TOWN OF GOLDEN. Regular Open Council Meeting Agenda

Transcription

1 TOWN OF GOLDEN Regular Open Council Meeting Agenda Page Tuesday, November 3, 2015 at 7:00 p.m. Council Chambers, Town Hall, 810 9th Avenue S., Golden, BC 1. CALL TO ORDER 2. LATE ITEMS 3. ADOPTION OF MEETING AGENDA 3.A. Adoption of Meeting Agenda THAT the Regular Open Council meeting agenda for November 3, 2015 be adopted. 4. ADOPTION OF MINUTES A. Minutes of the Regular Open Council Meeting held October 20, 2015 for adoption THAT the Minutes of the Regular Open Council Meeting held October 20, 2015 be adopted. Regular Open Council - 20 Oct Minutes - Pdf 5. BUSINESS ARISING FROM THE MINUTES 6. DELEGATIONS A. Ms. Sarah Osadetz, WildSafeBC Coordinator for Golden will make presentation to Council regarding the findings of the season, bylaw Page 1 of 65

2 Agenda for the Regular Open Council to be held November 3, 2015 compliance, results and insights from networking with rental landlords, local discussions around wildlife behaviour, new programs and concepts to retain the audience of local residents and school children, and the reduction of human-wildlife conflict. Osadetz_Delegation_Request 7. CORRESPONDENCE 7.A. External Correspondence There were no items of external correspondence. 7.B. Internal Correspondence There were no items of internal correspondence. 7.C. Outgoing Correspondence There were no items of outgoing correspondence. 8. REPORTS FROM COUNCIL 8.A. Council Reports 8.B. Presentation from MOTI - Invite from Mayor Oszust 9. REPORTS FROM COMMITTEES 9.A. Committee Reports A.a) Minutes of the Open Standing Committee on Finance Meeting held October 20, 2015 THAT the Minutes of the Open Standing Committee on Finance Meeting held October 20, 2015 be received. Open Standing Committee on Finance - 20 Oct Minutes - Pdf A.b) Minutes of the Open Standing Committee on Finance Meeting held October 27, 2015 THAT the Minutes of the Open Standing Committee on Finance Meeting held October 27, 2015 be received. Open Standing Committee on Finance - 27 Oct Minutes - Pdf Page 2 of 65

3 Agenda for the Regular Open Council to be held November 3, REPORTS FROM STAFF 10.A. FINANCIAL SERVICES DEPARTMENT A.a) 2015 Consolidated Financial Plan Amendments THAT based on the November 3, 2015 report received from the Chief Financial Officer, 2015 Consolidated Financial Plan Amendments, Council direct staff to prepare an amendment to the Town of Golden Five-Year Financial Plan Bylaw No. 1351, 2015 to reflect all necessary adjustments as proposed within this report. SR PKG CFO Consolidated Financial Plan Amendments Amendment 11. BYLAWS A. Town of Golden Five-Year FinancialPlan Amended Bylaw No. 1359, 2015 for first, second and third readings THAT Town of Golden Five-Year Financial Plan Amendment Bylaw No. 1359, 2015 be given first, second, and third readings. ToG Year FP Amendment Bylaw 1359, NEW BUSINESS 12.A. 12.A.a) QUESTION PERIOD Members of the gallery are welcome to ask questions of council associated only with issues dealt with on the agenda, and that address policy or determinations made by council. Questions of an operational or administrative nature suited for staff may be referred to staff directly at the meeting or in the judgement of the Mayor, deferred for discussion between the questioner and staff at a separate time and place. The Mayor shall reserve the right to limit the number and type of questions and discussion. 13. ADJOURNMENT THAT there being no further business of the Regular Open Council meeting, it be adjourned. 14. COUNCIL PRIORITIES Page 3 of 65

4 Agenda for the Regular Open Council to be held November 3, A. Council Priorities Town Council Strategic Priorities Page 4 of 65

5 AGENDA ITEM #4.A TOWN OF GOLDEN Minutes of the Regular Open Council Meeting held October 20, 2015 at 1:15 p.m. in the Council Chambers, Town Hall, th Avenue S., Golden, BC Present: In Attendance: Mayor Oszust Councillor Adams Councillor Barlow Councillor Fairley Councillor Hambruch Councillor Leigan Councillor Moss Mr. Wilsgard, Chief Administrative Officer Ms. Thoss, Manager of Legislative Services Ms. Vass, Chief Financial Officer Mr. Cochran, Manager of Operations Mr. Armstrong, Manager of Development Services Mr. Petrovics, Manager of Recreation Services Mr. Balding, Fire Chief Ms. Brown, Finance Services Lead Ms. Rhonda Martin, Chair of the Columbia Shuswap Regional District Board Mr. Van Nostrand, Team Leader, Environmental Health Services, Columbia Shuswap Regional District 1. CALL TO ORDER Mayor Oszust called the Regular Open Council meeting to order at 1:15 p.m. 2. LATE ITEMS There were no late items to consider. Page 1 of 4 Minutes of the Regular Open Council Meeting held October 20,... Page 5 of 65

6 AGENDA ITEM #4.A. Minutes of the Regular Open Council Meeting held October 20, ADOPTION OF MEETING AGENDA 3.A. Adoption of Meeting Agenda Moved by Councillor Fairley, Seconded by Councillor Leigan THAT the Regular Open Council meeting agenda for October 20, 2015 BE ADOPTED. Carried Unanimously 4. ADOPTION OF MINUTES 4.A. Minutes of the Regular Open Council Meeting held October 6, 2015 for adoption Moved by Councillor Moss, Seconded by Councillor Adams THAT the Minutes of the Regular Open Council Meeting held October 6, 2015 BE ADOPTED. Carried Unanimously 5. BUSINESS ARISING FROM THE MINUTES There were no Business Arising from the Minutes items at the October 20, 2015 Regular Open Council meeting. 6. DELEGATIONS 6.A. Mr. Ben Van Nostrand, Team Leader - Environmental Health Services, Columbia Shuswap Regional District (CSRD) will present to Council information regarding the CSRD solid waste and recycling programs. Mr. Ben Van Nostrand, Team Leader - Environmental Health Services, Columbia Shuswap Regional District (CSRD) gave a presentation to Council regarding the CSRD's solid waste and recycling programs, solid waste management plan and the new solid waste and recycling initiatives. 7. CORRESPONDENCE 7.A. External Correspondence Moved by Councillor Adams, Seconded by Councillor Barlow THAT the items of external correspondence BE RECEIVED. CP Rail - Holiday Train 2015 Interior Health - CEO Announcement Carried Unanimously Page 2 of 4 Minutes of the Regular Open Council Meeting held October 20,... Page 6 of 65

7 AGENDA ITEM #4.A. Minutes of the Regular Open Council Meeting held October 20, B. Internal Correspondence Moved by Councillor Moss, Seconded by Councillor Leigan THAT the items of internal correspondence BE RECEIVED. Memorandum from Mr. Jordan Petrovics, Manager of Recreation Services, "New Communications role/plan" Briefing Note from Mr. Jeremy Baylis, Building Official, "Building Statistics for September 2015" Carried Unanimously 7.C. Outgoing Correspondence Moved by Councillor Adams, Seconded by Councillor Fairley THAT the letter from Mr. Jon Wilsgard, Chief Administrative Officer to the Golden and District Air Quality Committee re: "support for application to the Ministry of Environment" BE ACKNOWLEDGED. Carried Unanimously 8. REPORTS FROM COUNCIL 8.A. Council Reports The members reported on community and municipal events they attended since the last regular open Council meeting. 9. REPORTS FROM COMMITTEES 9.A. Committee Reports 9.A.a) Minutes of the Open Standing Committee on Finance meeting held October 6, 2015 Moved by Councillor Hambruch, Seconded by Councillor Adams THAT the Minutes of the Open Standing Committee on Finance meeting held October 6, 2015 BE RECEIVED. Carried Unanimously 10. REPORTS FROM STAFF 10.A. FIRE RESCUE SERVICES DEPARTMENT 10.A.a) Recommendation for Duty Officer Truck Moved by Councillor Leigan, Seconded by Councillor Fairley THAT based on the October 20, 2015 staff report from the Fire Chief, Recommendation for Duty Officer Truck Award, Council AUTHORIZE staff to award the purchase of a 2016 F-150 Pick Up Truck for a total cost of $39,474 to Kicking Horse Ford. Carried Unanimously Page 3 of 4 Minutes of the Regular Open Council Meeting held October 20,... Page 7 of 65

8 AGENDA ITEM #4.A. Minutes of the Regular Open Council Meeting held October 20, BYLAWS 11.A. Town of Golden 2016 Permissive Tax Exemption Bylaw No. 1355, 2015 for adoption Moved by Councillor Moss, Seconded by Councillor Fairley THAT Town of Golden 2016 Permissive Tax Exemption Bylaw No. 1355, 2015 BE ADOPTED. Carried Unanimously Councillor Hambruch left the meeting at 2:18 p.m. 12. NEW BUSINESS 12.A. 24 Hours of Golden Annual Mountain Bike Race Topic discussed. 13. QUESTION PERIOD There was no one in gallery attendance that wished to speak. 14. ADJOURNMENT Moved by Councillor Moss, Seconded by Councillor Leigan THAT there being no further business of the Regular Open Council meeting, it BE ADJOURNED. Carried Unanimously THE REGULAR OPEN COUNCIL MEETING ADJOURNED AT 2:22 P.M. MAYOR CERTIFIED CORRECT Page 4 of 4 Minutes of the Regular Open Council Meeting held October 20,... Page 8 of 65

9 AGENDA ITEM #6.A. REQUEST TO APPEAR AS A DELEGATION REQUEST TO APPEAR AS A DELEGATION ON Tuesday, November 3rd, 2015 Council Chambers, Town Hall 810 9th Avenue South, Golden, BC Present to: Council APPLICANT: Sarah Osadetz (Name of Person Making Presentation) ADDRESS: (Mailing Address) Unit: Number: 521 Street: 11th St City: Golden Province: BC Postal: V0A 1H0 PHONE: BUSNESS: FAX: golden@wildsafebc.com SUBJECT AND DETAILS OF PRESENTATION: As WildSafeBC Coordinator for Golden, I would like to present how the findings of my season on November 3rd. \\r\\nfindings:\\r\\n1) Compliance with Bylaw\\r\\n2) Results and insights from networking and local discussions around Wildlife - rental landlords, \\r\\n3) New programs and concepts to retain audience of local residents and school children of wildlife behaviour and reducing human/wildlife conflict - Junior Rangers Program, Home Ambassador program and trail cams.\\r\\n4) Outcomes for the Golden Apple Festival and Glean Golden\\r\\n ACTION YOU WANT FROM COUNCIL: I respectfully request:\\r\\n\\r\\n1)investing in WildSafeBC again on an annual basis in conjunction with Area \\'A\\'; With future consideration for the program to continue on a P/T basis throughout the year, building consistent messaging and school programs to reflect the education and messaging component delivery to the community.\\r\\n2) A maintenance schedule of brushing Rotary Trails and removal of attractant trees on public property identified by the WildSafeBC Coordinator to reduce human/wildlife conflict, \\r\\n3) Consider replacing all non-locking garbage bins with bear resistant bins throughout Golden on public property and areas used by the public.\\r\\nsincerely,\\r\\nsarah Osadetz\\r\\nWildSafeBC Coordinator\\r\\n PLEASE NOTE: If you are using powerpoint for your presentation, please use a memory stick. Corporate Services Department Phone: (250) ext. 224 PO Box 350 Fax: (250) page 1 / 2 Ms. Sarah Osadetz, WildSafeBC Coordinator for Golden will ma... Page 9 of 65

10 AGENDA ITEM #6.A. REQUEST TO APPEAR AS A DELEGATION Golden, BC V0A 1H0 council.clerk@golden.ca page 2 / 2 Ms. Sarah Osadetz, WildSafeBC Coordinator for Golden will ma... Page 10 of 65

11 AGENDA ITEM #9.A.a) TOWN OF GOLDEN Minutes of the Open Standing Committee on Finance Meeting held October 20, 2015 at 10:00 a.m. in the Council Chambers, Town Hall, th Avenue S., Golden, BC Present: In Attendance: Mayor Oszust Councillor Adams Councillor Barlow Councillor Fairley Councillor Hambruch Councillor Leigan Councillor Moss Mr. Wilsgard, Chief Administrative Officer Ms. Thoss, Manager of Legislative Services Ms. Vass, Chief Financial Officer Mr. Cochran, Manager of Operations Mr. Armstrong, Manager of Development Services Mr. Petrovics, Manager of Recreation Services 1. CALL TO ORDER Chair, Mayor Oszust called the Open Standing Committee on Finance meeting to order at 10:00 a.m. 2. ADOPTION OF MEETING AGENDA 2.A. Adoption of Meeting Agenda Moved by Councillor Adams, Seconded by Councillor Barlow THAT the Open Standing Committee on Finance meeting agenda for October 20, 2015 BE ADOPTED. Carried Unanimously Page 1 of 3 Minutes of the Open Standing Committee on Finance Meeting he... Page 11 of 65

12 AGENDA ITEM #9.A.a) Minutes of the Open Standing Committee on Finance Meeting held October 20, ADOPTION OF MINUTES 4.A. Minutes of the Open Standing Committee on Finance meeting held October 6, 2015 for adoption Moved by Councillor Fairley, Seconded by Councillor Hambruch THAT the Minutes of the Open Standing Committee on Finance Meeting held October 6, 2015 BE ADOPTED. Carried Unanimously 5. REPORTS 5.A. CHIEF FINANCIAL OFFICER 5.A.a) Review Town of Golden & Columbia Shuswap Regional District Shared Service Budgets o Arena o Shared Emergency Services o Airport o Cemetery The Chief Financial Officer presented the proposed budgets for the arena, emergency services, airport, and cemetery. Councillor Moss left the meeting at 10:57 a.m. Councillor Moss rejoined the meeting at 10:59 a.m. 5.A.b) Proposed GAEMP Budget The CAO stated that the Golden and Area A Emergency Management Program (GAEMP) Executive Committee members agreed to a $10,000 annual increase to a reserve transfer beginning in 2016 to fund replacement of the EOC building s roof. The committee members also agreed to fund wage recovery at $2,400 per annum beginning 2017 to provide consistency in requisition and funding sufficiency for mock training exercises. Moved by Councillor Adams, Seconded by Councillor Barlow THAT the Golden and Area A Emergency Management Program (GAEMP) Executive Committee RECOMMENDS to the Standing Committee on Finance the APPROVAL of the GAEMP budget as presented, provided that the expenses for wages and internal expense recovery be set at $2,400 per year starting in Carried Unanimously Page 2 of 3 Minutes of the Open Standing Committee on Finance Meeting he... Page 12 of 65

13 AGENDA ITEM #9.A.a) Minutes of the Open Standing Committee on Finance Meeting held October 20, A.e) Provide direction/approval of the budgets Moved by Councillor Adams, Seconded by Councillor Hambruch THAT the Standing Committee on Finance RECOMENDS that Council APPROVE the Town of Golden and Columbia Shuswap Regional District Shared Services Budgets as amended. Carried Unanimously 6. ADJOURNMENT 6.A. Adjournment Moved by Councillor Moss, Seconded by Councillor Leigan THAT there being no further business of the Open Standing Committee on Finance meeting, it be ADJOURNED. Carried Unanimously THE OPEN STANDING COMMITTEE ON FINANCE MEETING ADJOURNED AT 11:20 A.M. CHAIR CERTIFIED CORRECT Page 3 of 3 Minutes of the Open Standing Committee on Finance Meeting he... Page 13 of 65

14 AGENDA ITEM #9.A.b) TOWN OF GOLDEN Minutes of the Open Standing Committee on Finance Meeting held October 27, 2015 at 10:00 a.m. in the Council Chambers, Town Hall, th Avenue S., Golden, BC Present: Absent: In Attendance: Mayor Oszust Councillor Adams Councillor Barlow Councillor Hambruch Councillor Moss Councillor Leigan Councillor Fairley Ms. Thoss, Manager of Legislative Services Ms. Vass, Chief Financial Officer Mr. Cochran, Manager of Operations 1. CALL TO ORDER Chair, Mayor Oszust called the Open Standing Committee on Finance to order at 10:00 a.m. 2. LATE ITEMS There were no late items to consider. 3. ADOPTION OF MEETING AGENDA 3.A. Adoption of Meeting Agenda Moved by Councillor Hambruch, Seconded by Councillor Adams THAT the Open Standing Committee on Finance meeting agenda for October 27, 2015 BE ADOPTED. Carried Unanimously Page 1 of 3 Minutes of the Open Standing Committee on Finance Meeting he... Page 14 of 65

15 AGENDA ITEM #9.A.b) Minutes of the Open Standing Committee on Finance Meeting held October 27, ADOPTION OF MINUTES 4.A. Minutes of the Open Standing Committee on Finance Meeting held October 20, 2015 for adoption Moved by Councillor Adams, Seconded by Councillor Barlow THAT the Minutes of the Open Standing Committee on Finance Meeting held October 20, 2015 BE ADOPTED. Carried Unanimously 5. BUSINESS ARISING FROM THE MINUTES There were no Business Arising from the Minutes items at the October 27, 2015 Open Standing Committee on Finance meeting. 6. REPORTS 6.A. CHIEF FINANCIAL OFFICER 6.A.a) Water and Sewer Budget (Operating/Capital) The Chief Financial Officer (CFO) presented the Draft Water and Sewer budgets to the Committee. 6.A.b) Water Operating and Capital Budgets Moved by Councillor Hambruch, Seconded by Councillor Moss THAT the Standing Committee on Finance RECOMMEND that the proposed Water Operating and Capital budgets BE INCLUDED in reading one of Town of Golden Financial Plan Bylaw. Carried Unanimously 6.A.c) Sewer Operating and Capital Budgets Moved by Councillor Barlow, Seconded by Councillor Adams THAT the Standing Committee on Finance RECOMMEND that the proposed Sewer Operating and Capital budgets BE INCLUDED in reading one of Town of Golden Financial Plan Bylaw. Carried Unanimously 7. NEW BUSINESS There were no New Business items to consider. Page 2 of 3 Minutes of the Open Standing Committee on Finance Meeting he... Page 15 of 65

16 AGENDA ITEM #9.A.b) Minutes of the Open Standing Committee on Finance Meeting held October 27, ADJOURNMENT 8.A. Adjournment Moved by Councillor Moss, Seconded by Councillor Hambruch THAT there being no further business of the Open Standing Committee on Finance meeting, it BE ADJOURNED. Carried Unanimously THE OPEN STANDING COMMITTEE ON FINANCE MEETING ADJOURNED AT 11:07 A.M. CHAIR CERTIFIED CORRECT Page 3 of 3 Minutes of the Open Standing Committee on Finance Meeting he... Page 16 of 65

17 AGENDA ITEM #10.A.a) Staff Report F I N A N C E D E P A R T M E N T To: Council File: Bylaw 1359, 2015 From: Lisa M. Vass, CFO Date: November 3, 2015 Subject: 2015 Consolidated Financial Plan Amendments RECOMMENDATION THAT based on the November 3, 2015 report received from the Chief Financial Officer, 2015 Consolidated Financial Plan Amendments, Council DIRECT staff to prepare an amendment to the Town of Golden Five-Year Financial Plan Bylaw No. 1351, 2015 to reflect all necessary adjustments as proposed within this report. CAO COMMENTS I support the recommendation. BACKGROUND A year end budget amendment is standard practice for local governments in BC. Throughout the year, a number of items were approved by Council Resolution which must now be reflected in the Town of Golden Five-Year Financial Plan Bylaw No. 1351, There are also a number of other housekeeping items that require inclusion for clarity in the new amendment to the Financial Plan. The budget amendment report contains the following documents: Schedule A 2015 Budget Resolutions July 1 September 30, 2015 Schedule B 2015 Budget Resolution Summary January 1 September 30, 2015 Schedule C Amendment Reserve Schedule Town of Golden Five-Year Financial Plan Amended Bylaw No. 1359, 2015 DISCUSSION The complete list of items are attached to this staff report and captured in the amendment to be presented for your approval during the bylaw section of this meeting. There have been no increases in expenditures from taxation. All adjustments are funded by grants, reserves or a reduction in expenses as indicated on the attachment. IMPLICATIONS Strategic Financial Administrative (Guiding Documents Relevancy -Strategic Plan, OCP) None directly, though amongst the listed projects requiring financial amendments, some meet the spirit and intent of council s current strategic priorities; others represent statutory commitments (Corporate Budget Impact) Nominal. There is no local taxation impact associated with the proposed amendment bylaw. (Policy/Procedure Relevancy, Workload Impact and Consequences) Preparation of the annual financial plan and associated amendments are a core work plan component of the Finance Department Consolidated Financial Plan Amendments Page 17 of 65

18 AGENDA ITEM #10.A.a) OPTIONS 1. Direct staff to prepare an amendment bylaw to the current financial plan bylaw in accordance with the amendment summary presented. 2. Direct staff to prepare an amendment bylaw with changes deemed appropriate by council. Respectfully Submitted, Lisa M. Vass BA, CPA, CGA Chief Financial Officer 2 P a g e 2015 Consolidated Financial Plan Amendments Page 18 of 65

19 AGENDA ITEM #10.A.a) Town of Golden: 2015 Budget Resolutions July 1 to September 30, 2015 Schedule A to SR PGK CFO Budget Resolutions # Operating/ FP Section Description Manager Revenue/ Expenditure Net Amount Capital Reserve 1 Operating 2 Conditional Grants EMBC Fisher Dyke - WO CFO (84,010.26) (84,010.26) 3 Protective Services Disaster Mitigation Grant EMBC MOS 2, , Planning & Development Alexander Park School Development MDS (5,000.00) 5, Planning & Development ToG Brewery Operating MDS (10,000.00) 10, Mayor & Council Communications Realignment MRS 4, , Mayor & Council Communications Realignment MRS Mayor & Council Communications Realignment MRS - 9 Recreation & Cultural Services Communications Realignment MRS (4,065.60) (4,065.60) 10 Recreation & Cultural Services Communications Realignment MRS (495.00) (495.00) 11 Total Operating (99,010.26) 17, (82,010.26) Capital 14 General Capital Downtown Revite - North Landscape MOS 2, , General Capital RMI - Visitor Signs CAO (2,000.00) 2, Water Capital 5th St & Riverglen Water MOS (6,000.00) 6, Sewer Capital 5th St & Riverglen Water MOS (6,000.00) 6, Total Capital (14,000.00) 16, , Reserves 28 Reserves General Reserves EMBC Grant Fisher Dyke CFO 84, , General Capital Reserves Downtown Rev North Landscape WO MOS (2,899.49) (2,899.49) 30 General Reserves Disaster Mitigation Grant EMBC MOS (2,000.00) (2,000.00) Total Reserves (4,899.49) 84, , Total (117,909.75) 117, Consolidated Financial Plan Amendments Page 19 of 65

20 AGENDA ITEM #10.A.a) Town of Golden: 2015 Budget Resolutions January 1 to September 30, 2015 Schedule B to SR PGK CFO Budget Resolutions # Operating/ Capital FP Section Description Manager Revenue/ Reserve Expenditure Net Amount 1 Operating General Government Services Council IPADs CFO 8, , Transportation Annual Paving to Capital MOS 112, (112,000.00) - 3 Transportation Gas Tax Strategic Priorities Grant Application MOS 15, , Downtown Revitalization 4 Water Gas Tax Strategic Priorities Grant Application MOS 5, , Downtown Revitalization 5 Sewer Gas Tax Strategic Priorities Grant Application MOS 6, , Downtown Revitalization 6 Protective Services Disaster Mitigation Grant EMBC MOS 16, , Planning & Development OCP - Postponed MDS (21,000.00) (21,000.00) 8 Unconditional Grant Small Community (Original Estimate $450K) CFO (28,836.00) (28,836.00) 9 Unconditional Grant Interest Earned Adjustment CFO 28, , Transportation BC Plaza Provincial Work MOS (71,000.00) 71, Recreation Services Rec Coordinator Wages (Program to Pool) MRS (20,225.73) (20,225.73) 12 Recreation Services Rec Coordinator Wages (Program to Pool) MRS (5,061.84) (5,061.84) 13 Recreation Services Rec Coordinator Wages (Program to Pool) MRS 20, , Recreation Services Rec Coordinator Wages (Program to Pool) MRS 5, , General Gov't Services Condition Assessment: COTR House MOS 4, , General Gov't Services Condition Assessment: Town Hall MOS 4, , Protective Services Condition Assessment: Fire Hall Buildings MOS 4, , Recreation & Cultural Services Condition Assessment: Campground MOS 4, , Recreation & Cultural Services Condition Assessment: Civic Centre MOS 4, , Recreation & Cultural Services Condition Assessment: Keith King Concession MOS 2, , Bldg 21 Recreation & Cultural Services Condition Assessment: KKMP Soccer Bldg MOS 2, , Recreation & Cultural Services Condition Assessment: SE Admin Bldg MOS 4, , Recreation & Cultural Services Condition Assessment: Seniors Centre MOS 4, , Recreation & Cultural Services Condition Assessment: Swimming Pool MOS 10, , Transportation Condition Assessment: Airport MOS 4, , Transportation Condition Assessment: Dog Kennel MOS 4, , Transportation Condition Assessment: PW Buildings MOS 4, , Conditional Grants EMBC Fisher Dyke - WO CFO (84,010.26) (84,010.26) 29 Protective Services Disaster Mitigation Grant EMBC MOS 2, , Planning & Development Alexander Park School Development MDS (5,000.00) 5, Planning & Development ToG Brewery Operating MDS (10,000.00) 10, Mayor & Council Communications Realignment MRS 4, , Mayor & Council Communications Realignment MRS Mayor & Council Communications Realignment MRS - 35 Recreation & Cultural Services Communications Realignment MRS (4,065.60) (4,065.60) 36 Recreation & Cultural Services Communications Realignment MRS (495.00) (495.00) Total Operating (58,010.26) 64, , Capital General Capital Annual Paving (from Operating) MOS (112,000.00) 112, General Capital Pathway Paving MOS (12,500.00) 12, General Capital Alexander Park - In addition MOS (40,000.00) 40, General Capital Cemetery Expansion Work (Loop Road) MOS 22, , General Capital Dog Kennel Venting System MOS 7, , General Capital Downtown Revite - North Landscape MOS 2, , General Capital RMI - Visitor Signs CAO (2,000.00) 2, Water Capital 5th St & Riverglen Water MOS (6,000.00) 6, Sewer Capital 5th St & Riverglen Water MOS (6,000.00) 6, Total Capital (178,500.00) 210, , Reserves 60 General Capital Gas Tax Reserve Tsf Adjustment CFO 52, (52,500.00) - 61 Transportation Gas Tax Strategic Priorities Grant Application MOS (15,000.00) (15,000.00) Downtown Revitalization 62 Water Gas Tax Strategic Priorities Grant Application MOS (5,177.00) (5,177.00) Downtown Revitalization 63 Sewer Gas Tax Strategic Priorities Grant Application MOS (6,200.00) (6,200.00) Downtown Revitalization 64 Protective Services Disaster Mitigation Grant EMBC MOS (16,000.00) (16,000.00) 65 Planning & Development OCP - Postponed MDS 21, , General Government Services Council IPADs CFO (8,000.00) (8,000.00) 67 General Gov't Services Condition Assessment: COTR House MOS (4,400.00) (4,400.00) 68 General Gov't Services Condition Assessment: Town Hall MOS (4,400.00) (4,400.00) 69 Protective Services Condition Assessment: Fire Hall Buildings MOS (4,400.00) (4,400.00) 70 Recreation & Cultural Services Condition Assessment: Campground MOS (4,400.00) (4,400.00) 71 Recreation & Cultural Services Condition Assessment: Civic Centre MOS (4,400.00) (4,400.00) 72 Recreation & Cultural Services Condition Assessment: Keith King Concession MOS (2,200.00) (2,200.00) Bldg 73 Recreation & Cultural Services Condition Assessment: KKMP Soccer Bldg MOS (2,200.00) (2,200.00) 2015 Consolidated Financial Plan Amendments Page 20 of 65

21 AGENDA ITEM #10.A.a) Town of Golden: 2015 Budget Resolutions January 1 to September 30, 2015 Schedule B to SR PGK CFO Budget Resolutions # Operating/ Capital FP Section Description Manager Revenue/ Reserve Expenditure Net Amount 74 Recreation & Cultural Services Condition Assessment: SE Admin Bldg MOS (4,400.00) (4,400.00) 75 Recreation & Cultural Services Condition Assessment: Seniors Centre MOS (4,400.00) (4,400.00) 76 Recreation & Cultural Services Condition Assessment: Swimming Pool MOS (10,800.00) (10,800.00) 77 Transportation Condition Assessment: Airport MOS (4,400.00) (4,400.00) 78 Transportation Condition Assessment: Dog Kennel MOS (4,400.00) (4,400.00) 79 Transportation Condition Assessment: PW Buildings MOS (4,400.00) (4,400.00) 80 General Capital Cemetery Expansion Work (Loop Road) MOS (22,000.00) (22,000.00) 81 General Capital Dog Kennel Venting System MOS (7,200.00) (7,200.00) 82 Reserves General Reserves EMBC Grant Fisher Dyke CFO 84, , General Capital Reserves Downtown Rev North Landscape WO MOS (2,899.49) (2,899.49) 84 General Reserves Disaster Mitigation Grant EMBC MOS (2,000.00) (2,000.00) Total Reserves (70,176.49) 31, (38,666.23) Total (306,686.75) 306, Consolidated Financial Plan Amendments Page 21 of 65

22 AGENDA ITEM #10.A.a) Town of Golden Reserve & Development Cost Charges Schedule For Period of January 1 to September 30, 2015 Schedule C to SR PKG CFO Budget Resolutions # Reserves Opening 2015 From Reserves To Reserves Closing Balance 1 Statutory Reserves 2 Parking 83,006 4,500 88,034 3 Land Sales 11,364 11,436 4 Equipment Replacement 326, , ,970 5 Road Reserve - 25,000 25,159 6 Container Replacement 71,970 30, ,527 7 Cemetery Expansion 41,466 22,000 2,000 21,733 8 Cemetery Care Fund 279,338 2, ,338 9 Total Statutory 813,858 22, , , Non- Statutory 12 Airport 59,673 59, Asset Renewal 283,639 81, , , Carbon Tax 23,902 23, Computer and Office 42,954 29,248 13, Contingency 575,980 48,755 89, , Firehall and Equipment 152,470 8, , Flood and Snow 186,506 25, , Gas Tax Reserve 113,836 87, , Legal and Insurance 59,508 59, Planning & studies 90,498 90, Public Works 8,102 8, Recreation 16, , , Safety 35,342 35, Solid Waste 71,712 71, Water Meters Water 950, ,509 16, , Sewer 439,280 6,200 99, , Total Non- Statutory 3,110, , , ,461, Capital Fund Reserves 32 General New Deal Gas Tax MFA Deposit Refund - 35 Water 168, , Sewer 31,375 31, Total Capital Fund Reserves 200, , Total Stat and Non Stat Reserves 4,125, , , ,629, Development Cost Charges 41 Water 487, , Sewer 130, , Total Development Cost Charges 618, , Total Reserves 4,743, , , ,247, Consolidated Financial Plan Amendments Page 22 of 65

23 AGENDA ITEM #10.A.a) BYLAW RATIONALE STATEMENT Town of Golden Five-Year Financial Plan Amendment Bylaw No. 1359, 2015 Council is granted the authority under Part 6 of the Community Charter to adopt, amend, or rescind a Financial Plan as required. Throughout a given year, there are often necessary budget adjustments required to reflect the reality of under and over expenditures, shifts in spending needs, unforeseen financial challenges Consolidated Financial Plan Amendments Page 23 of 65

24 AGENDA ITEM #10.A.a) TOWN OF GOLDEN BYLAW NUMBER 1359, FIVE-YEAR FINANCIAL PLAN AMENDMENT Being a bylaw to amend the Five-Year Financial Plan for the years NOW THEREFORE, The Council of the Town of Golden, in open meeting assembled, HEREBY ENACTS AS FOLLOWS: 1. CITATION This bylaw may be cited for all purposes as Town of Golden Five-Year Financial Plan Amended Bylaw No. 1359, TERMINATION This bylaw shall have no further force or effect after December 31 st, READ A FIRST TIME THIS DAY OF, READ A SECOND TIME THIS DAY OF, READ A THIRD TIME THIS DAY OF, ADOPTED THIS DAY OF, 2015, BY A UNINANIMOUS DECISION OF ALL MEMBERS OF TOWN COUNCIL PRESENT AND ELIGIBLE TO VOTE. MAYOR CORPORATE OFFICER 2015 Consolidated Financial Plan Amendments Page 24 of 65

25 AGENDA ITEM #10.A.a) Town of Golden - Consolidated Financial Plan Schedule "A" to Bylaw 1359, 2015 For the 5 Year Period REVENUES Property Taxes Municipal property tax 4,502,910 4,592,565 4,684,013 4,777,290 4,872,432 Frontage taxes - water and sewer 205, , , , ,298 Grants in lieu and 1% utility tax 163, , , , ,807 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Other government requisitions 2,820,371 2,820,371 2,820,371 2,820,371 2,820,371 Less: Other government tax transfers - 2,820,371-2,820,371-2,820,371-2,820,371-2,820,371 Municipal Taxation 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Sales of Services 608, , , , ,770 Licences, permits, fines 94,620 94,620 94,620 94,620 94,620 Interest & Penalties 132, , , , ,705 Grants - Conditional 1,943,636 2,260, , , ,158 Grants - Unconditional 478, , , , ,000 Transfers from Other Governments/Agencies 853, , ,419 63,150 64,400 Other Contributions 73,359 39,611 46,186 53,023 60,134 Total Operating Revenue 9,057,686 9,062,607 7,501,267 6,869,082 6,937,325 Shared and Self Supporting Revenue Arena Sale of Services 130, , , , ,149 Arena Transfer from Other Government 354, , , , ,697 Shared Emergency Services Government Transfers 75,399 76,671 77,953 79,267 80,318 Water User Fees 660, , , , ,780 Sewer User Fees 770, , , , ,327 Share Service and Total Self Supporting Revenue 1,992,464 2,044,551 2,116,666 2,189,179 2,265,271 Total Consolidated Revenue 11,050,150 11,107,158 9,617,933 9,058,261 9,202,596 EXPENSES General government services 2,014,420 1,916,880 1,606,989 1,635,413 1,564,793 Protective services 556, , , , ,228 Transportation services 1,492,391 1,414,083 1,440,961 1,470,150 1,500,079 Airport services 95,064 96,675 98,312 99, ,707 Economic development services 134, , , Broadband services 2,604 2,645 2,687 2,729 2,772 Planning & Development services 302, , , , ,143 Recreation and cultural services 1,020,389 1,022,749 1,001,360 1,020,781 1,040,593 Environmental services 407, , , , ,036 Cemetery services 45,070 45,702 46,344 46,999 47,665 Loss on disposal of assets Fiscal Services 182, , , , ,284 Amortization 1,835,410 1,835,410 1,835,410 1,835,410 1,835,410 Total General Operations 8,089,045 8,256,418 7,464,712 7,426,137 7,420,710 Shared Service and Self Supporting Expenditures Arena Expenses 485, , , , ,846 Shared Emergency Service 68,899 70,171 71,453 72,767 73,818 Water Services Expenses 477, , , , ,538 Water Amortization 232, , , , ,464 Total Water Services 709, , , , ,002 Sewer Services Expenses 506, , , , ,684 Sewer Amortization 357, , , , ,493 Total Sewer Services 864, , , , ,177 Total Shared Service and Self Supporting Expenditures 2,128,678 2,123,227 2,155,299 2,189,212 2,222,843 Total Operations 10,217,723 10,379,645 9,620,011 9,615,350 9,643,553 Surplus (Deficit) 832, ,514-2, , , Consolidated Financial Plan Amendments Page 25 of 65

26 AGENDA ITEM #10.A.a) Town of Golden - Consolidated Financial Plan Schedule "A" to Bylaw 1359, 2015 For the 5 Year Period Add: Amortization 2,425,367 2,425,367 2,425,367 2,425,367 2,425,367 Proceeds from Borrowing 290, , , , ,750 Principal Payments On Municipal Debt General 299, , , , ,067 Water 16,833 17,507 18,207 18,935 19,692 Sewer 16,833 17,507 18,207 18,935 19,692 Total Principal Payments On Municipal Debt 332, , , , ,452 Capital Expenditures General 1,556,417 2,174,230 1,047, , ,248 Water 434, ,750 83,100 83, ,100 Sewer 724, , , ,000 49,500 Total Capital Expenditures 2,716,042 2,985,605 1,519, ,400 1,106,848 Transfer to / from Reserves Operating Reserves Transfers Transfer to General Reserves 771, , , , ,143 Transfer to Water Reserve 16,228 11, , ,213 15,541 Transfer to Sewer Reserve 99, , , , ,008 Less: Transfer from General Reserves 158,209 43,455 3, Transfer from Water Reserve 5, Transfer from Sewer Reserve 6, Total Operating Transfers to Reserves 717, , , , ,692 Capital Reserves Transfers Capital General Reserve funds to Capital Water Reserve funds to Capital Sewer Reserve funds to Less: Transfers from Capital General Reserve funds 32, ,650 87,400 66,700 - Transfers from Capital Water Reserve funds 185, , ,832 Transfer from Capital Sewer Reserve funds Capital Sewer Reserve funds (from) Capital DCC Water Reserve funds (from) Transfers from Capital DCC - Sewer Reserve , Total Capital Transfers From Reserves 217, , ,650 66,700 46,832 Total Transfer to Reserves 499, , , , ,860 Transfers to (from) Operating Surplus Financial Plan Balance Consolidated Financial Plan Amendments Page 26 of 65

27 AGENDA ITEM #10.A.a) Town of Golden - Financial Plan Schedule "A" Operating Fund For the 5 Year Period REVENUES Property Taxes Municipal property tax 4,502,910 4,592,565 4,684,013 4,777,290 4,872,432 Frontage taxes - water and sewer 205, , , , ,298 Grants in lieu and 1% utility tax 163, , , , ,807 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Other government requisitions 2,820,371 2,820,371 2,820,371 2,820,371 2,820,371 Less: Other government tax transfers - 2,820,371-2,820,371-2,820,371-2,820,371-2,820,371 Municipal Taxation 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Less: Transfer to Capital Program 157,993 74,750 65,550 98, ,998 Municipal Taxation-Operating 4,714,255 4,886,920 4,987,567 5,047,844 5,101,539 Sales of Services 608, , , , ,770 Licences, permits, fines 94,620 94,620 94,620 94,620 94,620 Interest & Penalties 132, , , , ,705 Grants - Conditional 415, ,408 1,500 27,329 54,658 Grants - Unconditional 478, , , , ,000 Transfers from Other Governments/Agencies 853, , ,419 63,150 64,400 Other Contributions 73,359 39,611 46,186 53,023 60,134 Total Operating Revenue 7,371,618 7,180,144 6,573,612 6,537,407 6,622,827 Shared and Self Supporting Revenue Arena Sale of Services 130, , , , ,149 Arena Transfer from Other Government 354, , , , ,697 Arena Total 485, , , , ,846 Shared Emergency Services Government Transfers 75,399 76,671 77,953 79,267 80,318 Water User Fees 660, , , , ,780 Less: Capital Water Fund 249, ,644 83,100 83, ,268 Water Fee Total 411, , , , ,512 Sewer User Fees 770, , , , ,327 Less: Capital Sewer Transfer 272, , ,606 78,375 49,500 Sewer User Fees Total 498, , , , ,827 Share Service and Total Self Supporting Revenue 1,470,671 1,610,666 1,907,960 2,027,704 1,939,503 Total Consolidated Revenue 8,842,289 8,790,809 8,481,571 8,565,111 8,562, Consolidated Financial Plan Amendments Page 27 of 65

28 AGENDA ITEM #10.A.a) Town of Golden - Financial Plan Schedule "A" Operating Fund For the 5 Year Period EXPENSES General government services 2,014,420 1,916,880 1,606,989 1,635,413 1,564,793 Protective services 556, , , , ,228 Transportation services 1,492,391 1,414,083 1,440,961 1,470,150 1,500,079 Airport services 95,064 96,675 98,312 99, ,707 Economic development services 134, , , Broadband services 2,604 2,645 2,687 2,729 2,772 Planning & Development services 302, , , , ,143 Recreation and cultural services 1,020,389 1,022,749 1,001,360 1,020,781 1,040,593 Environmental services 407, , , , ,036 Cemetery services 45,070 45,702 46,344 46,999 47,665 Loss on disposal of assets Fiscal Services 182, , , , ,284 Amortization 1,835,410 1,835,410 1,835,410 1,835,410 1,835,410 Total General Operations 8,089,045 8,256,418 7,464,712 7,426,137 7,420,710 Shared Service and Self Supporting Expenditures Arena Expenses 485, , , , ,846 Shared Emergency Service 68,899 70,171 71,453 72,767 73,818 Water Services Expenses 477, , , , ,538 Water Amortization 232, , , , ,464 Total Water Services 709, , , , ,002 Sewer Services Expenses 506, , , , ,684 Sewer Amortization 357, , , , ,493 Total Sewer Services 864, , , , ,177 Total Shared Service and Self Supporting Expenditures 2,128,678 2,123,227 2,155,299 2,189,212 2,222,843 Total Operations 10,217,723 10,379,645 9,620,011 9,615,350 9,643,553 Surplus (Deficit) - 1,375,434-1,588,835-1,138,440-1,050,239-1,081,223 Add: Amortization 2,425,367 2,425,367 2,425,367 2,425,367 2,425,367 Principal Payments On Municipal Debt General 299, , , , ,067 Water 16,833 17,507 18,207 18,935 19,692 Sewer 16,833 17,507 18,207 18,935 19,692 Total Principal Payments On Municipal Debt 332, , , , ,452 Transfer to / from Reserves Operating Reserves Transfers Transfer to General Reserves 771, , , , ,143 Transfer to Water Reserve 16,228 11, , ,213 15,541 Transfer to Sewer Reserve 99, , , , ,008 Less: Transfer from General Reserves 158,209 43,455 3, Transfer from Water Reserve 5, Transfer from Sewer Reserve 6, Total Operating Transfers to Reserves 717, , , , ,692 Transfers to (from) Operating Surplus Financial Plan Balance Consolidated Financial Plan Amendments Page 28 of 65

29 AGENDA ITEM #10.A.a) 30/10/2015 Town of Golden - Financial Plan Schedule "A" Capital Fund For the 5 Year Period REVENUES Proceeds from Borrowing 290, , , , ,750 Capital Revenue General Capital Fund (Taxes) 157,993 74,750 65,550 98, ,998 Water Capital Fund (Fees) 249, ,644 83,100 83, ,268 Sewer Capital Fund 272, , ,606 78,375 49,500 Sales of Services Licences, permits, fines Interest & Penalties Grants - Conditional 1,528,076 1,807, , , ,500 Grants - Unconditional Transfers from Other Governments/Agencies Total Capital Revenue 2,207,861 2,316,349 1,136, , ,266 Transfer to / from Reserves Capital Reserves Transfers Capital General Reserve funds (to) Capital Water Reserve funds (to) Capital Sewer Reserve funds (to) Less: Transfers from Capital General Reserve funds 32, ,650 87,400 66,700 - Transfers from Capital Water Reserve funds 185, , ,832 Transfer from Capital Sewer Reserve funds Capital Sewer Reserve funds (from) Capital DCC Water Reserve funds (from) Transfers from Capital DCC - Sewer Reserve , Total Capital Transfers From Reserves 217, , ,650 66,700 46,832 Total Funding Sources 2,716,042 2,985,605 1,519, ,400 1,106,848 Capital Expenditures General 1,556,417 2,174,230 1,047, , ,248 Water 434, ,750 83,100 83, ,100 Sewer 724, , , ,000 49,500 Total Capital Expenditures 2,716,042 2,985,605 1,519, ,400 1,106,848 Financial Plan Balance J:\ \1700-Budgets - Gen\01-General\Master Budget\2015\2015 Amendments\Quarter 3\ToG FP Amended xlsm 2015 Consolidated Financial Plan Amendments Page 29 of 65

30 AGENDA ITEM #10.A.a) Town of Golden - Financial Plan Schedule "B" to Bylaw No. 1359, 2015 For the 5 Year Period Community charter Requirement #1: Funding Sources Table 1 shows the proportion of total revenue to be raised from each funding sources in 2015 Revenue Sources % of Total Revenue Property Taxes 41.1% User Fees and Charges 20.3% Other Sources 0.6% Government Grants 31.3% Proceeds from Borrowing 2.5% Reserves 4.2% Total 100.0% Table 1 Community charter Requirement #2: Distribution among property classes in Table 2 shows the distribution of property taxes among the property classes in Property Class % of Total Property Taxation Class 1 - Residential 45.4% Class 2 - Utilities 6.4% Class 4 - Major Industry 5.4% Class 5 - Light Industry 1.1% Class 6 - Business 41.5% Class 8 - Recreation/non profit 0.2% Total 100.0% Table 2 Community charter Requirement #3: Permissive Tax Exemption Limit for The Town will continue the practice of adopting an annual "Permissive Tax Bylaw" with total support in 2015 not to exceed $56,004 from General Revenue for properties used for public worship, public athletic purposes and activities supporting not-for-profit societies Consolidated Financial Plan Amendments Page 30 of 65

31 AGENDA ITEM #11.A. BYLAW RATIONALE STATEMENT Town of Golden Five-Year Financial Plan Amendment Bylaw No. 1359, 2015 Council is granted the authority under Part 6 of the Community Charter to adopt, amend, or rescind a Financial Plan as required. Throughout a given year, there are often necessary budget adjustments required to reflect the reality of under and over expenditures, shifts in spending needs, unforeseen financial challenges. Town of Golden Five-Year FinancialPlan Amended Byl... Page 31 of 65

32 AGENDA ITEM #11.A. TOWN OF GOLDEN BYLAW NUMBER 1359, FIVE-YEAR FINANCIAL PLAN AMENDMENT Being a bylaw to amend the Five-Year Financial Plan for the years NOW THEREFORE, The Council of the Town of Golden, in open meeting assembled, HEREBY ENACTS AS FOLLOWS: 1. CITATION This bylaw may be cited for all purposes as Town of Golden Five-Year Financial Plan Amendment Bylaw No. 1359, TERMINATION This bylaw shall have no further force or effect after December 31 st, READ A FIRST TIME THIS DAY OF, READ A SECOND TIME THIS DAY OF, READ A THIRD TIME THIS DAY OF, ADOPTED THIS DAY OF, 2015, BY A UNINANIMOUS DECISION OF ALL MEMBERS OF TOWN COUNCIL PRESENT AND ELIGIBLE TO VOTE. MAYOR CORPORATE OFFICER Town of Golden Five-Year FinancialPlan Amended Byl... Page 32 of 65

33 AGENDA ITEM #11.A. Town of Golden - Consolidated Financial Plan Schedule "A" to Bylaw 1359, 2015 For the 5 Year Period REVENUES Property Taxes Municipal property tax 4,502,910 4,592,565 4,684,013 4,777,290 4,872,432 Frontage taxes - water and sewer 205, , , , ,298 Grants in lieu and 1% utility tax 163, , , , ,807 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Other government requisitions 2,820,371 2,820,371 2,820,371 2,820,371 2,820,371 Less: Other government tax transfers - 2,820,371-2,820,371-2,820,371-2,820,371-2,820,371 Municipal Taxation 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Sales of Services 608, , , , ,770 Licences, permits, fines 94,620 94,620 94,620 94,620 94,620 Interest & Penalties 132, , , , ,705 Grants - Conditional 1,943,636 2,260, , , ,158 Grants - Unconditional 478, , , , ,000 Transfers from Other Governments/Agencies 853, , ,419 63,150 64,400 Other Contributions 73,359 39,611 46,186 53,023 60,134 Total Operating Revenue 9,057,686 9,062,607 7,501,267 6,869,082 6,937,325 Shared and Self Supporting Revenue Arena Sale of Services 130, , , , ,149 Arena Transfer from Other Government 354, , , , ,697 Shared Emergency Services Government Transfers 75,399 76,671 77,953 79,267 80,318 Water User Fees 660, , , , ,780 Sewer User Fees 770, , , , ,327 Share Service and Total Self Supporting Revenue 1,992,464 2,044,551 2,116,666 2,189,179 2,265,271 Total Consolidated Revenue 11,050,150 11,107,158 9,617,933 9,058,261 9,202,596 EXPENSES General government services 2,014,420 1,916,880 1,606,989 1,635,413 1,564,793 Protective services 556, , , , ,228 Transportation services 1,492,391 1,414,083 1,440,961 1,470,150 1,500,079 Airport services 95,064 96,675 98,312 99, ,707 Economic development services 134, , , Broadband services 2,604 2,645 2,687 2,729 2,772 Planning & Development services 302, , , , ,143 Recreation and cultural services 1,020,389 1,022,749 1,001,360 1,020,781 1,040,593 Environmental services 407, , , , ,036 Cemetery services 45,070 45,702 46,344 46,999 47,665 Loss on disposal of assets Fiscal Services 182, , , , ,284 Amortization 1,835,410 1,835,410 1,835,410 1,835,410 1,835,410 Total General Operations 8,089,045 8,256,418 7,464,712 7,426,137 7,420,710 Shared Service and Self Supporting Expenditures Arena Expenses 485, , , , ,846 Shared Emergency Service 68,899 70,171 71,453 72,767 73,818 Water Services Expenses 477, , , , ,538 Water Amortization 232, , , , ,464 Total Water Services 709, , , , ,002 Sewer Services Expenses 506, , , , ,684 Sewer Amortization 357, , , , ,493 Total Sewer Services 864, , , , ,177 Total Shared Service and Self Supporting Expenditures 2,128,678 2,123,227 2,155,299 2,189,212 2,222,843 Total Operations 10,217,723 10,379,645 9,620,011 9,615,350 9,643,553 Surplus (Deficit) 832, ,514-2, , ,957 Town of Golden Five-Year FinancialPlan Amended Byl... Page 33 of 65

34 AGENDA ITEM #11.A. Town of Golden - Consolidated Financial Plan Schedule "A" to Bylaw 1359, 2015 For the 5 Year Period Add: Amortization 2,425,367 2,425,367 2,425,367 2,425,367 2,425,367 Proceeds from Borrowing 290, , , , ,750 Principal Payments On Municipal Debt General 299, , , , ,067 Water 16,833 17,507 18,207 18,935 19,692 Sewer 16,833 17,507 18,207 18,935 19,692 Total Principal Payments On Municipal Debt 332, , , , ,452 Capital Expenditures General 1,556,417 2,174,230 1,047, , ,248 Water 434, ,750 83,100 83, ,100 Sewer 724, , , ,000 49,500 Total Capital Expenditures 2,716,042 2,985,605 1,519, ,400 1,106,848 Transfer to / from Reserves Operating Reserves Transfers Transfer to General Reserves 771, , , , ,143 Transfer to Water Reserve 16,228 11, , ,213 15,541 Transfer to Sewer Reserve 99, , , , ,008 Less: Transfer from General Reserves 158,209 43,455 3, Transfer from Water Reserve 5, Transfer from Sewer Reserve 6, Total Operating Transfers to Reserves 717, , , , ,692 Capital Reserves Transfers Capital General Reserve funds to Capital Water Reserve funds to Capital Sewer Reserve funds to Less: Transfers from Capital General Reserve funds 32, ,650 87,400 66,700 - Transfers from Capital Water Reserve funds 185, , ,832 Transfer from Capital Sewer Reserve funds Capital Sewer Reserve funds (from) Capital DCC Water Reserve funds (from) Transfers from Capital DCC - Sewer Reserve , Total Capital Transfers From Reserves 217, , ,650 66,700 46,832 Total Transfer to Reserves 499, , , , ,860 Transfers to (from) Operating Surplus Financial Plan Balance Town of Golden Five-Year FinancialPlan Amended Byl... Page 34 of 65

35 AGENDA ITEM #11.A. Town of Golden - Financial Plan Schedule "A" Operating Fund For the 5 Year Period REVENUES Property Taxes Municipal property tax 4,502,910 4,592,565 4,684,013 4,777,290 4,872,432 Frontage taxes - water and sewer 205, , , , ,298 Grants in lieu and 1% utility tax 163, , , , ,807 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Other government requisitions 2,820,371 2,820,371 2,820,371 2,820,371 2,820,371 Less: Other government tax transfers - 2,820,371-2,820,371-2,820,371-2,820,371-2,820,371 Municipal Taxation 4,872,247 4,961,670 5,053,117 5,146,394 5,241,537 Less: Transfer to Capital Program 157,993 74,750 65,550 98, ,998 Municipal Taxation-Operating 4,714,255 4,886,920 4,987,567 5,047,844 5,101,539 Sales of Services 608, , , , ,770 Licences, permits, fines 94,620 94,620 94,620 94,620 94,620 Interest & Penalties 132, , , , ,705 Grants - Conditional 415, ,408 1,500 27,329 54,658 Grants - Unconditional 478, , , , ,000 Transfers from Other Governments/Agencies 853, , ,419 63,150 64,400 Other Contributions 73,359 39,611 46,186 53,023 60,134 Total Operating Revenue 7,371,618 7,180,144 6,573,612 6,537,407 6,622,827 Shared and Self Supporting Revenue Arena Sale of Services 130, , , , ,149 Arena Transfer from Other Government 354, , , , ,697 Arena Total 485, , , , ,846 Shared Emergency Services Government Transfers 75,399 76,671 77,953 79,267 80,318 Water User Fees 660, , , , ,780 Less: Capital Water Fund 249, ,644 83,100 83, ,268 Water Fee Total 411, , , , ,512 Sewer User Fees 770, , , , ,327 Less: Capital Sewer Transfer 272, , ,606 78,375 49,500 Sewer User Fees Total 498, , , , ,827 Share Service and Total Self Supporting Revenue 1,470,671 1,610,666 1,907,960 2,027,704 1,939,503 Total Consolidated Revenue 8,842,289 8,790,809 8,481,571 8,565,111 8,562,330 Town of Golden Five-Year FinancialPlan Amended Byl... Page 35 of 65

36 AGENDA ITEM #11.A. Town of Golden - Financial Plan Schedule "A" Operating Fund For the 5 Year Period EXPENSES General government services 2,014,420 1,916,880 1,606,989 1,635,413 1,564,793 Protective services 556, , , , ,228 Transportation services 1,492,391 1,414,083 1,440,961 1,470,150 1,500,079 Airport services 95,064 96,675 98,312 99, ,707 Economic development services 134, , , Broadband services 2,604 2,645 2,687 2,729 2,772 Planning & Development services 302, , , , ,143 Recreation and cultural services 1,020,389 1,022,749 1,001,360 1,020,781 1,040,593 Environmental services 407, , , , ,036 Cemetery services 45,070 45,702 46,344 46,999 47,665 Loss on disposal of assets Fiscal Services 182, , , , ,284 Amortization 1,835,410 1,835,410 1,835,410 1,835,410 1,835,410 Total General Operations 8,089,045 8,256,418 7,464,712 7,426,137 7,420,710 Shared Service and Self Supporting Expenditures Arena Expenses 485, , , , ,846 Shared Emergency Service 68,899 70,171 71,453 72,767 73,818 Water Services Expenses 477, , , , ,538 Water Amortization 232, , , , ,464 Total Water Services 709, , , , ,002 Sewer Services Expenses 506, , , , ,684 Sewer Amortization 357, , , , ,493 Total Sewer Services 864, , , , ,177 Total Shared Service and Self Supporting Expenditures 2,128,678 2,123,227 2,155,299 2,189,212 2,222,843 Total Operations 10,217,723 10,379,645 9,620,011 9,615,350 9,643,553 Surplus (Deficit) - 1,375,434-1,588,835-1,138,440-1,050,239-1,081,223 Add: Amortization 2,425,367 2,425,367 2,425,367 2,425,367 2,425,367 Principal Payments On Municipal Debt General 299, , , , ,067 Water 16,833 17,507 18,207 18,935 19,692 Sewer 16,833 17,507 18,207 18,935 19,692 Total Principal Payments On Municipal Debt 332, , , , ,452 Transfer to / from Reserves Operating Reserves Transfers Transfer to General Reserves 771, , , , ,143 Transfer to Water Reserve 16,228 11, , ,213 15,541 Transfer to Sewer Reserve 99, , , , ,008 Less: Transfer from General Reserves 158,209 43,455 3, Transfer from Water Reserve 5, Transfer from Sewer Reserve 6, Total Operating Transfers to Reserves 717, , , , ,692 Transfers to (from) Operating Surplus Financial Plan Balance Town of Golden Five-Year FinancialPlan Amended Byl... Page 36 of 65

37 AGENDA ITEM #11.A. Town of Golden - Financial Plan Schedule "A" Capital Fund For the 5 Year Period REVENUES Proceeds from Borrowing 290, , , , ,750 Capital Revenue General Capital Fund (Taxes) 157,993 74,750 65,550 98, ,998 Water Capital Fund (Fees) 249, ,644 83,100 83, ,268 Sewer Capital Fund 272, , ,606 78,375 49,500 Sales of Services Licences, permits, fines Interest & Penalties Grants - Conditional 1,528,076 1,807, , , ,500 Grants - Unconditional Transfers from Other Governments/Agencies Total Capital Revenue 2,207,861 2,316,349 1,136, , ,266 Transfer to / from Reserves Capital Reserves Transfers Capital General Reserve funds (to) Capital Water Reserve funds (to) Capital Sewer Reserve funds (to) Less: Transfers from Capital General Reserve funds 32, ,650 87,400 66,700 - Transfers from Capital Water Reserve funds 185, , ,832 Transfer from Capital Sewer Reserve funds Capital Sewer Reserve funds (from) Capital DCC Water Reserve funds (from) Transfers from Capital DCC - Sewer Reserve , Total Capital Transfers From Reserves 217, , ,650 66,700 46,832 Total Funding Sources 2,716,042 2,985,605 1,519, ,400 1,106,848 Capital Expenditures General 1,556,417 2,174,230 1,047, , ,248 Water 434, ,750 83,100 83, ,100 Sewer 724, , , ,000 49,500 Total Capital Expenditures 2,716,042 2,985,605 1,519, ,400 1,106,848 Financial Plan Balance Town of Golden Five-Year FinancialPlan Amended Byl... Page 37 of 65

38 AGENDA ITEM #11.A. Town of Golden - Financial Plan Schedule "B" to Bylaw No. 1359, 2015 For the 5 Year Period Community charter Requirement #1: Funding Sources Table 1 shows the proportion of total revenue to be raised from each funding sources in 2015 Revenue Sources % of Total Revenue Property Taxes 41.1% User Fees and Charges 20.3% Other Sources 0.6% Government Grants 31.3% Proceeds from Borrowing 2.5% Reserves 4.2% Total 100.0% Table 1 Community charter Requirement #2: Distribution among property classes in Table 2 shows the distribution of property taxes among the property classes in Property Class % of Total Property Taxation Class 1 - Residential 45.4% Class 2 - Utilities 6.4% Class 4 - Major Industry 5.4% Class 5 - Light Industry 1.1% Class 6 - Business 41.5% Class 8 - Recreation/non profit 0.2% Total 100.0% Table 2 Community charter Requirement #3: Permissive Tax Exemption Limit for The Town will continue the practice of adopting an annual "Permissive Tax Bylaw" with total support in 2015 not to exceed $56,004 from General Revenue for properties used for public worship, public athletic purposes and activities supporting not-for-profit societies. Town of Golden Five-Year FinancialPlan Amended Byl... Page 38 of 65

39 AGENDA ITEM #14.A. STRATEGIC PRIORITIES 2015 Council Priorities Page 39 of 65

40 AGENDA ITEM #14.A. Strategic ALIGNMENT Strategic alignment is an organization's process of defining its future directions and making choices to guide policy decisions, resource allocations and organizational efforts. In local government, not only does it entail aligning organizational aims with actions, tactics with responsibilities and resources to timelines, but ensuring both Council and staff are on the same page! The priority setting process employed by the Town of Golden started with establishing a shared understanding of the organization s purpose and future aims for the community. The resulting strategic checklists were used to compare current realities with Council s expectations. Issues and opportunities were identified and reviewed to arrive at Strategic Topics for further consideration. Each topic was discussed to explore response options to achieve Council expectations. Reality, urgency and responsibility criteria were applied to each emerging Strategic Possibility to determine NOW Priorities or NEXT and LATER Directions of Council. Operational strategies were also put forward by Administration. CRITERIA ISSUES / OPPORTUNITIES STRATEGIC TOPICS STRATEGIC POSSIBILITIES NOW Short Term Priorities NEXT/LATER Longer Term Directions Strategic Priorities Chart Work Program CRITERIA Council s priorities as well as key operational strategies have been placed on one page - the Strategic Priorities Chart found on page 9 of this report. This chart is meant to be extracted from the report along with the Strategic Work Program for regular review, revisions and celebration - ensuring Council and staff are on the same page. The report follows the sequence of activities above to serve as a reminder of how Council s strategic priorities were developed. Knowledge of the steps and tools used allow Council and Administration to replicate the process, keeping strategic priorities current and relevant. STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 40 of 65

41 AGENDA ITEM #14.A. Strategic FUTURE PRESENT Conditions Preferred FUTURE During the workshop, the checklist was used as a tool to conduct a Vision Check-up what is working well and areas for attention. (see Appendix 1) Transformation STRATEGIES Organizational CHECK-INS Council s priority setting process followed the open systems model of strategic planning. Beginning with the end in mind, the preferred future is described. This vision for the community is informed by elected official contact with a wide range of residents and groups as well as previous municipal planning documents and studies. Council can utilize this tool to monitor and assess the health and progress of the organization either internally with staff or externally through public consultation processes. Involving stakeholders allows Council to understand community perspectives from residents, businesses and partners. It causes Council and the organization to think about the big picture not just recent issues, consider external not just internal interests and define expectations for success for future analysis of potential strategic directions and priorities. A Vision Check-up can be conducted annually as part of Council s priority setting process. To clarify Council s expectations for a preferred future, workshop participants discussed what success would look like for the Town of Golden using four distinct areas of a sustainable community Economy, Environment, Infrastructure and Social factors. This sustainable community framework creates a Vision Checklist that articulates measurable outcomes that can be assessed in quantifiable terms such as amounts or percentages; observable benefits that can be seen or perceived such as feelings and experiences; tangible outputs that are produced such as services and programs delivered to the community. STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 41 of 65

42 AGENDA ITEM #14.A. Strategic TOPICS PRESENT Conditions Transformation STRATEGIES Organizational CHECK-INS Preferred FUTURE During the workshop, Council and staff identified a long list of current and emerging issues and opportunities facing the Town of Golden. (see Appendix 2) The long list was scored with both elected officials and staff choosing their top ten items from the list. The overall top ranked items were extracted forming a short list of issues and opportunities (see Appendix 3). These were reviewed to establish strategic topics for further examination during the process. To be strategic means that in addition to expectations for the future, Council must have a sense of current realities and conditions - both positive and adverse. Conducting this assessment is important for several reasons. It gets the process rooted in the real world after thinking about the ideal future. It collects ideas and information while beginning to focus the strategic priority setting process. Participants used a rapid identification process to generate ideas that come from two sources: EXTERNAL - environmental influences from outside the organization INTERNAL - organizational factors required to ensure efficiency and effectiveness Items from the short list were grouped into strategic themes. These themes capture the strategic context for the Town of Golden and identify current areas of focus. LONG LIST SHORT LIST EXTERNAL INTERNAL STRATEGIC TOPICS STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 42 of 65

43 AGENDA ITEM #14.A. STRATEGIC TOPICS 1. Economic Development 2. Dike Repair / River Management 3. Long Term Financial Plan 4. Connectivity 5. Regional Cost Sharing 7. Bylaws 8. Regional Governance 9. Technology 10. Downtown Revitalization 11. Public Communication 6. Asset Management STRATEGIC THEME AREAS (based on items from Short List - see Appendix 3) INFRASTRUCTURE Ensure reliable facilities, utilities and roads to meet present and future needs. Dike Repair River Management Comprehensive Asset Management Technology COMMUNITY DEVELOPMENT Strategies and services to enhance the viability of the community and well being of citizens. Economic Development Strategy Communication Plan Active Transportation / Connectivity GOVERNANCE & POLICY Supportive policies and strategic decision making to ensure effective service delivery. Long Term Financial Plan Records Management Regional Cost Sharing Bylaw Notice Policy Risk Management Policies District Municipality Human Resource Policy STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 43 of 65

44 AGENDA ITEM #14.A. Strategic POSSIBILITIES PRESENT Conditions The Strategic Topics became the focus of the process to generate strategic possibilities for priority setting consideration. To move from strategic topics to strategic possibilities, a four-step process, the Solution Seeking Model, was utilized. 1. Define Strategic Topic Transformation STRATEGIES Organizational CHECK-INS Preferred FUTURE Participants began by clarifying the strategic topic, then identifying desired outcomes if the topic was successfully addressed. Next, options or ways to achieve the desired outcome were explored and a preferred strategy was selected. Sometimes multiple preferred strategies emerge - short or long term, plan A or plan B, and strategies with or without resources. Next action steps were determined to implement the preferred strategy. The action steps generated enough information to consider each preferred option as a strategic possibility. This does not make them priorities yet. There are too many of them given the organization s limited capacity. An organization s capacity box is not readily visible but does have limitations or boundaries. It is useful to look at organizational capacity as a box of balls. If the box is full then Council must be realistic about putting more initiatives inside. Some of the limitations include: Policy procedures that define mandate / roles Finances available net resources Culture norms delineating acceptable behaviours Risk tolerance for organization / legal exposure Human Resources available staff and competency levels These capacity box elements are impacted by dynamic internal and external factors: Funding available funding beyond day-today operations 4. Establish an Action Plan RESULTS 2. Identify Desired Outcomes Scrutiny level of visibility for organizational actions Demands diverse requests from clients and the public Environment conditions impacting the organization Support legitimacy and trust among stakeholders 3. Explore Response Options STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 44 of 65

45 AGENDA ITEM #14.A. STRATEGIC DETERMINATION STRATEGIC TOPIC Possibilities 1. ECONOMIC DEVELOPMENT Function Plan COUNCIL NOW PRIORITY Economic Development Strategy COUNCIL NEXT ITEM TCH Twinning COUNCIL ADVOCACY ITEM 2. RIVER MANAGEMENT Provincial Flood Strategy Ice Flow Study Funding Flood Mitigation Project River Gravel Extraction COUNCIL ADVOCACY ITEMS 3. LONG TERM FINANCIAL PLAN Reserve Policy COUNCIL NOW PRIORITY Service Capacity Review Fiscal Policies Long Term Plan COUNCIL NEXT ITEM 4. CONNECTIVITY Connectivity Terms of Reference COUNCIL NOW PRIORITY Connectivity Master Plan COUNCIL NEXT ITEM Sidewalk Gaps Operational Item 5. REGIONAL COST SHARING Business Plan Operational Item Airport Funding Proposal COUNCIL ADVOCACY ITEM 6. ASSET MANAGEMENT Facility Inventory / Assessment Operational Item Infrastructure Funding Strategy COUNCIL NEXT ITEM STATUS Identify function responsibilities and hire Economic Development Officer. Request support from CSRD and prepare terms of reference for the development of an Economic Development Strategy. Advocate for the Twinning of the Trans Canada Highway. Meet with Minister of Transportation to pursue funding for projects. Undertake research to see if others have been able to extract and use gravel to manage river via a third party and approach CP Rail (and others) as possible partner in such an enterprise.. Complete update of Reserve Policy. Inventory current services and develop criteria that categorizes essential, important and discretionary services a a framework to examine service levels and delivery efficiencies. Review and update fiscal policies and present options for the development of a long term financial plan for Council direction. Prepare terms of reference for the development of a Connectivity Master Plan identifying opportunities to connect trails, sidewalks, lanes and roads for non-motorized travel. Inventory current assets and identify gaps to address in Develop business plan that outlines opportunities, costs and benefits of regionally funded projects including the pool and airport. Meet with CSRD to determine interest and support. Prepare infrastructure and facility inventory in preparation for the development of an Infrastructure Funding Strategy in Include in long term financial plan (#3). 7. BYLAWS Zoning Bylaw Refresh COUNCIL NOW PRIORITY Flood Mapping Bylaw Bylaw Notice Policy Operational Items Complete draft amendment to address in parking requirements in the zoning bylaw. Review flood mapping bylaw. Develop enabling bylaw that supports implementation and public communication of bylaw enforcement guidelines. STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 45 of 65

46 AGENDA ITEM #14.A. STRATEGIC DETERMINATION STRATEGIC TOPIC Possibilities 8. REGIONAL GOVERNANCE District Municipality Feasibility COUNCIL NEWT ITEM 9. TECHNOLOGY High Speed Internet COUNCIL ADVOCACY ITEM 10. DOWNTOWN REVITALIZATION Economic Development Targets COUNCIL NEXT ITEM 11. PUBLIC COMMUNICATION Functional Proposal COUNCIL NOW PRIORITY STATUS Research merits of becoming a District Municipality. Work with telecommunication companies to enhance high speed internet access utilizing current infrastructure. Include discussion as part of Economic Development Strategy. Prepare proposal for Council consideration that outlines options relating to enhancing public communication including the addition of a dedicated staff function. STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 46 of 65

47 AGENDA ITEM #14.A. Strategic PRIORITIES Based on the number of topics and organizational capacity assessment, the strategic possibilities were translated into short-term priorities and longer term directions. The process was guided by the application of: Reality criteria to ensure the possibility can be acted on NOW, otherwise NEXT or LATER (see Appendix 4.a) Urgency criteria to assess IF there is a timeliness factor dictating immediate action (see Appendix 4.b) Responsibility criteria to determine if it falls within the political or administrative realm (see Appendix 4.c) The resulting Strategic Priorities Chart (see next page) captures Council s priorities and operational strategies at the time of the workshop. Items listed in BOLD CAPITALS indicate priorities Council wishes to address NOW. These items automatically enter the appropriate operational unit at the bottom of the chart. This shows the alignment of staff work with Council direction. Items listed in CAPITALS indicate priorities that will be addressed NEXT or when a NOW item is completed. Bold items indicate Organizational Improvements to maximize Council and staff capacity as well as excellence in governance. Italicized items reflect matters being advocated on behalf of the community to other levels of government or agencies for action. In addition to Council priorities, there are other strategic matters receiving attention of Administration. These Operational Strategies are noted in regular font on the Strategic Priorities Chart. The focus of the Strategic Priorities Chart is on five NOW priorities. When these are completed, one-by-one they are replaced with NEXT items. These longer-term directions (or emerging strategic topics) are unpacked using the Solution Seeking approach and using the priority setting criteria to consider new strategic priorities. LATER items or NEW items are not lost. They are reviewed using specific criteria and move up the list as resources become available or as new needs emerge. Sometimes, an emerging strategic priority may cause an existing one to be moved to NEXT / LATER status to ensure strategic priorities are consistent with available resources. To this end, the Strategic Priorities Chart should be reviewed regularly as a reminder of the organization s capacity to make adjustments, change priorities and celebrate achievements. It should be included in every Council meeting agenda as a constant reference (not review), updated monthly by the CAO (Chief Administrative Officer) with Council and reviewed quarterly by the CAO with staff and then Council. STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 47 of 65

48 AGENDA ITEM #14.A. STRATEGIC PRIORITIES CHART May 2015 CORPORATE PRIORITIES (Council/CAO) NOW 1. PUBLIC COMMUNICATION: Function Proposal 2. ECONOMIC DEVELOPMENT: Function Plan 3. CONNECTIVITY MASTER PLAN: Terms of Reference 4. ZONING BYLAW REFRESH: Draft 5. RESERVE POLICY: Draft TIMELINE September July July June October NEXT LONG TERM FINANCIAL PLAN ECONOMIC DEVELOPMENT: Targeted Projects ECONOMIC DEVELOPMENT STRATEGY SERVICE CAPACITY REVIEW FISCAL POLICIES CONNECTIVITY MASTER PLAN INFRASTRUCTURE FUNDING STRATEGY DISTRICT MUNICIPALITY FEASIBILITY ADVOCACY / PARTNERSHIPS Trans Canada Twinning (Province) Highway 95 Bridge (Province High Speed Internet Provincial Flood Strategy (Province) Ice Flow Study Grant (Province) Flood Mitigation Project (Province Share Service Review (Regional District) River Gravel Extraction Partner Airport Funding Proposal OPERATIONAL STRATEGIES (CAO/Staff) CHIEF ADMINISTRATIVE OFFICER (Jon) 1. ED: Function Plan - July 2. Bylaw Notice: Implementation - Sept. 3. CONNECTIVITY MASTER PLAN: ToR - July Human Resource Policy RDS One Year Renewal Process FINANCE (Lisa) 1. RESERVE POLICY: Draft - Oct. 2. CaseWare: Start-up - Dec. 3.SERVICE LEVEL REVIEW: List - Oct. LONG TERM FINANCIAL PLAN INFRASTRUCTURE STRATEGY COMMUNITY SERVICES (Jordan) 1. COMMUNICATION: Function Proposal - Sept. 2. Space Allocation Policy - Aug. 3. Recovery Policy - Dec. Rental Process Consolidation Partnership Project DEVELOPMENT SERVICES (Phil) 1. ZONING BYLAW REFRESH: Draft - June 2. Flood Bylaw - Dec. 3. Building Bylaw: Update - Sept. PROTECTIVE SERVICES (Ken) 1. Operational Review - Nov. 2. Recruitment Strategy - Nov. 3. Volunteer Retention Proposal - July Regional Training Ground Proposal OPERATIONS (Chris) 1. Sidewalk Enhancement: Gaps - June 2. Facilities Inventory / Assessment - Nov. 3. Grant Project Management Succession Planning CORPORATE SERVICES (Viv) 1. Policy Review: Target List - Dec. 2. Records Management: Options - Dec. 3.Customer Service Program - Dec. Corporate Records Digitalization All Bylaws Digital / Management Process CAPITAL PROJECTS RMI Supergraphics CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 48 of 65

49 AGENDA ITEM #14.A. Strategic ACTION PRESENT Conditions Transformation STRATEGIES Organizational CHECK-INS Preferred FUTURE As the final stage in the solution seeking process, preliminary action steps were developed that identify resources and responsibilities. The resulting action plans for each NOW strategic priority and NEXT direction form the Strategic Priorities Work Program. The work program is used to determine key performance milestones and to serve as a feedback mechanism monitoring progress and results. It is necessary for: Budgeting the true acid test for a strategic priority is whether it gets funds within the annual budget process. If not it should move to NEXT status. Work Planning the CAO will be better equipped to assign work knowing the time and effort required of staff to implement Council priorities. Performance Monitoring Council will be able to perform its oversight role better if there are timeframes to monitor progress and results. The work program (see Appendix 5) lays out what is necessary from staff and/or partners to implement a strategic priority. The work program clearly itemizes Council expectations in terms of: Who responsibility for implementation and decisions Why success indicators to monitor progress and results What specific task and activities that need to be done When sequencing of activities with target dates How human, material and fiscal resources required The Strategic Priorities Work Program defines the desired outcomes for each priority (column 1), options for achieving the priority (column 2), and actions and timelines (column 3). Extracted from the report, the Strategic Priorities Chart and Work Program are intended to be working documents. Regular updating of the chart ensures that everyone is on the same page. Roles are clear, the focus is defined and progress is monitored and celebrated. Also included is the Strategic Directions Chart (see Appendix 6). It captures short-term priorities, longer term directions, operational strategies and other significant strategic matters discussed at the workshop. At a glance, it demonstrates the scope of current and potential organizational activity directed toward the strategic expectations articulated by Council. STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 49 of 65

50 AGENDA ITEM #14.A. Strategic FOLLOW-UP The following recommendations are offered for Council s consideration: That Council adopts the Strategic Priorities Chart and Strategic Priorities Work Program for continuous reference at each Council meeting, quarterly updates and annual strategic priority reviews. These documents are provided as WORD format excerpts for this purpose. That Council requests the CAO to schedule an annual Priority Setting update session. The annual budget should reflect Council s priorities. Appendices Dr. Gordon A. McIntosh President ga.mcintosh@shaw.ca 1. Vision Check-up 2. Issue / Opportunity Long List 3. Issue / Opportunity Short List 4. Assessment Criteria a. Reality Check b. Urgency Criteria c. Responsibility Criteria 5. Strategic Work Program 6. Strategic Directions Chart STRATEGIC PRIORITIES Town of Golden May Council Priorities Page 50 of 65