City of Biddeford, Maine
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1 City of Biddeford, Maine : Finance FY2020 Account Number: Revised 3/1/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $438,348 $289,803 $306,083 $309,385 $181,455 $334,138 $334,138 Purchased Services $675 $3,000 $0 $0 $0 $11,200 $11,200 Utilities & Fuel $0 $0 $0 $0 $0 $0 $0 Operating Costs $1,186 $1,500 $1,954 $1,560 $756 $1,560 $1,560 Capital Outlay $0 $0 $0 $0 $0 $0 $0 Social & Municipal Services $0 $0 $0 $0 $0 $0 $0 TOTALS: $440,208 $294,303 $308,036 $310,945 $182,211 $346,898 $346,898 FY20 CM Rec FY19 Forecast Graphic Representation Social & Municipal Services Capital Outlay FRINGE BENEFIT IMPACT (Estimated): FICA $25,650 Workers Comp $1,085 Health Insurance $73,128 Retirement $30,458 Unemployment $354 Other Insurance $5,039 Total Fringe Benefit Impact $135,714 # of Full Time Employees 5.80 FY19 FY18 Actual FY18 FY17 Actual $0 $200,000$400,000$600,000 Operating Costs Utilities & Fuel Purchased Services Personal Services: FY19 FY20 Dollar Percentage Manager's Rec Change Change Personal Services: $309,385 $334,138 $24, % Purchased Services $0 $11,200 $11,200 #DIV/0! Utilities & Fuel $0 $0 $0 N/A Operating Costs $1,560 $1,560 $0 0.0% Capital Outlay $0 $0 $0 N/A Social & Municipal Serivices $0 $0 $0 N/A TOTALS: $310,945 $346,898 $35, % Finance & Tax Workbook, Base Sheet, Page 1
2 Personnel Services Revised 3/1/2019 Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/01/19 Dept Head Mgr's Rec Dept Manager Salary Exp $96,531 $90,686 $105,545 $106,408 $61,961 $108,536 $108, Mid Mgmt Hrly Employee Wa $122,855 $151,852 $151,577 $152,136 $90,492 $135,403 $135, F-T Employee Wage Exp $94,027 $45,480 $46,874 $46,186 $27,500 $85,274 $85, Overtime Wage Expense $105 $500 $9 $250 $36 $200 $ FICA/Medicare-ER Share Exp $22,393 $0 $0 $0 $0 $0 $ MPERS-Employer Share Exp $14,773 $0 $0 $0 $0 $0 $ Plan-Employer Share Exp $8,249 $0 $0 $0 $0 $0 $ HPHC Ins Employer Share Exp $73,241 $0 $0 $0 $0 $0 $ S-T Disability ER Share Exp $296 $0 $0 $0 $0 $0 $ L-T Disability ER Share Exp $678 $0 $0 $0 $0 $0 $ RHSA Plan ER Share $3,199 $0 $0 $0 $0 $0 $ Conferences/Training Expense $570 $400 $390 $1,400 $495 $3,780 $3, Travel/Mileage Expense $126 $300 $497 $970 $411 $0 $ Food/Lodging Expense $0 $250 $0 $1,100 $500 $0 $ Dues/Memberships Expense $1,305 $335 $1,190 $935 $60 $945 $945 Totals $438,348 $289,803 $306,083 $309,385 $181,455 $334,138 $334,138 Purchased Services Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/01/19 Dept Head Mgr's Rec Other Prof/Consult Srvs Exp $675 $3,000 $0 $0 $0 $11,200 $11,200 Totals $675 $3,000 $0 $0 $0 $11,200 $11, Finance & Tax Workbook, Base Sheet, Page 2
3 Other Operating Costs Revised 3/1/2019 Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/01/19 Dept Head Mgr's Rec Admin/Office Supp/Eqt Non-C $1,186 $1,500 $800 $1,200 $576 $1,200 $1, Operating Supp/Eqt Non-Cap $0 $0 $1,154 $360 $180 $360 $360 Totals $1,186 $1,500 $1,954 $1,560 $756 $1,560 $1, Finance & Tax Workbook, Base Sheet, Page 3
4 DEPARTMENT PERSONAL SERVICES BUDGET WORKSHEET BUDGET Revised 3/1/2019 DEPARTMENT: Finance YEAREND ANNUALIZED CITY MANAGER COUNCIL CLASSIFICATION EMP # FTE TOTAL REQUESTED RECOMMEND. APPROP. LAST NAME FINANCE DIRECTOR , , , , FOURNIER TAX COLLECTOR , , , , CYR COMPTROLLER (RETIRING 7/11/19) , , , , DUTREMBLE DEPUTY FINANCE DIRECTOR , , , , MATHERNE FINANCE CLERK , , , , ROBERGE AR/FINANCE CLERK , , , , NEW POSITION TOTAL BUDGETED POSITIONS , , , , Notes: Deputy Finance Director position was referred to as "Staff Accountant" in prior budgets Comptroller 50% to wastewater division FY20 WW Annual Change Expense Richard Dutremble is retiring 7/11/19 50% paid by WW $ (27,511) 4,402 Finance Coverage 7% of expenses (96% of the year) $ 26,017 $ 24,977 $ (1,494) $ 29,378 We will now carry the expense in the Finance Dept with a transfer from WW to pay for them Multiple positions will be helping WW to allow for more timely entries Finance & Tax Workbook, Payroll, Page 4
5 Request Account Title: Dept Manager Salary Exp Department Number: Account Number: Actual Actual Est. Expended $96, $90, $105, $106, $108, $108, $108, $108, $2, Support for Request: Provide justification for the budget request using as much detail as possible
6 Request Account Title: Mid Mgmt Hrly Employee Wage Ex Department Number: Account Number: Actual Actual Est. Expended $122, $151, $151, $152, $158, $135, $135, $135, ($16,733.04) Support for Request: Provide justification for the budget request using as much detail as possible Remove Rick from 50% WWTP/50% Finance The finance support will be done as a transfer and hold all expenses within Finance.
7 Request Account Title: F-T Employee Wage Exp Department Number: Account Number: Actual Actual Est. Expended $94, $45, $46, $46, $47, $85, $85, $85, $39, Support for Request: Provide justification for the budget request using as much detail as possible New position to replace Dutremble upon retirement, a transfer will be done to cover this amount.
8 Request Account Title: Overtime Wage Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $8.96 $ $ $ $ $ ($50.00) Support for Request: Provide justification for the budget request using as much detail as possible
9 Request Account Title: Conferences/Training Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $ $1, $1, $ 3, $3, $3, $2, Support for Request: Provide justification for the budget request using as much detail as possible NESGFOA Spring and Fall Conference $ GFOA quarterly meetings - Finanance Director $ Training for Tax Collector $ Training for Deputy Finance Director $ NESGFOA Spring and Fall Conference Food/Lodging $ 1, Mileage for local conferences (6 x 95) $ Travel to NESGFOA Annual Conference - Fall Vermont $ Travel to NESGFOA Annual Conference - Spring Waltham $ $ 3,780.00
10 Request Account Title: Travel/Mileage Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $ $ $1, $0.00 $0.00 $0.00 ($970.00) Support for Request: Provide justification for the budget request using as much detail as possible Moved to 60251
11 Request Account Title: Food/Lodging Expense Department Number: Account Number: Actual Actual Est. Expended $0.00 $ $0.00 $1, $ $0.00 $0.00 $0.00 ($1,100.00) Support for Request: Provide justification for the budget request using as much detail as possible Moved to 60251
12 Request Account Title: Dues/Memberships Expense Department Number: Account Number: Actual Actual Est. Expended $1, $ $1, $ $ $ $ $ $10.00 Support for Request: Provide justification for the budget request using as much detail as possible GFOA CAFR $ GFOA Membership $ MMTCTA Membership - Finance Director $ MMTCTA Membership - Tax Collector $ MMTCTA Membership - Deputy Finance Director $ $
13 Request Account Title: Other Prof/Consult Srvs Exp Department Number: Account Number: Actual Actual Est. Expended $ $3, $0.00 $0.00 $0.00 $11, $11, $11, $11, Support for Request: Provide justification for the budget request using as much detail as possible Purchase the Citizen Self Service module for Munis. Currently, we use an external software for citizens to pay for bills online. The upload isn't working correctly, we think that is due to one of the upgrades of Munis. It isn't calculating interest correct, and doesn't match Munis. This is causing issues and frustration for citizens as they think the paid the full amount, but it isn't paid in full. This will allow staff to see payments instantly, as it directly posts to Munis. For more detail, see the Capital
14 Request Account Title: Admin/Office Supp/Eqt Non-Cap Department Number: Account Number: Actual Actual Est. Expended $1, $1, $ $1, $1, $1, $1, $1, $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Annual Staples Supplies/tax forms/check stock $ 1,200.00
15 Request Account Title: Operating Supp/Eqt Non-Cap Department Number: Account Number: Actual Actual Est. Expended $0.00 $0.00 $1, $ $ $ $ $ $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Cell Phone Allowance ($30/momth) $
City of Biddeford, Maine
City of Biddeford, Maine : GIS Division FY2019 Account Number: 21168 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $75,653 $76,555 $76,972
City of Biddeford, Maine
City of Biddeford, Maine : Computer Services FY2020 Account Number: 21107 Revised 2/27/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $119,254 $89,924
City of Biddeford, Maine
City of Biddeford, Maine : Personnel FY2020 Account Number: 21108 Revised 3/11/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $102,455 $81,780 $78,441
City of Biddeford, Maine
City of Biddeford, Maine : Animal Control Officer FY2019 Account Number: 21149 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $66,070 $68,485
City of Biddeford, Maine
City of Biddeford, Maine : Police Investigative Services FY2019 Account Number: 21147 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $606,194
City of Biddeford, Maine
City of Biddeford, Maine : City Clerk FY2020 Account Number: 21103 Revised 2/27/2019 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec FY20 Personnel Services: $261,410 $254,731 $255,620
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City of Biddeford, Maine : Mooring Fees FY2019 Account Number: 31102 Revised 3/9/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $10,862 $11,214 $10,577
City of Biddeford, Maine
City of Biddeford, Maine : PW Admin/Fleet Maint. Exp FY2019 Account Number: 21161 Revised 3/5/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $1,343,658
City of Biddeford, Maine
15 Spent City of Biddeford, Maine : Police Investigative Services FY2018 Account Number: 21147 Revised 4/14/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's
City of Biddeford, Maine
City of Biddeford, Maine : Parks Maintenance FY2019 Account Number: 21165 Revised 3/5/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $379,494 $410,839
City of Biddeford, Maine
15 Spent City of Biddeford, Maine : Communications FY2018 Account Number: 21148 Revised 4/14/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's Rec City
City of Biddeford, Maine FY2019 Account Number: 21162
City of Biddeford, Maine FY2019 Account Number: 21162 Revised 3/5/2018 : Public Works Roads Maintenance FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $1,209,408
City of Biddeford, Maine
City of Biddeford, Maine : General Administration FY2020 Account Number: 21111 Revised 3/5/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $767,109 $840,033
City of Biddeford, Maine
15 Spent City of Biddeford, Maine FY2018 Account Number: 21162 Revised 4/14/2017 : Public Works Roads Maintenance FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's
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City of Biddeford, Maine FY2018 Mooring Fees Fund Revenue Revised 4/19/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Received Estimate Received Estimate Received to Date Dept Head Manager's Rec City Council Rec
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