February 2, :30P.M. Municipal Operations Centre

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1 OF THE TOWN OF ST. MARYS February 2, :30P.M. Municipal Operations Centre Mayor Strathdee Councillor Osborne Councillor Van Galen Councillor Winter Councillor Pope Councillor Hainer Councillor Craigmile Staff K. Mcllwain, CAO/Cierk L. Heinbuch, Director of Corporate Services/Deputy Clerk D. Jansseune, Director of Finance C. Papple, Director of Operations G. Brouwer, Director of Planning & Development S. lsche, Director of Recreation and Facilities J. Kelly, Director of Technology T. McKibbin, Director of Cultural Services Dennis Brownlee, Fire Chief Ray Cousineau, Supervisor of Recreation Operations/Facilities Media 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST - none reported 1

2 3. PUBLIC REMARKS - none 4. BUSINESS ARISING FROM PREVIOUS MEETING 4.1 Capital Project- Playground North End Summary Report 2015 Stephanie lsche, Director of Recreation and Facilities advised she had prepared a capital sheet with prices for the North End Playground - $28,000 for ages exterior rubberized flooring and wood mulch are the only surfaces that are allowed for new builds ; rubberized flooring expensive in excess of $60,000 - should be coming out of playground 5% reserve Moved By Councillor Pope Seconded By Councillor Van Galen THAT this Capital Project be added to the Capital 2015 list. Carried 4.2 Information Report- Salt Water Pool verses Chlorine Stephanie lsche, Director of Recreation and Facilities reviewed report, discussion took place regarding the salt water pool, number of public and persons with asthma are endangered. Council made decision when pool was built; do not agree with sacrificing, this is a health issue 10% pop. cannot swim in chlorinated pool, accessible for everyone in public; have to be concerned about health of public. Concerned about void warranties and now it is deteriorating; when putting in an individual came to council about salt water pool; was half build were told we could switch, but not what it would do to pump and pipes. Ray Cousineau advised they are completing some processes that are compatible to salt water pool, some of these things could be happening in a chlorine pool. Moved By Councillor Craigmile Seconded By Councillor Pope THAT the Information Report- Salt Water Pool versus Chlorine be received as information. Carried 2

3 BUDGET CAPITAL PROJECTS 5.1 Committee Reviewed Prioritized Listing (based on ratings) Treasurer Dave Jansseune advised committee of the following: withdrawing 2.4 from reserves require from taxes consolidated already had 2.6 from MPAC CAO Kevin Mcllwain advised that Emily Street will not go ahead this year, tentative subdivision agreement on items; agreed virtually impossible to move forward with full reconstruction of this road this year. Developer willing to wait a year, $100,000 design and engineering from DC reserves- no tax dollars. Subdivision agreement sometime in April. 5.2 Review Summary of Capital Funding Treasurer Dave Jansseune reviewed reserves: Reserves- not touching working funds Revitalization Reserve is post office sale Federal Gas Tax $940,000 ending with $27, out 2.6 capital 1.0 operating 5.3 Discussion of 2015 Projects - actions noted for each project Treasurer Dave Jansseune advised committee with respect to the ratings CR condition ratings SL service level SA safety Cl average of 7 ratings from council $funding Tax funded projects may have to be pushed out or postponed, or more from reserves. Discussion and consensus took place on the following projects as set out below: Replace Roof for Original Ice Pad & Community Centre- approved Generator for Well 2, 3; Emily Street Lift Station - not part of tax levy - deferred Additional Water Storag~ Facility- not part of tax levy- deferred Traffic Control Cabinets - previously approved 3

4 T-30 Single Axle from equipment reserves approved Emily Street Reconstruction (Thamesview Cres. to the Overpass) deferred St. Maria/Washington/Wellington Construction pre-engineering approved St. George St. North Reconstruction watermain is 105 years old approved Replacement of Water or Wellington Street Bridge (21ane) approved 5 year plan and 10 year forecast need to be approved Kevin Replacement of Water or Wellington Street Bridge (21ane) engineering design work; money to be set aside for bridge available to move forward- possible budget under debenture because it is going to be a large scale project debenture project Water Street South (Queen to Jones) approved Water St South design work for 2015 lce-resurfacer (Zamboni, Olympia) from Recreation Reserves possible funding from company that has 3 years remaining on signage on the machine. deferred until sponsorship staff to seek Moved By Councillor Van Galen Seconded By Councillor Hainer THAT staff be directed to see sponsorship for remaining 4-7 years on ice resurfacer and report back to Budget Committee. Landfill- existing site- interim capacity approved Fire Department Pick-up Truck from Equip. Reserves approved Grand Trunk Trail grant not approved, 11,100 from Grand Trunk Trail reserve remainder 63,000 from taxes- defer pending investigation Aquatic Light retrofit funded gas tax possible after pay back savings be put in reserve fund approved Retrofit Arena Ice Pad lights funded gas tax approved Energy Efficiency Upgrades funded gas tax Moved By Councillor Hainer Seconded By Councillor Pope THAT project Energy Efficiency Upgrades be reduced from $50,000 to $10,000 gas tax. 4

5 Mill Race Park Enhancement additional10,000-25,000 carryover prior year Moved By Councillor Van Galen Seconded By Councillor Osborne THAT the project Mill Race Park Enhancement increase to $25,000 in tax from $10,000. DEFEATED Bell Tower Repair there is a structural issue, it is not critical right now, is there a difference in renovating bell tower as opposed with one that has ringing bell, was in bad shape 15 years ago, want to be in control of bell. No heritage grant funding available; heritage committee would like to see bell ringing. Could move to general capital reserve 1.8 Moved By Councillor Osborne Seconded By Councillor Pope THAT project Bell Tower Repair be moved to General Capital Reserves in the amount of $300,000. Elgin Street Stairs & Retaining Wall carried over from 2013 approved Queen St Core area reconstruction pre-engineering 3 blocks approved Library Book purchase approved Daycare Insulation funded gas tax Business plan build at PRC sell existing Daycare, would be a council decision to move forward possible funding Daycare has met business plan making user pay for existing daycare defer Moved By Councillor Hainer Seconded By Councillor Winter THAT project Daycare $40,000 taxes approve engineering study- cost estimate and sketches, and bring business case forward Moved By Councillor Hainer Seconded By Councillor Pope THAT Committee defer all daycare capital projects except dishwasher and engineering study, pending report from staff. 5

6 Protective Netting around Ice Pad deferred pending information Landfill Expansion new site debentured engineering and study approved EA and consideration of all options McDonald House structural upgrades defer pending discussion with CBHFM and Heritage committee Directional Road Signs examples of signage for entire town could be phased in possible BIA funding deferred Carra II St reconstruction change to $ J-70 Landfill compactor from reserves deferred Quarry lifeguard chairs Culvert repairs- Water Street South 1-5 years RTAC4 air condition unit PRC approved Moved By Councillor Hainer Seconded By Councillor Van Galen THAT project RTAC4 air condition unit PRC be moved to Recreation Reserves. Laser Level- results in energy savings (savings per month per ice pad ).87 year return change to 11,000 gas tax 11,000 energy grant approved Floating Head Pressure 13.4 gas tax 14.6 energy grant (savings 15,000 in savings per year pay back.86 years) approved Cadzow Playground- would like to see a complete plan and vision of park Town Hall Air Conditioning- cost to run to be obtained Annual Resurfacing Program approved Annual Sidewalk Program approved Museum Storage Shelving approved Repair existing Water Street Bridge (cross member repair) previously approved Cemetery- Columbarium approved Records Retention/Management approved Water Street Bridge- Traffic Control defer pending discussions with BM Ross March 3rd COTW Day 1 Special Council Meeting 5:30 p.m. Daycare engineering study previously approved IT Hardware, Cloudserver, VDI 36,000 reserve 14,000 tax approved Museum front entrance walkway accessible defer other options Fire gloves hoses pagers approved Museum Driveway tar and chip move to municipal reserve approved 6

7 Olympic Ice edger possible sponsorship deferred Dog Park fencing possible fund raising from users Library elevator assessmenvreplacement reserve fund utilization of a request for proposal. not approved Library front porch -facility reserve deferred until contribution determined Dam rehabilitation do not know what it will be deferred Friendship Centre- steamer one time funding from LHIN grants approved Teddy's Field- regrading and maintenance approved Daycare Dishwasher replacement funded grant approved Museum repainting approved Moved By Councillor Van Galen Seconded By Councillor Craigmile THAT project Museum repainting $10,000 be funded from Bequest Reserve Fund. DEFEATED Community centre flooring and painting needs facelift to promote functions approved Moved By Councillor Pope Seconded By Councillor Hainer THAT project Community centre flooring and painting be taken from Recreation Municipal Building Reserve. Junction Station - Doors and Windows Reserve approved Museum Front Porch Parging VIA Station window refurbish energy efficient- new use considered deferred Rubber Flooring Splash pad Fire Hall air handler- replace with ground mounted unit Waste Water Treatment Plant EA- wastewater reserve approved Accessibility back to operations Treasurer Dave Jansseune advised committee of the following: Possible offset $260,000 with $400,000 contribution to reserves sitting at about 6% with all projects approved in reduce $200,000 contribution to reserves would result in a 4% increase Review suggestions for user pay programs and services i.e. cemetery, Council members to forward to CAO Kevin Mcllwain possible suggestions 7

8 - Summary to be provided by Treasurer at next meeting 6. ADJOURNMENT Moved By Councillor Craigmile Seconded By Councillor Van Galen THAT this Budget Committee Meeting adjourn at 10:13 p.m. Carried AI Strathdee, Mayor 8