City of Biddeford, Maine
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1 15 Spent City of Biddeford, Maine FY2018 Account Number: Revised 4/14/2017 : Public Works Roads Maintenance FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's Rec City Council Rec Personnel Services: $1,297,617 $1,290,433 $1,209,408 $1,322,451 $926,021 $1,362,151 $939,987 Purchased Services $94,300 $47,600 $71,298 $52,000 $24,632 $56,000 $55,000 Utilities & Fuel $135,052 $121,296 $79,572 $76,719 $33,483 $71,478 $71,478 Operating Costs $610,831 $535,565 $564,145 $541,775 $424,865 $549,750 $540,550 Capital Outlay $0 $0 $0 $0 $0 $0 $0 Social & Municipal Services $0 $0 $0 $0 $0 $0 $0 TOTALS: $2,137,799 $1,994,894 $1,924,423 $1,992,945 $1,409,000 $2,039,379 $1,607,015 $0 Graphic Representation Social & Municipal Services $0 $0 $0 $0 $0 $0 Capital Outlay FRINGE BENEFIT IMPACT (Estimated): FICA $72,215 Workers Comp $61,122 Health Insurance $247,022 Retirement $88,982 Unemployment $931 Other Insurance $0 # of Full Time Employees $19 Total Fringe Benefit Impact $470,272 Operating Costs FY17 FY18 Dollar Percentage Manager's Rec Change Change $0 $1,000,000$2,000,000 Utilities & Fuel Purchased Services Personal Services: $1,322,451 $939,987 -$382,464 $0 Purchased Services $52,000 $55,000 $3,000 $0 Utilities & Fuel $76,719 $71,478 -$5,241 $0 Operating Costs $541,775 $540,550 -$1,225 $0 Capital Outlay $0 $0 $0 N/A Social & Municipal Serivices $0 $0 $0 N/A TOTALS: $1,992,945 $1,607,015 -$385, % FY18 Expense Base Sheets, PW Roads Maint, Page 1
2 FY2018 Personnel Services Revised 4/14/2017 Account FY15 FY16 FY16 FY17 FY17 FY2018 Number Description Spent Spent Yr to Date Spent Dept Head Mgr's Rec F-T Employee Wage Exp $675,762 $800,109 $752,595 $812,831 $476,649 $833,837 $833, Overtime Wage Expense $234,665 $99,602 $98,918 $101,604 $181,250 $104,229 $97, Insurance Buyout Pay $2,167 $2,000 $2,000 $2,000 $500 $2,000 $2, FICA/Medicare-ER Share Exp $64,362 $69,163 $57,933 $70,329 $45,781 $72,141 $ MPERS-Employer Share Exp $67,673 $76,017 $68,499 $82,470 $58,113 $85,515 $ Plan-Employer Share Exp $2,502 $2,379 $2,277 $2,900 $1,753 $2,957 $ NNEBT Ins Employer Share Exp $241,780 $234,513 $218,170 $235,867 $151,731 $247,022 $ Delta Dental ER Share $0 $0 $0 $0 $0 $0 $ RHSA Plan ER Share $0 $0 $1,545 $7,800 $4,910 $7,800 $ Clothing/Uniforms Expense $8,707 $6,650 $7,471 $6,650 $5,334 $6,650 $6,650 Totals $1,297,617 $1,290,433 $1,209,408 $1,322,451 $926,021 $1,362,151 $939,987 FY2018 Purchased Services Account FY15 FY16 FY16 FY17 FY17 FY2018 Number Description Spent Spent Yr to Date Spent Dept Head Mgr's Rec Temporary Contract Help Exp $21,908 $25,000 $20,171 $25,000 $10,595 $25,000 $25, Construction Services Expense $70,892 $20,000 $45,876 $25,000 $10,502 $25,000 $25, Removal of Trees & Stumps $1,500 $2,600 $5,250 $2,000 $3,535 $6,000 $5,000 Totals $94,300 $47,600 $71,298 $52,000 $24,632 $56,000 $55,000 FY2018 Utilities & Fuel Account FY15 FY16 FY16 FY17 FY17 FY2018 Number Description Spent Spent Yr to Date Spent Dept Head Mgr's Rec Diesel Fuel Expense $127,215 $114,120 $72,313 $72,375 $30,927 $66,240 $66, Gasoline Expense $7,837 $7,176 $7,259 $4,344 $2,556 $5,238 $5,238 Totals $135,052 $121,296 $79,572 $76,719 $33,483 $71,478 $71,478 FY18 Expense Base Sheets, PW Roads Maint, Page 2
3 FY2018 Other Operating Costs Revised 4/14/2017 Account FY15 FY16 FY16 FY17 FY17 FY2018 Number Description Spent Spent Yr to Date Spent Dept Head Mgr's Rec Operating Equip Repair Exp $80,279 $77,350 $81,977 $78,550 $88,651 $80,550 $78, Vehicle Repair/Tires/Oil Exp $109,752 $85,525 $121,324 $86,725 $69,451 $87,500 $87, Road Maint/Improve Non-Cap $59,012 $70,000 $63,891 $70,000 $34,245 $70,000 $67, Repair/Maint-CommunsEquip $0 $650 $90 $650 $0 $650 $ Road Painting Expense $61,255 $65,000 $72,109 $65,000 $3,156 $70,000 $67, Operating Supp/Eqt Non-Cap $7,945 $9,800 $8,259 $9,800 $6,353 $9,800 $9, Road Salt Expense $248,128 $191,790 $181,333 $195,000 $208,017 $195,000 $195, Construction Supplies $27,974 $20,500 $19,614 $20,500 $6,975 $20,500 $20, Equipment/Small Tools-Non-cap $4,598 $3,450 $4,223 $4,050 $3,098 $4,250 $4, Street Signs Expense $11,886 $11,500 $11,327 $11,500 $4,918 $11,500 $11,000 Totals $610,831 $535,565 $564,145 $541,775 $424,865 $549,750 $540,550 FY18 Expense Base Sheets, PW Roads Maint, Page 3
4 Account Title: F-T Employee Wage Exp Department Number: Account Number: $675, $800, $752, $812, $725, $833, $833, $21, Support for : Provide justification for the budget request using as much detail as possible Wages for the following positions with a 2% increase included : 2 Operator I positions 4 Operator II positions 4 Truck Driver I positions 5 Truck Driver II positions 4 Laborer/Utility positions See Payroll Worksheet for details
5 DEPARTMENT PERSONAL SERVICES BUDGET WORKSHEET Fiscal Year 2018 BUDGET DEPARTMENT: Public Works Roads Maintenance YEAREND ANNUALIZED CITY MANAGER COUNCIL CLASSIFICATION RANGE POSITION TOTAL REQUESTED RECOMMEND. APPROP. NAME OBJECT FTE Truck Driver , , , DAVID BELISLE Equipment Operator , , , NICHOLAS BLAIS Truck Driver , , , SCOTT FARLEY Equipment Operator , , , GARY FRECHETTE Truck Driver , , , WILLIAM GAGNON Truck Driver , , , PAUL GALLANT Equipment Operator , , , RENE GIRARD Truck Driver , , , KEVIN GUAY Truck Driver , , , DYLAN JEWETT Truck Driver , , , RANDY LABRECQUE Truck Driver , , , LANCE LAVOIE Equipment Operator , , , JOSEPH LOVEJOY Laborer/Utility 1 36, , , JUSTIN MAIN Truck Driver , , , ROBERT MENARD Equipment Operator , , , HENRY MORIN Laborer/Utility 1 36, , , JEFFREY MOULTON Laborer/Utility 1 39, , , JODY NIGHTINGALE Equipment Operator , , , MITCHELL NIGHTINGALE Laborer/Utility 1 37, , , MICHAEL SPEAR TOTAL BUDGETED POSITIONS , , ,
6 Account Title: Overtime Wage Expense Department Number: Account Number: $234, $99, $98, $101, $230, $104, $97, ($4,104.00) Support for : Provide justification for the budget request using as much detail as possible Projected overtime based upon historical data
7 Account Title: Insurance Buyout Pay Department Number: Account Number: $2, $2, $2, $2, $2, $2, $2, $0.00 Support for : Provide justification for the budget request using as much detail as possible Contractual obligation for 1 employee taking buyout option
8 Account Title: FICA/Medicare-ER Share Exp Department Number: Account Number: $64, $69, $57, $70, $70, $72, $72, $1, Support for : Provide justification for the budget request using as much detail as possible 7.65% of applicable wages
9 Account Title: MPERS-Employer Share Exp Department Number: Account Number: $67, $76, $68, $82, $89, $85, $85, $2, Support for : Provide justification for the budget request using as much detail as possible 9.6% of applicable wages
10 Account Title: 457 Plan-Employer Share Exp Department Number: Account Number: $2, $2, $2, $2, $2, $2, $3, $1, Support for : Provide justification for the budget request using as much detail as possible Up to 6% of applicable wages
11 Account Title: NNEBT Ins Employer Share Exp Department Number: Account Number: $241, $234, $218, $235, $232, $247, $247, $11, Support for : Provide justification for the budget request using as much detail as possible Health Insurance premiums with projected increase of 6%
12 Account Title: Delta Dental ER Share Department Number: Account Number: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Support for : Provide justification for the budget request using as much detail as possible Not applicable
13 Account Title: RHSA Plan ER Share Department Number: Account Number: $0.00 $0.00 $1, $7, $7, $7, $7, $0.00 Support for : Provide justification for the budget request using as much detail as possible Contribution to Retirement Health Savings Account for applicable employees : 10 $780 each
14 Account Title: Clothing/Uniforms Expense Department Number: Account Number: $8, $6, $7, $6, $6, $6, $6, $0.00 Support for : Provide justification for the budget request using as much detail as possible Contractual obligation for clothing for the following postitions : 2 Operator I 4 Operator II 4 Truck Driver I 5 Truck Driver II 4 Laborer/Utility
15 Account Title: Temporary Contract Help Exp Department Number: Account Number: $21, $25, $20, $25, $22, $25, $25, $0.00 Support for : Provide justification for the budget request using as much detail as possible Weed Control Program 4 months : $20,000 Reserve Emergency Personnel : $5,000
16 Account Title: Construction Services Expense Department Number: Account Number: $70, $20, $45, $25, $78, $25, $25, $0.00 Support for : Provide justification for the budget request using as much detail as possible Spoils Crushing : $10,000 Contract Specialty Work : $10,000 Snow Hauling : $5,000
17 Account Title: Removal of Trees & Stumps Department Number: Account Number: $1, $2, $5, $2, $5, $6, $5, $3, Support for : Provide justification for the budget request using as much detail as possible Projected costs as rates for removal are rising
18 Account Title: Diesel Fuel Expense Department Number: Account Number: $127, $114, $72, $72, $77, $66, $66, ($6,135.00) Support for : Provide justification for the budget request using as much detail as possible Projected 32,000 $2.07 per gal. FY 17 (6 months) : FY 16 : Fy 15 : FY 14 : 12,680 gals. 25,068 gals. 38,106 gals. 34,388 gals.
19 Account Title: Gasoline Expense Department Number: Account Number: $7, $7, $7, $4, $4, $5, $5, $ Support for : Provide justification for the budget request using as much detail as possible Projected 2,700 $1.94 per gal. FY 17 (6 months) : FY 16 : FY 15 : FY 14 : 1,068 gals. 2,481 gals. 2,295 gals. 2,354 gals.
20 Account Title: Operating Equip Repair Exp Department Number: Account Number: $80, $77, $81, $78, $132, $80, $78, $0.00 Support for : Provide justification for the budget request using as much detail as possible Unit # Cost Unit # Cost 11 $ $1, $2, $2, $6, $1, $7, $4, $7, $5, $6, $ $9, $ $2, $14, $5, $1, $1,450
21 Account Title: Vehicle Repair/Tires/Oil Exp Department Number: Account Number: $109, $85, $121, $86, $95, $87, $87, $ Support for : Provide justification for the budget request using as much detail as possible Unit # Cost Unit # Cost 5 $3, $5,900 6 $0 58 $25 28 $0 62 $1, $0 63 $6, $ $9, $2, $1, $4, $1, $ $ $ $2, $ $9, $ $4, $ $4, $4, $7, $0 77 $6, $5, $3,100
22 Account Title: Road Maint/Improve Non-Cap Department Number: Account Number: $59, $70, $63, $70, $69, $70, $67, ($2,500.00) Support for : Provide justification for the budget request using as much detail as possible Projected need for spot paving repairs reduced because of additional paving through bond issuance
23 Account Title: Repair/Maint-CommunsEquip Department Number: Account Number: $0.00 $ $89.58 $ $0.00 $ $0.00 ($650.00) Support for : Provide justification for the budget request using as much detail as possible Replacement cost for 1 radio
24 Account Title: Road Painting Expense Department Number: Account Number: $61, $65, $72, $65, $64, $70, $67, $2, Support for : Provide justification for the budget request using as much detail as possible Contract services for centerlines, edge lines, fog lines, lane lines : $55,000 In house sevices for arrows, cross walks, lettering, parking stalls : $15,000
25 Account Title: Operating Supp/Eqt Non-Cap Department Number: Account Number: $7, $9, $8, $9, $9, $9, $9, ($300.00) Support for : Provide justification for the budget request using as much detail as possible Prod./Maint. Supplies : $5,000 Industrial Chemicals : $1,000 Safety Boots : $3,800
26 Account Title: Road Salt Expense Department Number: Account Number: $248, $191, $181, $195, $220, $195, $195, $0.00 Support for : Provide justification for the budget request using as much detail as possible Salt 3,000 $57.67/tn : $173,000 Mag. Chloride 20,000 $1.10/gal : $22,000
27 Account Title: Construction Supplies Department Number: Account Number: $27, $20, $19, $20, $17, $20, $20, $0.00 Support for : Provide justification for the budget request using as much detail as possible Road/Drainage Const. Supplies : $17,500 Winter Sand : $2,500 Misc. : $500
28 Account Title: Equipment/Small Tools-Non-cap Department Number: Account Number: $4, $3, $4, $4, $4, $4, $4, ($50.00) Support for : Provide justification for the budget request using as much detail as possible Pick Up Sander : $3,000 Small Tools : $1,250
29 Account Title: Street Signs Expense Department Number: Account Number: $11, $11, $11, $11, $10, $11, $11, ($500.00) Support for : Provide justification for the budget request using as much detail as possible Projected need based upon historical data
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