CITY OF PORT LAVACA ANNUAL BUDGET FISCAL YEAR
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1 CITY OF PORT LAVACA ANNUAL BUDGET FISCAL YEAR
2 Accomplishments for Administration Improve citizen communication (i.e.website makeover) Surveyed local employees to assess market conditions for new housing developments Implemented paperless retention efforts for electronic retrieval Complete various revenue enhancement audit services Received the Texas Comptroller s Leadership Circle Platinum Award Educated parents and students of the Youth Orientation and Understanding (Y.O.U.) Program about education laws Hired two key staff to promote Economic Development and Tourism Purchased water front property for sidewalk connectivity
3 Accomplishments for Public Safety Police Department Established the department s SWAT team Installed wall lockers to preserve and protect evidence Remodeled two offices Fire Department Purchased new rescue truck Implemented phase grading system for new hires Received Texas Forest Grant to purchase bunker gear Animal Control Implemented computerized record keeping Partnered with area Boy Scouts to build additional outdoor shading Code Enforcement Revised junkyard ordinance Improved the demolition process of substandard buildings
4 Accomplishments for Public Works Completed reconstruction of George Street Reclaimed approximately 2,000 linear feet of streets Completed downtown sidewalks Installed new playground at Lighthouse Beach Upgraded parking pads at Lighthouse Beach Dredged boat ramp area at Lighthouse Beach Installed fencing at Wilson and George Adams Parks Completed AMR project Replaced sewer lines (George, Ann, and Benavides) Replaced/upgraded pumps in lift stations (Shellfish and Martinez) Replaced water lines (Hospital area) Completed various rebuilds after Tropical Storm Bill
5 Budget Overview Total Budget Adopted Budget FY Proposed Budget FY Variance Variance General Fund 8,300,000 7,820, ,000-6% 2012 I & S Funds 272, ,300 54,800 20% Public Utility Fund 6,650,000 5,875, ,000-12% Beach Fund 388, ,000-81,000-21% Port Commission 850,000 2,980,000 2,130, % Hotel/Motel Fund 325, ,000 75,000 23% Total Budget 16,785,500 17,709, ,800 6%
6 City Wide Outlook Revenue Where do we get our dollars? Intergovernmental 7% Taxes 41% Licenses & Permits 1% Grants & Contributions 1% Other Revenue 19% Service Charges 33% Fines & Forfeitures 2%
7 City Wide Outlook Expense Where do our dollars go? Public Safety 18% Parks & Recreation 6% Non- Departmental 9% Streets 9% General Government 6% Port Commission 17% Water & Sewer 33% Hotel Motel 2%
8 General Fund
9 General Fund Revenue REVENUE BY RECEIPT TYPE ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE Taxes 6,200,600 6,540, ,900 5% Licenses & Permits 83,900 83, % User & Service Charges 47,000 47, % Fines & Forfeitures 319, ,000-38,000-12% Other Revenue 277,000 30, ,000-89% Grant & Contribution 253, ,800 3,800 2% Intergovernmental Revenue 1,119, , ,000-48% Total Revenue 8,300,000 7,820, ,000-6%
10 Property Tax Analysis-Levy
11 Property Tax Analysis- Value
12 Sales Tax Analysis $3,000,000 $2,500,000 Proposed Budget $2,439,957 $2,328,103 $2,170,959 $2,295,492 $2,313,247 $2,369,656 $2,445,393 $2,500,013 $2,606,481 $2,450,000 $2,000,000 $1,823,449 $1,707,459 $1,500,000 $1,000,000 $500,000 $-
13 General Fund Revenue by Receipt Type Taxes 84% Licenses & Permits 1% Intergovernmental Revenue 7% User & Service Charges 1% Other Revenue 0% Fines & Forfeitures 4% Grant & Contribution 3%
14 Major Expenditures General Fund Vehicles & Equipment DEPT. # DEPARTMENT DESCRIPTION QTY COST 0110 Police Vehicle (patrol unit) 1 48,000* 0120 Fire Air Packs 5 25, Parks Truck 1 35,000* 0501 Parks Mower 1 9,000* Total General Fund Equipment 117,000 *Funded by Fixed Asset Replacement Fund (FARF) $92,000
15 Major Expenditures General Fund CAPITAL PROJECTS DEPT. # DEPARTMENT DESCRIPTION QTY COST 0410 Streets Sealcoat Program 1 150, Parks Wilson Park- Parking Lot & Field Improv, 0501 Parks Bayfront Park- Underground Electric Total General Fund Projects Supported by Current Revenues $400, , , ,000
16 General Fund Expenditures Expenses ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE Personnel Services 4,480,430 4,751, ,889 6% Materials & Supplies 276, ,275 27,725 10% Services 1,099,553 1,158,590 59,037 5% Maintenance 687, ,434 24,830 4% Sundry 600, ,382-49,481-8% - Capital Expenditures 1,155, , ,000 70% Total Expenses 8,300,000 7,820, ,000-6%
17 General Fund Expenditures by Department Public Safety 40% Parks & Recreation 11% Public Works/Streets 16% General Government 14% Non- Departmental 19%
18 General Fund Departmental Review Department Adopted Budget FY PROPOSED BUDGET VARIANCE City Council 28,600 30,844 2,244 8% City Manager 200, ,020 51,520 26% City Secretary 93,000 94,640 1,640 2% Human Resource 77,000 81,425 4,425 6% Municipal Court 115, ,000 3,075 3% Economic Development 72, ,890 92, % Finance 208, ,500 12,950 6% City Hall 120, ,750-11,675-10% Police 1,605,350 1,653,650 48,300 3% Fire 1,188,563 1,217,538 28,975 2% Animal Control 108, ,950 2,250 2% Enforcement/Inspect 155, ,850 4,850 3% Streets 2,068,209 1,253, ,100-39% Parks & Recreation 561, ,800 42,700 8% Bauer Center 213, ,950 27,450 13% Non-Departmental 1,483,578 1,507,084 23,506 2% TOTAL ALL DEPTS. 8,300,000 7,820, ,000-6%
19 Public Utility Fund
20 Public Utility Fund Revenue REVENUE SUMMARY ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE User and Service Charges 5,050,000 5,114,000 64,000 Fines and Forfeitures 92,000 92,000 0 Other Revenue 1,508, , ,000 Grant and Contributions Intergovernmental Revenue TOTAL REVENUES 6,650,000 5,875, ,000 Fines and Forfeitures 2% User and Service Charges 87% Other Revenue 11% Intergovernmental Revenue 0%
21 Major Expenditures Public Utility Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 5132 Utility Billing Canopy (Improvement) 1 8, Utility Maintenance Sewer Line- Commerce 1 300, Utility Maintenance Water Line- Smith 1 300, Utility Maintenance Sewer Line- Bonorden 1 300,000* Total Utility Projects 908,000 Current Revenues $44,000; Reserves $614,000 *Funded by Grant - $250,000
22 Public Utility Fund Expenditures by Function ADOPTED EXPENDITURE SUMMARY BUDGET FY PROPOSED BUDGET FY VARIANCE Personnel Services 783, , ,147 Materials & Supplies 75,875 82,075 6,200 Services 2,364,285 2,405,321 41,036 Maintenance 395, ,600-67,600 Sundry 1,723,490 1,544, ,783 Capital Expenditures 1,308, , ,000 TOTAL EXPENDITURES 6,650,000 5,875, ,000 Maintenance 6% Services 41% Sundry 26% Materials & Supplies 1% Personnel Services 16% Capital Expenditures 10%
23 Public Utility Fund Expenditures by Department DEPARTMENT EXPENSES ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE Billing 292, ,175 5,050 Maintenance 1,936,300 1,290, ,900 Wastewater Treatment 636, ,250-42,850 Non-Departmental 3,785,475 3,694,175-91,300 TOTAL EXPENSES 6,650,000 5,875, ,000 Non- Departmental 63% Wastewater Treatment 10% Maintenance 22% Billing 5%
24 General Fund
25 Beach Fund Revenue BEACH OPERATIONS ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE USER & SERVICE CHARGES 248, ,500 15,500 OTHER REVENUE 140,000 43,500-96,500 TOTAL REVENUE 388, ,000-81,000 Other Revenue 14% User & Service Charges 86%
26 Major Expenditures Beach Fund Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 1000 Beach Upgrade Trailer Spaces 1 50,000 Total Beach Projects 50,000 (Supported by current revenues $8,500 and reserves $41,500)
27 Beach Fund Expenditures BEACH OPERATIONS ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE PERSONNEL SERVICES 5, ,625 MATERIALS & SUPPLIES 2,000 1, SERVICES 83, ,600 43,900 MAINTENANCE 75,950 65,275-10,675 SUNDRY 113, ,000-1,000 CAPITAL EXPENDITURES 107, ,500 TOTAL OPERATIONS 388, ,000-81,000 Personnel Services 0% Materials & Supplies 1% Sundry 36% Services 42% Maintenance 21%
28 Port Commission Fund
29 Port Commission Revenue PORT OPERATIONS ADOPTED FY PROPOSED BUDGET FY VARIANCE USER & SERVICE CHARGES 494, ,500-61,400 FINES & FORFEITURES OTHER REVENUE 352,800 2,544,300 2,191,500 GRANT AND CONTRIBUTION 2,000 2,000 0 TOTAL REVENUE 850,000 2,980,000 2,130,000 Fines & Forfeitures 0% Other Revenue 85% User & Service Fees 15% GRANT AND CONTRIBUTION 0%
30 Major Expenditures Port Commission Fund Equipment & Capital Projects DEPT. # DEPARTMENT DESCRIPTION QTY COST 1000 Port Commission Dredging 1 2,500,000 Total Port Projects 2,500,000 (Supported by revenue bond proceeds $2,500,000)
31 Port Commission Expenditures PORT OPERATIONS ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE PERSONNEL SERVICES 42,550 21,000-21,550 MATERIALS & SUPPLIES 6,700 6, SERVICES 66,850 66, MAINTENANCE 17,400 2,506,700 2,489,300 SUNDRY 716, , ,000 CAPITAL EXPENDITURES TOTAL EXPENSE 850,000 2,980,000 2,130,000 Maintenance 84% Capital Expenditures 0% Sundry 13% Personnel Services 1% Materials & Supplies 0% Services 2%
32 Hotel Motel Fund
33 Hotel Motel Revenue HOTEL OCCUPANCY REVENUE ADOPTED BUDGET FY PROPOSED BUDGET FY VARIANCE TOTAL TAXES 324, ,000 76,000 TOTAL OTHER REVENUE 1, ,000 TOTAL REVENUE 325, ,000 75,000
34 Hotel Motel Expenditures ADOPTED BUDGET PROPOSED BUDGET HOTEL OCCUPANCY TAX FY FY VARIANCE MATERIALS & SUPPLIES 10,000 5,000-5,000 SERVICES 70, ,000 53,000 SUNDRY 220, ,000 27,000 TOTAL EXPENSE 300, ,000 75,000 MATERIALS & SUPPLIES 1% SUNDRY 68% SERVICES 31%
35 Debt Service Amount Debt Service $1,400,000 City of Port Lavaca Outstanding General Obligation and Utility System Debt Service by Series $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 General Obligation Refunding Bonds Series 2011 General Obligation Refunding Bonds Series 2012 Comb. Tax & Rev Cert. of Oblig. Series 2004 Comb. Tax & Rev Cert. of Oblig. Series 2007 Comb. Tax Gen. Oblig. Ref. Bds. Series 2007 Comb. Tax Rev Cert. of 2008
36 Upcoming Budget Meetings August 10- Consider/Approve Tax Rate & set public hearing (s) August 24- Public Hearing & Workshop Discuss Fee Ordinance & City s Health plan August 31- Public Hearing (s) & 1 st Readings of Tax, Budget, and Fees Ordinances September 14- Adoption of Budget
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