THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Agenda Page 1 of 2 January 24, 2013

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1 THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Agenda Page 1 of 2 January 24, CALL TO ORDER Mayor Kraemer will call to Order at 5:00 p.m. on Monday January 24, 2013 a Special Meeting of the Council of The Corporation of the Municipality of Kincardine in the Council Chambers at the Municipal Administration Centre. The special meeting was called to consider the 2013 Budget. 2.0 ROLL CALL Mayor Larry Kraemer Deputy Mayor Anne Eadie Councillor Ron Coristine Councillor Maureen Couture Councillor Kenneth Craig Councillor Jacqueline Faubert Councillor Candy Hewitt Councillor Mike Leggett Councillor Randy Roppel Staff Present Murray Clarke, Chief Administrative Officer Donna MacDougall, Clerk Gagan Sandhu, Director of Public Works Karen Kieffer, Director of Parks & Recreation Michele Barr, Director of Building and Planning Roxana Baumann, Treasurer/Director of Finance 3.0 DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Name Item of Business Nature of Interest 4.0 BUSINESS FOR WHICH THE SPECIAL MEETING IS CALLED 4.1 Move Into Committee of the Whole Motion #01/24/13 - Moved by: Seconded by: That Council move into Committee of the Whole and upon completion return to Council. 4.2 Council Goals Council to discuss establishment of goals.

2 THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE Council Agenda Page 2 of 2 January 24, Budget (attached) Discussion on the 2013 Budget. 5.0 ADJOURNMENT Motion # 01/24/13 - Moved by: Seconded by: THAT this Council adjourn at.

3 17/01/2013 January 21, 2013 The following capital projects have been reclassified as high priority following the January 9 th Council meeting due to re prioritization: Sutton St. Sidewalks $24,117 Parking lot resurfacing $135,000 DC Arena Roof Reserve Fund Contribution $100,000 DC Refrigeration Reserve Fund Contribution $50,000 Total capital cost = $309,117 1

4 17/01/2013 Additional changes to the capital budget include: $150,000 contribution to reserve funds for cell reconstruction at the KWMC ($700,000 required in 6 7 years) Philip Place & Gary St were added to the low priority capital listing to ensure consideration in the 2014 budget St. Albert sidewalks will be flagged as high priority for 2014 The financial implication of these changes result in the following: Total tax rate funded capital of $721,117 This would require a tax rate increase of 8.7% if no additional changes were made to the budget 2

5 17/01/2013 Fleet Coordinator proposal $72K (incl. in budget) Emerald Ash Bore Management Plan $12.6K Community Living Grant $50K Great Lakes Membership $2.5K Additional landfill weigh scales $130K Lion s Club Splash Pad Increased grants for Culture & Heritage PREDC Funding $140K Capital Request for Physicians uncosted Inverhuron Pavilion Future plans for Tiverton Sports Centre Locum House To be brought forward in a separate report to Council Airport House To be addressed in the Strategic Plan 3

6 17/01/2013 The Environmental Action Group has identified the Emerald Ash Bore Management Plan as a priority and is proposing the following: 2013: Hiring 2 summer students to complete an inventory of the Emerald Ash Bore trees within the Municipality, for a total cost of $12,600 (16 weeks) Attempting to secure $5,000 in funds to assist with the students wages Public Education Meeting planned for June 2013 to inform the public about the Emerald Ash issue and the Municipality s management plan, as well as what homeowners can do if they have Ash trees they wish to preserve or cut down Develop a policy that would assist in identifying significant species of this tree that should be preserved based on heritage, parks and trails, and risk 2014 & Beyond: Inoculate trees determined to be significant and remove trees that present risk Tree Planting Program to compensate for significant tree losses Infrastructure Ontario (IO) is a Crown corporation that provides financing to prescribed entities. All Ontario municipalities are eligible to apply for a loan from IO. Provides long term financing for all capital expenditures including: Water & waste water Roads & bridges Energy efficiency projects (windows, doors, etc.) HVAC systems Emergency & service vehicles Current interest rates are % for a 10 year debenture. Interest rates remain fixed for the entire term of the loan Repayment terms can range from 5 40 years. Repayment begins 6 months after the debenture is issued. Application process typically takes 7 8 weeks Note: A separate report can be provided to Council at a later date if this option is pursued in the 2013 budget 4

7 2013 Operational Budget Summary Comparison to Budget 2013 Budget $ Change % Change Revenue Taxation 10,613,807 10,969, , % General Government Council 17,500 57,500 40, % CAO 168, ,300 48, % Treasury 3,684,000 3,411,600 (272,400) 7.4% Clerk 65,000 65, % Economic Development 35,900 (35,900) 100.0% Tourism 31,175 45,000 13, % Protective Services Fire 188, ,180 2, % Police 55,100 55, % Public Works General 1,259, ,185 (297,130) 23.6% Water & Sewer 4,266,151 4,570, , % Recreation 1,641,617 1,609,985 (31,632) 1.9% Building & Planning 559, ,352 (72,222) 12.9% Total Revenue $ 22,586,338 $ 22,642,764 56, % Expense General Government Council 481, ,915 (29,347) 6.1% CAO 704, ,080 (164,125) 23.3% Treasury 833, , , % Clerk 445, ,696 19, % Economic Development 200, ,200 (46,800) 23.4% Tourism 274, ,511 15, % 2,938,409 2,893,630 (44,779) 1.5% Protective Services Fire 1,095,886 1,044,861 (51,025) 4.7% Police 2,618,690 2,604,559 (14,131) 0.5% 3,714,576 3,649,420 (65,156) 1.8% Public Works General 5,254,833 5,829, , % Water & Sewer (incl. amort'n and 4,266,151 4,570, , % transfers) 9,520,984 10,399, , % Recreation 3,383,443 3,479,371 95, % Building & Planning 1,175,213 1,136,667 (38,546) 3.3% Total Expense $20,732,625 $ 21,558,683 $826, % Amortization (excluding water & sewer) 1,853,713 1,084,081 (769,632) 41.5% Surplus (Deficit) $ 0 $ 0

8 Capital Budget Summary Carry Forward High Priority Moderate Priority Low Priority No. Dept. Description 1 Description 2 Estimated Cost Reserve Tax Rate Funded Funded Other Funds Reserve Fund # 1 CAO New Hangar Door New door for Municipal hangar ($15K in 2012 budget) 28,000 28, Lifecycle; 53 Airport 2 CAO Terminal building siding Replace brick facing with aluminum ($20K in 2012 budget) 40,000 40, Airport 3 PW Port Bruce Paving Paving 5,000 5, Lifecycle 4 PW Bridge 2114 Extension 120, , Lifecycle 5 PW Library Roof Library Roof, Railing on Roof and Replace HVAC 189,000 88, , Lifecycle 6 PW MAC Siding Siding for MAC building *Engineering Only* 75,000 75, Lifecycle 7 PW MAC Reception Renovation of reception area at the MAC 40,000 40, Lifecycle 8 PW Water Goderich St Bruce S. End 697m 304, , Water 9 PW Water Goderich St Replace Forcemain 316, , Sewer 10 Parks & Rec DC outdoor track To be resurfaced in Spring 2013 (carried forward from 2012) 178, ,080 25, Recreation DC, 58 Capital TOTAL 2012 CARRYFORWARD 1,297,039 1,171, ,000 25, CAO Airport Fuel system repairs 16,000 16, Airport 12 CAO Airport Paving of hangar access road 10,000 10, Airport 13 Clerk Signage Program Phase 3 Inverhuron Gateway, Installation Costs, Plaques 60,000 60, Tourism 14 Treasury Postage Meter Replacement of postage meter 6,500 6, Equip Treasury 15 Fire Kincardine Rescue Truck Reserve Fund contribution to replace Rescue truck , , Fire Tactical Repeaters New repeaters to decrease congestion on radio system 20,000 20, Fire Turnout Gear Purchase 6 sets of turnout gear for new hires & mtce 12,000 12, PW Roads Sutton St Sidewalks 24,117 24,117 *NEW* 19 PW Roads Huron Ridge Cres Urban Full Reconstruct Base Asphalt 525, , Capital RF 20 PW Roads Golf Links (East) Urban Full Reconstruct Base Asphalt 239, , Capital RF 21 PW Roads Inverness North Urban Full Reconstruct Base Asphalt 299, , Capital RF 22 PW Roads Kearns Lane Urban Full Reconstruct Base Asphalt 28,099 28, Municipal Water 23 PW Parking Lot Parking lot resurfacing 135, ,000 *NEW* 24 PW MAC Building HVAC Replace 6 Units in MAC Bldg 750, ,000 Infrastructure Ontario Loan 25 PW Underwood CC Fire Panel Fire Panel in Underwood CC 5,000 5, Facilities Underwood CC 26 PW Kincardine Landfill Kincardine Landfill replace & abandon monitoring wells 30,000 30, Equip Kinc Landfill 27 PW W2 Landfill Contribution to Reserve Fund (require $1M by 2019) 150, , Lifecycle *NEW* 28 PW KWMC Trigger Monitor Installation Waste Mgmt Centre 18,600 18, Equip Kinc/Armow 29 PW KWMC Leachate Treatment On Site Leachate Treatment KWMC 1,750,000 1,750,000 Grant/Federal Gas Tax 30 PW KWMC Mattress Recycling Trailer for mattress recycling 5,000 5, Equip Kincardine Landfill 31 PW KWMC Tree Planting Tree planting at KWMC (per SVCA) 23,000 23,000 General Capital Reserve 32 PW Fleet Sidewalk concrete planer Used in all Wards 29,000 29, PW Sewer Sewer Inverhuron Sewage Project Final engineering/construction 1,895, ,713 1,263, Municipal Sewer 34 PW Sewer Sewer Huron Ridge Cres Separate Y'd sewer laterals 144, , Municipal Sewer 35 PW Sewer Sewer Inverness St N. Upgrade sewers (270m) 230,000 50, , Municipal Sewer 36 PW Sewer Sewer Replace pump at Lake St P.S. (Carry over 2012) 20,000 20, Municipal Sewer 37 PW Sewer Pumping Station Upgrades Upgrade pumps, check valves 15,000 15, Municipal Sewer 38 PW Water Water Kincardine Kearns Lane Upgrade to 2" watermain 46,328 46, Municipal Water 39 PW Water Water Kincardine Inverhuron Servicing Final engineering/construction 665, , , Municipal Water 40 PW Water Water Kincardine Backwash Pump For KWTP (Carryover ) 99,093 99, Water 41 PW Water Water Kincardine Singer Control Valve For Highlift Pump (Carryover ) 15,000 15, Water 42 PW Water Water Kincardine Hydrant Replacement contingency 25,000 25, Water 43 PW Water Water Kincardine Saugeen St watermain replacement 50,160 50, Water 44 PW Water Water Tiverton Well house repairs repairs to buildings 12,000 12, Tiverton 45 Parks & Rec Brine Pump Tiverton S.C. Brine pump for refrigeration system at Tiverton S.C. 10,000 10, Recreation Tiverton 46 Parks & Rec Arts Centre Mold Mold remediation at the Arts Centre 100, , Arts Centre 47 Parks & Rec Arena Roof (DC) Replacement of the DC Arena Roof ($100K in Reserve Fund) 100, ,000 Put into 72 Recreation DC *NEW* 48 Parks & Rec DC Refrigeration system Replace DC refrigeration from freon to ammonia (2020) 50,000 50,000 Put into 72 Recreation DC *NEW* 49 Bldg & Plan Software licenses Software operating licenses (Required in 2013) 22,000 22, Equipt IT Fund TOTAL HIGH PRIORITY 7,737,094 2,729, ,117 4,387,334 TOTAL CARRY FORWARD & HIGH PRIORITY CAPITAL 9,034,133 3,900, ,117 4,412,334

9 Projected Reserve & Reserve Fund Balances Name Totals 2012 Committed amount as per capital budget Projected balance as of December 31, purposed outlay 2013 Reserve fund contributions 2013 Net Balance DISCRETIONARY RESERVE FUNDS 15 Municipal Buildings Reserve Fund 172, ,877 (5,000) 167,877 Underwood Community Centre 27,442 27,442 (5,000) 22,442 Women's Institute Fund Balance 40,817 40,817 40,817 Locum House Fund Balance (9,439) (9,439) (9,439) Westario Fund Balance 54,735 54,735 54,735 Lighthouse Fund Balance 2,011 2,011 2,011 K. Medical Clinic Fund Balance 53,399 53,399 53,399 Kinc Library Fund Balance 3,911 3,911 3, Equipment Replacement Reserve Fund 943,583 (400,769) 542,814 (82,100) 265, ,714 CAO Fund Balance 4,808 4,808 4,808 Clerk Fund Balance 21,961 21,961 21,961 Treasury Fund Balance 14,493 14,493 (6,500) 7,993 General Government Fund Balance Kincardine Fire Fund Balance 378,436 (292,015) 86, , ,421 Tiverton Fire Fund Balance 187,671 (187,671) 0 0 Paisley Fire Fund Balance 57,848 57,848 57,848 Emergency Measures Fund Balance 7,816 7,816 7,816 Roads Fund Balance 1,670 (1,670) 0 0 Garbage Collection Fund Balance 4,442 4,442 4,442 Kincardine Landfill Fund Balance 44,512 44,512 (44,427) 150, ,085 Armow Landfill Fund Balance 9,173 9,173 (9,173) 0 Bruce Landfill Fund Balance 9,202 9,202 9,202 Kincardine Cemetery Fund Balance 3,474 3,474 3,474 Davidson Centre Fund Balance 23,842 99, , ,214 Tiverton Sports Centre Parks Fund Balance 31,831 31,831 31,831 Recreation Fund Balance 25,996 (8,410) 17,586 17,586 Mysis Fund Balance 23,452 23,452 23,452 Street Lighting Fund Balance 24,108 24,108 24,108 IT Fund Balance 27,642 (2,773) 24,869 (22,000) 10,000 12,869 Building Fund Balance 2,632 2,632 2,632 Planning Fund Balance 38,158 (7,602) 30,556 5,000 35, Workplace Ins Reserve Fund 345, , , Airport Reserve Fund 111,770 (20,000) 91,770 (59,000) 32, Capital Reserve Fund 1,248,363 (64,309) 1,184,054 (1,068,277) 115, Tourism Reserve Fund 685,341 (110,000) 575,341 (60,000) 515, Trails Bridging Reserve Fund Tax Mitigation Reserve Fund 62,697 (62,697) Health Care Reserve Fund 2,513,917 2,513,917 2,513, Cemetery Reserve Fund 124, , , Lifecycle Reserve Fund 893,150 (866,802) 26,348 1,084,081 1,110,429 Landfill 20 Bruce Landfill Reserve Fund 128, , , Armow Landfill Reserve Fund (W1)Kinc. Landfill Reserve Fund 113, , ,977 Total Landfill 243, , ,031 Recreation 14 Marina Launch Ramp Reserve Fund 2,545 2,545 2, Whitney Crawford Comm Centre Res Fund 22,648 22,648 22, Rotary Dock Reserve Funds 24,309 24,309 2,000 26, Kincardine Arts Facility Reserve Fund 643,074 (4,641) 638,433 (150,000) 488, Marina Reserve Fund 86,476 86,476 20, , Recreation 165,272 (85,691) 79,581 (10,000) 150, ,581 Tiverton Sports Centre 40,993 40,993 (10,000) 30,993 Davidson Centre 19,500 (19,500) 0 150, ,000 Recreation 66,191 (66,191) 0 0 Parks 38,589 38,589 38,589 Total Recreation 944,323 (90,332) 853,991 (160,000) 172, ,991 Ward 1 26 W1 Equipment Replacement Res Fund 452,206 (543,759) (91,554) (91,554) 30 W1 Industrial Res Fund 992, , ,092 Draft Ward 3 45 W3 Equipment Replacement Res Fund 2,041 2,041 2,041 Water 24 Tiverton Water Capital Reserve Fund 429, ,603 (12,000) 71, , (W1) Kinc.Water Capital Res.Fund 239, , , Water Reserve Fund (not Tiverton) 4,068,405 (424,512) 3,643,893 (485,633) 1,206,902 4,365,162 Total Water 4,737,212 (424,512) 4,312,700 (497,633) 1,278,195 5,093,262 Sewer 18 Tiverton Sanitary Sewer Res Fund 138, , , (W1)Sanitary Sewer/Storm Sewer R.F. 250, , , Municipal Sewer Reserve Fund 5,045,469 (640,821) 4,404,648 (860,713) 1,389,550 4,933,485 Total Sewer 5,434,030 (640,821) 4,793,209 (860,713) 1,389,550 5,322,046 Total Discretionary Reserve Funds 19,907,008 (3,224,001) 16,683,007 (2,792,723) 4,188,826 18,079,110 OBLIGATORY RESERVE FUNDS 42 (W2) Inverhuron Sewer Reserve Fund 164,147 O 164, , Kincardine Parkland Trust Reserve Fnd 82,054 O 82,054 82, Federal Gas Tax Revenues Res. Fund 162,391 O 162, , Building Permit Res Fund 125,004 O (3,523) 121,481 (75,000) 46, Development charges Res Fund 123,066 O 123, , PIL Parking 137,768 O 137, ,768 Total Obligatory Reserve Funds 794,430 (3,523) 790,907 (75,000) 0 715,907 General Reserves Reserve & Reserve Fund Summary Community Policing Reserve 1,015 1,015 1,015 Working Capital Reserve 451,389 (253,168) 198, , Capital Reserve 1,653,447 1,653,447 (23,000) 1,630,447 Total Discretionary Reserve Fund 7,577,098 7,663,802 Election Reserve 54,000 54,000 18,000 72,000 Total Reserves 2,159,851 (253,168) 2,413,019 (23,000) 18,000 2,408,019 Total Water & Sewer 9,105,909 10,415,308 Total Obligatory 790, ,907 Total Reserve & Reserve Fund Balance 22,861,289 (3,480,692) 19,886,932 (2,890,723) 4,206,826 21,203,035 Subtotal 17,473,914 18,795,016 Reserves (Non cash) BASWRA Equity Reserve 187, , ,191 Total General Reserves 2,413,019 2,408,019 Westario Equity Reserve 3,975,030 3,975,030 3,975,030 Equity Reserves 4,162,221 4,162,221 Total Reserve & Reserve Fund Balance including non-cash 27,023,510 24,049,153 25,365,256 Total 24,049,153 25,365,256