NAIC Chapters - Standard Chart of Accounts

Transcription

1 ASSETS PETTY CASH Includes all currency and coins maintained for small purchases or reimbursements BS DEBIT GENERAL CHECKING ACCT Includes all deposits of funds received less value of checks written BS DEBIT MONEY MARKET ACCOUNT Value of excess General Checking Funds invested in a Money Market BS DEBIT SAVINGS ACCOUNT Value of excess General Checking Funds put into a Savings BS DEBIT PAYPAL FUNDS Funds on deposit with Paypal BS DEBIT CERTIFICATES OF DEPOSIT Value of CD(s) purchased for a specific time period BS DEBIT CHAPTER - STOCK/BOND INVEST Market value of excess funds invested in stocks or bonds BS DEBIT ACCOUNTS RECEIVABLE Monies owed to the Chapter from Corporations, Directors, BS DEBIT ACCOUNTS REC - INTER COMPANY Monies owed to the Chapter from NAIC Headquarters, NIA or Other Chapters BS DEBIT PREPAID EXPENSE-OTHER Prepaid s are Debited with the value of expenses paid prior to the BS DEBIT PREPAID POSTAGE actual month that the Specific Activity will take place (i.e., Fair is in BS DEBIT PREPAID INVESTORS FAIR April, deposit on the Fair Site is paid in January, the deposit on the site is debited to BS DEBIT PREPAID EDUCATIONAL PROGRAMS PREPAID INVESTORS FAIR). BS DEBIT PREPAID COMPUTER PROGRAMS Prepaid s are Credited and Expense s related to the Specific BS DEBIT PREPAID TREASURERS WORKSHOPS Activity are Debited in the month when the Activity Takes Place. BS DEBIT FURNITURE AND FIXTURES Capitalized Cost Value (Criteria for Capitalizing is: if the item cost is $1,000 BS DEBIT COMPUTER EQUIPMENT or more, the Item should be Capitalized). BS DEBIT LIABILITIES ACCOUNTS PAYABLE - TRADE Monies owed by the Chapter to Providers of Products or Services, Directors, BS CREDIT ACCOUNTS PAYABLE-INTERCOMPANY Monies owed by the Chapter to NAIC Headquarters, NIA or Other Chapters BS CREDIT ACCRUED OTHER BS CREDIT DEFERRED INCOME-INVESTOR FAIR Deferred Revenue s are Credited with the Value of Registration and/or Corporate BS CREDIT DEFERRED INCOME-ED PROGRAMS Income Received Prior to the Actual Month of the Activity.(I.e., Fair is in June; $500 of BS CREDIT DEFERRED INCOME-COMP PROGRAMS registration fees are received in January; Debit the General Checking account and Credit BS CREDIT DEFERRED INCOME-TREASURER SHOP Deferred Income- Investor Fair) BS CREDIT DEFERRED INCOME-CHAPTER EXPO Deferred Revenue s are Debited and Income s Related to the Specific BS CREDIT DEFERRED INCOME-COMPUFAIR Activity are Credited in the Month when the Activity takes place. In June debit Deferred BS CREDIT DEFERRED INCOME-INVESTORS COLLEGE Income -Investor Fair and credit A/C Investor Fair-Registration) BS CREDIT 7/1/2008 1

2 24010 ALLOW FOR DEPR - FURN & FIX s are Credited with the Monthly Write-off of Items Included in A/C's & BS CREDIT ALLOW FOR DEPR - COMPUTER EQUIP Write-off Period: Furniture & Fixtures - 7 yrs; Computer & Related Items - 5 yrs. BS CREDIT EQUITY PAID IN CAPITAL Beginning Value of the Chapter (Initial Assets less Initial Liabilities) BS CREDIT RETAINED EARNINGS Cumulative Year to Year Earnings of the Chapter ( QB Records the Amount Automatically BS CREDIT when a period [month, quarter or year] is closed) CURRENT YEAR EARNINGS Current Fiscal Year Earnings or Loss ( QB Records the Amount Automatically BS CREDIT when a period [month, quarter or year] is closed). INCOME DIVIDEND INCOME Includes all dividends earned from any investment account paying dividends PL CREDIT INTEREST INCOME Includes all Interest earned from any interest bearing account PL CREDIT MISCELLANEOUS INCOME Income that does not properly fit in any of the other income accounts PL CREDIT INVESTOR FAIR - CORP SPONSOR PL CREDIT INVESTOR FAIR - ANNUAL REPORT Major sources of Chapter Investor Fair Income (Note: additional sub-accounts can be PL CREDIT INVESTOR FAIR - EXHIBITORS created to further break down the sources of fair income). Also, includes credits for PL CREDIT INVESTOR FAIR - REGISTRATION returned checks, cancellations, PL CREDIT INVESTOR FAIR - OTHER PL CREDIT EDUCATIONAL PROGRAMS INCOME Income received from having Educational Programs (Use Sub s as necessary for PL CREDIT Chapter reporting, also, includes credits for returned checks, cancellations, COMPUTER PROGRAMS INCOME Income received from Computer Program Classes (Use Sub s as necessary for PL CREDIT Chapter reporting, also, includes credits for returned checks, cancellations, TREASURER WORKSHOPS INCOME Income received from Treasurers Workshops (Use Sub s as necessary for PL CREDIT Chapter reporting, also, includes credits for returned checks, cancellations, CHAPTER EXPO INCOME Income received from a Mini Expo put on by a Chapter (Use Sub s as necessary PL CREDIT for Chapter reporting, also, includes credits for returned checks, cancellations, 7/1/2008 2

3 34600 CHAPTER - COMPUFAIR INCOME Income received from a Mini Compufest put on by a Chapter (Use Sub s as PL CREDIT INVESTORS COLLEGE INCOME This account, at the present time, is used exclusively by the Southeast Florida Chapter. PL CREDIT for information on their Investor college program contact one of the Directors ADVERTISING REVENUE-NEWSLETTER Includes all advertising revenue other than for the Investor Fair PL CREDIT NAIC MATERIAL SOLD Income received from the sale of NAIC forms and supplies PL CREDIT NAIC SUPPORT Start Up Income Received from NAIC Headquarters PL CREDIT NAIC SOFTWARE COMMISSIONS Commissions earned by the Chapter on the sales of NAIC Software PL CREDIT NAIC MEMBERSHIP COMMISSIONS Commissions earned by the Chapter on bringing new members into NAIC PL CREDIT DIR. TRAINING REIMBURSEMENT PL CREDIT ANNUAL MEETING INCOME PL CREDIT CHAPTER DIRECTOR MEMORIAL FUND PRIOR YEAR REVENUE Revenue related to the prior fiscal year PL CREDIT EXPENSE POSTAGE EXPENSE Includes all postage except that specifically identified to the Investor Fair and Newsletter PL Debit ADVERTISING EXPENSE Includes all Advertising Expense other than for the Investor Fair PL Debit ANNUAL MEETING EXPENSE PL Debit INVESTFEST EXPENSE Expenses associated with Chapter Directors attending InvestFest, unless the purpose of PL Debit attending is for their training. In that case the related expenses should be charged to A/C CHAPTER TRAINING INVESTOR FAIR - POSTAGE PL Debit INVESTOR FAIR - PRINTING PL Debit INVESTOR FAIR - MEALS PL Debit INVESTOR FAIR - FACILITY RENT All costs directly associated with the Chapter's Investor Fair (Note: additional sub PL Debit INVESTOR FAIR - AUDIO/VISUAL accounts can be created to further break down the costs) PL Debit INVESTOR FAIR - NEWSLETTER PL Debit INVESTOR FAIR - SPEAKERS PL Debit 7/1/2008 3

4 48007 INVESTOR FAIR - GIFTS PL Debit INVESTOR FAIR - OTHER EXPENSES PL Debit EDUCATIONAL PROGRAM EXPENSES Expenses directly related to putting on Educational Programs (Use Sub s as PL Debit COMPUTER PROGRAMS EXPENSE Expenses directly related to putting on Computer Programs (Use Sub s as PL Debit TREASURERS WORKSHOPS EXPENSE Expenses directly related to having Treasurers Workshops (Use Sub s as PL Debit CHAPTER EXPO EXPENSE Expenses directly related to having a Mini Expo at the Chapter level (Use Sub s as PL Debit CHAPTER - COMPUFAIR EXPENSE Expenses directly related to having a Mini Compufest at the Chapter level (Use Sub PL Debit s as necessary for Chapter reporting, also, includes credits for returned checks, cancellations, INVESTOR'S COLLEGE EXPENSE This account, at the present time, is used exclusively by the Southeast Florida Chapter. PL Debit for information on their Investor college program contact one of the Directors NAIC MATERIAL PURCHASED Includes all costs related to purchasing NAIC products for resale. PL Debit CHAPTER NEWSLETTER - PRINTING Includes all costs associated with printing the Chapter newsletter PL Debit CHAPTER NEWSLETTER - POSTAGE Includes cost of postage for newsletter PL Debit PRIOR YEAR EXPENSE Expenses related to propr year activity PL Debit OFFICE SUPPLIES PL Debit EQUIPMENT LEASE/RENTAL EXPENSE Cost associated with leasing or renting equipment other than for the Investor Fair. PL Debit 7/1/2008 4

5 52001 COMPUFEST EXPENSE Expenses associated with Chapter Directors attending Compufest, unless the purpose of PL Debit attending is for their training. In that case the related expenses should be charged to A/C CHAPTER TRAINING TRAVEL Cost associated with visiting clubs, includes mileage, tolls and meals where appropriate PL Debit ENTERTAINMENT BOARD MEETING EXPENSE Includes all costs for Directors to attend Chapter board meetings PL Debit BOARD ADMINISTRATIVE EXPENSE Includes all costs of Office Supplies, Telephone and Fax, Printing not related to a specific PL Debit event, Non Capitalized Office Equipment, CHAPTER TRAINING All costs associated with a Director attending any meeting/function where the primary PL Debit purpose for attendance is his/her training. Includes, transportation, meals, registration, MISCELLANEOUS EXPENSE Expenses that do not properly fit in any of the other expense accounts PL Debit REPAIR/MAINTENANCE EQUIPMENT Includes all costs to maintain Chapter equipment PL Debit TELEPHONE/FACSIMILE EXPENSE PL Debit DEPRECIATION-FURN& FIXTURES Current year depreciation (see Accumulated Depreciation) PL Debit DEPRECIATION-COMPUTER EQUIP PL Debit ANNUAL EXPO/CONVENTION EXPENSE Expenses associated with Chapter Directors attending the annual national congress, PL Debit unless the purpose of attending is for their training. In that case the related expenses should be charged to A/C CHAPTER TRAINING RETURNED CHECK CHARGES Cost charged by financial institutions for returning checks due to insufficient funds, PL Debit 7/1/2008 5