year Trend $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ User Fees Budget User Fees Actual Gov't Grants Budget Gov't Grants Actual Gov't Transfers Budget Gov't Transfers Actual 5 Year Trend Actuals Only $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ User Fees Actual Gov't Grants Actual Gov't Transfers Actual

4 Grant & Sponsorship Revenue (2018) Gas Tax Strategic Priorities Fund $1.158 m Columbia Basin Recreation Infrastructure Grant $150,000 CBT Recreation Infrastructure Grant #2 $32,500 Age Friendly Communities Grant $24,900 Student Summer Grants $4,558 KSCU Savings Community Foundation $2,182 (AED at FH) Event Sponsorships $2,700 Canada Day & Kids Triathlon BC Family Day $1,000 (2018), $2,000 (2019) BCRPA Before & After School Program Grant $3,000 Choose to Move/Active Aging Grant $3,685 BC Seniors Games Give it a Try Event BCRPA Grant $1,625 JumpStart $20,840 (96 children) Greater Trail Kidsport $13,000 (61 children) TOTAL = $1.4 million

5 Key Expense Highlights Budget Binder page 52 General Labour rate increase of 2% is reflected Utility rates (gas/power) reflect a 3% increase where appropriate Existing service levels have been maintained Revenue and expenses are considered jointly Many expense accounts are directly correlated to revenue accounts $4,000,000 $3,500,000 $3,000,000 $2,500,000 Operations $2,000, Budget Overall operating expenses increased by 2.22% ($81,150) for 2019 from 2018 budget amount Net deficit budget change from 2018 to 2019 is $65,350 (2.56%) Expenses related maintenance and contract services related to aging infrastructure have had the most significant impact on expenditures throughout the Department for the past three years. $1,500,000 $1,000,000 $500,000 $0 Operating Fiscal Services 2018 Actual EXPENSES Operating includes all recreation cost centres Fiscal services include fitness equipment lease and MFA debt. Budgeted increase of 2.10% overall ($81,150) Total Expenses 2019 = $3,943,750

6 Cost Centre Summary Budget Values Budget Binder pg. 53 Cost Centre Summaries $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 TALC TMC Leisure FH Parks 2019 Revenue $510,650 $247,950 $107,000 $29,000 $8, Expenses w/admin $1,299,500 $1,276,030 $169,020 $111,190 $878,410 Recovery Rate (2019) 39.30% 19.43% 63.31% 26.08% 0.98% Rovery Rate (2018) 39.5% 19.7% 62.0% 29.0% 0.9% 2019 Budgeted overall recovery rate = 24.19% * Includes admin allocation, only revenue from user fees

7 Cost Centres 2019 Budget Budget Binder pg. 52 & 53 Trail Aquatic & Leisure Centre Trail Memorial Centre Willi Krause Fieldhouse Parks & Fields Recreation Programs Revenue = $510,650 Revenue = $247,950 Revenue = $29,000 Revenue = $8,600 Revenue = $107,000 Expense = $1,299,500 Expense = $1,276,030 Expense = $111,190 Expense = $878,410 Expense = $169,020 Recovery Rate = 39.3% (includes admin) Recovery Rate = 19.4% (includes admin) Recovery Rate = 26.1% (includes admin) Recovery Rate =.98% (includes admin) Recovery Rate = 63.3% (includes admin) 2018 Actual = 43.4% 2018 Actual = 21.5% 2018 Actual = 30.1% 2018 Actual = 1.1% 2018 Actual = 68.6% 2018 Budgeted Recovery Rate = 28.4% 2018 Actual Recovery Rate = 30.5% Includes admin, all sources of revenue & all expenses

8 Parks Budget Highlights Parks & Fields Management Operations = Parks & Recreation ($148,550, 16.9%) bookings, janitorial wages & supplies, administration/licenses, utilities, concessions Services include: Minor sport infrastructure, league play, Park washroom facilities, playgrounds, passive recreation space, music in the park, events, concession services (Gyro, Haley) Maintenance = Public Works ($701,150, 82.1%) Turf maintenance, irrigation, mowing, weed control, garbage Parks Include: Primary Parks: Gyro, Butler, Andy Bileski, Haley, Pople, Upper & Lower Sunningdale, Bocce, Tadanac and the new Sk8 Park! Passive Green Spaces approximately 20+ additional green spaces are maintained within the City (ie. Austad Lane, B street Park, RV Park, etc) Parks & Recreation Budget 2018 Budget Binder pg Revenue only comes from user fees (Recreation Fees Bylaw) Enhancement request of $10,000 specific to skatepark annual maintenance. Materials, $37,450, 5% utilities, $27,100, 3% Contract Services, $124,750, 15% Equipment, $113,550, 13% Recreation Component, $93,050, 11% Expense distribution pg. 56 Labour, $453,800, 53%

9 Parks & Fields Actuals Budget Binder pg. 205 & 229 $1,000,000 $900,000 $800,000 $12,804 $16,401 $15,533 $8,755 $11,455 $10,083 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $ Recovery Rate 1.82% 2.18% 1.99% 1.00% 1.32% 1.20% Revenue $12,804 $16,401 $15,533 $8,755 $11,455 $10,083 Expenses $705,349 $753,363 $781,120 $877,993 $868,512 $838,545

10 TALC Budget Highlights REVENUE 2018 user revenue exceeded by ~12% (~ $59,700) Revenue for 2019 budgeted at 1.27% increase Lessons, specialty lessons, school rentals, and the fitness centre significantly exceeded budget expectations in Where reasonable, modest increases in revenue have been included for Revenue from TRP surcharges reflected in all revenue accounts This would largely be from residents from Rossland and Area B who are participating in recreation services. EXPENSES Operating expenses for 2019 are budgeted at 1.84% ($22,600) increase over 2018, based on maintaining existing service levels Actual expenses where slightly below budget by.6% in 2018 ($8,000) 2019 Expenditure Highlights Materials, $92,500, 7% Equipment, $43,000, 4% Utilities, $178,200, 14% Budget Binder pg Insurance (+$1,000) Swimming Instructors (+$2,000, demand dependent) Pool Facility maintenance (+$3,000) Contract Services ($5,000) Fitness Equipment (+$1,000) Uniforms ( $500) Program Supplies ( $500) Contract Services, $95,000, 8% Other, $36,550, 3% Personnel, $806,400, 64%

11 Trail Aquatic & Leisure Centre (TALC) Budget Binder pg. 202, GL Report Jan 22, 2019 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ Revenue $528,297 $586,906 $558,347 $601,812 $562,826 $564,047 Expenses $1,058,895 $1,146,926 $1,207,886 $1,182,871 $1,207,812 $1,219,939 Recovery Rate 50% 51% 46% 51% 47% 46% TALC has consistently maintained a 46 51% recovery rate over the past 6years (actuals), user fees only

12 TMC Budget Highlights 2019 Expense Highlights Budget Binder pg REVENUE 2018 user revenue exceeded by 17% ($44,000) Minor hockey, Smoke Eaters, hockey school and general ice rentals all exceeded expectations Budget figures reflect the current rates as set out in the Recreation Fees Bylaw No was the first year of no revenue noted for the library space. Enhancements Contract services (+7,000) Maintenance Materials (+$1,000) Engine Room Materials (+$1,500) Power (+$5,000) Expense budget for 2019 is 2.3% ($27,000) higher than 2018 budget. Significant changes for 2019 include: Curling Rink lease reflects the new lease rate (2% increase) Modest increases with general ice usage due to new programs/users where appropriate. No revenue allocation for the old library space. Materials, $59,800, 5% Contract Services, $62,200, 5% Miscellaneous, $65,600, 6% EXPENDITURE Facility expenses overall for 2018 were exceeded by approximately $105,000 (9%) High degree of expenses related to maintenance costs of aging infrastructure, chiller inspection requirements, brine leak issues, renovations to the first aid room & women s washroom, compressor failure, Zamboni engine repairs, and HVAC issues. Adjustments have been proposed for 2019 for several of these accounts. Equipment, $56,400, 5% Utilities, $262,800, 23% Personnel, $656,100, 56%

13 Trail Memorial Centre Actuals Budget Binder pg. 69, 226 & GL Report Jan 22, 2019 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ Revenue $392,905 $382,068 $329,959 $338,461 $309,596 $291,027 Expenses $1,159,867 $1,194,173 $1,138,803 $1,141,775 $1,135,750 $1,268,039 Recovery Rate 34% 32% 29% 30% 27% 23%

14 Willi Krause Fieldhouse Budget Binder pg 72 75, GL Report Jan 22, 2019 REVENUE & EXPENSES 2018 Revenue was exceeded by $2,270 (13%), expenses below budget by 7% ($6,000) 2019 Revenue is budgeted at a 0% increase, expenses are budgeted at a 2.4% increase ($2,150) Joint Use Agreement Joint Use facility with SD20 ($12,000 budgeted for 2019 $2,500 less than 2018) Management of the Joint Use Agreement changed in 2014 Maintenance of the facility is the responsibility of the SD however costs are shared 60/40 In 2016, the City paid out $8,700 in maintenance costs. In 2017 & 2018, virtually no monies were spent on SD20 Fieldhouse maintenance ($8,500 budgeted). The building does require work however any work must be jointly agreed to and financially supported by both parties. Revenue from joint use agreement has seen significant reductions in the past several years. Services Offered Indoor tennis, golf, badminton, basketball, pickleball, basketball, track & field, batting cage Children s/adult recreation programs, rentals, events, birthday parties Facility is well used and booked regularly during the hours the City manages.

15 Willi Krause Fieldhouse Actuals Budget Binder pg. $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $ Revenue User Fees $17,641 $11,511 $17,206 $18,420 $13,029 $19,273 Expenses $75,145 $71,201 $83,600 $96,071 $76,967 $83,849 Recovery Rate 23% 16% 21% 19% 17% 23% SD 20 Contribution $30,353 $19,789 $10,601 $11,158 $15,657 $11,961 TOTAL Revenue $47,994 $31,300 $27,807 $29,578 $28,686 $31,234 Recovery Rate w/ SD20 64% 44% 33% 31% 37% 37%

16 Recreation Programs Actuals Budget Binder pg , GL Report Jan 22, 2019 $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $ Revenue $92,009 $104,956 $106,696 $103,006 $121,942 $125,355 Expenses $144,163 $155,047 $158,006 $143,240 $161,449 $157,512 Recovery Rate 64% 68% 68% 72% 76% 80% Types of services offered Aerobics, personal training, summer camps, sport camps, public skating, children & adult general recreation programs, sport programs, art programs, birthday parties, special events (ie. Kids Triathlon, Easter, Canada Day, Halloween etc) Programs occur in all major City owned facilities as well as schools and parks Expenses and revenue directly correlated, if an expense account is increased a correlating revenue account is also increased

17 TRP Details TRP Cards issued to date: Trail 6976 Fruitvale 1815 Montrose 638 Rospur (Area A) 32 Warfield 1046 Rossland 63 Area B 17 TOTAL 10,587 TRP History July 2009: Implementation began Sept Nov 2009: Warfield & Beaver Valley rejoin Dec 2009: Area B joins January 2014: Beaver Valley Withdraws March 2014: Warfield withdraws May 2014: Warfield reinstated Fall 2015: Warfield 5 year agreement, expires Dec 31, 2020 Sept 2015: Beavery Valley re instated Jan 2016: Area B withdraws Sept 2016: five year agreement signed with BV Dec 2020: Warfield agreement expires Sept 2021: Beaver Valley agreement expires REVENUE TRP surcharges are on all programs & services offered through Parks & Recreation. Revenue from this program appears in various revenue GL accounts depending on service purchased. Revenue history: 2014: approximately $102, : approximately $63, : approximately $54, : approximately $52, : approximately $34,900 up to Aug 31, 2018 Revenue from this source is reported out through the quarterly reporting process.

18 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $ Overall Operations Summary TALC TMC Leisure FH Parks 2018 Budget $504,250 $246,100 $102,000 $17,000 $8, Actual $564,027 $291,025 $130,061 $19,273 $10,260 Variance 12% 18% 28% 13% 28% $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $ $(200,000) 2018 Revenue 2018 Expenditures TALC TMC Leisure FH Parks Admin Page 249 & Budget $1,229,050 $1,162,900 $154,950 $89,900 $827,300 $188, Actual $1,219,939 $1,268,039 $169,600 $83,850 $814,525 $161,511 Variance 1% 9% 9% 7% 2% 14%

19 2019 PRIORITIES Succession planning management Aging Infrastructure Maintenance & Repair Assessment management planning Old Library Space & Repurposing parts of the TMC Aquatic staffing structure Skatepark landscaping & official launch Expenditure management & new revenue options Capital Projects Grant preparedness Partnership Development

20 Our 2019 net operating investment in recreation services Supports the development of a healthy community Shows what we value Supports people to live an active, healthy lifestyle $1.00/day/person (Trail Population 7,681) $.37/person/day (Regional Pop 20,834) Creates a community culture where people want to live Provides meaningful employment opportunities Supports the healthy development of children & families Supports economic development

21 Thank you Questions?