Treasurer s Report 7/16/18 (June month end)

Transcription

1 Treasurer s Report 7/16/18 (June month end) Balance Sheet Checking 002 Balance: $11,308 Savings 004 Balance: $45,523 down $47,967 from last month $22,225 is prepaid 2018 assessment money ($44,773 was prepaid in installments as of 6/30/18--$22,548 of that was used to pay for June invoices). $23,298 is unallocated funds. Funds: Chip Seal Reserve Fund/ Cash is $3, up $ NG Road Fund paid $17, for road work (see Fund Report for details) SG Road Fund paid $29, for road work (see Fund Report for details) Unallocated Funds paid $1,200 for the road engineer Accounts Receivable: $187,297 down by $779 from May. This includes $6,625 in outstanding donation income and a Bad Debt write off of $6,586 for Bill Only SG 57 A. Accounts Payable: $2, breakdown: $ IRS Penalty abatement request still under IRS review $ ATS June invoice $1,623 Brown Invoice for Seth s May hours Payroll Liabilities: $ to be paid to MT and IRS for withheld income taxes and payroll taxes and employer payroll tax match. Profit & Loss Income for June Old Land assessments $151 Old Dwelling assessments $105 Finance Charges $810 Penalties $ Land Assess. $ Dwelling Assess. $235 Overall Collection rate June 30: Land 47.79% of total budget- should be at 50% ; 86.27% of invoiced Dwelling 47.26% of total budget- should be at 50% ; % of invoiced Prepaid July thru October Land & Dwelling Assessments: $ 44,773 (already in 004 Savings) At current collection rate we can expect approximately $ 19,152 more in assessment payments and $5,145 in GAV payments.

2 Budget Expenses Total $40,965 HIGHLIGHTS: Accounting Fees: $ breakdown: $ for QB updates, deposits, bank account reconciliation, month end reports etc. (May) $45 for Payroll Processing (May) $67.50 Recalculation copy instructions given to ATS in 2016 for Rakela s misapplied checks 1010 Admin Wages: $ breakdown: 2010b Administrative Wages: $ for hrs. worked 5/13-6/9 2010c Mileage reimbursement $ Project Review Wages; $11.00 for 1 hr Payroll Taxes: $ Insurance: $814 renewal of Employment Practice policy Legal Costs Collections $4, breakdown: $80 Hornack/Difo (Alanah) $ response to Ali Quiet Title $2, research and study of covenants and bylaws $1,352 demand letters (invoiced affected to landowners) Road Costs: NG Gravel Roads: $10,000 spring work 71.21% of budget; $4, left for fall grading NG Mag Chloride: $3, % of budget; $2,920 left for fall NG Paved Road: $2, % of budget; $8, left for asphalt repairs Additional work paid out of NG Road Fund $17,534 and Unallocated Funds $600 Total NG road work cost: $33, SG Gravel Roads: $15,000 spring work 59.15% of budget; $10,360 left for fall SG Mag Chloride: $3,480 58% of budget; $2,520 left for fall Additional work paid out of SG Road Fund $29, and Unallocated Funds $600 Total SG road work cost paid by GLA: $48, Additional gravel paid by donations: $5,625; part of 304 permit repairs paid by donations: $1,000 Total cost of work done: $54, (actual cost would have been higher, if fill material had not been donated from a landowner s property)

3 Glastonbury Landowners Association Fund Report June 2018 Donation Fund Starting Balance $ - Baker SG 69-2 loads of gravel $ Kassing SG 83-1 load of gravel $ Moorman SG 79-2 loads of gravel $ Spectec/TIC - 10 loads of gravel $ 3, Wunsch SG Permit Golmeyer Creek $ 1, Standish # p - 5 loads gravel $ (1,875.00) Standish # p permit Golmeyer Creek $ (1,000.00) Standish # US $ (3,750.00) Ending Balance $ - NG Chip Seal Fund Starting Balance $ 2, Past Due Assessments Collected $ Paved Road Crack Sealing & Patching Ending Balance $ 3, NG Road Fund Starting Balance $ 59, Timothy Brockett reimbursement $ (784.49) Reimbursement from general fund $ Signs 2017 Budget Michele McCowan Capricorn flood damage reimbursement $ (738.00) C&H Hercules flooding consultation $ (600.00) Reimbursement from general fund $ Standish #16-532ng Fall carryover, Spring Maint $ (10,341.00) Standish #16-532ng - Capricorn flooding mitigation $ (5,000.00) Standish #16-532ng budget overrun allotment $ (1,455.70) Ending Balance $ 41, SG Road Fund Starting Balance $ 34, Timothy Brockett reimbursement $ (784.48) Reimbursement from general fund $ Signs 2017 Budget Fred Counts Emergency Golmeyer Creek flood $ (295.50) Fred Counts SG 107 Hercules repairs $ (382.50) SG 107 Hercules reimbursement from gen. fund $ Standish Hercules waterfall & 107 $ (2,462.50) Hercules waterfall repair reimbursement from gen. fund $ 1, Mill Creek Construction #1305 Libra platted road $ (2,600.00) C&H Hercules flooding consultation $ (600.00)

4 Glastonbury Landowners Association Fund Report June 2018 Reimbursement from general fund $ Standish #16-533sg - Arcturus narrowing $ (1,500.00) Standish #16-533sg fall carry over, Spring Maint $ (3,232.67) Standish #16-534sss - Hercules repair SG 107 & waterfall $ (10,135.80) Standish # p fall carry over, 310 permit Golmeyer $ (2,783.23) Standish # p permit Golmeyer Creek $ (6,939.17) Standish # US Fall carry over, Spring Maint. $ (1,984.10) Ending Balance $ 4, Snow Removal Fund Starting Balance $ 26, Standish # Quonset repairs, Capricorn embankment $ (8,021.68) Reimbursement from general fund $ 8, Ending Balance $ 26, Lawsuit Fund Starting Balance $ 30, Rakela Lawsuit $ (12,462.99) Reimbursement from general fund $ 12, Ending Balance $ 30,000.00

5 Glastonbury Landowners Association Collections June Collected Budgeted % of Budgeted Invoiced % of Invoiced Land Assessments , , % 41, % Dwelling Assessments , , % 31, % Amount collected taken from Cash Basis Profit and Loss statement 1/1/2018 to 6/30/18 Amount invoiced taken from Accrual Basis P&L

6 2:28 PM 07/03/18 Glastonbury Landowners Association Customer Balance Summary As of June 30, 2018 Jun 30, 18 NG , NG 28- B SG 53-D 9, SG NG 26-B SG 34-A SG 76 4, ** NG 10-A NG 28 D NG 61-A SG 34-C SG 34-B NG 7-A NG 65 10, NG 35-A NG 38-A NG 23 10, NG 37-E SG-90 5, NG 32-C 2, * SG NG 11-E 1, NG 7-C 5, SG 34-A NG 7 B-2 3, * NG 44-B SG 105 B SG 53-B 11, NG 28 E 1, * NG 37-C 16, NG 7-E 3, SG 38-1A SG 32-B 7, ** SG SG 47 1, SG 32-D NG 5-C 18, SG 106 A SG 106 A NG 5-B NG 47-F * SG 25-E NG 37-B NG 10-C 2, SG 40-D Page 1 of 2

7 2:28 PM 07/03/18 Glastonbury Landowners Association Customer Balance Summary As of June 30, 2018 Jun 30, 18 SG 40-E SG 50-D 4, * SG 88-B NG 24-B NG 29-A 2, NG 29-D 1, SG 64 A 14, SG 64 B 4, NG 59 2, SG 93-A 9, ** NG 06-A 9, * SG SG SG 26-A NG 32-D SG 46-A 11, * SG 26-B SG 22-D SG SG 56 A SG 41-B SG 41-C TOTAL 227, * Payment Plan **Payment Plan paperwork in the mail Page 2 of 2

8 1:55 PM Glastonbury Landowners Association 07/03/18 Profit & Loss Accrual Basis January through June 2018 Jan - Jun 18 Ordinary Income/Expense Income 100 Parcel Assessment Fees 110 Land Assessments Land Assessments Land Assessments , Total 110 Land Assessments 41, Dwelling Assessments Dwelling Assessments Dwelling Assessments , Total 120 Dwelling Assessments 31, Golden Age Village Income 5, Road Usage Fees Finance Ch Income- Past Due Ass 7, % Penalty Income PayPal Fees Charged Chip Seal Assessment Bad Debt -6, Total 100 Parcel Assessment Fees 79, Project Review Fees 201 Application Fees Structure Imp. & Proc.Fees 1, Well/Septic Imp. & Proc. Fees Road/Driveway Imp. & Proc. Fees Variance Imp. & Proc. Fees Mileage Impact Fees Total 200 Project Review Fees 2, Other Gen Fund Income 401 Lien Fees Paid Miscellaneous Income 19, Total 400 Other Gen Fund Income 20, Total Income 101, Gross Profit 101, Expense 1000 Snow Removal 1010 Contracted Snow Removal 1010a Contracted Plowing 6, b Contracted Sanding 1, Total 1010 Contracted Snow Removal 7, Equipment Rental 1, Sand 1, Payroll Costs 1016 Wages Paid Snow 1016a Wages Paid Plowing b Wages Paid Sanding c Wages Paid Sand Loading Total 1016 Wages Paid Snow 1, Total 1015 Payroll Costs 1, Equipment Costs 1021 Truck Registration & Insurance Truck Maintenance Fuel Page 1

9 1:55 PM Glastonbury Landowners Association 07/03/18 Profit & Loss Accrual Basis January through June 2018 Jan - Jun 18 Total 1020 Equipment Costs 1, Total 1000 Snow Removal 13, Road Maintenance 1035-A NG Gravel Road Maintenance 10, B NG Paved Road Maintenance 2, C NG Gravel Road Mag Chloride 3, A SG Gravel Road Maintenance 15, B SG Gravel Road Mag Chloride 3, Total 1030 Road Maintenance 33, Parkland/Recreation Center 1210 Utilities for Rec Center Total 1200 Parkland/Recreation Center Legal Costs 1310 Legal Costs - Litigation 1310a Litigation Incurred 1310aa O'Connell 1, ac Rakela 6, Total 1310a Litigation Incurred 8, b Litigation Initiated Total 1310 Legal Costs - Litigation 9, Legal Fees - Collections 5, Total 1300 Legal Costs 14, Overhead/Admin Costs 2005 Accountant's Fees 2005a General Accounting Fees 4, b Recalculation Fees Total 2005 Accountant's Fees 5, Administrative Expense 2010b Administrative Costs-Wages Paid 3, c Mileage Reimbursement d Administrative Costs - Holiday Total 2010 Administrative Expense 3, Project Review Wages Insurance Licenses & Annual Reporting Lien Filing Costs Payroll Taxes All Workers Comp All Miscellaneous Office Supplies 2050a Admin Office Supplies b Doc Production Office Supplies Total 2050 Office Supplies Postage & Shipping 1, Printing & Copies Rent - Facilities 1, Rent - PO Box & Safe Dep Box Software Costs 2066a Drop Box b Quickbooks c Microsoft Office Page 2

10 1:55 PM Glastonbury Landowners Association 07/03/18 Profit & Loss Accrual Basis January through June 2018 Jan - Jun z Other Total 2066 Software Costs Taxes - Property Telephone & Messaging Website Costs 2092 URL & Domain Fees Software Fees Total 2090 Website Costs Annual Mtg Refreshments Total 2000 Overhead/Admin Costs 15, Service Charges PayPal Fees Paid Total Expense 77, Net Ordinary Income 23, Other Income/Expense Other Income 5000 Interest Income - Bank Total Other Income Other Expense 6100 Income Taxes Total Other Expense Net Other Income Net Income 24, Page 3

11 1:56 PM Glastonbury Landowners Association 07/03/18 Profit & Loss Cash Basis January through June 2018 Jan - Jun 18 Jan - Jun 17 $ Change Ordinary Income/Expense Income 100 Parcel Assessment Fees 110 Land Assessments Land Assessments , , Land Assessments Land Assessments Land Assessments Land Assessments , , Land Assessments , , , Land Assessments , , Total 110 Land Assessments 45, , , Dwelling Assessments Dwelling Assessments , Dwelling Assessments Dwelling Assessments Dwelling Assessments Dwelling Assessments , , Dwelling Assessments , , , Dwelling Assessments , , Total 120 Dwelling Assessments 30, , Golden Age Village Income 5, , , Road Usage Fees Finance Ch Income- Past Due Ass 14, , , % Penalty Income PayPal Fees Charged Chip Seal Assessment Bad Debt -6, , Total 100 Parcel Assessment Fees 90, , , Project Review Fees 201 Application Fees Structure Imp. & Proc.Fees 1, , Well/Septic Imp. & Proc. Fees Road/Driveway Imp. & Proc. Fees , , Variance Imp. & Proc. Fees Mileage Impact Fees Total 200 Project Review Fees 2, , , Other Gen Fund Income 401 Lien Fees Paid Miscellaneous Income Total 400 Other Gen Fund Income Total Income 92, , , Gross Profit 92, , , Expense 1000 Snow Removal 1010 Contracted Snow Removal 1010a Contracted Plowing 6, , , b Contracted Sanding 1, Total 1010 Contracted Snow Removal 7, , , Equipment Rental 1, Snow Fences , , Sand 1, Payroll Costs 1016 Wages Paid Snow 1016a Wages Paid Plowing , , Page 1

12 1:56 PM Glastonbury Landowners Association 07/03/18 Profit & Loss Cash Basis January through June 2018 Jan - Jun 18 Jan - Jun 17 $ Change 1016b Wages Paid Sanding c Wages Paid Sand Loading d Wages Paid Snow Fence Total 1016 Wages Paid Snow 1, , , Total 1015 Payroll Costs 1, , , Equipment Costs 1021 Truck Registration & Insurance Truck Maintenance Fuel Wages Truck Maintenance Total 1020 Equipment Costs 1, , Total 1000 Snow Removal 13, , , Road Maintenance 1031 Weed Control A NG Gravel Road Maintenance 10, , B NG Paved Road Maintenance 2, , C NG Gravel Road Mag Chloride 3, , A SG Gravel Road Maintenance 15, , B SG Gravel Road Mag Chloride 3, , Total 1030 Road Maintenance 33, , Parkland/Recreation Center 1210 Utilities for Rec Center Total 1200 Parkland/Recreation Center Legal Costs 1305 Legal Fees-General Advice , , Legal Costs - Litigation 1310a Litigation Incurred 1310aa O'Connell 1, , ac Rakela 4, , a Litigation Incurred - Other , , Total 1310a Litigation Incurred 6, , , b Litigation Initiated , , Total 1310 Legal Costs - Litigation 7, , , Legal Fees - Collections 5, , Total 1300 Legal Costs 13, , , Overhead/Admin Costs 2005 Accountant's Fees 2005a General Accounting Fees 4, , b Recalculation Fees 1, , Total 2005 Accountant's Fees 5, , Administrative Expense 2010b Administrative Costs-Wages Paid 3, , c Mileage Reimbursement d Administrative Costs - Holiday Total 2010 Administrative Expense 3, , Project Review Wages Insurance Licenses & Annual Reporting Lien Filing Costs Payroll Taxes All Page 2

13 1:56 PM Glastonbury Landowners Association 07/03/18 Profit & Loss Cash Basis January through June 2018 Jan - Jun 18 Jan - Jun 17 $ Change 2024 Workers Comp All Miscellaneous Office Supplies 2050a Admin Office Supplies b Doc Production Office Supplies Total 2050 Office Supplies Postage & Shipping 1, Printing & Copies Rent - Facilities 1, Rent - Equipment Rent - PO Box & Safe Dep Box Software Costs 2066a Drop Box b Quickbooks c Microsoft Office z Other Total 2066 Software Costs Taxes - Property Telephone & Messaging Website Costs 2092 URL & Domain Fees Software Fees Total 2090 Website Costs Annual Mtg Refreshments Total 2000 Overhead/Admin Costs 15, , , Service Charges PayPal Fees Paid Reconciliation Discrepancies Total Expense 76, , , Net Ordinary Income 16, , , Other Income/Expense Other Income 5000 Interest Income - Bank Total Other Income Other Expense 6100 Income Taxes Total Other Expense Net Other Income Net Income 16, , , Page 3

14 Jan - Jun 18 Budget % of Budget Received Invoiced % of Invoiced Ordinary Income/Expense Income 100 Parcel Assessment Fees 110 Land Assessments Land Assessments , Land Assessments Land Assessments Land Assessments Land Assessments Land Assessments , Land Assessments , , % 62, , % Total 110 Land Assessments 45, , % 120 Dwelling Assessments Dwelling Assessments , Dwelling Assessments Dwelling Assessments Dwelling Assessments Dwelling Assessments , Dwelling Assessments , , % 45, , % Total 120 Dwelling Assessments 30, , % 150 Golden Age Village Income 5, , % 160 Road Usage Fees Finance Ch Income- Past Due Ass 14, % Penalty Income PayPal Fees Charged Chip Seal Assessment Bad Debt -6, Total 100 Parcel Assessment Fees 90, , % 200 Project Review Fees 201 Application Fees Structure Imp. & Proc.Fees 1, Well/Septic Imp. & Proc. Fees Road/Driveway Imp. & Proc. Fees of 5"

15 225 Variance Imp. & Proc. Fees Mileage Impact Fees Total 200 Project Review Fees 2, Other Gen Fund Income 401 Lien Fees Paid Miscellaneous Income Total 400 Other Gen Fund Income Total Income 92, , % Gross Profit 92, , % Expense 1000 Snow Removal 1010 Contracted Snow Removal 1010a Contracted Plowing 6, b Contracted Sanding 1, Contracted Snow Removal - Other , % Total 1010 Contracted Snow Removal 7, , % 1011 Equipment Rental 1, , % 1012 Snow Fences , % 1013 Sand 1, , % 1015 Payroll Costs 1016 Wages Paid Snow 1016a Wages Paid Plowing b Wages Paid Sanding c Wages Paid Sand Loading Wages Paid Snow - Other , % Total 1016 Wages Paid Snow 1, , % Total 1015 Payroll Costs 1, , % 1020 Equipment Costs 1021 Truck Registration & Insurance % 1024 Truck Maintenance , % 1025 Fuel % 1026 Wages Truck Maintenance % Total 1020 Equipment Costs 1, , % Total 1000 Snow Removal 13, , % 2 of 5"

16 1030 Road Maintenance 1031 Weed Control , % 1032 Roadside Mowing , % 1035-A NG Gravel Road Maintenance 10, , % 1035-B NG Paved Road Maintenance 2, , % 1035-C NG Gravel Road Mag Chloride 3, , % 1036-A SG Gravel Road Maintenance 15, , % 1036-B SG Gravel Road Mag Chloride 3, , % 1045 Signs, Posts, Etc , % 1046 Insurance - Roads/Common Land , % Total 1030 Road Maintenance 33, , % 1200 Parkland/Recreation Center 1210 Utilities for Rec Center % 1220 Sprinkler Maintenance % 1230 Lawn Mowing/Gas % Total 1200 Parkland/Recreation Center % 1300 Legal Costs 1305 Legal Fees-General Advice , % 1310 Legal Costs - Litigation 1310a Litigation Incurred 1310aa O'Connell 1, ac Rakela 4, a Litigation Incurred - Other , % Total 1310a Litigation Incurred 6, , % 1310b Litigation Initiated , % Total 1310 Legal Costs - Litigation 7, , % 1320 Legal Fees - Collections 5, , % Total 1300 Legal Costs 13, , % 2000 Overhead/Admin Costs 2005 Accountant's Fees 2005a General Accounting Fees 4, , % 2005b Recalculation Fees 1, Total 2005 Accountant's Fees 5, , % 2010 Administrative Expense 2010b Administrative Costs-Wages Paid 3, of 5"

17 2010c Mileage Reimbursement d Administrative Costs - Holiday Administrative Expense - Other , % Total 2010 Administrative Expense 3, , % 2011 Project Review Wages Insurance % 2018 Licenses & Annual Reporting % 2019 Lien Filing Costs % 2023 Payroll Taxes All Workers Comp All Miscellaneous % 2050 Office Supplies 2050a Admin Office Supplies b Doc Production Office Supplies Office Supplies - Other , % Total 2050 Office Supplies , % 2052 Postage & Shipping 1, , % 2055 Printing & Copies Rent - Facilities 1, , % 2062 Rent - PO Box & Safe Dep Box % 2066 Software Costs 2066a Drop Box b Quickbooks c Microsoft Office z Other Software Costs - Other % Total 2066 Software Costs % 2070 Taxes - Property % 2080 Telephone & Messaging % 2090 Website Costs 2092 URL & Domain Fees Software Fees Website Costs - Other % Total 2090 Website Costs % 2096 Annual Mtg Refreshments % 4 of 5"

18 Total 2000 Overhead/Admin Costs 15, , % 3040 Service Charges PayPal Fees Paid Total Expense 76, , % Net Ordinary Income 16, ,664.81% Other Income/Expense Other Income 5000 Interest Income - Bank % Total Other Income % Other Expense 6100 Income Taxes Total Other Expense Net Other Income % Net Income 16, % 5 of 5"