2018 BUDGET PUBLIC MEETING

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1 2018 BUDGET PUBLIC MEETING April 23, 2018 Council Chambers Presented By: Dawn Galusha, Deputy Treasurer

2 BUDGET PROCESS Municipalities exist under the mandate of the Province. Municipal Act and a variety of other Provincial Acts Provincial requirement to prepare a Budget This public meeting will explain: How the Town is financed How your tax dollars are applied

3 2018 BUDGET PROCESS Process began with a Public Meeting September 25, 2017 A series of Committee of the Whole Meetings were held February 5 to April 2, 2018 During these meetings Council evaluated and reviewed the challenging requests in order to arrive at a budget for 2018

4 UTILITIES The Town of Fort Frances also operates 2 utilities: Water and Sewer The operations of the two Utilities are funded by: The user fees that they generate They do not affect property tax rates directly Also, the sole shareholder of the Fort Frances Power Corporation Electrical rates fully fund the FFPC

5 SOURCES OF MUNICIPAL REVENUE The Town of Fort Frances has four sources of revenue: Taxation (including Payment In-Lieu of Taxes) Conditional and Unconditional Grants User Fees, Permits, Licenses and Fines Other revenues such as penalties and interest, rents, sale of land and equipment, etc.

6 PROPERTY TAXATION Main source of revenue Consists of 2 main components Tax Base (assessment) Assessed value of property is determined by the Municipal Property Assessment Corporation (MPAC) Tax Rates (Municipal and School) Municipal- set by Town Council School- set by the Province of Ontario Special charges- Business Improvement Area Charges Added only to specific areas

7 PROPERTY TAX RATES Tax Ratios- define the municipal tax rate of each property class in relation to the Residential Tax Ratio of 1 Property tax rates are set by Town Council based on the estimated revenue needed to operate and maintain town services and its infrastructure. Property tax rates are subject to Provincial regulations: Levy restriction or hard capping for the Multi-residential, Commercial and Industrial Property Classes

8 LEVY RESTRICTION OR HARD CAPPING EXPLAINED Provincial legislation prohibits municipalities from applying municipal levy increases on: Multi-residential, Commercial, and Industrial property classes Where the tax ratio is above the provincial threshold the restricted class cannot be increased by more than 50% of the levy increase applied to non-capped properties The Multi-residential tax ratio is limited to the Revenue Neutral ratio as the adopted tax ratio is greater than 2.0.

9 ASSESSMENT MPAC is responsible for determining property assessment valuations based on policies stipulated in the Assessment Act Assessment Act Amended in 2007 Properties valued every four years, beginning with the 2009 tax year 2017 began the third 4-year cycle Assessment increases are phased in over the 4 year period ( ) Assessment decreases are immediate Assessment for 2018 is increased from 2017 Second year in the cycle New developments

10 GRADUATED TAXATION Graduated Taxation was implemented in bands Band #1- $0-3.6 Million Band #2- Over $3.6 Million Provincial tool provided the Town the ability to set a tax rate for Band #1 at a rate of 60% of Band #2 Self-funded within the Commercial class and does not shift any further tax burden onto the Residential Property class.

11 USER FEES The Town has discretion to determine the services for which it will charge a fee. Some examples of fees charged are: Sports Centre ice rental fees Landfill site tipping fees Garbage bag tag fees Airport landing fees Child care fees Building permit & zoning application fees Many fees increased by 1.5% Province regulates: Fees are based on cost recovery not to make a profit

12 USER FEES Council approved by-laws that set out our user fees for 2018 for municipal services and for Water & Sewer rates which were set independently. Water and Sewer rates were revised with a continued view as to: 1. Impact of Provincial Regulations 2. Sustain and maintain existing system

13 LICENCES, PERMITS AND FINES Revenues under this category include: Business licences Lottery licences Building permits Parking fines Similar to user fees, the Province regulates: Fees are based on cost recovery not to make a profit

14 GRANTS Conditional and unconditional grants from both the Provincial and Federal Governments Ontario Municipal Partnership Fund Main unconditional grant $3,342,100 Increase of $235,600 or 7.58% Federal and Provincial grants for general operations

15 CONDITIONAL GRANTS The Town receives a variety of annual conditional operating grants such as: $119,086 Recycling grant (Stewardship Ontario) $40,000 Operating grant for the Fort Frances Seniors Centre $71,306 Handi-van Transit (Ministry of Transportation Gas Tax) The Town also receives annual conditional capital grants which fund various road and sidewalk construction projects: $506,557 Federal Gas Tax $422,277 Ontario Community Infrastructure Formula Based Funding

16 SPECIAL PROJECT GRANTS The Town also applies for operational and capital grants for special projects such as: Connecting Link Funding for road reconstruction projects (Mill Road Overpass) Spinning into the Future Waterfit Program (water spin bikes) Main Street Revitalization Grant 300 Block of Scott Street

17 2018 BUDGETED REVENUES Planning & Development, 0.90% Operations & Facilities, 9.19% Municipal Taxes 10,414,214 Emergency Services, 0.92% Administration & Finance, 2.66% Corporate, 1.29% Community Services, 12.83% OMPF, 14.97% Municipal Taxes, 46.65% School Taxes 1,557,824 Payment In-Lieu 805,416 OMPF 3,342,100 Corporate 288,147 Administration & Finance 593,876 Emergency Services 205,025 Payment In-Lieu, 3.61% School Taxes, 6.98% Community Services 2,864,197 Operations & Facilities 2,052,325 Planning & Development 201, Revenue 22,324,295

18 2018 BUDGETED REVENUES 2018 Budget 2017 Budget Change Corporate $16,407,701 $16,121,584 $286,117 Administration & Finance 593, ,195-18,319 Emergency Services 205, ,886 36,139 Community Services 2,864,197 2,637, ,734 Operations and Facilities 2,052,325 2,008,841 43,484 Planning and Development 201, ,818 10,353 Total $22,324,295 $21,739, ,508 School Board Requisition Decrease $ -21,016 General Fund Operating Revenue Increase 605,524 $584,508

19 MUNICIPAL EXPENSES and EXPENDITURES Three types of municipal expenses/expenditures: Operating Capital Reserve Fund Contributions Broad Categories Controllable Administration, Fire and Rescue, Public Works, Museum, Parks, Airport, Handi-Van, Tourist Information Centre, By-law Enforcement, Recreation, Library, Day Care, Cemeteries, Solid Waste Management, Fort Frances Seniors Centre Non-controllable

20 LONG TERM DEBT Council decision: Debt Pay-as-you-go Long Term Debt repayment is part of current operating budget $506,884 Total debt at the end of 2017 is $1,790,457.79

21 2018 OPERATING EXPENSES Planning & Development, 2.41% Corporate, 24.71% Corporate 5,515,874 Operations & Facilities, 23.33% School Boards 1,557,824 Administration & Finance 1,555,647 Community Services, 21.01% Emergency Services, 14.60% School Boards, 6.98% Administration & Finance, 6.97% Emergency Services 3,258,873 Community Services 4,689,418 Operations & Facilities 5,207,775 Planning & Development 538, Expenses 22,324,295

22 2018 BUDGETED EXPENDITURES 2018 Budget 2017 Budget Change Corporate $7,073,698 $7,180, ,576 Administration & Finance 1,555,647 1,452, ,735 Emergency Services 3,258,873 3,181,906 76,967 Community Services 4,689,418 4,396, ,045 Operations and Facilities 5,207,775 4,997, ,630 Planning and Development 538, ,177 7,707 Total $22,324,295 $21,739, ,508 School Board Requisition Decrease $ -21,016 Long Term Debt (Principal and Interest) Decrease -126,344 General Fund Operating Expense Increase 731,868 $584,508

23 2018 BUDGET SUMMARY Revenue Expenditure Budget Deficit General Operating: Corporate $16,407,701 $7,073,698 $9,334,003 Administration & Finance 593,876 1,555, ,771 Emergency Services 205,025 3,258,873-3,053,848 Community Services 2,864,197 4,689,418-1,825,221 Operations & Facilities 2,052,325 5,207,775-3,155,450 Planning & Development 201, , ,713 General Operating Total 22,324,295 22,324,295 0 Capital 8,227,704 8,227,704 0 Water Operating 2,808,219 2,808,219 0 Sewer Operating 2,579,930 2,579,930 0 Water and Sewer Total 5,388,149 5,388,149 0 Total Budget $35,940,148 $35,940,148 $0

24 TAX RATE SUMMARY The 2018 General Operating Budget results in the following total tax rate (Municipal and Education ) reductions as compared to the 2017 tax rates: % decrease for Farmland % decrease for Residential % decrease for Multi-residential % decrease for Commercial % decrease for Industrial % decrease for Large Industrial % decrease for Pipelines

25 RESIDENTIAL TAX RATE COMPARISON Current Value Assessment Difference in Tax $ $ 60,000 1, , ,000 1, , ,000 2, , ,000 3, ,

26 2018 TAX DOLLAR DISTRIBUTION Rainy River District Social Services Administration Board* $15.27 Community Services (Sportsplex, Library, Museum, Daycare, Marina, Sunny Cove) School Boards* Operations & Facilities (Roads, Cemeteries, Parks, Airport, Waste Management) Contributions to Reserve Funds Police* 9.32 Fire/911 Services 8.04 Administration/Council/ Economic Development 5.37 Long-Term Debt 3.97 Northwestern Health Unit* 2.89 Planning & Development (Including By-law) 2.64 Taxation Write-offs* 1.90 Local Hospital Doctor Recruitment 0.53 $41.57 of every $100 is for uncontrollable services/costs* $58.43 of every $100 is for services controlled by the municipality $100.00

27 2018 UNCONTROLLABLE EXPENSES 2017 Actual 2018 Budget Change Health Unit $ 368,814 $ 368,814 $ 0 RRDSSAB 1,991,502 1,950,715-40,787 Policing Contract 2,130,798 2,166,288 35,490 Total $ 4,491,114 $ 4,485,817 $ -5,297

28 RESERVE AND RESERVE FUNDS Critical component of the Town s Long-Term financial plan Provides financing of capital assets Building of Reserve Funds is primarily accomplished through: the allocation of annual operating surpluses Operational budget allocations To sustain asset management strategies 2018 General Operating budget allocates $1,400,000 to Corporate Vehicles/Equipment, Projects, and Building reserve funds $110,729 to Post Landfill Closure reserve fund and $7,000 to Townshend Theatre reserve fund Water and Sewer Operating Budgets allocate $598,450 to Waterworks & Sanitary Sewer Reserve Funds, and $17,982 to Water meter Replacement Reserve Fund The Federal Gas Tax Capital funding of $506,558 is also directed to reserves.

29 RESERVE AND RESERVE FUNDS Reserve Funds (as of Dec 31/17) $12,930, Estimated Interest Earned 232, Estimated Transfers to Reserves 2,640, Estimated Transfers from Reserves -3,585,500 Subtotal 12,217,945 Reserve for Working Capital 1,000,000 Total Reserve & Reserve Funds $13,217,945

30 EFFICIENCIES Allows a service to continue in a less expensive manner ie. Less human and equipment resources Treasury division New financial software E-billing for Water & Sewer and Electronic fund transfers for Accounts Payable payments will be available later in 2018 Asset Management Plan Funding to bring the Plan to a current status Future budgeting decisions to be made based on the Asset Management Plan The Town continues to seek additional efficiencies.

31 CURRENT ECONOMIC SITUATION Council has a difficult task of: Balancing the needs of the community, Maintaining acceptable service levels, Making every effort to strengthen the local economy, While providing fairness in taxation and value in service to our residents Local closure of a major industry a few years ago reduction in current value assessment of many of the properties in Fort Frances. Provincial downloading and regulatory responsibilities Escalating operating costs Aging infrastructure and growing infrastructure deficit

32 QUESTIONS or COMMENTS Thank you!

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