Clerk of Circuit Court Lee County, Florida

Transcription

1 Clerk of Circuit Court Lee County, Florida Fiscal Year 2009 Budget REVISED

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3 Clerk of Circuit Court Lee County, Florida Fiscal Year 2009 Budget Prepared by: General Accounting, Finance & Records Department

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5 Lee County Clerk of Courts Fiscal Year 2009 Budget TABLE OF CONTENTS PAGE Clerk's Office Budget Overview 2 Fiscal Year 2009 Board Budget Request & Board Funding Requirements 4 Fiscal Year 2009 Board Budget Request by Departments 5 Fiscal Year 2009 Clerk Fees Budget 8 Fiscal Year 2009 Clerk Fees Budget by Function 9 Fiscal Year 2009 Total Board Request, Board Funding Requirements, and Clerk Fees Budgets 12 Fiscal Year 2009 Court Budget 14 Fiscal Year 2009 Public Records Modernization Budget Funds 15 Fiscal Year 2009 Balanced Total Budget 16 Pie Chart- Board Budget Request by Departments 17 Bar Graph- Board Budget Request by Departments 17 1

6 Clerk s Office Budget Overview The Clerk s Office has a unique budget process in that it has three different agencies approving the budget. The Clerk s budget has a Board of County Commissioners (the Board) approved and funded budget, a fee funded budget, and a state approved court fee budget. The monies collected and not utilized in during the fiscal year are returned to either the Board or the State of Florida (excess court fees). Board Budget Request & Board Funding Requirements The Board funded portion of the Clerk s budget provides funding for the Clerk to Board functions, Board approved expanded court functions, and Article V, Revision VII required funding, examples are: * Minutes, employee payroll, vendor payments, investing, and financial reporting activities for the Board and Port Authority. * Internal Audit and Information Systems Departments pro rata costs for support of the Board financial systems and management reviews. * Pay or Appear Program Board approved expansion of court programs * County probation collections Board request for the Clerk to handle on their behalf * Court related courier and internet services Article V, Revision VII required funding. Monies not spent during the fiscal year are returned to the Board as excess fees. Clerk Fees Budget The Clerk Fees Budget is the budget which is based on fees generated by the official records, delinquent tax sales, and tourist tax collections and enforcement. These fees are outlined in the Florida statutes or County Ordinances (tourist tax). Any revenue in excess of the Clerk s operating costs is returned to the Board as excess fees. Court Fees Budget The Court Fees Budget is supported by statute defined court filing fees and fines. The budget is approved by the Florida Clerks of Court Operations Corporation on or around August 15 th each year. Any surplus generated by the fees above the approved budget is forwarded to the Florida Department of Revenue each month. Functions: The Clerk is a ministerial officer of the county. All functions performed by the Clerk s Office are core functions as enumerated in the Florida Constitution and Florida Statutes, or are required by the Board. 2

7 Board Budget Request & Board Funding Requirements 3

8 Lee County Clerk of Courts Fiscal Year 2009 Board Budget Request & Board Funding Requirements Line Item Personal Services FY09 FY09 Clerk to Board Functions FY09 County Required FY09 County FY09 FY08* Variance Total Pursuant to County Probation Proposed Adopted Percent Board Article V Funded POA Collections Budget Budget Variance Change Request 1210 Regular Salaries FT $33,433 $36,743 $4,236,570 $4,017,875 $218, % $4,306, Regular Salaries PT 93,650 78,966 14, % 93, Overtime 1.0 4,500 1,000 3, % 4, Overtime 1.5 2,000 48,994 56,109 (7,115) % 50, Special Pay- No Retirement 1,200 82,169 87,124 (4,955) -5.69% 83, FICA Taxes OASDI 2,106 2, , ,183 6, % 273, Medicare Taxes ,953 61,456 3, % 65, Retirement Contribution Regular 3,407 3, , ,663 (48,248) -9.64% 459, Health Insurance 7,574 10, ,697 1,017,820 (54,123) -5.32% 982, Employee Assistance Program ,258 1,489 (231) % 1, Life Insurance ,294 14,605 (2,311) % 12, Dental Insurance ,014 36,827 2, % 39, Disability Insurance ,698 19,285 (3,587) % 15, Unemployment Comp 7,000 12,000 (5,000) % 7,000 Total Personal Services 0 50,896 55,195 6,290,945 6,167, , % 6,397,036 Operating Expenses 3120 Legal Services 3,446 2,390 1, % 3, Financial Services 35 8,037 (8,002) % Other Professional Services 153, ,923 43, % 153, Data Processing/Software Services 138,314 71,660 66, % 138, Data Processing Equip > $100K 0 84,597 (84,597) % Other Contractual Services 15, ,874 91, , % 265, Local Travel Per Diem 2,943 3,371 (428) % 2, Out of County Travel 50,283 51,000 (717) -1.41% 50, Telecommunications 27, , ,873 91, % 224, Freight & Postage ,283 15,851 1, % 18, Advertising (100) % Land, Building & Parking Rental 10, , % 10, Data Processing Equipment Rentals 0 3,903 (3,903) % Other Equipment Rental 1, , % 1, Insurance & Bonds (247) % Office Equipment Maintenance 15,217 13,264 1, % 15, Data Processing Equip Maintenance % Print Bind Copy External 16,561 22,768 (6,207) % 16, Service of Process 3, % 3, License, Permit, & Application (411) % Misc Expense % General Office Supplies ,790 24,959 9, % 35, Data Processing Supplies 124,600 45,152 79, % 124, Minor Equipment 122,765 83,341 39, % 122, Other Supplies 1, (572) % 1, Reference Materials 11,434 19,525 (8,091) % 11, Memberships 8,058 8,423 (365) -4.33% 8, Education 500 7,956 (7,456) % Seminars & Training 62,522 70,099 (7,577) % 62,522 Total Operating Expenses 43,188 5,125 1,253 1,221, , , % 1,271, Capital Outlay , ,123 (350,215) % 91,908 Grand Total $43,188 $56,021 $56,448 $7,604,340 $7,453,662 $150, % $7,759,997 *For comparison purposes the POA was removed from the FY08 budget request. 4

9 Line Item Lee County Clerk of Courts Fiscal Year 2009 Board Budget Request by Departments Internal Audit Finance Minutes ISD Total Personal Services 1210 Regular Salaries FT $489,066 $2,040,795 $292,103 $1,414,606 $4,236, Regular Salaries PT 75,406 18,244 93, Overtime 1.0 1,000 3,500 4, Overtime ,270 4,181 30,543 48, Special Pay- No Retirement 63,843 18,326 82, FICA Taxes OASDI 35, ,828 18,403 88, , Medicare Taxes 8,468 30,884 4,382 21,219 64, Retirement Contribution Regular 60, ,353 29, , , Health Insurance 53, , , , , Employee Assistance Program , Life Insurance 1,693 5, ,950 12, Dental Insurance 4,221 21,672 4,050 9,071 39, Disability Insurance 2,048 7,462 1,059 5,129 15, Unemployment 7,000 7,000 Total Personal Services 730,599 3,104, ,320 1,984,528 6,290,945 Operating Expenses 3120 Legal Services 350 2, , Financial Services Other Professional Services 153, , Data Processing/Software Services 1, , , Other Contractual Services 51, , , Local Travel Per Diem 1, , Out of County Travel 2,100 13, ,749 50, Telecommunications 3,500 17, , , Freight & Postage 2,100 11, ,475 17, Land, Building & Parking Rental ,148 10, Other Equipment Rental 1,200 1, Insurance & Bonds Office Equipment Maintenance 2,100 7,405 2,535 3,177 15, Data Processing Equip Maintenance Print Bind Copy External ,386 16, Service of Process Misc Expense General Office Supplies ,176 3,000 11,914 34, Data Processing Supplies 124, , Minor Equipment 350 3, , , Other Supplies Reference Materials 1,400 7,969 2,065 11, Memberships 3,724 4,334 8, Education Seminars & Training 4,900 8, ,673 62,522 Total Operating Expenses 19, ,347 7,362 1,028,423 1,221,487 Capital Equipment & Software 6410 Capital Outlay 0 10,000 3,150 78,758 91,908 Grand Total $749,954 $3,280,845 $481,832 $3,091,709 $7,604,340 5

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11 Clerk Fees Budget 7

12 Line Item Personal Services Lee County Clerk of Courts Fiscal Year 2009 Clerk Fees Budget FY09 FY08 Variance Proposed Adopted Percent Budget Budget Variance Change 1110 Elected Official Salaries $27,464 $101,152 ($73,688) % 1210 Regular Salaries FT 3,520,255 3,771,342 (251,087) -6.66% 1230 Regular Salaries PT 142, ,869 (17,510) % 1410 Overtime 1.0 7,000 15,000 (8,000) % 1415 Overtime , ,128 (42,275) % 1510 Special Pay- No Retirement 50,730 59,609 (8,879) % 2110 FICA Taxes OASDI 229, ,943 (27,273) % 2120 Medicare Taxes 55,350 60,484 (5,134) -8.49% 2210 Retirement Contribution- Regular 382, ,747 (101,247) % 2230 Retirement Contribution- Elected 4,691 19,219 (14,528) % 2310 Health Insurance 942,215 1,109,544 (167,329) % 2315 Employee Assistance Program 1,318 1,637 (319) % 2320 Life Insurance 10,489 14,037 (3,548) % 2330 Dental Insurance 40,598 40, % 2350 Disability Insurance 13,378 18,513 (5,135) % 2510 Unemployment Compensation 3,000 3, % Total Personal Services 5,488,870 6,214,535 (725,665) % Operating Expenses 3120 Legal Services 10,950 25,985 (15,035) % 3190 Other Professional Services 1,113 76,384 (75,271) % 3460 Data Processing/Software Services ,340 (50,353) % 3461 Data Processing Equip > $100K 0 60,608 (60,608) % 3480 County Graphics Services % 3490 Other Contractual Services 141, ,876 (38,076) % 4010 Local Travel Per Diem 1,272 4,126 (2,854) % 4022 Out of County Travel 15,310 43,586 (28,276) % 4110 Telecommunications 13,869 96,650 (82,781) % 4111 Freight & Postage 73,701 62,554 11, % 4120 Advertising 10,000 10,500 (500) -4.76% 4410 Land, Building, & Parking Rental 73 50,000 (49,927) % 4440 Data Processing Equipment Rentals 0 2,797 (2,797) % 4520 Insurance & Bonds 24 1,803 (1,779) % 4620 Vehicle Repair & Maintenance 3,150 3, % 4630 Office Equipment Maintenance 34,383 85,263 (50,880) % 4640 Data Processing Equipment Maintenance % 4710 Print Bind Copy External 1,869 3,332 (1,463) % 4970 License, Permit & Application % 4990 Misc Expense 275 3,355 (3,080) % 5110 Pre-Printed Forms 1,100 3,500 (2,400) % 5120 General Office Supplies 34,092 81,525 (47,433) % 5130 Data Processing Supplies ,348 (31,447) % 5210 Oil, Fuel, & Lubricants 2, , % 5240 Chemicals % 5280 Minor Equipment 11, ,123 (105,240) % 5290 Other Supplies 36,945 36, % 5410 Reference Materials 3,638 5,378 (1,740) % 5420 Memberships 3,511 28,569 (25,058) % 5430 Education 1,250 10,889 (9,639) % 5431 Seminars & Training 11,621 53,834 (42,213) % Total Operating Expenses 417,761 1,133,277 (715,516) % 6410 Capital Outlay 34, ,188 (264,948) % 9910 Misc Contingency 1,180,432 3,050,029 (1,869,597) % Sub-Total 7,121,303 10,697,029 (3,575,726) % Amount Funded by Court Fees (886,653) (337,609) (549,044) % Grand Total $6,234,650 $10,359,420 ($4,124,770) % 8

13 Line Item Lee County Clerk of Courts Fiscal Year 2009 Clerk Fees Budget by Function Clerk Internal Delinquent Human Admin Audit Micrographics ISD Finance Recording Tax Resources EXC Total Personal Services 1110 Elected Official Salaries $27,464 $27, Regular Salaries FT 51,663 $209,600 $157,677 $901,119 $35,285 $1,565,816 $270,903 $328,192 3,520, Regular Salaries PT 32, , , Overtime 1.0 7,000 7, Overtime , ,000 3,000 57, Special Pay- No Retirement 2,032 2,754 11,674 1,070 25,000 8,200 50, FICA Taxes OASDI 3,944 15,204 9,934 56,074 2, ,581 17,065 19, , Medicare Taxes 1,187 3,629 2,366 13, ,137 4,063 4,922 55, Retirement Contribution- Regular 6,190 25,905 16,729 93,547 3, ,392 27,601 37, , Retirement Contribution- Elected 4,691 4, Health Insurance 11,621 22,990 43, ,030 10, ,204 65,818 78, , Employee Assistance Program , Life Insurance , , ,185 10, Dental Insurance 412 1,809 1,800 5, ,300 3,600 2,520 40, Disability Insurance , , ,189 13, Unemployment Comp 3,000 3,000 Total Personal Services 109, , ,406 1,264,167 53,876 2,636, , , ,488,870 Operating Expenses 3120 Legal Services ,000 5,000 2,500 10, Other Professional Services 1,113 1, Data Processing/Software Services County Graphics Services Other Contractual Services 61,200 8,072 1,436 5,592 45,000 2,000 18, , Local Travel Per Diem , Out of County Travel 2, , , ,750 15, Telecommunications 1,500 1,269 10,000 1,100 13, Freight & Postage , ,050 30, , Advertising 10,000 10, Land, Building, & Parking Rental Insurance & Bonds Vehicle Maintenance 3,150 3, Office Equipment Maintenance , ,000 3,500 2,500 34, Data Processing Equip Maintenance Print Bind Copy External , License, Permit & Application Misc Expense Pre-Printed Forms 1,100 1, General Office Supplies , ,000 2,000 3,000 34, Data Processing Supplies Oil, Fuel & Lubricants 2,000 2, Chemicals Minor Equipment , , ,500 11, Other Supplies 10, , , Reference Materials ,000 3, Memberships ,900 3, Education 1,250 1, Seminars & Training 323 2, ,100 1,250 6,400 11,621 Total Operating Expenses 76,906 8,295 80,895 7,434 6, ,800 44,800 58, ,761 Capital Equipment & Software 6410 Capital Outlay , , ,240 Other 9910 Misc Contingency 1,180,432 1,180,432 Total 186, , ,301 1,304,841 60,607 2,770, , ,636 1,180,432 7,121,303 Amount Funded by Courts (197,524) (350,888) (338,241) (886,653) Grand Total $186,799 $321,409 $118,777 $1,304,841 ($290,281) $2,770,605 $438,673 $203,395 $1,180,432 $6,234,650 9

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15 Total Board Request, Board Funding Requirements, and Clerk Fees Budgets 11

16 Lee County Clerk of Courts Fiscal Year 2009 Total Board Request, Board Funding Requirements, and Clerk Fees Budgets FY09 FY08 Variance Line Item Personal Services Proposed Adopted Percent Budget Budget Variance Change 1110 Elected Official Salaries $27,464 $101,152 ($73,688) % 1210 Regular Salaries FT 7,827,001 7,821,772 5, % 1230 Regular Salaries PT 236, ,835 (2,826) -1.18% 1410 Overtime ,500 16,000 (4,500) % 1415 Overtime , ,237 (49,390) % 1510 Special Pay- No Retirement 134, ,933 (13,834) -9.35% 2110 FICA Taxes OASDI 502, ,242 (18,453) -3.54% 2120 Medicare Taxes 121, ,428 (1,089) -0.89% 2210 Retirement Contribution Regular 842, ,317 (146,045) % 2230 Retirement Contribution- Elected 4,691 19,219 (14,528) % 2310 Health Insurance 1,924,476 2,135,792 (211,316) -9.89% 2315 Employee Assistance Program 2,609 3,142 (533) % 2320 Life Insurance 22,977 28,761 (5,784) % 2330 Dental Insurance 80,512 77,588 2, % 2350 Disability Insurance 29,321 37,954 (8,633) % 2510 Unemployment Compensation 10,000 15,000 (5,000) % Total Personal Services 11,885,906 12,433,372 (547,466) -4.40% Operating Expenses 3120 Legal Services 14,396 28,375 (13,979) % 3130 Financial Services 35 8,037 (8,002) % 3190 Other Professional Services 155, ,307 (31,306) % 3460 Data Processing/Software Services 139, ,000 16, % 3461 Data Processing Equip > $100K 0 145,205 (145,205) % 3480 County Graphics Services % 3490 Other Contractual Services 406, , , % 4010 Local Travel Per Diem 4,215 7,497 (3,282) % 4022 Out of County Travel 65,593 94,586 (28,993) % 4110 Telecommunications 238, ,523 36, % 4111 Freight & Postage 91,909 79,145 12, % 4120 Advertising 10,000 10,600 (600) -5.66% 4410 Land & Building Rental 10,581 50,000 (39,419) % 4440 Data Processing Equipment Rentals 0 6,700 (6,700) % 4450 Other Equipment Rental 1, , % 4520 Insurance & Bonds 177 2,203 (2,026) % 4620 Vehicle Repair & Maintenance 3,150 3, % 4630 Office Equipment Maintenance 49,600 98,527 (48,927) % 4640 Data Processing Equip Maintenance % 4710 Print Bind Copy External 18,430 26,100 (7,670) % 4909 Service of Process 3,500 3, % 4970 License, Permit & Application 750 1,030 (280) % 4990 Misc Expense 450 3,500 (3,050) % 5110 Pre-Printed Forms 1,100 3,500 (2,400) % 5120 General Office Supplies 69, ,304 (37,722) % 5130 Data Processing Supplies 125,501 77,500 48, % 5210 Oil, Fuel, & Lubricants 2, , % 5240 Chemicals % 5280 Minor Equipment 134, ,464 (65,816) % 5290 Other Supplies 38,303 37,170 1, % 5410 Reference Materials 15,072 24,903 (9,831) % 5420 Memberships 11,569 36,992 (25,423) % 5430 Education 1,750 18,845 (17,095) % 5431 Seminars & Training 74, ,933 (49,790) % Total Operating Expenses 1,688,814 1,982,474 (293,660) % Total Capital Outlay 126, ,311 (615,163) % 9910 Misc Contingency 1,180,432 3,050,029 (1,869,597) % Sub-Total 14,881,300 18,207,186 (3,325,886) % Amount Funded by Court Fees (886,653) (337,609) (549,044) % Grand Total $13,994,647 $17,869,577 ($3,874,930) % 12

17 Court Fees Budget 13

18 Lee County Clerk of Courts Fiscal Year 2009 Court Fees Budget Line Item Revenue Total Revenue From Court Fees $21,185,546 Interest Income 99,300 Total Revenue Personal Services 21,284, Elected Official Salary 150, Regular Salaries FT 7,674, Regular Salaries PT 191, Non-Permanent Labor 280, Overtime , Overtime , Special Pay- No Retirement 110, FICA Taxes OASDI 516, Medicare Taxes 124, Retirement Contribution Regular 808, Elected Official Retirement 25, Health Insurance 2,521, Employee Assistance Program 3, Life Insurance 22, Dental Insurance 108, Disability Insurance 30, Unemployment Comp 6,000 Allocations to/from Fund ,295 Operating Expenses Total Personal Services 13,601, Legal Services 20, Other Contractual Services 198, Local Travel Per Diem Out of County Travel 43, Telecommunications Freight & Postage 143, Advertising Insurance & Bonds Equipment Maintenance 57, Print Bind Copy External 113, Pre-Printed Forms 2, General Office Supplies 215, Minor Equipment 13, Reference Materials 5, Memberships 4, Education 4, Seminars & Training 14,100 Allocations to/from Fund ,057 Total Operating Expenses 942,452 Capital Equipment & Software 6410 Capital Equipment & Software 117,124 Total Capital Outlay 117, Miscellaneous Contingency 11, Surplus to State 6,611,748 Total Expenditures NOTE: The Court-Relate budget is subject to change due to revisions of Article V and its interpretation. $21,284,846 14

19 Public Records Modernization Budgets 15

20 Lee County Clerk of Courts Fiscal Year 2009 Public Records Modernization Budget Fund 120 Line Item FY09 Proposed FY08 Adopted Variance Budget Budget Variance Revenues Recording Fees $520,000 $908,000 ($388,000) % Interest Earnings 40,000 31,500 8, % Fund Balance Appropriated 1,273, ,273, % Total Revenue 1,833, , , % Operating Expenses 4640 Data Processing Equip Maintenance 1,208, , , % 6510 Professional Services CIP 625, , % Total Expenditures $1,833,116 $939,500 $893, % Lee County Clerk of Courts Fiscal Year 2009 PRM- Court Technology Budget Fund 121 Line Item FY09 Proposed FY08 Adopted Variance Budget Budget Variance Revenues Recording Fees $1,600,000 $2,808,000 ($1,208,000) % Interest Earnings 25,000 75,000 (50,000) % Fund Balance Appropriated 142, , % Total Revenue 1,767,356 2,883,000 (1,115,644) % Personal Expenses 1210 Regular Salaries FT 1,314,542 1,275,161 39, % 1510 Special Pay- No Retirement 0 27,000 (27,000) % 2110 FICA Taxes OASDI 81,921 82,076 (155) -0.19% 2120 Medicare Taxes 19,718 19, % 2210 Retirement Contribution- Regular 134, ,488 (19,002) % 2310 Health Insurance 199, ,845 (59,687) % 2315 Employee Assistance Program % 2320 Life Insurance 3,475 4,630 (1,155) % 2330 Dental Insurance 9,000 9, % 2350 Disability Insurance 4,765 6,122 (1,357) % Total Personal Expenditures 1,767,356 1,835,451 (68,095) -3.71% Operating Expenses 3190 Other Professional Services 0 80,000 (80,000) % 3460 Data Processing/Software Services 0 50,000 (50,000) % 3461 Data Processing Projects over $100K 0 79,795 (79,795) % 3490 Other Contractual Services 0 33,000 (33,000) % 4110 Telecommunications 0 60,000 (60,000) % 4440 Data Processing Equipment Rental 0 3,300 (3,300) % 4640 Data Processing Equipment Maintenance 0 437,454 (437,454) % 5120 General Office Supplies 0 2,000 (2,000) % 5130 Data Processing Supplies 0 40,000 (40,000) % 5280 Minor Equipment 0 57,000 (57,000) % Total Operating Expenditures 0 842,549 (842,549) % Capital & Other 6410 Capital Equipment & Software 0 205,000 (205,000) % Total Capital & Other Expenditures 0 205,000 (205,000) % Total Expenditures $1,767,356 $2,883,000 ($1,115,644) % 16

21 Other Information 17

22 Lee County Clerk of Courts Fiscal Year 2009 Balanced Total Budget Line Item FY09 Court FY09 Non-Court FY09 Proposed FY08 Adopted Variance Budget Budget Total Budget Budget Variance Percent Revenues Board Funded $7,759,997 $7,759,997 $7,510,157 $249, % Fees Funded & Other $99,300 6,234,650 6,333,950 10,596,420 (4,262,470) % Court Fee Funded 21,185, ,653 22,072,199 18,063,840 4,008, % Total Revenues 21,284,846 14,881,300 36,166,146 36,170,417 (4,271) -0.01% Expenditures Personal Services 13,601,843 11,885,906 25,487,749 24,719, , % Operating Expenses 942,452 1,688,814 2,631,266 2,644,727 (13,461) -0.51% Capital Outlay 117, , , ,311 (498,039) % Misc Contingency 11,679 1,180,432 1,192,111 3,050,029 (1,857,918) % Surplus to State 6,611,748 6,611,748 5,015,097 1,596, % Total Expenditures $21,284,846 $14,881,300 $36,166,146 $36,170,417 ($4,271) -0.01% 18

23 Lee County Clerk of Courts FY 2009 Board Budget by Department Audit 10% ISD 40% POA 1% Minutes 6% Finance & Records 43% Lee County Clerk of Courts Board Budget Request by Department 8,000,000 7,000,000 6,000,000 5,000,000 FY09 FY08 4,000,000 3,000,000 2,000,000 1,000,000 0 Audit Finance & Records Minutes POA Felony ISD Total 19

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