TOWN OF BRADFORD WEST GWILLIMBURY 2010 BUDGET BUSINESS PLAN TABLE OF CONTENTS

Transcription

1 2010 BUDGET BUSINESS PLAN TABLE OF CONTENTS Coloured Other Tab Tab Department/Division Page Agenda 1 INTRODUCTION REPORT 9:00 a.m. (light orange) BUDGET SUMMARY (medium orange) Tax Levy Property Tax IMPACT ON ONE HOUSE of Average Assessment 1 Draft Tax Levy Draft Budget by Program / Activity 2 Summary of request 8 User Rates Water & Waste Water rates forecast 14 WATER Budget by Revenue / Expenditure Category 15 Summary of request 16 WATER Draft Budget by Program / Activity 17 WASTE WATER Budget by Revenue / Expenditure Category 19 Summary of request 20 WASTE WATER Draft Budget by Program / Activity 21 3 DEPARTMENTAL BUSINESS PLAN (dark orange) Mayor & Council 23 9:30 a.m. Town Manager 31 9:45 a.m. Clerk's & By-Law Enforcement 37 10:00 a.m. Economic Development Office 45 10:30 a.m. Engineering Services 52 11:00 a.m. Finance 62 12:00 p.m. Lunch Break Refocus by Town Manager 12:15 p.m. 1:00 p.m. 08/10/2009

2 2010 BUDGET BUSINESS PLAN TABLE OF CONTENTS Fire & Emergency Services 66 1:15 p.m. Human Resources 69 1:45 p.m. Information Technology 74 2:00 p.m. Leisure Services 78 2:15 p.m. Library 88 2:45 p.m. Planning & Development Services 93 3:00 p.m. 4 CAPITAL PROGRAM (pink) 2010 Capital Project Listing 100 3:15 p.m. Capital projects detail sheets Capital Project Listing 205 Capital projects detail sheets Capital Project Listing Capital Project Listing Capital Project Listing DEBENTURE FORECAST 4:00 p.m. RESERVES & RESERVE FUNDS (purple) Debenture Debt Repayment Projection Summary 252 Development Charges Reserve Funds Continuity Schedule 253 Discretionnary & Town Reserve Continuity Schedule 254 Conclusion / consensus / next steps by Town Manager Adjournment 4:15 p.m. 4:30 p.m. 08/10/2009

3 2010 BUDGET & BUSINESS PLAN INTRODUCTION PREAMBLE The following document contains the Town of Bradford West Gwillimbury s draft budget and business plan for the year As presented herein, the budget provides: For all Town budgeted expenditures, excluding the Library Board, water and waste water, a 2.76 percent increase in the Town s municipal tax levy, translating into a $2.96 per month increase on the average assessed residence of $302,880; For the Library Board, a 4.07 percent increase in its tax levy requirement, resulting in a $0.41 per month increase on the average assessed residence of $302,880; For Water and Waste Water, a 7.1 percent increase in the combined rate. The gross tax levy increase of 6.65 percent is offset by estimated additional assessment of $104 million based on supplementary taxes bills issued this fall and by the phased-in value of our current assessment. BUDGET AND BUSINESS PLAN FORMAT The format for the budget and business plan has changed dramatically for The document is structured with the following parts: First Coloured Tab contains this introduction. Second Coloured Tab contains summary data as follows: o Page 1 shows the Impact on One House It summarizes the proposed property tax impact on a house in Bradford West Gwillimbury with an average assessment of $302,880. It also shows the impact of each department on an average house. o Pages 2 to 7 is a six-page draft tax levy operating budget summary showing the year-to-year increase or decrease for each program or activity organized by the policy areas defined by the Province, such as Protection to Persons & Property. o Pages 8 to 13 contain a year-over-year list of changes and enhancements. I

4 2010 BUDGET & BUSINESS PLAN INTRODUCTION o Page 14 to 22 contains the water and waste water rate forecast for the next five years, summaries by revenue and expenditure category and by program or activity, as well as the changes and enhancement listings. Third Coloured Tab contains the budget and business plan from each department. This part is further explained below in Section 2 of this introduction. Fourth Coloured Tab contains the capital forecast and proposed capital projects for Other key information providing detail of the Town s capital plan is also included here. o Page 100 to 102 is the detailed capital project listing for 2010, which provides funding sources for every project. o Page 103 begins the Multi-Year Capital Spending Estimates sheets for each project, broken into sections by areas or responsibility. Each capital area of responsibility begins with a detailed capital project listing for the forecast period. o Please refer to Section 4 of this Introduction for more explanation on this tab. Fifth Coloured Tab contains a forecast of the Town s annual debt repayments. The Annual Repayment Limit (ARL), as specified by the Province, is shown as Debt Charges as a % of Net Revenue Fund Revenues at the bottom of this schedule. In the current forecast, the ARL peaks at 21% in More information is provided in Section 5 of this Introduction. This tab also contains reserve and reserve fund continuity schedules. Growth forecasts for both residential units and non-residential square-footage is provided at the top of the Development Charge Reserve Fund continuity schedule (page 253). If you have questions or concerns about any item included in this document, please contact the appropriate Department Head or the Director of Finance prior to the scheduled budget review meeting so your questions can be thoroughly addressed. II

5 2010 BUDGET & BUSINESS PLAN INTRODUCTION The evening of Wednesday, November 4 has been set aside for an informal exchange of information between Council and Department Heads prior to the public budget deliberations. The public budget deliberations are scheduled to take place on Friday, November 13 from 9 a.m. to 5 p.m. During this meeting, Council is encouraged to focus mainly on policy issues, such as whether or not to fund a certain activity, rather than on details of individual accounts. For 2010, a one percent change in property taxes to be collected for Town purposes is equivalent to approximately $140,000. Last year, Council approved a tax levy increase on a residential unit of average assessment ($288,600) for Town purposes of 1.68 percent or $1.77 per month. The current proposal will cost $1.18 more per month than last year. It was clear during Budget 2009 deliberations that there was going to be continued pressure on the tax rate in order for Council to proceed with the priorities outlined in their strategic plan and to maintain existing programs and services at current or improved levels. TOWN OPERATING BUSINESS PLAN For the first time this year, Department Heads were asked to prepare a business plan for their department as a whole. These business plans are contained in Section 3 of this binder and each one contains: Responsibilities, vision and mission; Activities performed by the department; Current staff level; Staffing projection for the next five year; Latest accomplishments; and 2010 action plan and 2010 budget overview. III

6 2010 BUDGET & BUSINESS PLAN INTRODUCTION To achieve a 2.76 percent Town purpose tax increase, Department Heads were asked to provide program enhancements within budget limits provided by the Town Manager and the Director of Finance/Treasurer. The initial departmental submissions projected a near 17% tax rate increase. Many thoughts were put into revisiting each expense and revenue lines to reflect reality and to utilize available reserves and reserves funds in order to bring the increase down. BUDGET HIGHLIGHTS AND SOME KEY COST DRIVERS Within the context of the business plan staff have attempted to reflect Council s highest priorities that emerged during the strategic planning workshops undertaken in 2008 and Pages 8 to 13 of this binder provide a detailed list of all the changes and enhancements for a total of $881,070 additional taxes required in Here are some of the highlights: LEISURE COMPLEX A fourth and final contribution to a capital reserve fund in the amount of $200,000 have been included this year for a total 2010 contribution of $800,000. The plan was to increase this contribution annually by a further $200,000 in the remaining years of this term of Council. In 2010, there will be an additional $2,000,000 set aside for construction of the Leisure Complex. More importantly, Council will have developed a builtin capacity to support the operating cost of the Centre once it is operational. NEW STAFF An net amount of $489,400 has been included to cover the cost of the new positions: o 50 % of Revenue & Taxation clerk, Recreation Programmer and Firefighter (first 50% was approved in Budget 2009); o Two additional Firefighters which will provide BWG with 24/7 coverage and reduce the cost of volunteer firefighters; o Manager of Development and Engineering Technician which will be paid by development and Manager of Capital Project and two Engineering Technicians; o Health and Safety Training Specialist for half a year; and o Two additional Crossing Guards. IV

7 2010 BUDGET & BUSINESS PLAN INTRODUCTION DEBENTURES A decrease of $210,750 due to the transfer of debt from Tax Levy to Development Charges for the Police Station. NET CAPITAL CONTRIBUTION a decrease of $487,260 in net capital contribution is included in this budget. 65% of the 2010 capital projects are funded by reserves of which 51% will come from Development Charges Reserves. WATER AND WASTE WATER OPERATIN G BUSINESS PLAN The business plan related to Water and Waste Water is included in the Engineering Department (page 52 to 61). The 7.1 percent increase in the combined water and waste water rate translates into an increase of $5.29 per month (up from $74.76 to $80.05 per month) for a resident with an average consumption of 25 cubic meters monthly. Page 14 shows the base charge and volumetric rates proposed as well as a forecast of future rates. The gross expenditure decrease for water of 4.7 percent and for waste water an increase of 9.23 percent were offset by the estimated increase in service units, up 110 from 6,550 in Budget 2009 to 6,660 in Budget Due in large part to the success of the water conservation program, average residential consumption has decreased. In Budget 2010, we have set the residential average monthly consumption to 20 cubic meters compared to 24 cubic meters in Budget On the other hand, the non-residential average monthly consumption has been decreased to 175 cubic meters in Budget 2010 from 202 cubic meters in Budget V

8 2010 BUDGET & BUSINESS PLAN INTRODUCTION WATER KEY COST DRIVERS The net decrease in the cost of water services over 2009 totals $74,250. Page 16 of this binder provides a detailed list of all the changes and enhancements for The significant items included in this amount are: Lifecycle Contribution for BWG These contributions were severely curtailed in past budgets due to significant increases in other costs, but are required by provincial legislation. The lifecycle contribution in 2010 has increased to $650,000, from $575,000 in Total required annual lifecycle contributions are estimated to be in the order of $2.0 million, though a more accurate estimate of the contribution will be confirmed when all the work on PSAB 3150 is completed. Additional Cost for Innisfil Water Consumption is estimated to increase resulting in an additional cost of $114,650 for the purchase of water. Increased Payroll Cost - An amount of $248,330 for the cost of pay adjustments, a reserve for COLA and additional staff has been included. New staff includes: o One third share of Engineering senior staff including new Manager of Capital project and new Engineering Technicians; o New Water Operator; and o Plant Foreman (FTE of 0.4) and summer student. A decrease of $552,770 in debenture cost is included. The debt burden related to the Innisfil front-ending of the BWG-Innisfil water project came to an end in October Also, a debenture that was issued in 1999 has matured. VI

9 2010 BUDGET & BUSINESS PLAN INTRODUCTION WASTE WATER KEY COST DRIVERS The net increase in the cost of waste water operations over 2009 totals $152,530. Page 20 of this binder provides a detailed list of all the changes and enhancements for 2010.The significant items included in this amount are: Lifecycle Contribution These contributions have been limited in past budgets due to significant increases in other costs, but are required by provincial legislation. The lifecycle contribution in 2010 has decreased to $1,000,000, from $1,085,000 in 2009 (annual lifecycle contributions are estimated to be in the order of $1.7 million annually - this contribution will be confirmed when all the work on PSAB 3150 is completed). Increased Payroll Cost - An amount of $288,750 for the cost of pay adjustments, a reserve for COLA and additional staff has been included. New staff includes: o One third share of Engineering senior staff including new Manager of Capital project and new Engineering Technicians; o New Waste Water Operator; and o Plant Foreman (FTE of 0.6) and summer student. Funds have been allocated for an inflow/infiltration study and the painting of the Waste Water Treatment Plant buildings. VII

10 2010 BUDGET & BUSINESS PLAN INTRODUCTION CAPITAL INVESTMENT BUSINESS PLAN For each capital project, an Analysis by Project form has been included under Coloured Tab 4. The form shows: The purpose of the capital expenditure. Changes to service levels or activity levels. For example, if new roads are being constructed, this part will show an increase in the total distance of roadways in the Town. The impact on future operating budgets. If a new capital expenditure will create long term maintenance obligations, the requirement for on-going resources will be indicated. Details for expenditures and offsetting revenues. Some of the noteworthy capital projects included are: The second year of construction for the Leisure Centre and Library; $817,250 in Rural Hot Mix Program (including remainder of work for Church and Colborne Street); Dissette Street from Bridge Street to Artesian Parkway reconstruction year 1; 8 th Line East from Artesian to County Road 4 reconstruction year 1; Holland Street West from Langford to Sideroad 10 reconstruct and widen to 5 lanes remainder of 2009 work; Sideroad 10 from Holland Street West to north of Reagan Drive land acquisition and reconstruction remainder of 2009 work; New Southeast and New Southwest minor arterial road land acquisition and design; Phase 3 of the Innisfil Water Treatment Plant Design; Water and Waste water infrastructure replacement program; Construction of Green Valley pumping station, forcemain and sanitary sewer. VIII

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13 BRADFORD WEST GWILLIMBURY Budget 2010 Impact on Average House Approved Approved Approved Draft Variance Variance $ % Assessment 275, , , ,880 14, % Approved Approved Approved Draft Variance Variance $ % Municipal 1, , , , % Library % Total Impact on One House 1, , , , % Approved Draft Variance Variance $ % Council (0.01) Town Manager (16.66) IT (8.46) EDO By-law (9.29) Clerks Finance HR Development Services Fire & Emergency Services Engineering Services * (21.48) Leisure Services Others ** , , % * Public Works only ** Conservation Authorities, Drainage 1

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15 Town of Bradford West Gwillimbury 2010 Draft Tax Levy Budget by Program/Activity TOWN ADMINISTRATION: Variance Budget Budget Actual Budget Budget / 2009 Budget (Draft) $ Council 276, , , ,830 10,780 Christmas Party & Social Committee 6,500 (3,354) 6,500 6,500 - Town Golf Tournament 3,000 (699) 3,500 3,500 - Elections 31,250 33,009 51,250 91,750 40,500 Town Manager's Office 355, , , ,950 12,190 Economic Development 171, , , ,030 98,290 Corporate Contingency - General (463,414) (485,034) (358,980) (525,480) (166,500) Clerk's Department 529, , , , ,990 Human Resources 416, , , ,030 79,940 Finance - Revenue & Budget/ Financial Accounting 444,989 69, , ,210 73,730 Information Technology 513, , , ,410 (40,870) Old Town Hall - 61 Holland St E 44,158 42,479 43,830 44, Court House - 57 Holland St E 33,838 (82,849) 26,310 27,600 1,290 Public Work / Water - 31 Barrie Street 15,471 6,917 18,860 9,940 (8,920) Administration Centre - 11th Line 57,014 26,023 69,150 44,790 (24,360) Administration Centre Dissette St. 44, ,974 88,630 78,660 (9,970) Net Cost (Contribution) 2,480,091 1,804,999 2,396,720 2,589, , /10/2009

16 Town of Bradford West Gwillimbury 2010 Draft Tax Levy Budget by Program/Activity GENERAL LEVY PROTECTION TO PERSONS & PROPERTY: Variance Budget Budget Actual Budget Budget / 2009 Budget (Draft) $ Fire & Emergency Services 1,672,414 1,906,839 1,839,370 1,956, ,930 Fire Fleet 319, , , ,020 - Fire Headquarters - 75 Melbourne Dr 42,312 39,813 41,750 43,460 1,710 Provincial Offences Act Revenue (384,464) (438,658) (384,470) - 384,470 Police Building and other capital 219, , ,550 6,800 (210,750) Emergency Plan 11,590 3,188 11,590 11,590 - Nottawasaga Valley Conservation Authority 53,262 51,451 53,260 55,000 1,740 Lake Simcoe Region Conservation Authority 116, , , ,000 7,860 Lake Simcoe Region CA - Bldg. Debenture 8,457 8,337 8,370 8,370 - Lot Grading (218,828) (23,403) (124,960) 43, ,740 Building Department (1) By-law Enforcement 81, , ,730 (253,580) (395,310) Animal Control 59,750 38,904 66, ,500 49,000 Livestock Valuation and Loss 1,200 2,402 1,500 1,500 - Property Standards Committee , Net Cost (Contribution) 1,984,125 2,418,986 2,323,900 2,449, ,340 02/10/2009 3

17 Town of Bradford West Gwillimbury 2010 Draft Tax Levy Budget by Program/Activity TRANSPORTATION: Variance Budget Budget Actual Budget Budget / 2009 Budget (Draft) $ Roads Maintenance Bridges & Culverts 65,897 71,766 60,230 60, Grass Mowing 36,643 70,408 38,550 14,540 (24,010) Tree Maintenance 19, ,886 40,930 42,590 1,660 Ditching 154, , , ,700 2,210 Curbs & Sidewalks 115, , , ,240 1,820 Gravel Roads Maintenance 703, , , ,330 10,260 Street Cleaning 64,670 84,517 66,230 67,250 1,020 Street Lights 205, , , ,600 66,780 Traffic Lights - 12,195 11,710 11, Parking Lots 48,980 44,119 44,430 44, Winter Maintenance 606, , , ,120 50,780 Safety Devices & Line Marking 124, , , ,670 2,380 Patrol 74,119 79,094 90,600 92,260 1,660 Street Signs replacement ,000 25,000-2,218,954 2,826,865 2,402,110 2,518, ,890 Public Works Administration 1,187,485 1,075,615 1,432,080 1,677, ,200 Contribution to Off-Street Parking Reserve 25,000 25,000 25,000 25,000 - Public Works Fleet (144,578) (283,761) (74,740) (53,430) 21,310 GO Transit Parking Lot 8,174 4,578 8,000 8, Crossing Guards 86,152 75,911 86, ,970 57,310 Net Cost (Contribution) 3,381,187 3,724,207 3,879,110 4,318, ,780 GENERAL LEVY ENVIRONMENTAL SERVICES: Roadside Waste Collection 165, , , ,560 5,300 Land Fill Royalties & Tipping Fee Rebates (58,770) (82,769) (58,770) (58,770) - Net Cost (Contribution) 107,154 37, , ,790 5, /10/2009

18 Town of Bradford West Gwillimbury 2010 Draft Tax Levy Budget by Program/Activity RECREATION : Variance Budget Budget Actual Budget Budget / 2009 Budget (Draft) $ Recreation Administration 358, , , ,430 48,030 Program Guide (4,000) (1,817) (2,000) 2,000 4,000 Summer Camps 24,420 44,262 21,690 19,700 (1,990) Special Events 46,760 23,564 45,740 55,690 9,950 Adult Programs (11,014) (12,533) (11,910) (12,750) (840) Pre-School Programs (764) (7,822) (680) (9,360) (8,680) Youth Programs (6,622) (7,433) (6,430) (6,510) (80) Pool (Aquatic) Admin & Programs 34,900 46,910 30,190 23,140 (7,050) Net Cost (Contribution) 442, , , ,340 43,340 FACILITIES, PARKS & CEMETERIES: Facility / Park / Cemetery Administration 322,896 (109,216) 616, , ,740 Contribution to Enhanced Parkland Reserve 39,000 39,000 39,000 39,000 - Contribution to Reserves - MURF 400, , , ,000 - Fleet (700) 131,998 (700) (700) 0 Parks & Open Space 204, , , ,730 92,800 Horticulture 39,726 41,906 50,330 58,660 8,330 Trails ,570 (4,220) (14,790) Tree Planting 72,150 57,869 81,690 60,020 (21,670) Bob Fallis Sports Centre (93,093) (83,547) (71,460) (30,900) 40,560 Community Centre - Arena 139, ,888 78,370 87,370 9,000 Pool (Aquatic) Facility 87,395 78,177 99, ,690 10,530 St. Mary's Hall 44,362 31,541 29,340 27,740 (1,600) Bond Head Community Centre 15,679 23,731 10,700 11, Moore Street Hall 10,523 7,751 8,740 8,230 (510) Danube Senior Leisure Centre 37,985 31,117 29,160 32,510 3,350 Cemetery Operations 81,784 20,917 27,190 30,770 3,580 Net Cost (Contribution) 1,401, ,677 1,828,670 2,255, ,840 02/10/2009 5

19 Town of Bradford West Gwillimbury 2010 Draft Tax Levy Budget by Program/Activity LIBRARY: Variance Budget Budget Actual Budget Budget / 2009 Budget (Draft) $ Library Administration and Operations 865, ,701 1,027,350 1,141, ,280 Public Library Board 20,633 17,532 24,830 22,370 (2,460) 886, ,234 1,052,180 1,164, ,820 Library Building 74,010 47,397 69,520 67,760 (1,760) Net Cost (Contribution) 960, ,631 1,121,700 1,231, ,060 PLANNING AND DEVELOPMENT: Committee of Adjustment 21,361 (12,110) 20,850 23,890 3,040 Planning 248, , , ,970 21,870 Heritage Committee 5, ,000 5,000 - Net Cost (Contribution) 274, , , ,860 24,910 MUNICIPAL DRAINS: Holland Marsh Drainage Superintendent 9, ,890 9,890 - Holland Marsh Drainage Committee 121, , , ,000 - Small Scheme 17, Tile Drainage and Shoreline Assistance - (2,096) Municipal Drains - (656) Net Cost (Contribution) 147, , , ,890 - CORPORATE CAPITAL: Net Capital Requested 1,041,589 1,114, , ,700 (487,260) Net Cost (Contribution) 1,041,589 1,114, , ,700 (487,260) 602/10/2009

20 Town of Bradford West Gwillimbury 2010 Draft Tax Levy Budget by Program/Activity Variance Budget Budget Actual Budget Budget / 2009 Budget (Draft) $ CORPORATE EXPENDITURES: Mayor's Golf Tournament Legal / Consulting / OMB Fees 250, , , ,000 - Net Cost (Contribution) 250, , , ,000 - GENERAL LEVY REVENUES: Taxation Revenue (12,340,556) (12,337,801) (13,246,390) (13,246,390) - Supplementary Taxation - (330,809) Taxes Written Off - 36, Payments in Lieu of Taxes (67,002) (66,864) (67,000) (67,000) - Provincial Supplementary Assistance (63,000) (63,000) (63,000) (63,000) - (Surplus) / Deficit - 3, Other Net Cost (Contribution) (12,470,558) (12,758,610) (13,376,390) (13,376,390) - ADDITIONAL REVENUE REQUIRED (0) (720,649) 0 881, ,070 02/10/2009 7

21 Town of Bradford West Gwillimbury List of changes - By Department 2010 Draft Budget Department Category Amount Description Animal Control Other Revenues & User Fees (3,000) Dog Licenses Animal Control Contractual Services 50,000 Service Enhancement (35 hrs/wk instead of 10 hrs/wk) Animal Control Material & Supplies 2,000 Dog Tags Animal Control Total 49,000 Building Other Revenues & User Fees 600,000 Building permits revenues Building Other Revenues & User Fees (308,380) Contribution from Bill 124 Reserve Building Contributions to Capital 5,000 Computer replacement Building Contributions to Reserves (196,040) Adjustment to Bill 124 Reserve Building Insurance 4,750 Building Salaries & Benefits (85,800) Anticipated vacancy expected as a result of attrition will not be filled Building Salaries & Benefits (27,830) Bill 124 calculation adjustments Building Salaries & Benefits 8,300 COLA, Step increases and benefits adjustments Building Total - By-law Enforcement Consulting Fees 1,500 By-law Enforcement Material & Supplies 6,150 Fleet By-law Enforcement Other Expenditures 1,500 Mobile communication By-law Enforcement Salaries & Benefits (19,040) COLA, Step increases and benefits adjustments By-law Enforcement Total (9,890) Clerk's Other Revenues & User Fees 2,820 Clerk's Other Revenues & User Fees 20,000 Records Management Reserves Clerk's Consulting Fees 3,000 Clerk's Contractual Services 25,000 Clerk's Insurance 540 Clerk's Material & Supplies 3,000 Clerk's Mileage, Conference & Training 800 Clerk's Other Expenditures 550 Clerk's Salaries & Benefits 5,000 Increase for PT Wages Clerk's Salaries & Benefits 65,280 COLA, Step increases and benefits adjustments Clerk's Total 125,990 8

22 Town of Bradford West Gwillimbury List of changes - By Department 2010 Draft Budget Department Category Amount Description Conservation Authorities Conservation Authorities 9,600 Conservation Authorities Total 9,600 Corporate Other Revenues & User Fees (29,980) Bill 124 & Bill 175 calculations Corporate Contribution to Capital (30) Corporate Salaries & Benefits (125,000) Salary contengencies removed from Budget 2010 Corporate Salaries & Benefits (11,520) Wages adjustment for payroll settlement Corporate Total (166,530) Council Insurance 230 Council Material & Supplies 1,500 Office supplies Council Mileage, Conference & Training 500 Membership Council Other Expenditures (2,000) Communication (phone & cells) Council Salaries & Benefits 10,550 COLA, Step increases and benefits adjustments Council Total 10,780 Crossing Guards Consulting Fees 1,500 Crossing Guards Material & Supplies 2,500 Crossing Guards Other Expenditures 500 Advertising & promotions Crossing Guards Salaries & Benefits 34,700 New positions - Crossing Guards (2) Crossing Guards Salaries & Benefits 18,110 COLA, Step increases and benefits adjustments Crossing Guards Total 57,310 EDO Other Revenues & User Fees 25, Provincial Grant removed EDO Consulting Fees 76,000 Downtown Strategy and Community Improvement Plan EDO Contractual Services (18,000) EDO Mileage, Conference & Training 4,000 EDO Other Expenditures 1,500 EDO Salaries & Benefits 9,790 COLA, Step increases and benefits adjustments EDO Total 98,290 9

23 Town of Bradford West Gwillimbury List of changes - By Department 2010 Draft Budget Department Category Amount Description Election Other Revenues & User Fees (137,000) Contribution from Election Reserve Election Consulting Fees (20,000) 2009 Ward Boundary review removed Election Contractual Services 30,000 Election Material & Supplies 130,000 Election Mileage, Conference & Training 2,000 Election Other Expenditures 35,500 Election Total 40,500 Finance Other Revenues & User Fees 30,000 Revenue from interest reduced to reflect expected activity level and reduced rate Finance Insurance 160 Finance Other Expenditures 1,500 Postage & Courrier Finance Other Expenditures (18,000) Property Taxes for Water & WW properties Finance Salaries & Benefits 31,070 50% of Revenue & Taxation Clerk approved in Budget 2009 Finance Salaries & Benefits 29,000 COLA, Step increases and benefits adjustments Finance Total 73,730 Fire & Emergency Services Contractual Services 15,000 Fire & Emergency Services Contribution to Capital 470 Fire & Emergency Services Insurance (170) Fire & Emergency Services Salaries & Benefits 35,700 50% of Firefighter approved in Budget 2009 Fire & Emergency Services Salaries & Benefits 34,000 COLA, Step increases and benefits adjustments Fire & Emergency Services Salaries & Benefits (110,000) Decrease for Volunteer Firefighters Fire & Emergency Services Salaries & Benefits 142,800 New positions - FT Firefighters (2) for 24/7 Fire & Emergency Services Utilities 1,310 Fire & Emergency Services Total 119,110 Grading Other Revenues & User Fees 165,000 Grading Inspection revenues decreased Grading Contributions to Capital 2,500 Computer replacement Grading Salaries & Benefits 3,160 COLA, Step increases and benefits adjustments Grading Utilities (1,920) Grading Total 168,740 10

24 Town of Bradford West Gwillimbury List of changes - By Department 2010 Draft Budget Department Category Amount Description Human Resources Consulting Fees (13,000) Human Resources Consulting Fees 15,000 Legal fees for collective agreement negociations Human Resources Contributions to Capital 7,500 Furniture & equipment for new hire Human Resources Mileage, Conference & Training 1,000 Membership Human Resources Other Expenditures 1,200 Blackberry for new hire Human Resources Salaries & Benefits 28,290 COLA, Step increases and benefits adjustments Human Resources Salaries & Benefits 7,000 EAP program Human Resources Salaries & Benefits 40,450 New Hire - Health & Safety Training Specialist (FTE = 0.5) Human Resources Total 87,440 Information Technology Other Revenues & User Fees 75,000 Adjustment to IT Reserve Information Technology Contribution to Capital (27,180) Information Technology Contributions to Reserves (50,000) Adjustment to IT Reserve Information Technology Salaries & Benefits 4,890 COLA, Step increases and benefits adjustments Information Technology Salaries & Benefits (70,760) Transfer GIS technician to Engineering Information Technology Total (68,050) Library Other Revenues & User Fees (1,370) Misc. revenues Library Contractual Services 2,500 Janitorial Services (new contract) Library Contribution to Capital (20,000) Library Insurance 150 Library Material & Supplies 5,310 Books, materials and subscriptions Library Material & Supplies 2,000 New copier contract Library Material & Supplies 15,000 Books for new Library (net of DC) Library Mileage, Conference & Training 500 Library Other Expenditures 500 Public Relations Library Salaries & Benefits 27,190 Adjustment to part-time wages Library Salaries & Benefits 22,010 COLA, Step increases and benefits adjustments Library Utilities (3,730) Library Contributions to Reserves 40,000 Contribution to New Library Reserve Library Total 90,060 11

25 Town of Bradford West Gwillimbury List of changes - By Department 2010 Draft Budget Department Category Amount Description Leisure Services Contractual Services 65,000 Grass cutting transferred from Public Works Leisure Services Contribution to Capital (11,500) Leisure Services Contributions to Reserves 37,500 Contribution to Reserves for Gateway Sign (2013) Leisure Services Contributions to Reserves 200,000 Contribution to Leisure Centre Reserve Leisure Services Debenture Costs (210,750) Cost of Debenture for Police Station transferred to Developers Leisure Services Insurance 4,890 Leisure Services Material & Supplies (1,870) Leisure Services Mileage, Conference & Training 6,200 Professional Development & Membership Leisure Services Other Expenditures (44,960) Leisure Services Other Revenues & User Fees 3,540 Leisure Services Salaries & Benefits 90,830 COLA, Step increases and benefits adjustments Leisure Services Salaries & Benefits 10,900 Convert Facility cleaner to Park Operator Leisure Services Salaries & Benefits 48,480 Parks Seasonal workers Leisure Services Salaries & Benefits 31,360 50% of Recreation Programmer approved in Budget 2009 Leisure Services Salaries & Benefits 11,600 Aquatics program Leisure Services Studies 18,000 Market Research Leisure Services Studies 20,000 Outdoor sport field assessment Leisure Services Studies (15,000) Trail study removed Leisure Services Studies (30,000) Urban Forestry study removed Leisure Services Utilities (27,580) Leisure Services Total 206,640 12

26 Town of Bradford West Gwillimbury List of changes - By Department 2010 Draft Budget Department Category Amount Description Planning Other Revenues & User Fees (7,000) Planning Insurance 50 Planning Other Expenditures 1,500 Mobile communication Planning Salaries & Benefits 55,360 COLA, step increases and benefits adjustments Planning Studies (25,000) Planning Total 24,910 Public Works Other Revenues & User Fees 15,650 Public Works Other Revenues & User Fees (2,150) Additional revenues for Melbourne Yard from Water Dept. (Utility cost) Public Works Consulting Fees 34,000 Asset Management Plan consulting - Net impact Public Works Contribution to Capital (436,520) Public Works Insurance 4,930 Public Works Material & Supplies 2,000 Subscriptions Public Works Road Maintenance (21,650) excluding Wages & Benefits Public Works Salaries & Benefits 116,610 Re-allocation of Engineerring Services wages + new positions - Net impact Public Works Salaries & Benefits 40,240 COLA, step increases and benefits adjustments Public Works Salaries & Benefits 42,490 Transfer of sewer flushing to WW Public Works Studies 80,000 Bridges condition study and Road need study Public Works Utilities 75,650 Public Works Total (48,750) Town Manager Mileage, Conference & Training 200 Membership Town Manager Other Expenditures 3,000 Mobile communication Town Manager Salaries & Benefits 8,990 COLA, Step increases and benefits adjustments Town Manager Total 12,190 Grand Total 881,070 13

27 Town of Bradford West Gwillimbury 2010 Draft Water and Waste Water Rates 2009 Residential Water 25 cubic metres per month Base Charge First 15 cubic metres Next 10 cubic metres % 6.9% 7.0% 10.6% 5.9% 8.2% Waste Water 25 cubic metres per month Base Charge First 15 cubic metres Next 10 cubic metres % 7.4% 8.0% 1.9% 10.0% 7.2% Increase 7.7% 7.1% 7.4% 6.8% 7.6% 7.8% $5.32 $5.29 $5.96 $5.84 $6.99 $7.69 Commercial Water 170 cubic metres per month Base Charge First 100 cubic metres Next 70 cubic metres % 9.6% 9.5% 14.1% 7.6% 10.4% Waste Water 170 cubic metres per month Base Charge First 100 cubic metres Next 70 cubic metres % 10.4% 11.0% 2.5% 13.3% 9.3% Increase 11.1% 10.0% 10.4% 7.1% 10.9% 9.7% $58.40 $58.87 $67.20 $50.41 $82.96 $

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29 Town of Bradford West Gwillimbury 2010 Draft Rate Supported Budget - Water - by Revenue/Expenditure Category Variance Budget 2010 Budget Budget Budget / 2009 Budget / 2009 Budget $ % Revenues: Water Billings 4,269,930 4,195,680 (74,250) -1.74% Other Revenues 596, ,980 (154,020) % Total Revenues 4,865,930 4,637,660 (228,270) % Expenditures: Consulting Services 39,200 82,200 43, % Contractual Services 138, ,550 47, % Contributions to Capital 169, ,600 (25,820) % Contributions to Reserves 1,376,670 1,309,240 (67,430) -4.90% Debenture Costs 372,620 (180,150) (552,770) % Front ending Interest cost - Innisfil 294, , % Innisfil Water Supply 496, , , % Insurance 56,800 56, % Major Studies 20,000 20, % Material & Supplies 275, ,770 (23,190) -8.40% Mileage, Conference & Training 21,620 21, % Other Expenditures 476, , % Salaries & Benefits 931,140 1,179, , % Utilities 197, ,430 (13,920) -7.05% Total Expenditures 4,865,930 4,637,660 (228,270) -4.70% Net Contribution Residential users 6,550 6, % Residential Consumption - first 15 m 3 1,236,100 1,045,704 (190,397) % Residential Consumption - 15 to 30 m 3 570, ,379 (148,272) % Residential Consumption - over 30 m 3 275, ,707 (102,826) % General users % General Consumption - first 100m 3 174, ,980 (11,376) -6.52% General Consumption - over 100 m 3 502, ,538 (53,930) % Residential rates: Water Supply Charge-monthly % First 15 m % 15 to 30 m % over 30 m % General Service rates: Water Supply Charge-monthly % First 100 m % over 100 m % Impact on 25 m 3 : Monthly Charge First 15 m to 25 m Total % 15

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31 Town of Bradford West Gwillimbury List of changes - Water 2010 Draft Budget Description Amount Rationale Other revenues (700) Misc. recoverables Other revenues (110) Hydrant Maintenance Other revenues 154,830 Meter sales Other revenues Total 154,020 Consulting Services 10,000 Water inventory and water quality study Consulting Services 33,000 Asset Management Plan Consulting Services Total 43,000 Contractual Services 27,500 Calibration - Flow meters,cl2 Analyzers,Gas Detectors Contractual Services 1,740 Various locations Contractual Services 18,720 Relocation of electric box at Standpipe #2 Contractual Services Total 47,960 Contribution to Capital (25,820) Contribution to Capital Total (25,820) Contribution to Reserves 75,000 Lifecycle Reserve contribution Contribution to Reserves (140,500) Water meters Contribution to Reserves (1,930) Fleet Reserve Contribution to Reserves Total (67,430) Debenture cost (552,770) Debenture repaid (2 in 2009) Debenture cost Total (552,770) Innisfil water Supply 114,650 Innisfil water Supply Total 114,650 Materials & Supplies (1,600) Chemicals Materials & Supplies 4,500 Gas & Diesel Materials & Supplies 4,000 Repair & Maintenance Materials & Supplies (30,090) Water meters Materials & Supplies Total (23,190) Mileage & Training 300 Mileage & Training Total 300 Other Expenditures (3,630) Machine Time Other Expenditures 2,150 Rent for 75 Melbourne Other Expenditures 100 Licenses Other Expenditures 2,000 Advertising Other Expenditures Total 620 Salaries & Benefits 5,360 Step Increases & COLA for current employees Salaries & Benefits 39,120 Town overhead calculation Salaries & Benefits 92,900 Allocation of additional staff from Engineering (FTE = 4) Salaries & Benefits 41,000 Plant Maintenance Foreperson & Summer Student Salaries & Benefits 69,950 New Water Operator Salaries & Benefits Total 248,330 Utilities (13,920) Various locations Utilities Total (13,920) Grand Total (74,250) 16

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33 Town of Bradford West Gwillimbury 2010 Draft Rate Supported Budget - Water - by Program/Activity WATER DIVISION: Variance Budget 2010 Budget Budget Actual Budget Actual Draft / 2009 Budget / 2009 Budget (Unaudited) $ % ADMINISTRATION: Water Administration 1,859,223 1,978,977 2,224, ,490 1,864,760 (359,770) % Support Services 318, , ,990 70, , , % Training 33,876 35,510 40,040 22,252 34,310 (5,730) % Water Sampling 70,015 73,503 76,860 22,754 84,750 7, % Fleet 5,093 63,397 (3,000) ,080 33, % MOE Compliance Search 5,200 6,500 9,470 2,734 22,790 13, % Watershed Study & Management 127, , , ,000 11, % Net Cost (Contribution) 2,419,900 2,489,582 2,791, ,574 2,606,260 (185,290) -6.64% WATER SUPPLY: Church Well #1 143, , ,050 23, ,490 (2,560) -1.81% Doane Well 51,952 25,054 32,660 4,712 28,200 (4,460) % Soda Pop Well 15,574 4,326 10, ,340 (5,320) % Milton Hambly Well 66,518 41,022 48,440 3,913 39,270 (9,170) % Bingham Simcoe Well 10,917 5,516 9,600 1,957 5,760 (3,840) % Church Well #2 16,410 15,533 16,610 8,894 15,220 (1,390) -8.37% Simcoe Well 6,804 2,173 6, ,360 (1,530) % Innisfil Water Supply 845,245 1,057,985 1,024, ,710 1,139, , % Net Cost (Contribution) 1,156,440 1,267,194 1,290, ,050 1,376,940 86, % FACILITIES: Middletown Rechlorination Facility 8,196 11,555 8,300 1,352 8, % Roy Storey Booster Station 20,845 17,248 21,200 7,031 20,160 (1,040) -4.91% Appi Sikkema Booster Station 30,563 25,323 30,310 7,030 40,610 10, % Bond Head Reservoir 12,717 9,865 13,510 1,816 11,420 (2,090) % Grade Level Reservoir / Booster Station 22,092 33,153 27,510 13,676 26,160 (1,350) -4.91% Net Cost (Contribution) 94,413 97, ,830 30, ,960 6, % 17

34 Town of Bradford West Gwillimbury 2010 Draft Rate Supported Budget - Water - by Program/Activity Variance Budget 2010 Budget Budget Actual Budget Actual Draft / 2009 Budget / 2009 Budget (Unaudited) $ % MAINTENANCE: Hydrant Maintenance 0 0-4,743 15,980 15,980 #DIV/0! Meter Maintenance (1,214) 20,460 (23,760) 12,089 (51,760) (28,000) % Pumphouse Maintenance 17,050 14,409 18,290 8,825 38,420 20, % Watermain Maintenance 172, , ,910 36, ,330 10, % Recoverable Maintenance - (925) - (110) - - #DIV/0! Net Cost (Contribution) 188, , ,440 62, ,970 18, % WATER REVENUES: Administration cost recovered (18,924) (35,095) (29,450) (2,559) (29,450) % Federal Grant - (58,610) #DIV/0! Water Contract Interests (3,000) (1,146) (1,000) (216) (1,000) % Connection Charges (3,000) (190,536) (83,000) (8,495) (83,000) % Permits (4,000) 725 (4,000) - (4,000) % Transfer from Reserves (31,500) (13,000) (20,000) - (20,000) % Prior year surplus/deficit - (150,952) #DIV/0! Net Cost (Contribution) (60,424) (448,614) (137,450) (11,270) (137,450) % ADDITIONAL REVENUE REQUIRED 3,798,535 3,686,485 4,269, ,296 4,195,680 (74,250) -1.74% SURPLUS / (DEFICIT) - (536,029) - (398,729) - (74,250) #DIV/0! 18

35 Town of Bradford West Gwillimbury 2010 Draft Rate Supported Budget - Waste Water - by Revenue/Expenditure Category Variance Budget 2010 Budget Budget Draft / 2009 Budget / 2009 Budget $ % Revenues: Sewer Billings 3,414,340 3,566, , % Other Revenues 199, , , % Total Revenues 3,614,140 3,917, , % Expenditures: Consulting Fees 11,800 44,800 33, % Contractual Services 307, ,660 73, % Contributions to Capital 74,470 - (74,470) % Contributions to Reserves 1,160,920 1,080,600 (80,320) -6.92% Debenture Costs 272, ,200 2, % Insurance 74,000 74, % Major Studies 15,000 85,000 70, % Material & Supplies 200, ,080 (7,030) -3.51% Mileage, Conference & Training 11,580 11, % Other Expenditures 291, ,550 (7,200) -2.47% Salaries & Benefits 938,690 1,227, , % Utilities 255, ,960 6, % Total Expenditures 3,614,140 3,917, , % Net Contribution Residential users 6,349 6, % Residential Consumption - first 15 m 3 1,012,258 1,016,589 4, % Residential Consumption - 15 to 30 m3 481, ,381 (69,203) % Residential Consumption - over 30 m3 236, ,630 (70,159) % General users % General Consumption - first 100m 3 159, ,702 4, % General Consumption - over 100 m3 438, ,634 (15,081) -3.44% Residential rates: Wastewater Supply Charge-monthly % First 15 m % 15 to 30 m % over 30 m % General Service rates: Water Supply Charge-monthly % First 100 m % over 100 m % Impact on 25 m 3 : Monthly Charge First 15 m to 25 m Total % 19

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37 Town of Bradford West Gwillimbury List of changes - Waste Water 2010 Draft Budget Description Amount Rationale Other Revenues $ (1,200) Increase for misc. revenues Other Revenues Other Revenues Total (151,200) Consulting Fees Consulting Fees Total 33,000 Contractual Services Contractual Services Contractual Services Total 73,000 Contribution to Capital (74,470) Contribution to Capital Total (74,470) Contribution to Reserves Contribution to Reserves Contribution to Reserves Total (80,320) Debenture cost 2,000 Debenture cost Total 2,000 Major Studies Major Studies Major Studies Total 70,000 Materials & Supplies Materials & Supplies Materials & Supplies Total (7,030) Other Expenditures Other Expenditures Other Expenditures Other Expenditures Total (7,200) Salaries & Benefits Salaries & Benefits Salaries & Benefits (75,000) Contribution from Rate-Base Reserve to fund Inflow/infiltration study (75,000) Contribution from Rate-Base Reserve to fund painting 33,000 Asset Management Plan 75,000 Painting of WWTP buildings (2,000) Townsend PS 4,680 Fleet Reserves (85,000) Lifecycle contribution Reserves 75,000 Inflow/Infiltration Study (5,000) Growth related studies (4,330) Materials & supplies for General Administration (2,700) Materials & supplies for Townsend PS (3,200) Telephone 1,000 Mobile Communication (5,000) Computer software 58,210 Step Increases, staff reallocation & COLA for current employees 51,340 Town overhead calculation 12,000 Summer Student Salaries & Benefits 43,590 Plant Maintenance Foreperson (FTE = 0.6) Salaries & Benefits 72,180 WW Operator (FTE - 1.0) Salaries & Benefits (42,480) Transfer of Sewer flushing from PW Salaries & Benefits 93,910 Additional staff from Engineering (FTE = 4) Salaries & Benefits Total 288,750 Utilities Utilities Total 6,000 TOTAL $ 152,530 6,000 Heating for Plant "D" 20

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39 Town of Bradford West Gwillimbury 2010 Draft Rate Supported Budget - Waste Water - by Program/Activity WASTE WATER DIVISION: Variance Budget 2010 Budget Budget Actual Budget Actual Draft / 2009 Budget / 2009 Budget (unaudited) $ % ADMINISTRATION: Waste Water Administration 2,025,959 1,986,572 2,173, ,083 2,266,340 92, % Support Services 224, , ,010 50, , , % Training 45,190 37,910 50,310 21,129 61,250 10, % Lab Sampling 46,413 41,887 35,210 10,227 45,410 10, % Fleet (1) 13,711 (5,000) , % Industrial Discharge Monitoring (2,675) 4, (2,497) 3,170 2, % Recoverable Maintenance % Net Cost (Contribution) 2,339,205 2,235,500 2,480, ,390 2,752, , % WASTE WATER DISTRIBUTION SYSTEM MAINTENANCE: Sewer Flushing 63,547 31,868 50,560 1,549 92,230 41, % Manholes Repairs 13,767 27,015 24,200 4,777 25,860 1, % Sewer Repairs & Inspection 15,590 86,325 85,090 10,206 11,320 (73,770) % Net Cost (Contribution) 92, , ,850 16, ,410 (30,440) % FACILITIES: Dissette St Pumping Station 28,909 25,626 31,200 10,293 32,940 1, % Industrial Pumping Station 13,447 10,328 13,560 4,201 15,270 1, % Artesian Pumping Station 10,203 12,006 9,710 5,050 11,290 1, % Highway 88 Pumping Station 39,197 56,208 47,950 15,876 51,020 3, % Townsend Avenue Pumping Station 19,174 18,597 21,760 4,252 19,460 (2,300) % Walker Avenue Pumping Station 9,196 7,440 8,490 2,864 10,070 1, % 6th Line Pumping Station 9,396 10,868 8,700 3,247 10,280 1, % Net Cost (Contribution) 129, , ,370 45, ,330 8, % 21

40 Town of Bradford West Gwillimbury 2010 Draft Rate Supported Budget - Waste Water - by Program/Activity Variance Budget 2010 Budget Budget Actual Budget Actual Draft / 2009 Budget / 2009 Budget (unaudited) $ % WASTE WATER TREATMENT: Primary Treatment 66,918 64,105 73,140 26,513 89,050 15, % Secondary Treatment 326, , , , ,950 23, % Final Treatment 47,876 51,622 47,410 14,833 55,160 7, % Sludge Handling 187, , ,390 4, ,490 5, % Net Cost (Contribution) 628, , , , ,650 52, % WASTE WATER REVENUES: Prior year deficit/surplus - (6,208) % Miscellaneous (41,980) (29,005) (73,000) (1,665) (223,000) (150,000) % Net Cost (Contribution) (41,980) (35,213) (73,000) (1,665) (223,000) (150,000) % ADDITIONAL REVENUE REQUIRED 3,148,380 3,057,109 3,414, ,287 3,566, , % SURPLUS / (DEFICIT) - 428, ,599-22

41 2010 BUDGET & BUSINESS PLAN MAYOR & COUNCIL RESPONSIBILITIES Council is ultimately responsible for the municipal government of the Town of Bradford West Gwillimbury. Its principle responsibilities include the following: representing the public and considering the well-being and interests of the municipality; developing and evaluating the policies and programs of the municipality; determining which services the municipality provides; ensuring that administrative policies, practices and procedures and controllership policies, practices, and procedures are in place to implement the decisions of council; ensuring the accountability and transparency of the operations of the municipality; maintaining the financial integrity of the municipality; carrying out the duties of council under the Municipal Act and other relevant legislation. ACTIVITIES Members of Council generally fulfill their responsibilities through, among other things: attending regular and special meetings of Council; engaging in debate and discussion related to matters before it, and making decisions pertaining to those matters; reading and contemplating agenda materials and other printed matter that is routinely circulated by staff; researching matters that may be of specific interest; attending board and committee meetings as required, including those of both statutory and advisory boards and committees; attending public events and representing the Town at such events; liaising with Town residents about specific concerns and conveying those concerns to staff and/or representing them at Council meetings. 23

42 2010 BUDGET & BUSINESS PLAN MAYOR & COUNCIL STAFFING The Town of Bradford West Gwillimbury s Council is composed of the Mayor, Deputy Mayor and seven (7) Ward Councillors. Administrative support for the Mayor and Council is provided for in the budget of the Office of the Town Manager. Part of one full-time position is allocated for this purpose. It is anticipated that additional administrative support will be required as the Town grows and a new FT position is shown for STAFFING PROJECTIONS 2009 Full-Time Part-Time Total FTE LATEST ACCOMPLISHMENTS Council reviewed its strategic priorities in March of 2009 and noted the following progress. Priority Implementation Activities Status 1. Complete the economic development strategy. Economic development strategy approved by the Town in October, 2008 Manager of Economic Development has prepared a work plan and targets for 2009 based on priorities identified in the economic development strategy Completed 24