City of Biddeford, Maine FY2019 Account Number: 21162
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1 City of Biddeford, Maine FY2019 Account Number: Revised 3/5/2018 : Public Works Roads Maintenance FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $1,209,408 $1,322,451 $1,370,014 $898,608 $623,346 $919,345 $918,720 Purchased Services $71,298 $52,000 $99,277 $55,000 $29,073 $55,000 $55,000 Utilities & Fuel $79,572 $76,719 $76,511 $71,478 $40,084 $83,645 $82,420 Operating Costs $564,145 $541,775 $549,011 $540,550 $401,190 $566,975 $556,650 Capital Outlay $0 $0 $0 $0 $0 $0 $0 Social & Municipal Services $0 $0 $0 $0 $0 $0 $0 TOTALS: $1,924,423 $1,992,945 $2,094,812 $1,565,636 $1,093,694 $1,624,965 $1,612,790 FY19 CM Rec FY18 Forecast Graphic Representation Social & Municipal Services Capital Outlay FRINGE BENEFIT IMPACT (Estimated): FICA $68,955 Workers Comp $55,575 Health Insurance $243,375 Retirement $83,558 Unemployment $900 Other Insurance $7,020 Total Fringe Benefit Impact $459,383 # of Full Time Employees FY18 FY17 Actual FY17 FY16 Actual $0 $500,000$1,000,000 $1,500,000 Operating Costs Utilities & Fuel Purchased Services Personal Services: FY18 FY19 Dollar Percentage Manager's Rec Change Change Personal Services: $898,608 $918,720 $20, % Purchased Services $55,000 $55,000 $0 $0 Utilities & Fuel $71,478 $82,420 $10,942 $0 Operating Costs $540,550 $556,650 $16, % Capital Outlay $0 $0 $0 N/A Social & Municipal Serivices $0 $0 $0 N/A TOTALS: $1,565,636 $1,612,790 $47, % PW Roads Maint Workbook, Base Sheet, Page 1
2 Personnel Services Revised 3/5/2018 Account FY16 FY17 FY17 FY18 FY18 FY19 Number Description Actual Actual YTD 08/28/18 Dept Head Mgr's Rec F-T Employee Wage Exp $752,595 $812,831 $726,073 $796,274 $473,512 $802,070 $802, Overtime Wage Expense $98,918 $101,604 $240,559 $93,684 $144,956 $110,000 $110, Insurance Buyout Pay $2,000 $2,000 $1,500 $2,000 $1,000 $0 $ FICA/Medicare-ER Share Exp $57,933 $70,329 $67,121 $0 $0 $0 $ MPERS-Employer Share Exp $68,499 $82,470 $85,843 $0 $0 $0 $ Plan-Employer Share Exp $2,277 $2,900 $2,592 $0 $0 $0 $ NNEBT Ins Employer Share E $218,170 $235,867 $231,464 $0 $0 $0 $ Delta Dental ER Share $0 $0 $0 $0 $0 $0 $ RHSA Plan ER Share $1,545 $7,800 $7,390 $0 $0 $0 $ Clothing/Uniforms Expense $7,471 $6,650 $7,470 $6,650 $3,879 $7,275 $6,650 Totals $1,209,408 $1,322,451 $1,370,014 $898,608 $623,346 $919,345 $918,720 Purchased Services Account FY16 FY17 FY17 FY18 FY18 FY19 Number Description Actual Actual YTD 08/28/18 Dept Head Mgr's Rec Temporary Contract Help Exp $20,171 $25,000 $20,955 $25,000 $10,315 $25,000 $25, Construction Services Expense $45,876 $25,000 $74,787 $25,000 $15,277 $25,000 $25, Removal of Trees & Stumps $5,250 $2,000 $3,535 $5,000 $3,482 $5,000 $5,000 Totals $71,298 $52,000 $99,277 $55,000 $29,073 $55,000 $55,000 Utilities & Fuel Account FY16 FY17 FY17 FY18 FY18 FY19 Number Description Actual Actual YTD 08/28/18 Dept Head Mgr's Rec Diesel Fuel Expense $72,313 $72,375 $72,144 $66,240 $37,990 $78,725 $77, Gasoline Expense $7,259 $4,344 $4,367 $5,238 $2,095 $4,920 $4,920 Totals $79,572 $76,719 $76,511 $71,478 $40,084 $83,645 $82, PW Roads Maint Workbook, Base Sheet, Page 2
3 Other Operating Costs Revised 3/5/2018 Account FY16 FY17 FY17 FY18 FY18 FY19 Number Description Actual Actual YTD 08/28/18 Dept Head Mgr's Rec Operating Equip Repair Exp $81,977 $78,550 $104,197 $78,550 $52,947 $95,150 $87, Vehicle Repair/Tires/Oil Exp $121,324 $86,725 $139,699 $87,000 $95,294 $89,675 $87, Road Maint/Improve Non-Cap $63,891 $70,000 $59,364 $67,500 $35,366 $67,500 $67, Repair/Maint-CommunsEquip $90 $650 $0 $0 $605 $650 $ Road Painting Expense $72,109 $65,000 $3,156 $67,500 $5,514 $67,500 $67, Operating Supp/Eqt Non-Cap $8,259 $9,800 $7,442 $9,500 $5,581 $9,500 $9, Road Salt Expense $181,333 $195,000 $208,017 $195,000 $189,080 $202,500 $202, Construction Supplies $19,614 $20,500 $16,439 $20,500 $8,144 $20,500 $20, Equipment/Small Tools-Non-c $4,223 $4,050 $3,525 $4,000 $1,543 $4,000 $4, Street Signs Expense $11,327 $11,500 $7,172 $11,000 $7,118 $10,000 $10,000 Totals $564,145 $541,775 $549,011 $540,550 $401,190 $566,975 $556, PW Roads Maint Workbook, Base Sheet, Page 3
4 DEPARTMENT PERSONAL SERVICES BUDGET WORKSHEET Fiscal Year 2019 BUDGET DEPARTMENT: Public Works Roads Maintenance YEAREND ANNUALIZED CITY MANAGER COUNCIL CLASSIFICATION EMP # FTE TOTAL REQUESTED RECOMMEND. APPROP. LAST NAME TRUCK DRIVER , , , , BELISLE EQUIPMENT OPERATOR , , , , BLAIS TRUCK DRIVER , , , , FARLEY EQUIPMENT OPERATOR , , , , FRECHETTE TRUCK DRIVER , , , , GAGNON TRUCK DRIVER , , , , GALLANT EQUIPMENT OPERATOR , , , , GIRARD TRUCK DRIVER , , , , GUAY TRUCK DRIVER , , , , JEWETT TRUCK DRIVER , , , , LABRECQUE TRUCK DRIVER , , , , LAVOIE EQUIPMENT OPERATOR , , , , LOVEJOY TRUCK DRIVER , , , , MENARD EQUIPMENT OPERATOR , , , , MORIN LABORER 1/UTILITY , , , , MOULTON LABORER 1/UTILITY , , , , NIGHTINGALE EQUIPMENT OPERATOR , , , , NIGHTINGALE LABORER 1/UTILITY , , , , DUBOIS JOB ADJUSTMENTS 22-4, , , , VARIOUS TOTAL BUDGETED POSITIONS , , , , PW Roads Maint Workbook, Payroll, Page 4
5 Request Account Title: F-T Employee Wage Exp Department Number: Account Number: Actual Actual Est. Expended $752, $812, $726, $796, $761, $802, $802, $802, $5, Support for Request: Provide justification for the budget request using as much detail as possible Wages for the following positions with no increase contract year : 2 Operator I positions 4 Operator II positions 4 Truck Driver I positions 5 Truck Driver II positions 3 Laborer/Utility positions See Payroll Worksheet for details
6 Request Account Title: Overtime Wage Expense Department Number: Account Number: Actual Actual Est. Expended $98, $101, $240, $93, $210, $110, $110, $110, $16, Support for Request: Provide justification for the budget request using as much detail as possible Projected overtime based upon historical data
7 Request Account Title: Clothing/Uniforms Expense Department Number: Account Number: Actual Actual Est. Expended $7, $6, $7, $6, $6, $7, $6, $6, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Contractual obligation for clothing for the following postitions : 2 Operator I 4 Operator II 4 Truck Driver I 5 Truck Driver II 3 Laborer/Utility Extra New employee's
8 Request Account Title: Temporary Contract Help Exp Department Number: Account Number: Actual Actual Est. Expended $20, $25, $20, $25, $22, $25, $25, $25, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Weed Control Program 4 months : $20,000 Reserve Emergency Personnel : $5,000
9 Request Account Title: Construction Services Expense Department Number: Account Number: Actual Actual Est. Expended $45, $25, $74, $25, $23, $25, $25, $25, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Spoils Crushing : $7,500 Contract Specialty Work : $7,500 Snow Hauling : $10,000 Total: $25,000
10 Request Account Title: Removal of Trees & Stumps Department Number: Account Number: Actual Actual Est. Expended $5, $2, $3, $5, $5, $5, $5, $5, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Projected cost for removal of tree's
11 Request Account Title: Diesel Fuel Expense Department Number: Account Number: Actual Actual Est. Expended $72, $72, $72, $66, $65, $78, $77, $77, $11, Support for Request: Provide justification for the budget request using as much detail as possible Projected 33,500 $2.35 per gal. FY 18 : FY 17 : FY 16 : Fy 15 : 13,612 gals (6 months) 37,305 gals. 25,068 gals. 38,106 gals.
12 Request Account Title: Gasoline Expense Department Number: Account Number: Actual Actual Est. Expended $7, $4, $4, $5, $5, $4, $4, $4, ($318.00) Support for Request: Provide justification for the budget request using as much detail as possible Projected 2,400 $2.05 per gal. FY 18: (6 months) FY 17 : FY 16 : FY 15 : 934 gals. 2,306 gals. 2,481 gals. 2,295 gals.
13 Request Account Title: Operating Equip Repair Exp Department Number: Account Number: Actual Actual Est. Expended $81, $78, $104, $78, $85, $95, $87, $87, $8, Support for Request: Provide justification for the budget request using as much detail as possible Unit # Cost Unit # Cost 11 $ $ 1, $ 2, $ 2, $ 6, $ 1, $ 7, $ 5, $ 21, $ 5, $ 6, $ $ 9, $ $ 2, $ 14, $ 5, $ 1, $ 1, $ 95,150.00
14 Request Account Title: Vehicle Repair/Tires/Oil Exp Department Number: Account Number: Actual Actual Est. Expended $121, $86, $139, $87, $87, $89, $87, $87, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Unit # Cost Unit # Cost 5 $ 3, $ 5, $ $ $ 1, $ $ $ 5, $ $ 9, $ 2, $ 1, $ 5, $ $ $ $ $ 3, $ $ 9, $ $ 4, $ 75 $ 6, $ 4, $ 7, $ 77 $ 6, $ 5, $ 3, $ 89,675.00
15 Request Account Title: Road Maint/Improve Non-Cap Department Number: Account Number: Actual Actual Est. Expended $63, $70, $59, $67, $65, $67, $67, $67, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Projected need for spot paving repairs
16 Request Account Title: Repair/Maint-CommunsEquip Department Number: Account Number: Actual Actual Est. Expended $89.58 $ $0.00 $0.00 $0.00 $ $ $ $ Support for Request: Provide justification for the budget request using as much detail as possible Replacement cost for 1 radio (plow trucks,loaders and other equipment as needed).
17 Request Account Title: Road Painting Expense Department Number: Account Number: Actual Actual Est. Expended $72, $65, $3, $67, $67, $67, $67, $67, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Contract services for centerlines, edge lines, fog lines, lane lines : $55,000 In house sevices for arrows, cross walks, lettering, parking stalls : $12,500
18 Request Account Title: Operating Supp/Eqt Non-Cap Department Number: Account Number: Actual Actual Est. Expended $8, $9, $7, $9, $9, $9, $9, $9, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Prod./Maint. Supplies : $4,700 Industrial Chemicals : $1,200 Safety Boots : $3,600 Total: $9,500
19 Request Account Title: Road Salt Expense Department Number: Account Number: Actual Actual Est. Expended $181, $195, $208, $195, $195, $202, $202, $202, $7, Support for Request: Provide justification for the budget request using as much detail as possible Salt 3,000 $60.17/tn : $180,500 Mag. Chloride 20,000 $1.10/gal : $22,000
20 Request Account Title: Construction Supplies Department Number: Account Number: Actual Actual Est. Expended $19, $20, $16, $20, $18, $20, $20, $20, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Road/Drainage Const. Supplies : $17,000 Winter Sand : $3,000 Misc. : $500
21 Request Account Title: Equipment/Small Tools-Non-cap Department Number: Account Number: Actual Actual Est. Expended $4, $4, $3, $4, $3, $4, $4, $4, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Compactor/Leaf blower 2800 Small Tools : 1200
22 Request Account Title: Street Signs Expense Department Number: Account Number: Actual Actual Est. Expended $11, $11, $7, $11, $10, $10, $10, $10, ($1,000.00) Support for Request: Provide justification for the budget request using as much detail as possible Projected need based upon historical data
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