Mountain Lakes District Mountain Lakes Water Dept Proposed Budgets
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1 Mountain Lakes District Mountain Lakes Water Dept s
2 /2019 BUDGET & ASSESSMENT OVERVIEW* *Does not include Water Fund GEN OP ASSESSMENT NEEDED RECREATION ASSESSMENT NEEDED LODGE ASSESSMENT NEEDED BUDGET 175,005 35,800 9, PROPOSED BUDGET 181,783 39,225 9,925 Regular Total 220, ,933 PLUS WARRANTS FROM ASSESSMENT 14,700 6,000 Total Revenue Needed 234,905 Less Projected District Income 10,420 Total Assessment Needed 224, ,933 10, , PROJECTED ASSESSMENT COMPARISON DATA: PROJECTED ASSESSMENT 224,485 ACTUAL ASSESSMENT 226, PROJECTED ASSESSMENT 2017 ACTUAL ASSESSMENT 2016 PROJECTED ASSESSMENT (CORRECTED) 2016 ACTUAL ASSESSMENT 2015 PROJECTED ASSESSMENT 2015 ACTUAL ASSESSMENT 2014 PROJECTED ASSESSMENT 2014 ACTUAL ASSESSMENT 222, , , , , , , ,443
3 SECTION A Mountain Lakes District - GENERAL OPERATIONS PROPOSED BUDGET FOR 2019 With Balances as of December 31, (NOTE: Fiscal Year Runs Jan. 1 to Dec. 31) Actual 2019 Requested Increase Decrease Revenues BUILDING PERMITS BATH RECREATION FEES , , INTEREST REVENUE LODGE RENTAL INCOME 2, , , BOAT RENTALS REVENUE , , MISC. REVENUE-GEN OP SNACK REVENUE 1, , , BATH WATER SVC FEES 3, , , TAXES RECD-HAVERHILL 226, , $226, (653.00) Intergovernmental Revenue (FEMA) 10, $0.00 Total Net Change Total Revenues 244, , $236, $ $ $ Expenditures COMMISSIONER 9, , , TREASURER CLERK MODERATOR ZONING OFFICER 2, , , ADMIN. ASSISTANT 13, , , , SECTION A GEN OP
4 Actual 2019 Requested Increase Decrease MAINTENANCE MGR 24, , , , MAINTENANCE ASSISTANT 2, , , PROF. SERVICES - CPA REC. PROGRAM DIRECTOR 5, , , LIFEGUARDS 6, , , SNACK BAR INVENTORY , , SNACK ATTENDANTS 3, , , LODGE ATTENDANT 1, , , FICA EXPENSE-GEN OP 3, , , FICA EXPENSE-REC 1, , , UNEMP INSURANCE WORKERS COMP 2, , , WGSB DAM LOAN 7, , , WGSB FRENCH POND LOAN 14, , WGBS WATER LOAN 31, , , PASS LOWER DAM LOAN 8, , , AUDIT EXPENSE 3, , , HEALTH INSURANCE 4, , , NH RETIREMENT , , LIABILITY INSURANCE 1, , , OFFICE SOFTWARE 1, , , OFFICE SUPPLIES 2, , , PHONE/INTERNET-GEN OP 3, , , PHONE-REC POOL PHONE/INTERNET-LODGE 1, , , ELECTRICITY-GEN OP 3, , , ELECTRICITY-REC 1, , , ELECTRICITY-LODGE 1, , , FUEL/PROPANE-GEN OP 2, , , FUEL/PROPANE-REC FUEL OIL-LODGE 4, , , Total Net Change SECTION A GEN OP
5 Actual 2019 Requested Increase Decrease Total Net Change PRINTING/AD-GEN OP WATER CHARGE-GEN OP WATER CHARGE-REC WATER CHARGE-LODGE CONSULT/TRAINNG-GENOP 1, , , CONSULT/TRAINING-REC FEES/REGISTRTNS-GENOP 1, , , FACILITY OPER-GEN OP 6, , , FACILITY OPER-REC 1, , , , $1000 specified for tennis court FACILITY OPER-LODGE 1, , , SNOWPLOW/MOWING-GENOP 3, , , SNOWPLOW/MOWING-LODGE 2, , , BEAUTIFICATN/WILDLIFE , FIREWORKS 2, , , SPECIAL EVENTS-GENOP SPECIAL EVENTS-REC , , EQUIP PUR/MAINT-LODGE 1, , , MILEAGE , BEACH/POOL MAINT. 2, , , PLANNING BOARD 1, WATER PROJECTS 11, FundBalance 0.00 * includes funds from warrant articles approved in 2017 Total Expenditures 202, , , $40, $19, $20, (before WAs) plus 2019 WARRANT ARTICLES 6, equals 236, less PROJECTED NON-TAX REVENUE 10, ASSESSMENT REVENUE NEEDED 226, SECTION A GEN OP
6 SECTION B Mountain Lakes District - WATER DEPARTMENT PROPOSED BUDGET for 2019 With Balances as of December 31, (Note: Fiscal Year Runs Jan. 1 to Dec. 31) Actual 2019 Requested Increase Revenues WD HOOKUPS $ 0.00 $ 1, , WD INTEREST REVENUE 2, WD Misc Revenue WATER REVENUE-DISTRICT (307*575) 171, , , , B - WATER REVENUE-BATH (15*791) 11, , , Decrease Total Net Change Total Revenues 185, , , $8, $0.00 $8, Expenditures WD ADMIN ASSISTANT 13, , , , WD PROF SERVICES-CPA WD NH RETIREMENT , , WD FICA EXPENSE 3, , , WD LEGAL EXPENSE WD AUDIT EXPENSE 3, , , WD LIABILITY INSURANC 1, , , WD HEALTH INSURANCE 4, , , TRANSFER OUT-Cap Res 13, , , , WD OFFICE EXPENSE 2, , , WD TELEPHONE 1, , , SECTION B WATER DEPT.
7 Actual 2019 Requested Increase Decrease WD ELECTRICITY 11, , , WD FUEL/PROPANE , , WD CONSULT/TRAIN WD FEES/REGISTRATION 2, , , WD FACILITY MAINT 8, , , WD EMERGCY TO/FROM CRF 2, WD TRUCK EXPENSES 1, , , WD EQUIP PURCH/MAINT 3, , , WWL WATER PURCHASES 66, , , , WD CONTRACT LABOR 35, , , WD WATER TECHNICIAN WD WATER ASSISTANT 1, , WD WATER DEPT MANAGER 24, , , WD BATH SERVICE FEE 3, , , WATER PROJECTS (2017+) 11,263.84FB 30, WD DEBT PAYMENTS 8, FB 8, to Gen Op for loan payt Total Net Change Total Expenses 224, , , $20, $12, $8, Increase Income Inc 190, Exp 190, <--Must be zero for proprietary funds TWO ways to get there see below Reduce Expenditures (MLD) $25 increase 307 x 575 7, , Pass Loan payts from Gen Op 8, (Bath) $30 increase 15 x , Reduce Contract Labor Line 13, Other Income 1, Adj Payroll Alloc - Water Mgr 7, Increase 8, , Reduction 28, SECTION B WATER DEPT.
8 Step 7 Step 6 Step 5 Step 4 Step 3 Step 2 Step 1 ADDENDUM A: Revised Procedural Formula to bill Bath (Out of District) Water Service District Charge 03/09/19 Procedural Formula to bill Bath (out of District) Water Service District Charge EXAMPLES* *Also see worksheet 1 Determine the allocation amount of District water expenses using steps A-D below. Take 50% of the apportioned accounts in the A current District (see table 1.1 for accounts) $56, $15,729 $18,378 $18, Add in the 100% accounts from the District B (see table 1.1 for accounts) $79,412 $55,343 $53,950 $54, Take the current Social Security and Medicare percentage of the apportioned payroll (see C table 1.1 for accounts) and the water department payroll: $3, $0 $0 $0 i (Expense lines ) * ( ) current social security rate *.062 $0 $0 $0 ii (Expense lines ) * ( ) current Medicare rate *.0145 $0 $0 $0 iii i + ii = iii $3, $0 $0 $0 Add A+B+C=District portion of Water $138, D Expenses $71,072 $72,328 $73, Find the combined valuation for Mountain Lakes and Bath (out of District) A Find the valuation for Mountain Lakes 47,506,100 46,010,000 46,184,753 46,140,603 B Find the valuation for Bath (out of District) 2,177,100 2,117,200 2,117,200 2,139,700 C Total Combined Valuation (A+B) 49,683,200 48,127,200 48,301,953 48,280,303 Find the percentages allocated to Haverhill and Bath (out of District). Do this by adding both valuations together and finding the proportion of each. A Haverhill 47,506,100/49,683, % 95.6% 95.57% Bath (out of District) rounded to the nearest B tenth of a percent 2,177,100/49,683, % 4.38% 4.43% Find the dollar amount allocated to Bath. Multiply answers from Step 3B and Step 1D. Determine the debt service fees for the Bath (out of District) residents by dividing the answer from Step 4 by the total number of water customers in the Bath section of Mountain Lakes. Round the number to the nearest whole dollar. Add this number to the yearly base rate on the Water Dept for total to charge the Bath residents (out of District customers). Multiply the number of Bath water customers by the first Step 5 answer. Enter this figure as an expense item for the Water Dept. Enter the same figure from Step 6 as a revenue item in the District budget. This calculation is dictated in the NH PUC rulings of 2008 & *4.38% = $ $3,127 $3,170 $3, /15 = 298 $208 $211 $ $683 $761 $ * 298 = 4470 $3,127 $3,170 $3,245 $4, $3,127 $3,170 $3,245
9 50% Basis Accounts Mountain Lakes Distribution of District Water Costs of All Water Customers 2019 Gen Op 50% of 2019 Gen Op NOTES 100% Basis Accounts 100% of Gen Op Commissioner $ 9,000 $ 4, Dam Loan $ 7, Treasurer $ 750 $ FPR Bond Paid off Clerk $ 125 $ WGBS Water Bond $ 30, Moderator $ 125 $ Passumpsic Lower Dam Loan $ 16, Admin Assistant $ - $ - allocated directly to water budget *And any other loans in the future $ 54, Maintenance Assistant $ - $ - allocated directly to water budget used for the Water System UE Insurance $ 500 $ Worker s Comp $ 2,463 $ 1, Professional Services $ - $ - allocated directly to water budget Legal Expense $ - $ - allocated directly to water budget Audit Expense $ - $ - allocated directly to water budget Office Supplies $ - $ - allocated directly to water budget Telephone/Internet-Gen.Op $ 3,000 $ 1, Electricity-Gen.Op $ 3,800 $ 1, Fuel/Propane-Gen.Op $ 2,000 $ 1, Printing/Ad-Gen.Op $ 700 $ Water Charge-Gen.Op $ 575 $ Consulting/Train-Gen. $ 2,350 $ 1, Fees/Registration-Gen. Op. $ 1,800 $ Facility Oper-Gen.Op $ 7,000 $ 3, Snow Plow/Lawn Mow $ 3,100 $ 1, Shop/Supplies-Gen.Op $ - $ Equip.Purchase-Gen.Op $ - $ Building Maint-Gen.Op $ - $ Equip.Maint-Gen.Op $ - $ - $ 18,644 $ 54, This calculation is dictated in the NH PUC rulings of 2008 and 2009.
10 SECTION C MOUNTAIN LAKES DISTRICT AND WATER DEPARTMENT PROPOSED WARRANT ARTICLE FUNDING SOURCES FOR 2019 Article No. Amount Purpose / Destination Fund Taxation 1 $230,933 General Operating Fund $230, Funding Source User Fees Gen Op Fund Balance WD Fund Balance NOTES 2 $175,971 Water Department Operating Fund $175, $14,369 WD Water Emergency CRF $14, $5,000 MLD Gen Op Legal Expenses CRF $5, $500 MLD Planning Board Legal Exp CRF $ $500 MLD Planning Docs Update CRF $ $5,000 MLD Future Dam Projects CRF $5, $2,000 MLD Office Software CRF $2, $5,000 MLD Rec Facilities CRF $5, Pool Heater 10 $2,500 MLD Lodge Exterior Projects $2, $5,000 MLD Rec - Round Tables for Beaches $5, $10,000 MLD Rec - Utility Court & Fencing Repairs $10, $456,773 TOTALS $236, $190, $29, $0.00 Abbreviation Key: CRF=Capital Reserve Fund WA=Warrant Article FB=Fund Balance WD=Water Department GenOp=General Operating Fund 1/16/2019 at 11:11 AM SECTION C WA FUNDING
11 BANK ACCOUNTS * Mountain Lakes District Fund Report As of the MONTHS ending DECEMBER 31, Account Type Account Name Balance ** Checking Mountain Lakes District - General Op/General Fund $100, ICS Sweep Acct. General Op Investment Account $10, Checking Mountain Lakes Water Department - Water Fund $13, Money Market Water Department Investment Account $55, Checking Mountain Lakes Recreation - Recreation Revolving Account $1, TOTAL $180, TRUSTEE ACCOUNTS *** Account Type Account Name Balance Capital Reserve Fund Mountain Lakes Recreational Facilities $ Capital Reserve Fund Mountain Lakes Facility Maint, Improvement, & Equipment $3, Capital Reserve Fund Mountain Lakes Water Department Capital Improvement $21, Capital Reserve Fund Mountain Lakes Water Emergency Fund $6.72 Capital Reserve Fund Mountain Lakes General Op Legal Expenses $ Capital Reserve Fund Mountain Lakes Planning Board Legal Expenses $ Capital Reserve Fund Mountain Lakes Forestry Management Fund $3, Capital Reserve Fund Mountain Lakes Planning Docs Update $ Capital Reserve Fund Mountain Lakes District Vehicle Purchase, Maint. & Equip $81.57 Capital Reserve Fund Mountain Lakes Future Dam Projects $15, Capital Reserve Fund Mountain Lakes Office Software $2, TOTAL $47, LIABILITY ACCOUNTS Account Type Account Name Balance Loan (WGSB) 2007 Dam Improvement Project (maturity 2026) $49, Loan (WGSB) 1998 French Pond Road & Dam Project (maturity ) $0.00 Loan (WGSB) 2005 Water Project (maturity 2025) $175, Loan (Passumpsic) 2015 Lower Dam Outlet Project (maturity 2035) $204, TOTAL $429, * The District maintains separate cash acounts for the two main funds: General Fund and Water Dept. Fund. Each of those funds also has a corresponding investment fund to comply with the FDIC deposit limitation. ** Please note these are cash account balances only. For information on the District's fund balances (also known as "fund surplus"), please see the 2017 Financial Statements and Independent Auditor's Report from Vachon Clukay & Co., PC *** Held by Charter Bank and Trust and administered by the Trustee of the Trust Fund. Commissioners are authorized agents to expend.
WARRANT. Mountain Lakes District
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REV: 8/25/05 REV: 5/22/08 REV: 7/12/08 REV: 4/11/09 REV: 5/11/09 MOUNTAIN LAKES DISTRICT WATER DEPARTMENT TARIFF HAVERHILL, NEW HAMPSHIRE Adopted this 12 th day of December, 1992 TABLE OF CONTENTS AND
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