Agenda Town of Montague Committee of Council Meeting. May 28, 2018, 7:00 pm. 4. Adoption of April 23, 2018, Minutes of Committee of Council Meeting 2

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1 Agenda Town of Montague Committee of Council Meeting May 28, 2018, 7:00 pm Pages 1. Call to Order 2. Approval of Agenda 3. Disclosure of Conflict of Interest 4. Adoption of April 23, 2018, Minutes of Committee of Council Meeting 2 5. Delegations, Special Speakers and Public Input 6. Reports 6.1 Development Permit Report Montague Rotary Library Report 6.3 Monthly Financial Report--General --April, Requests for Decision 7.1 Request for Decision Capital Investment Plan Request for Decision Splash Pad Request for Decision List of Voters, Adjournment

2 Town of Montague Committee of Council Meeting Minutes April 23, :00 pm Present Mayor Richard Collins, Deputy Mayor David Mabon, Councillor Jim Bagnall, Councillor Wayne Spin, Councillor Daphne Griffin, Councillor Debbie Johnston, Councillor John MacFarlane, CAO Andrew Daggett, Clerk of the Council Jill Walsh, 2 public and 2 media 1. Call to Order Mayor Collins called the meeting to order at 6:59 pm. 2. Approval of Agenda Moved By Councillor Bagnall Seconded By Councillor MacFarlane that the agenda be adopted as presented. Motion Carried Unanimously 3. Disclosure of Conflict of Interest There was none. 4. Adoption of March 26, 2018, Minutes of Committee of Council Meeting Moved By Deputy Mayor Mabon Seconded By Councillor Johnston that the minutes be approved as written. Motion Carried Unanimously 5. Delegations, Special Speakers and Public Input 5.1 Centre for Local Prosperity Mr. Phil Ferraro made the presentation. He talked about a study on import replacement, which included Town of Souris in an Atlantic Canada-wide study, and the strategies which were developed. PEI had a net trade imbalance of $1.4 million in His goal is to replace some of those imports with locally sourced goods. He is seeking funding to 2

3 Town of Montague Committee of Council Meeting pursue the strategies further, and was advised to apply for a major grant during the next budget cycle. 6. Reports 6.1 Development Permit Report as written. 6.2 Financial Report--General--March, 2018 as written. 6.3 Montague Waterfront Development Corp. Councillor Bagnall reported. Funding has not yet been obtained for the major construction renovation project that had been planned for 2018, but it will be revisited later in the year. New manager Thomas Donahoe has been hired for May 1. Revenues in 2017 were very strong, and a surplus existed at the end of the year. A new food truck is at the waterfront this year, with the possibility of a second one. Brudenell marina saw a large increase in usage last year, and an increase is anticipated this year. 7. Requests for Decision 7.1 Request for Decision Surplus into Reserve Fund Consensus was that the request proceed to the May Council meeting. 7.2 Request for Decision Borrowing Bylaw Consensus was that the request proceed to the May Council meeting. 7.3 Request for Decision Cleanup Day Barbeque Consensus was that the request proceed to the May Council meeting, with a time of 12: Request for Decision Purchase Wacker Neuson Loader Consensus was that the request proceed to the May Council meeting. 7.5 Request for Decision Appointment of MEO Consensus was that the request proceed to the May Council meeting. 7.6 Request for Decision Research Accessible Playground Options Consensus was that the request proceed to the May Council meeting as a motion to investigate the possibilities for a possible 2019 implementation. 7.7 Request for Decision Objection to Amalgamation Consensus was that the request, that Council agree to file an objection to IRAC on the amalgamation process, as per the process, proceed to the May Council meeting. 3

4 Town of Montague Committee of Council Meeting Correspondence for Information 8.1 Mr. Chad Acorn, PEI Ground Search & Rescue 9. Adjournment Moved By Deputy Mayor Mabon Seconded By Councillor MacFarlane Motion Carried Unanimously This meeting was adjourned at 7:52 pm. Andrew Daggett CAO Richard A. Collins Mayor 4

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6 Town of Montague General Actual Monthly Actual YTD Budget April Jan 1-Apr 30 Revenue Property Taxes 60, , ,365 Tax Credit Factor 10,649 33, ,225 Grant-in-lieu-KCMH ,000 Gas tax subsidy ,000 Provincial Equalization Grant 0 81, ,755 Fines 1,438 2,855 43,750 Office Services Administrative Services 0 1,250 6,250 Dog Licenses Building Permit Fees 890 1,000 5,000 Sub-Division/Zoning fees (Gain) Loss on Disposal of Assets 4,492 4,492 2,500 Rentals 0 3,000 15,000 Interest Income ,000 (r) Sundry income 3,473 7,252 30,000 Other grants - Wage Subsidies ,000 Provincial Grant - Other ,100 Municipal Capital Expenditures Grant ,000 Federal Grant - Canada Day 1,250 1,250 1,000 Total Revenue 83, ,504 2,145,495 TOTAL REVENUE 83, ,504 2,145,495 EXPENSE Expense Bylaw Enforce Contract 1,021 4,083 18,750 Fire Protection 5,525 21,545 80,393 Water Supply & Hydrants 4,350 17,400 65,250 Police Protection - RCMP 11,000 44, ,000 Holder Expenses 433 2,448 7,500 Vehicle Insurance 0 0 2,200 Shop ,250 Maintenance Building - Maint & Repa 28 2,061 7,500 Maintenance Building - Heating Fuel 464 2,132 4,500 Maintenance Building - Insurance 0 0 3,500 Maintenance Building - Electricity ,500 Maintenance Building - Telephone

7 Town of Montague General Actual Monthly Actual YTD Budget April Jan 1-Apr 30 Maintenance Building - Taxes 0 0 1,100 Streets - Wages & Salaries 6,781 21, ,545 Streets - Workers Compensation ,792 Streets - CPP Expense 290 1,167 6,264 Streets - EI Expense ,941 Streets - RRSP Expense ,250 Street Signs 6 6 1,000 Snow Removal & Ice Control ,000 Street Lighting 4,828 20,560 72,500 Christmas Lighting 0 2,855 11,000 Sidewalk Repairs ,000 Small Tools & Equipment ,125 Tractor Expenses 4,290 19,298 23,410 Truck Expense ,375 Administrative Salaries 8,415 34, ,230 Employee Travel ,500 Advertising Expenses ,750 Accounting Expenses ,500 External Audit 0 8,290 12,500 Elections ,000 CAO Expense 300 1,200 4,500 CPP Expense 420 1,892 9,862 EI Expense ,630 RRSP Expense 390 1,870 9,961 Group insurance Expense 130 2,898 15,000 Worker's Compensation Admin ,351 Public Liability Insurance 0 0 2,300 Intergovernl Relations (FPEIM & FCM 3,896 4,436 4,500 Grants to Organiz & Individuals ,500 Legal Services 3,525 15,203 9,375 Council Remuneration 0 6,375 31,875 Mayor's Remuneration 0 1,400 7,000 Mayor's Expenses ,750 Council Expenses ,500 Office Supplies Expenses ,666 25,000 Dues/Memberships/Subscriptions ,500 Coffee Room/Kitchen Supplies ,250 Telephone Expenses 745 2,262 11,875 Town Hall - Maintenance & repairs 336 6,377 14,000 Town Hall - Heating Fuel 226 1,275 3,750 7

8 Town of Montague General Actual Monthly Actual YTD Budget April Jan 1-Apr 30 Town Hall - Insurance 0 0 3,400 Town Hall - Electricity 315 1,350 4,125 Town Hall - Taxes 0 0 4,300 Training & Development 175 1,684 3,000 Community Parks ,500 Community Welfare league ,375 Museum Building Renovation ,500 Museum Building - Heating fuel ,500 Museum Buildings - Insurance 0 0 4,200 Library 269 3,084 18,250 Beautification ,500 Business Promotion Community Festivals ,000 Economic Development 2,298 6,049 53,500 Planning 0 1,416 16,500 Public Receptions ,000 Town Promotion 75 6,485 11,500 Waterfront development ,000 Environmental 0 0 5,000 Garbage & waste Collection ,625 Bank Service Charges ,500 Interest-BMO WC Interest-BMO consolidation ,192 Int on BMO Maint Bldg ext Capital Budget (principle + int) ,000 Prinicpal Pmt BMO WC 3,699 18,629 57,565 Principal Pmt BMO consolid 366 1,926 5,801 Principal Payment - BMO 226 Maint Bldg ex 320 1,667 5,111 Total Expenses 70, ,458 2,143,010 TOTAL EXPENSE 70, ,458 2,143,010 NET INCOME 12,803 54,046 2,485 8

9 Montague Town Council REQUEST FOR DECISION Date: May 28, 2018 Request No: (Office Use Only) Person: Andy Daggett Representing: CAO Background: The Town is being asked to have a 5 Year Capital Investment Plan to accompany most of our funding requests. The Province and Feds want to be sure that whatever they are funding is part of an overall plan and not just being made up on the spot. Attached is a possible 5 Year Capital Investment Plan (CIP) for Council consideration. It outlines the projects that staff are aware of. Are there other projects that should be added to the plan, or any that should be removed? The plan is not carved in stone and can be altered if necessary, but it does lay the framework for capital works into the future. Request: That Council decide if they want to approve the proposed 5 Year CIP. Advantages Meets funding requirements Lays out a framework for capital work for the next 5 years Disadvantages Required Resources: Approval by Council Staff Comments CAO s Review / Comments Staff have tried to capture all the capital work that has been discussed by Council, but there may be other projects that should be added or listed projects that should be removed. Having a plan gives a good indication of funding and capital requirements into the future and helps direct current and future Councils on priorities. It is intended as a guideline and can be changed if necessary. 9

10 1st draft May 28, 2018 FIVE YEAR INFRASTRUCTURE CAPITAL WORKS PLAN 2018/19 to 2023/24 FOR THE Town of MONTAGUE INSTRUCTIONS: In completing this form, list each of your municipality's planned capital projects by year for five years. Provide a description, Category of project, estimated project cost, and a breakdown of the sources of funding for each project, as well as source of financing codes where applicable. When making a contribution toward the project amount of your municipality's contribution to the project. Category of Project Water Wastewater Storm Water Solid Waste Transit Community Energy Systems Local roads and bridges Highways Culture Tourism Sport Recreation Municipal Buildings Disaster mitigation Brownfield redevelopment Local and regional airports Short-sea shipping Broadband and connectivity FOR FURTHER INFORMATION OR CLARIFICATION, Call (902) Town of Montague Capital Budget ESTIMATED SOURCES OF FINANCING Year Category of Project Description of Project 2018/19 Tourism/Recreation Art Trail $ Estimated Cost Project $ Long Term Borrowing $ Capital Trust Fund Withdrawals $ Disposal of Land or Assets $ Charges for Local Improvements $ Current Operations $ Other Municipal Sources $ Provincial Cost Shared Program $ Federal Cost Shared Program $ Gas Tax Funds $ Other Sources Explain where Other Source is coming from Energy Solar panels for Cavendish Farms Wellness Centre 400,000 40,000 40, , ,000 municipal strategic component gas tax Local Roads & Bridges Fraser St. sidewalk 172, ,000 Wastewater land acquisition 250, ,000 Wastewater Remedy sludge dewatering 100,000 25,000 25,000 50,000 Municipal Buildings storage compound behind 26 Queens Rd 20,000 20, /20 Municipal Buildings retrofit of Garden of the Gulf museum 150,000 28,500 9, ,500 Signage electronic sign 12,000 12,000 Tourism/Recreational waterfront project 150,000 40,000 15,000 35,000 60, /21 Municipal Building southside parking garage 400,000 50, , ,000 Tourism/Recreation footbridge 500,000 95,000 95, , /22 Transit rudimentary public transportation system 60,000 60,000 Municipal Equipment new Holder 150,000 25, , /23 Wastewater plant upgrades 100, ,000 Tourism/Recreation dog park 60,000 30,000 15,000 15,000 Recreation active trails/bike lanes 125, ,000 TOTAL 2,464, , , ,500 24, , , , ,000 10

11 Montague Town Council REQUEST FOR DECISION Date: May 28, 2018 Request No: (Office Use Only) Person: Andy Daggett Representing: CAO Background: The Town has asked for some direction from our engineers on the feasibility of connecting a splashpad to the TCAP pool. The engineers are recommending that we do not pursue that course of action due to the logistics of pumping and filtering water to and from the outside splashpad. They recommend the cheapest and easiest course of action is to install a pad in the empty area on the southern end of the Wood Islands Park. Water and sewer services are available in the immediate area and the pad could be designed to allow for adding on a recirculation if it is too expensive to do it right now. Request: That Council decide if they want to pursue the installation of a splashpad in the Wood Islands Park and look into the cost of such with and without recirculation capabilities. Advantages Would be on Town owned property Cheaper and easier to install Visible location Disadvantages Cost Probably will be a flow through system rather than recirculating system Required Resources: The Town budgeted $15,000 for their share of this project. Other funding will have to be secured but staff need to know that this is a priority to put time into filling out applications. Staff Comments Council recently gave staff direction and priorities for completion in 2018, as reflected on the capital investment plan for discussion at the May 28 Committee of Council meeting. The splash pad was not included. 11

12 CAO s Review / Comments This project has been on the radar for several years. Rotary has committed funding towards it and there may be other funding that can be secured, but the applications need to be completed and those funders will want to know that Council is on side and has passed a resolution to complete the project.. 12

13 Montague Town Council REQUEST FOR DECISION Date: May 21, 2018 Request No: (Office Use Only) Person: Andy Daggett Representing: CAO Background: In preparation for the November Municipal Elections, each Council must decide how it will obtain voter information to create a voter list. The options for creating the list include the following: enumeration (requires a bylaw), registration (requires a bylaw), or service agreement with Elections PEI (requires a service agreement). The service agreement with Elections PEI is the simplest and cheapest method to get the information, and we also get some election materials like ballot boxes and signs. Request: That Council decide if they want to sign a service agreement with Elections PEI to create the voters list for the 2018 Municipal Election. Advantages Cheaper than doing it ourselves Receive some election material along with the voters list Cost Disadvantages Required Resources: Cost of the agreement Staff Comments Montague did a full enumeration in November, We have information that could supplement the Elections PEI information if we are allowed to use it. CAO s Review / Comments This is probably the easiest and cheapest way to get the required information. 13